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PhD Program in EECE: Electrical, Electronics, and Communications Engineering XXXIV Cycle – Welcome meeting 6 November 2018, Maxwell Room, DET, Politecnico di Torino

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Page 1: PhDProgram in EECE: Electrical ... - didattica.polito.it · –Maurizio Zamboni –Michele Goano –Radu Bojoi –Giuseppe Vecchi. EECE Organization: Who’sWho ... Collecting catalogues

PhD Program in EECE:Electrical, Electronics, and Communications Engineering

XXXIV Cycle – Welcome meeting6 November 2018, Maxwell Room, DET, Politecnico di Torino

Page 2: PhDProgram in EECE: Electrical ... - didattica.polito.it · –Maurizio Zamboni –Michele Goano –Radu Bojoi –Giuseppe Vecchi. EECE Organization: Who’sWho ... Collecting catalogues

PhD: what?

It is the 3rd level in the university curricula

the highest degree in current education system

It aims at training students to become researchers

In academia

In industry

PhD students are a crucial resource in all research

universities worldwide

POLITO is investing significant resources to support

its PhD programs

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Becoming a Researcher

At the end of the curriculum, a PhD student should be able to

autonomously perform research. This means:

• Identifying promising research areas

• Acquiring deep skills in the area

• Devising, developing and evaluating innovative ideas and

solutions

• Disseminating them in the worldwide research community

(writing papers, presenting his/her work at conferences)

• Interacting with other researchers from industry or

academia

• Attracting resources (i.e., preparing successful research

projects)

• Tutoring students

• …

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PhD Life…

Each PhD student

• is followed by a supervisor

• works on a specific research project

• is integrated and works in a research group

• participates in research projects

• with companies

• within National or European projects

• studies the literature and state-of-the-art in his/her

area of interest• prepares and publishes papers

• follows some ad hoc courses (on specialized or

interdisciplinary topics)

• may also be involved in some active teaching activities

(e.g., following labs).

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PhD Goals

The goal of a PhD student is to make research

Hence, He/She is expected to

• become aware of the status of the art in his/her research

area

• develop new ideas

• prove their effectiveness/limitations (normally in an

experimental manner)

• submit papers to conferences and journals

• present papers at conferences and interact with the

worldwide research community in his/her field

PhD students are also typically involved in research projects

• with companies

• funded by public bodies (e.g., the European Commission)

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PhD candidates are both students and early stage researchers

The PhD Program is aimed at

acquiring competences and training…

…necessary to carry out research activities…

…not only in academic environment……but also in companies looking for professionals who are able

to manage the innovation process and interface with both

academic environment and productive system.

The Doctoral Candidate

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Facts & Figures About PhD @ PoliTo

32

23

29

42

28

39

27

43

49

117

56

49

27

47

42

40

0 20 40 60 80 100 120 140

ARCHITECTURE, HISTORY AND PROJECT

ARCHITECTURAL AND LANDSCAPE HERITAGE

BIOENGINEERING AND MEDICAL-SURGICAL SCIENCES

ENERGETICS

PHYSICS

MANAGEMENT, PRODUCTION AND DESIGN

AEROSPACE ENGINEERING

CHEMICAL ENGINEERING

CIVIL AND ENVIROMENTAL ENGINEERING

ELECTRICAL, ELECTRONICS AND COMMUNICATIONS ENGINEERING

COMPUTER AND CONTROL ENGINEERING

MECHANICAL ENGINEERING

METROLOGY

MATERIALS SCIENCE AND TECHNOLOGY

URBAN AND REGIONAL DEVELOPMENT

PURE AND APPLIED MATHEMATICS

PhD Candidates by program

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EECE: Some Numbers

XXX cycle:

46 Students (7 lost, 3 active, 36 completed)

XXXI cycle:

34 Students (2 lost, 32 active)

XXXII cycle:

35 Students (4 lost, 31 active)

XXXIII cycle:

57 Students (2 lost, 55 active)

XXXIV cycle:

52 Students (temp)

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General Organization

EECE Doctorate

Academic Board Committees

Tutors Students

CoordinatorVice-CoordinatorStudent representative

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EECE Organization: Academic Board

Members (49):

Marco G. AJMONE MARSAN

Francesco Paolo ANDRIULLI

Andrea BIANCO

Iustin Radu BOJOI

Ettore Francesco BOMPARD

Fabrizio BONANI

Gabriella BOSCO

Giuseppe Carlo CALAFIORE

Aldo CANOVA

Andrea CAVAGNINO

Marcello CHIABERGE

Carla Fabiana CHIASSERINI

Gianfranco CHICCO

Emiliano DESCROVI

Fabio DOVIS

Sergio FERRERO

Franco FIORI

Roberto GARELLO

Giovanni GHIONE

Michele GOANO

Roberto GRAGLIA

Paolo GUGLIELMI

Luciano LAVAGNO

Emilio LEONARDI

Enrico MAGLI

Guido MASERA

Ladislau MATEKOVITS

Marco MELLIA

Michela MEO

Guido MONTORSI

Gian Mario PELLEGRINO

Paola PIRINOLI

Candido PIRRI

Pierluigi POGGIOLINI

Carlo Stefano RAGUSA

Maurizio REPETTO

Alessandro RIZZO

Luciano SCALTRITO

Gianluca SETTI

Filippo SPERTINO

Alberto TAGLIAFERRO

Giorgio TARICCO

Alberto TENCONI

Elena Maria TRESSO

Giuseppe VECCHI

Francesca VIPIANA

Gianni MAZZA - I.N.F.N.

Angelo RIVETTI - I.N.F.N.

Amedeo STAIANO - I.N.F.N.

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EECE Organization: Who’s Who

Coordinator

– Stefano Grivet Talocia

Vice-coordinator

– Roberto Gaudino

Secretary

– Emilio Leonardi

Administration

– Vanna Leoncini

Students representative

– Vincenzo Randazzo

Executive board

– Stefano Grivet Talocia

– Roberto Gaudino

– Maurizio Zamboni

– Michele Goano

– Radu Bojoi

– Giuseppe Vecchi

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EECE Organization: Who’s Who

Teaching activities committee

– Carlo Ragusa

– Franco Fiori

– Stefano Grivet Talocia

– Michele Goano

– Emilio Leonardi

– Giuseppe Vecchi

Awards committee

– Fabrizio Bonani

– Gabriella Bosco

– Gianfranco Chicco

Poster Day committee

– Paolo Bardella

– Paolo Giaccone

– Patrizia Savi

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http://dottorato.polito.it

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http://dottorato.polito.it/en/legislation

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http://dottorato.polito.it/eet/en/overview

Just updated

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Some Basic Rules…

Duration

The PhD program lasts 3 years

1 Nov 2018 – 31 Oct 2021

Max 6 months extension*

To graduate

Training requirements

Publication requirements

Write a PhD thesis

Pass the final examination

EECE

EECE

+

+

*only duration, not scolarship

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PhD Candidate Path

INDIVIDUAL PATH

COURSES

PUBLICATIONS

RESEARCH PROJECT

ACTIVITIES ABROAD

PATENTS

TEACHING

COLLABORATIONS

CONFERENCES

RESEARCH

INDUSTRIAL ACTIVITIES

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PhD Candidate Path

Day 0PhD starts

Year 1Evaluation

Year 2Evaluation

Year 3Evaluation

Final Exam

Selectionand

Admission

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A point-system is in place for all PhD activities

1. Education

2. External research activity

3. Scientific production

PhD Activities

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Training Activities

Two types of training

Hard skill: specialized technical courses

Soft skill: transversal courses

How to write a research proposal

How to exploit IP

How to speak in public

Ethics, …

Which courses to attend and how to choose

Official courses from Scudo + EECE

External training activities

PhD Summer Schools

Tutorials at conferences

Seminars at prestigious institutions

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Soft Skill Courses: Handled by

Some courses can be attended on line

http://dottorato.polito.it/it/elenco_corsi_trasversali

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Hard Skill Courses: Official Catalogue

Managed by

Collecting catalogues from all polito PhD programs

List of official courses

http://dottorato.polito.it/en/courses

maintains its own list of courses

Some courses are offered every 2 years

this is not visible on the ScuDo official catalog

see attachment (will be posted online shortly)

EECE

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Hard Skill Courses: External Training

allows attending external courses

These must be approved by the Coordinator

has its own guidelines for course approval

Official courseware from Universities or Institutions (YES)

Participation to conferences or workshops (NO)

Tutorials and short courses at conferences (YES)

Software training (NO, except if requested by tutor)

Seminars at prestigious Universities/institutions (YES)

Online courses (NO, except if requested by tutor)

Must provide a certificate of attendance

reporting your name and the number of course hours

No certificate ⇒ No approval

EECE

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Approval Process of External Courses

The following steps in the EXACT ORDER please

1. Courses must be inserted in the «cruscotto»

Course description (must be clear!)

Number of course hours

Course dates

2. Submit the certificate for approval (as part of step 1)

A new procedure is in place since few days

Upload directly the certificate in the «cruscotto»

as part of application submission

3. The Coordinator or its delegate (Prof. Gaudino) will approve

Hours will be verified, as well as exam marks and

course level (B.Sc., M.Sc., Ph.D.)

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Training Activities: Accounting

All activities MUST be inserted in the «cruscotto»

Definitions

– 𝐻𝑠,𝑖 , 𝐻ℎ,𝑖: hours of course 𝑖 (𝑠: soft, ℎ: hard)• Phd hard skill course hours are counted in full

• M.Sc. hard skill course hours count only 1/2

• B.Sc. hard skill course hours count only 1/3

– 𝐸𝑠,𝑖 , 𝐸ℎ,𝑖: weight that accounts for examination result• 1 if no exam

• 4/3 if «pass» (18-24)

• 5/3 if «pass with merit» (25-30)

– 𝐷𝑠,𝑖 , 𝐷ℎ,𝑖: training points

𝐷ℎ,𝑖 = 𝐸ℎ,𝑖 ⋅ 𝐻ℎ,𝑖 , 𝐷ℎ =

𝑖

𝐷ℎ,𝑖 , 𝐻ℎ =

𝑖

𝐻ℎ,𝑖

𝐷𝑠,𝑖 = 𝐸𝑠,𝑖 ⋅ 𝐻𝑠,𝑖 , 𝐷𝑠 =

𝑖

𝐷𝑠,𝑖 , 𝐻𝑠 =

𝑖

𝐻𝑠,𝑖

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Research Activities and Publications

Research results should be published

Journal publications

Conference publications

Other (book chapters, patents, etc…)

All publications must be inserted in IRIS database

https://iris.polito.it

Automatically copied to the «cruscotto»

Publication metrics are used to evaluate faculty…

…and PhD Students too!

No publications ⇒ No graduation

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Publications: Accounting

Publication metrics that are relevant for your PhD

– 𝑁 : total number of exclusive journal publications• Only indexed journals in SCOPUS* or WOS** (VQR-approved)

• If 𝑘 authors are polito PhD students, then 𝑁 = 1/𝑘• (other non-PhD-Student Authors do not count)

– 𝑅: cumulative indicator of all publications• Includes also conferences

– 𝑃𝑖: score of 𝑖-th publication according to polito rules• Journals in 4 quartiles (A: 1.0, B: 0.8, C: 0.5, D: 0.0)

• Conferences: standard score 0.5

– 𝑓𝑖: weight accounting for number of authors 𝑛

𝑓𝑖 =1

𝑛

𝑛−1

𝑛if 𝑛 ≤ 10, 𝑓𝑖 = 0.1 if 𝑛 > 10

𝑅 = 50𝑁 + 𝛼σ𝑖 𝑃𝑖 𝑓𝑖 𝛼 = 60

0 5 10

n

0

0.5

1

fi

EECE

*www.scopus.com **www.webofknowledge.com

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External Research Activities

All PhD students are STRONGLY ENCOURAGED to

spend a research period abroad

Up to 18 months: if you have a scolarship

amount will be augmented by 50%

approved this augmentation

for any research-related stay abroad

including short stays for conferences

All external research activities

must be logged in your «cruscotto»

EECE

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External Research Activities

All PhD students are STRONGLY ENCOURAGED to

spend a research period abroad

Plenty of opportunities

Usually, the Tutor plans your research stay

There are various calls for proposal that can

be used to retrieve funding

(Erasmus+, etc..)

To be discussed in a later ScuDo meeting

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External Research Activities: Accounting

1. Request authorization BEFORE departure!!

There is a special section in your «cruscotto»

2. When you return

Upload in your «cruscotto» a final PDF report

Short letter from your host

confirming the dates of your stay

No report ⇒ No accounting

3. External research stay indicator: 𝑅𝑒 = 𝑑/5

where 𝑑 is the number of days of your stay

delegate for external research stay approval

[email protected]

EECE

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Traveling

When you travel (officially, i.e., paid by polito)

1. You MUST request authorization BEFORE departure

https://polito.u-web.cineca.it/

Include an estimate of your expenses

MUST select a responsible for the funds to be used

should be your supervisor, not you!

2. Approval process

Tutor first, then Coordinator (no delegates here)

Tutor does not click ⇒ Coordinator will not approve

3. When back

Submit travel report including receipts on the web portal

Keep all original receipts (may have to deliver those too)

Research funds for traveling available, for each of you

Usually in 2°, 3° year, but can be anticipated to 1° year

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– Admission to final exam (hours and not points)• 𝑁 ≥ 1, 𝑅 ≥ 50, 𝐻𝑠 ≥ 40, 𝐻ℎ ≥ 100

– Admission to second and third year• No specific requirement: each board decides

– All above SCUDO requirements, plus:

– Admission to final exam (points and not hours)• 𝑁 ≥ 1, 𝑅 ≥ 100, 𝐷𝑠 ≥ 40, 𝐷ℎ ≥ 200

– Admission to 3° year:• 𝑇 = 𝑅 + 𝑅𝑒 + 𝐷𝑠 + 𝐷ℎ ≥ 220 + good marks at poster day

– Admission to 2° year:• 𝑇 = 𝑅 + 𝑅𝑒 + 𝐷𝑠 + 𝐷ℎ ≥ 100 + good marks at poster day

PhD Regulations

EECE

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EECE PhD Poster Day

Main event for all EECE PhD Students

Takes place yearly (October)

Only for 1° and 2° year students

Last Poster Day: 1 October 2018

See attached report

All students must participate

Posters discussed with faculty and visitors

Review of posters based on an online system

Results used for admission to 2° and 3° year

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Awards

The best PhD students are awarded $$$

Students who completed 2° and 3° year

Each academic year

Evaluation based on a 2-step process

Dedicated EECE committee

1. Preselection based on points

Your «cruscotto» must be up to date!

2. Shortlisted candidates

Prepare a 5-minute video…

…guidelines will be provided

Videos are ranked by Reviewers

Last year: 9 total awardees

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The Final Exam

Your PhD Thesis must be completed in 3 years!

XXXIV cycle: by October 31, 2021

The final exam starts ONLY…

…if minimum requirements are met

The academic board votes admission to final exam

can grant short extensions

BY LAW, no more than 6 months

Common critical cases:

… no journal publication

… did not update my «cruscotto»

… still have to complete my thesis (this is ok)

Minimum requirements not met ⇒ Drop from PhD

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The Final Exam

Procedure

http://dottorato.polito.it/en/final_examination

1. Admission from academic board

Make sure your «cruscotto» is always updated!

2. Enroll online

3. Evaluation of the PhD thesis by external referees

Two from a list of at least 4 (in order to apply for awards)

May require revisions and resubmissions

Thesis must be first checked for anti-plegiarism

dedicated software available

4. Thesis defense

Examination board: 2 referees + 3 other membes

Presentation (about 40 min), in English, Q&A

5. Approved Thesis document upload to IRIS

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Student or Researcher?

You have 2 different Email accounts

Make sure to select one main account

setup automated redirection from the other

Read your Email!

the only official means of communication

keep your Email clients (PC, phone) in sync!

Respond to requests from Tutor and Coordinator

promptly, do not wait for days before replying

SERVIZI PER LA RICERCA SERVIZI PER GLI STUDENTI

ID NUMBER D111222 s333444

MAIL ADDRESS [email protected] [email protected]

ALIAS [email protected] [email protected]

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General Recommendations

Training activities

• Try to complete your education during the first

two years of your PhD program

Research activities

• Year 1: Identification of a research problem, in

accordance with your tutor and following an

intensive literature survey

• Year 2: full-time research work, including stays

abroad, establish publication plan ASAP, present

your work in public (conferences, seminars)!

• Year 3: complete your PhD thesis, finalize

publications

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General Recommendations

Never loose contact with your Tutor!

Your Supervisor is the ultimate responsible for your

PhD activities

You must collaborate closely with your Tutor

A Memorandum of Understanding (MOU) will be

executed, starting with this XXXIV cycle

Establishes mutually agreed expectations from Tutor

and Student

Official document, which will be used by

Coordinator to verify compliance (both from Tutor

and Student) in the course of the 3 PhD years

See attachment

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If Anything Goes Wrong

S**t happens…

Most problems occur because of

• Poor communication between Tutor and Student

• Bad planning

• «I still have 2 years, no worries»

• Ignorance of rules and regulations

• Both Tutor and Student

Problems must be identified as early as possible

• Contact your student representative

• Contact the Coordinator – immediately!!!

• The Coordinator is here to help you, not yo judge you• The Coordinator has the responsibility of applying

current regulations

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Getting Help

Coordinator

In case anything else fails…

Your Tutor should always be the first contact

Administrative office

DET: Vanna Leoncini ([email protected])

DENERG: MariaPia Martino ([email protected])

DISAT: Tiziana Marangoni ([email protected])

The Student Representative

Vincenzo Randazzo ([email protected])

Your senior colleagues

ELT, ELN, ELM, TLC, DIS, AUT: need volunteers!

PhD Mailing List: to be established (social? WhtsApp?)