piedmont college student work program piedmont college student work program

Piedmont College Student Work Program

PIEDMONT COLLEGE

Student Work Program


Student Worker Training

Piedmont CollegeStudent Employment Program

MISSION STATEMENT

The mission of the Student Employment Program at Piedmont College is to provide students a meaningful work experience aimed at enhancing college and career goals, while providing financial support. The Student Employment Program assists the college and community businesses by developing employment opportunities that will allow students to earn money, expand academic preparation, and explore career objectives through college work experience.


Reason For Training

Federal Government Guidelines

Student Worker Policy and Procedures

Create & Maintain a Positive Learning Environment


Types of Work Programs Two Programs-Work Study or Aid

Federal Work Study (FWS) Funds from the Government for student work Supplements approximately 20% of the college student

work program Must meet financial need criteria to qualify for FWS

Work Aid Funded by Piedmont College 80% of program budget is Piedmont Funds for work aid Provides job opportunities for those not eligible for FWS


New Student Hire Packet

A Student Hire Packet must be completed and returned to the Human Resources Office on the first day of work!

These packets help us to: Maintain Student Employee Records Perform credit & background checks Record Confidentiality Statements Maintain Student Worker Training Attendance Records Prove your Eligibility to Work in the United States


New Student Hire Packet

All students hired must complete a packet before they commence work.

Checklist must be completed & signed.Supervisor forwards to Human Resources

Office If packet is not completed and signed,

Human Resources will return entire packet to supervisor for completion.


Benefit Package

Students are not eligible to receive: Health/dental options Vacation/sick/holidays Disability/life insurance Retirement benefits Job Security/Budget Unemployment Benefits


Employment Eligibility

Must be enrolled in school to workMay work summer with proof of fall

registrationMaintain satisfactory academic performanceMust be a citizen or permanent resident of

the United States or show proof of eligibility to work on campus


Proper Attire

Must dress appropriately for the JOB Avoid dressing as if you were going to class No torn clothing No pajamas, miniskirts, or tank tops No excessive exposure of skin No undergarments in view

Ask your supervisor for specific department requirements Ask, “What is appropriate for me to wear in this position?” Students in highly visible positions should remember that they are often a

prospective student’s first impression of the college; look respectable.


Confidentiality

All information is CONFIDENTIAL Information you see, hear, read, etc. is NOT to be

repeated, shared or acted upon outside of your work environment

Must be careful to limit information you provide over the phone or in person.

Confidentiality Statement Covers on-line access to computer data Covers data viewed, discussions heard, etc…

FERPA Motto: “Keep any information obtained in the workplace at the workplace.”


Absenteeism

Excessive absences or failure to work scheduled hours may result in termination

Unexpected absences should be reported by telephone or in person

Must report absence or tardiness immediately to supervisor

Always discuss future absences or scheduling conflicts with your supervisor in advance.

Student Workers are employees at will. Employment can be terminated at any time should the supervisor feel you are not respecting the position you hold.


Conflict Resolution

Conflicts should be resolved through the supervisor.

If conflicts cannot be resolved through the supervisor, they should be reported to the Assistant Vice President of Finance and Human Resources.


Work Hours

Students shall follow a predetermined work schedule and are expected to work all scheduled hours each week.

Maximum Hours (determined by total number of earned hours) If you are working in two departments, you cannot exceed your total

maximum number of hours If working in more than one department, a set schedule for each

department must be implemented. Cannot be in two places at once (no overlap) Complete a separate timesheet for each department Transfer of Jobs requires notification of supervisor and Human

Resources Office in the form of a new Job Description Do NOT work during class times. If class is canceled or dismissed

before its regularly scheduled time, it MUST be explained and initialed by your supervisor on the timesheet. Best not to ever list a time that is scheduled for class.


Breaks are Mandatory

Shifts lasting longer than 5.00 hours require a 30 minute meal break. a student must LOG OUT for 30 minutes on their timesheet

Shifts lasting longer than 8.00 hours require a 1 hour

meal break. a student must LOG OUT for one hour on their timesheet

Meal Breaks must show on timesheet and are unpaid. Example:

8:00- 5:00, might appear as: 8:00 – 1:00, 2:00 – 5:00 2:00-8:00, might appear as: 2:00 –4:30, 5:00 to 8:00


Timesheets

Timesheets must be turned in on time (bi-weekly/ 5PM Thursdays) Students should make every effort to complete and turn in a

timesheet by the date indicated on the pay schedule. Late timesheets shall be submitted the next pay period.

Must be typed & completed accurately It is recommended that you create a Master Timesheet with

your class schedule for the semester already grayed out. Make sure all areas of timesheet are complete and accurate. Double-check all amounts for accuracy and sign your timesheet

before submitting it to your supervisor. Incomplete timesheets will be returned to students for

correction and students will be paid next pay period.


Payroll Check sheet

Pay period is documented on the timesheet

Times worked during class are explained and initialed

Required breaks are indicated

Maximum hour limits (8, 11, or 15) are not exceeded

Number of hours and Pay are calculating correctly

Both the student and supervisor signatures are present Helpful Hints:

Use a light gray fill and your ink cartridge will go further! Do not copy/paste cells. Keep a copy of your Master Timesheet on your home computer

and update it each day you work to avoid forgetting what hours you worked during the past weeks.


Serious Infractions

Falsifying timesheets and breach of confidentiality are serious infractions. Students who commit such infractions of the employment policy are subject to judicial action at a college level and criminal prosecution by the

U.S. Department of Education.

Examples: Student fails to work their shift, but records the hours anyway. Student records hours on timesheet and does not work their

entire shift listed on timesheet. Student allows another student to work in their place, but still

counts those hours on their own timesheet.


Timesheet Due Date Form

STUDENT WORKER/GRADUATE ASSISTANT PAYROLL SCHEDULE

2010-2011

Pay Period

Student Worker Due Date to Dept.

Pay Date

6/28-7/11/10 7/8/10 7/15/10

7/12-7/25/10 7/22/10 7/29/10

7/26-8/8/10 8/5/10 8/12/10

8/9-8/22/10 8/19/10 8/26/10

8/23-9/5/10 9/2/10 9/9/10

9/6-9/19/10 9/16/10 9/23/10

9/20-10/3/10 9/30/10 10/7/10

10/4-10/17/10 10/14/10 10/21/10

10/18-10/31/10 10/28/10 11/4/10

11/1-11/14/10 11/11/10 11/18/10

11/15-11/28/10 11/24/10 **** 12/2/10

11/29-12/12/10 12/9/10 12/16/10

12/13-12/26/10 12/23/10**** 12/30/10

For Example Only

The “Pay Period” is the two-week date range in which you work. This also goes in the “Time Period” section on your Timesheet.

The “Pay Date” is the day you can pick your paycheck up in the Business Office.

This is the date you must have your timesheet delivered to your supervisor by in order to get paid.


Student Name: John Smith Student ID#: Department: Financial Aid

Time Period: 6/28/10 - 7/11/10 Grad / Stud Undergraduate SuperV. Name: Bob Hope

Place an "X" in each time space that you worked each day. Place an "X" in each time space that you worked each day.

Mon. Tues. Wed. Thurs. Fri. Sat. Sun. Mon. Tues. Wed. Thurs. Fri. Sat.

8:00 - 8:15: AM 8:00 - 8:15: AM x 8:15 - 8:30 AM 8:15 - 8:30 AM x 8:30 - 8:45 AM 8:30 - 8:45 AM x 8:45 - 9:00 AM 8:45 - 9:00 AM x 9:00 - 9:15 AM 9:00 - 9:15 AM x 9:15 - 9:30 AM 9:15 - 9:30 AM x 9:30 - 9:45 AM 9:30 - 9:45 AM x

9:45 - 10:00 AM 9:45 - 10:00 AM x10:00 - 10:15 AM 10:00 - 10:15 AM x10:15 - 10:30 AM 10:15 - 10:30 AM x10:30 - 10:45 AM 10:30 - 10:45 AM x10:45 - 11:00 AM 10:45 - 11:00 AM x11:00 - 11:15 AM x 11:00 - 11:15 AM x11:15 - 11:30 AM x 11:15 - 11:30 AM x11:30 - 11:45 AM x 11:30 - 11:45 AM x x11:45 - 12:00 PM x 11:45 - 12:00 PM x x12:00 - 12:15 PM x 12:00 - 12:15 PM x x12:15 - 12:30 PM x 12:15 - 12:30 PM x x12:30 - 12:45 PM x 12:30 - 12:45 PM x x12:45 - 1:00 PM x 12:45 - 1:00 PM x x 1:00 - 1:15 PM x x 1:00 - 1:15 PM x x 1:15 - 1:30 PM x x 1:15 - 1:30 PM x x 1:30 - 1:45 PM x x 1:30 - 1:45 PM x x 1:45 - 2:00 PM x x 1:45 - 2:00 PM x 2:00 - 2:15 PM x x 2:00 - 2:15 PM x 2:15 - 2:30 PM x x 2:15 - 2:30 PM x 2:30 - 2:45 PM x 2:30 - 2:45 PM x 2:45 - 3:00 PM x 2:45 - 3:00 PM x 3:00 - 3:15 PM x 3:00 - 3:15 PM x 3:15 - 3:30 PM x 3:15 - 3:30 PM x 3:30 - 3:45 PM x 3:30 - 3:45 PM x 3:45 - 4:00 PM x 3:45 - 4:00 PM x 4:00 - 4:15 PM 4:00 - 4:15 PM x 4:15 - 4:30 PM 4:15 - 4:30 PM 4:30 - 4:45 PM x 4:30 - 4:45 PM 4:45 - 5:00 PM x 4:45 - 5:00 PM 5:00 - 5:15 PM x 5:00 - 5:15 PM 5:15 - 5:30 PM x 5:15 - 5:30 PM x 5:30 - 5:45 PM x 5:30 - 5:45 PM x 5:45 - 6:00 PM 5:45 - 6:00 PM

Other Other

Daily Hours 0 0 1.5 0 6.25 0 0 8.75 0 2.25 0 0 0

Total Hrs 7.75 Total Check Amt. 39.91 Total Hrs 11.00

Student's Signature: _______________________________________

Supervisor's Signature:______________________________________ Total Hours 18.75 Print Sheet, Sign & Return to SuperV./Budg. Mang.If you place an "X" within the gray area, have your Supervisor initial. Total Check Amt 96.56 Financial Aid Cerification: _________________________

912654235

For Example Only

The information section must be completed in order for Human Resources to pay the correct student for the correct pay period.

Incomplete timesheets will be returned to the student.

Refer to the Pay Schedule for the correct “Time Period.”

The student and supervisor signatures are required.

Gray in your class schedule to indicate times you cannot work.

Every 8 hours, workers are required to take an hour long break.

Every 5 hours, workers are required to take a 30 minute break.


Accidents must be reported immediately to Human Resources

Inappropriate behavior must be reported immediately

Work Related Injury/ Sexual Harassment


Questions?

Thank you for completing the Student Worker

Training !

www.piedmont.eduHuman Resources

Student Worker Program

piedmont college student work program piedmont college student work program

Documents

student work supplements

college work experience

work summer

day of work

fws work aid

student hire packet

programswork study

meaningful work experience