Integrated PDI/ID Access System Feasibility Study Group

Presented by:

Kat CaudleJohn Collins

Natasha EdwardsTiffany Reed

International House

International House

Mission Statement:

To increase security and ease of the University of Delaware’s campus building access through the use of technology

Specific Objectives To Be Achieved:

To increase campus security through the use of specific building access

To decrease the potential for lost/stolen cards

To measure the feasibility of applying this campus-wide

International House

Former fraternity houseAcquired by UD in late 2006

Blighted Den of iniquity

International House

Plan approved by Office of Residence Life and Center for International Studies to renovate house for use by International Students studying at the University of Delaware

International House

President Harker has stated that he wishes to take the University to the next level.

One would expect a flush of capital improvement projects over the next decade

The University of Delaware must ensure it is not behind the curve on emerging technology.

We understand a campus-wide implementation of such a project would be a significant investment for the University. A preliminary study would be necessary to calibrate the program for precise execution.

International House

TrendsTrends

Office Buildings Hotels

International House

New Age, New Time, New President

What does this mean? Time for innovative ideas!!! “By nature I am a very

entrepreneurial person. I want to make a difference, to have an impact, wherever I am”- Dr. Patrick Harker

MessengerVolume 15, Number 1April 2007

International House

What Entrepreneurial Projects Can We Develop &

Implement for UD?

How About An Integrated ID/PDI Access Card System?

2 Separate Cards Merging Together As 1 Card Used To Perform Multiple Tasks

Resident Life Associate

Director, Jim Tweedy

thinks this is a great idea!!!

International House

Functions/Purposes of ID & PDI

• Campus ID Card– Campus Events– College Banking– Athletic

Buildings– Athletic Games– Meal Plan– Flex Option

• PDI Access Card– Allows Access to

Dormitories

A PDI is a Prox or Proximity Card that is often used for security access into buildings.

http://en.wikipedia.org/wiki/Proximity_card

International House

Current Campus ID & PDI System

Facilities Department Is Responsible For Installing, Maintaining, Controlling & Recording Access Cards

Student Services Is Responsible For Issuing & Activation/Deactivation of Campus IDs

International House

Current Access Protocol for On-Current Access Protocol for On-Campus StudentsCampus Students

Students check-in: issued University ID Card, access card for building, traditional key for individual room Cumbersome

Student Residence life staff

Carbon paper records Time-consuming record keeping; key

management Expensive to replace

Student University facilities

International House

Access (PDI) and ID Card Integration Access (PDI) and ID Card Integration (PICI)(PICI)

A PICI card would alleviate many of the headaches faced by both students and the University.

International House

Benefits of PICI

Ease of use Integrated card would provide a one-stop, user-friendly

vehicle for accessing University Services Increase Campus Security

Cost Effective Computer managed system Easy record keeping for Residence Life staff No need for facilities to “re-core” locks; expensive key

replacement for students

International House

Rationale for Using the Rationale for Using the International House as our International House as our

Test CaseTest CaseCurrently undergoing renovation making hardware installation less expensive

The house is a small, contained residence for an experimental trial

International Students are the perfect audience for this trial

• Living in entirely new environment; providing better comfort

• Demographic make-up lends to more tech integrated cultures

International House

Potential Problems/Opposing Arguments

♦ What happens to card at the end of the school year if students choose to live in a different dorm building next year?

Will the University of Delaware have to pay for more to develop additional cards each year?

No: UD deactivates card at the end of the year if student moves to another dorm

♦ What happens if card is lost? Doesn’t the University lose money? Doesn’t person lose ID and building access? Bill Fitzpatrick concerns (oversees one-card operations at UD)

Student has the card deactivated and pays a fee of $10-$15 to obtain a new card; so UD doesn’t really lose money

International House

In today's world of access control, the process of selecting an access control system is more challenging than ever due to the increase in the number or security vendors

In order to select the right system for the University several steps have to take place

Selecting the right system

International House

Who decides?

Facility Department will involve those that will operate the system on a daily basis.

Exactly what do we need?

Before a vendor is consulted, facility needs must be distinctly defined

Look at building from standpoint of security Understand the needs of the building/campus so

that added security does not adversely affect students

Take a look forward : will the system be able to cope with anticipated expansion five years from now?

Selecting the right system... A

Management Plan

International House

Ease of use and cost Visit other campuses that have installed the access

control products being considered Current technology may require an initial

investment, but the long-term savings from a good system will result in an effective and safer campus access system

Choosing a vendor

Reputable and reliable Familiar & with adept at using the latest

technologies

Selecting the right system...A Management

Plan

International House

Cost Estimates Of Software

http://www.alphacard.com/ No additional cost for actual cards Actual software is rather inexpensive

UD’s blackboard software for ID cards ranges in price from $7-$20 depending on store

Cost for hardware to support software (ie: readers) is expensive

Readers at UD range from $2800-$5,000 Depending on the total number of buildings, software

support hardware can be costly

Identification Software for Access Control

International House

Extensive pre-planning Pilot the ID/Access control system in only

one location, the International house provides an opportunity to see how it works on the

ground, iron out the kinks and get it ready to roll out to the entire university

Training Supervisory management will be adequately trained to

operate the system

Selecting the right system…A Management

Plan

International House

Conclusions Feasibility Study

School Safety

By involving the right decision makers, defining needs, evaluating the systems,

vendors and manufacturers, and performing the installation in a sensible manner, the right

decision can be made

Propel UD into the future, with your help!

International House

“Always bring your PICI Card!”