phd manager screenshots-3-2-2-3 - haplo-services.com · •phd manager streamlines the nomination...
TRANSCRIPT
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PhD Manager
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Haplo PhD Manager is a comprehensive and time-saving solution for postgraduate researchers, supervisors and
graduate schools streamlining supervision meetings, progression monitoring, examinations, and reporting.
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Postgraduate researcher profiles display key information with a link to their project record
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The postgraduate researcher project page displays all key information in one place
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Project history displays all activity on one page, useful for engagement and visa monitoring
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Project dates shows key milestone deadlines and reminders
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Supervision
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Each supervisor profile page links to their supervision dashboards
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Supervision and examination experience is automatically recorded and provides links to PGR records
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Supervision meetings
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• Postgraduate researchers and their supervisors can
arrange supervision meetings, shares notes and files,
and record actions points from meetings
• Supervisors can view the progress of their postgraduate
researchers and be notified of upcoming deadlines
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Meeting notes can be started by either the supervisor or postgraduate researcher
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Meeting notes can be started by either the supervisor or postgraduate researcher
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Meetings notes are confirmed by the supervisor and postgraduate researcher as a true record
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The supervisor can edit the meeting notes
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The supervisor can edit the meeting notes
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The meeting record is agreed and saved
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Annual progress review
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• PhD Manager calculates deadlines for key milestones and
sends automatic reminders
• Postgraduate researchers can submit progress reviews using
online forms
• Supervisors and assessors are prompted to review applications
and provide feedback online
• Postgraduate researchers have real-time visibility of all
processes and are automatically notified of outcomes
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Postgraduate researchers submit annual progress reviews online
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Postgraduate researchers have real-time visibility of all processes
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Supervisors review the form and can arrange interviews
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The supervisor can enter a progress report
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The progress report is forwarded to the committee
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The committee’s decision is recorded
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The review is complete and notifications automatically sent
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Examination
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• PhD Manager streamlines the nomination of examiners and
administration of examination arrangements
• Postgraduate researchers can submit their electronic thesis
online
• The thesis is circulated to the examiners online
• Postgraduate researchers have real-time visibility of the status
of the examination process
• PhD Manager streamlines post-viva resubmissions, conferment
and electronic thesis submission to the institutional repository
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Examination arrangements
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The supervisor nominates examiners via an online form
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The graduate school is prompted to review the nomination form
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Thesis submission
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Postgraduate researchers can submit their thesis online
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The supervisor is notified to confirm submission
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The graduate school is notified to confirm thesis submission
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All notifications and letters are stored
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Viva
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The viva is scheduled
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Preliminary reports
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Examiners submit their preliminary reports online
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Reports can be submitted by the graduate school
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Once all reports are submitted they are shared with the examiners and chair
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Post-examination reports
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After confirming the viva took place, the examination reports can be submitted
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The post-examination reports can be submitted for review
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The post-examination reports can be submitted for review
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The university’s decision on the examination is recorded
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Editable templates notify the postgraduate researcher and supervisor of the outcome
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Final thesis submission
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Upload final thesis
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The examination process is complete
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Requests to change registration
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Postgraduate researchers can submit requests to change registration status via online forms
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Select the relevant change request
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The supervisor is notified to submit their endorsement
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The request is submitted to the committee for approval
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The outcome is recorded and the postgraduate researcher and supervisor are notified
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Training and development
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Postgraduate researchers can analyse and prioritise their training needs
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Postgraduate researchers can submit a training plan to meet each development objective
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All development events attended are logged
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Upcoming events can be viewed
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Attendance is recorded for all events to which the postgraduate researcher was invited
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Organising training events
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Training facilitators can organise events
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Create event
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Participants can be invited to attend
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Participants receive an invite and reminders to respond
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Participants can reserve a place online
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An attendee list is automatically compiled
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Attendance can be confirmed after the event
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Targeted emails can be sent to participants before or after the event
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Reports and dashboards
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Dashboards and reports display key information for every graduate school process
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Dashboards display progress of applications by stage and academic year
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Dashboards display postgraduate researcher progress
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“PhD Manager is accessible, reliable, fresh and integral to the University of Northampton’s postgraduate research programmes. It’s easy to use, has resulted in a massive reduction of paper and removed the need for actual signatures. All we’ve received is positive feedback, with barely any training required.”
David Watson,University of Northampton
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“Phd Manager is helping share good practice. It’s not just made life much easier but is helping improve academic quality.”
Faculty Research Director
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PhD Manager