piedmont workforce development board council meeting

Website: vcwpiedmont.com

Piedmont Workforce Development Board Council Meeting

September 8, 2021

Agenda

Americans with Disabilities Act: In accordance with the Americans with Disabilities Act, the PWDB will make reasonable efforts to accommodate persons with qualified disabilities. If you require an accommodation, please contact Sarah Morton, EO Officer at [email protected]| (434) 979-5610 | TDD/TTY Dial 7-1-1 Toll-free. Requests for assistance should be made at least three business days in advance of the meeting.* Submit Public Comments by completing the enclosed form to [email protected] by 7:00 am on Wednesday June 9, 2020. Those received will be read into the record.

Item Time Presenters1 Call to Order/Roll Call 1:00 Lee Frame2 Determine of Quorum 1:00 Lee Frame3 Opportunity for Public Comment 1:05 Lee Frame

Items Requiring Approval Lee FrameLee FrameNew ChairNew ChairNew Chair

Director's Report

6 Financial Agent Reports and Financials 2:10 Dave Kilgore/Rahul MaitraPartner and Provider Presentations

2:20 Candace Spence2:25 Stephanie Hoer

9 Adjournment 2:30 New Chair

Monitoring Status

7Goodwill of the Valleys

Organization Options

Board Certification

One-Stop Center Certifications and Albemarle Affiliate

40% Training Mandate

Central Virginia Partnership

Agenda Item

1:10

1:30

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Meeting Minutes - JuneNew Board Members (2)

Council Chair and Vice-Chair

DSS 4F Grant

Charlottesville Career Center Collaboration

Sarah MortonInfrastructure Funding Agreement/MOU

GO Virginia Grant "Future", Return to Earn

Introduction - New Team MembersStrategic Plan and Local Plan, DEI Framework

Public CommentsPIEDMONT WORKFORCE DEVELOPMENT BOARD (PWDB) COUNCIL MEETING - PUBLIC COMMENT FORMPIEDMONT WORKFORCE DEVELOPMENT BOARD (PWDB) COUNCIL Meeting. Please email as an attachment to [email protected] with the subject line “PWDB Council Meeting Comments.” Submissions will be accepted until 7 AM on the day of the meeting.

Name: __________________________Organization: _______________________________Email: _______________________________

Comments in the area below:

mailto:[email protected]

Council Vote on Chair and Vice-Chair for Plan Year 2021

Grant Application: DSS 4F

Department of Social Services: 4F – Food, Farm, Family, Finance

Original grant proposal: $55,000.

Supports SNAP recipients with training on healthy nutrition practices – part of the VCW-P holistic approach to workforce development as described in the VCW-P Strategic Plan.

DSS offered $190,000 with the option of up to 5 renewals.

Due to the work required and staff limitations, we are partnering with United Way to implement the grant.

Grant recipient must be the LWDB, sub-recipients are allowed.

Cost structure will cover VCW-P and CVPED costs.

Council Votes

June 2021 Meeting Minutes New Board Members (2)

DSS 4F Grant

Director’s Report

New Staff Members

Board Staff

Caroline Rice, Communications and Engagement Specialist

Kelvin Whitehurst, Talent Engagement Specialist (shared with CVPED)

Strategic Plan – Local Plan – DEI Framework

Local Plan accepted by the State.

Strategic Plan continues to evolve.

DEI Framework.

Specific Action Plans in development.

Preparing for public distribution.

Diversity, Equity and Inclusion Framework

DEI Sub-Committee recommended by

Strategic Planning Committee.

Board and Staff training tbd.

Monitoring StatusState Administrative, Program, and Fiscal Monitoring PY’20

Formal report received.

Corrective Action Plan due on September 9 – all items completed.

PWDB Fiscal Monitoring PY’20

Approval received from State on June 22, 2021.

PWDB Program Monitoring PY’20

Local program monitoring on June 15, 2021.

Gap with Financial Literacy – resolved.

Uploading document in new system.

State data validation on September 3, 2021.

Infrastructure Funding Agreement (IFA) and MOU

Submitted to State on August 25, 2021.All partners agreed without negotiation – positive sign of improved communication and support.

40% Training Ruling

State meeting on August 27, 2021.Final ruling expected by end of September.

Grant Status

PPE Grant, DWG Temperature Taker, Return to Earn Grants continuing.

Security Grant extended through June 2022.

GO Virginia Project “Future of Workforce Outreach”

Grant approved on July 7, 2021.

Project kicked off in July/August 2021.

Louisa, Fluvanna, Madison in process. Nelson pending.

Hiring

Communications and Outreach Specialist (complete 8/30/21)

Mobile Resource Specialist (in process, target 9/15/21)

State Workforce Directors - Dislocated Worker Grant for supportive services ($200K)

Charlottesville, Culpeper, and Orange Career CentersCertification Applications completed April/May.Recommending Certification for the Comprehensive Center in Charlottesville, and the Affiliate Centers in Culpeper and Orange.Recommendation accepted by the State – final approval in September.

Albemarle DSS Career CenterAffiliate application submitted on August 30, 2021.Recommending Certification.

Charlottesville Downtown Job CenterManaged by City of Charlottesville.Proposals being developed for VCW-P Support.

One-Stop Centers, Career Center

Council vote allowing VCW-P to provide temporary support for the Charlottesville Downtown Job Center while the proposal is being developed.

VCW-P and Goodwill Continuous ImprovementAgreement on joint improvement plans in the following areas:

Management Communication and Coordination• Meeting held with Goodwill Industries of the Valleys CEO and staff.• Continuing partnership discussions with Chief Advancement Officer and VP Business

and Community Engagement.Metrics and Key Performance Indicators

• Continuing efforts and CI plans.Financial Controls:

• Moving from monthly to quarterly. All action items completed.Branding and Outreach

• Merged with Management Communication and Coordination.• Ongoing discussions on co-branding opportunities.

Best Practice Sharing: • Merged with Management Communication and Coordination.

Significant progress continues to be made in all areas!

DLW Participants - %

PD10 PD9

Total Participants - %

PD10 PD9

Total Participants - %

Albemarle County City of Charlottesville Fluvanna County

Greene County Louisa County Nelson County

Other Culpeper County Fauquier County

Madison County Orange County Rappahannock County

Other

Metrics and KPIOverall and Participants

Focus on reviewing long-term trends versus targets.Targeted continuous improvement for areas underperforming versus target.

Adult Participants - %

PD10 PD9

Youth Participants - %

PD10 PD9

Adult and DLW enrollments exceeded targets.

Youth enrollments slightly below target. Significant improvement in Q4.

Metrics and KPINew Enrollments - Region

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Plan Year 2020

Adult New Enrollments in PY'20

Total New Enrollments Goal - 100% Goal - 80%

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Plan Year 2019

Dislocated WorkersNew Enrollments in PY'20


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Plan Year 2019

YouthNew Enrollments in PY'20


Youth Services in PD10

Specific action plan created.

Excellent upward trend in Q4, driven by improvements in PD10

Good momentum in Foster Care, Alternative Education, and partner relationships.

Youth Action PlanBest Practice Sharing

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Plan Year 2019



Youth Participants - %

PD10 PD9

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Plan Year 2019



Metrics and KPIMeasurable Skills Gain

Year end results similar to or better than results reported throughout the State – Covid impacted results of all regions.

Adult employment rate well below target.

DLW results close to target.

Youth results close to target.

Rate Goal PY2020 PY2019 PY201856.1% 83.0% 56.1% 82.8% 82.9%

83.0%85.0%$6,100

68.6% 74.0% 68.6% 83.3% 80.6%80.4% 62.0% 80.4% 66.0% 58.5%

Rate Goal PY2020 PY2019 PY2018100.0% 85.0% 100.0% 100.0% 85.7%

85.0%90.0%$8,700

66.7% 70.0% 66.7% 66.7% 62.5%75.0% 60.0% 75.0% 42.9% 50.0%

Rate Goal PY2020 PY2019 PY201882.4% 83.9% 82.4% 72.4% 82.7%

83.9%62.8%$3,817

88.9% 70.0% 88.9% 73.3% 83.3%74.2% 74.6% 74.2% 37.0% 62.5%

PY2020 Adult Program- June 2021WIOA - Planning District 9 and 10

Performance3-Year Trends For September

Adult Numerator DenominatorEnter employment Rate 23 41Employment 2nd Quarter After ExitEmployment 4th Quarter After ExitMedian Earnings 2nd Quarter After ExitCredential Attainment w/in Four Quarters after Exit 24 35Measurable Skills Gain 45 56

PY2020 Dislocated Worker Program- June 2021WIOA - Planning District 9 and 10


Dislocated Worker Numerator DenominatorEntered Employment Rate 3 3Employment 2nd Quarter After ExitEmployment 4th Quarter After ExitMedian Earnings 2nd Quarter After ExitCredential Attainment w/in Four Quarters after Exit 2 3Measurable Skills Gain 15 20

PY2020 Youth Program- June 2021WIOA - Planning District 9 and 10


Youth Numerator DenominatorEntered Employment Rate 14 17Employment 2nd Quarter After ExitEmployment 4th Quarter After ExitMedian Earnings 2nd Quarter After ExitCredential Attainment w/in Four Quarters after Exit 8 9Measurable Skills Gain 23 31

Organization Options

• VCW-P has significant positive momentum and feedback in the state has been positive.

• Improved performance and outreach efforts are leading to additional opportunities.

• DSS Grant, Albemarle Career Center, Charlottesville Downtown Job Center, partnerships with other community-based organizations.

• Current organization and structure is limiting due to capacity (staffing) and infrastructure (financial support) at both VCW-P and CVPED.

• Potential long-term options (12-18 months) are under consideration.

Council discussion on the options and potential organization solutions.

Financials

Virginia Career Works - Piedmont RegionProgram Year 2019/2020 Funding at-a-glance (July 1, 2020 to June 30, 2021) -- Overview PY2019) July 1, 2019 - June 30, 2020

As of June 30, 2021 PY2020) July 1, 2020 - June 30, 2021

PY2020 BudgetTotal Spent from

7/1/2020 through 6/30/2021

PY2019 Funds Carryforward

Unspent New PY2020 Funds

Total Available Funds (PY2019 + PY2020)

Remaining at Month End

Total Unspent Portion of PY2020 Budget

Adult 445,247 353,316 - 19,290 19,290 91,931 Dislocated Worker 264,575 153,212 - 235,726 235,726 111,363 Youth 393,381 211,773 - 159,910 159,910 181,608 Admin 99,249 93,680 - 75,049 75,049 5,569 WIOA Subtotal 1,202,452 811,981 - 489,974 489,974 390,471

Budgeted Spending Amount

Total Spent from 7/1/2020 through

6/30/2021


PY2020 Funds Remaining

Remaining Available to Spend

Orange Satelite - Pre-Obligated 20,740 $20,740 pre-obligated - - Albemarle LIFT Grant 5,000 5,000 - - Locality - WIOA Budget 42,897 18,256 24,641 Locality - GO Virginia ERR Match 25,000 14,101 10,899 Locality Balance 121,456 16,678 138,134 Locality Subtotal 93,637 53,097 121,456 16,678 173,674

Total Grant Amount


6/30/2021


PY2020 Funds Remaining


PPE Grant 52,926 6,972 45,955 45,955 Network2Work 15,750 15,750 - - EEI Grant - Program 116,995 116,995 - - EEI Grant - Admin 35,033 35,033 - - GO Virginia Grant (Project Reconnect - ERR) 99,500 99,483 - - Wagner-Peyser Grant - Program 197,837 197,837 - - Wagner-Peyser Grant - Admin 39,542 39,542 - - Grants Subtotal 557,583 511,611 45,955 45,955

TOTAL 121,456$ 552,607$ 709,603$ 390,471$

Financial Status (through 6/30/2021, FY end)

• Total available at the end of FY’21: $663K (matches budget and forecast)

• Transfer will be requested for PY’20 carry forward funds between DLW and Adult.• Additional funding of positions and increased targets set for client support in PY’21

Program Spending vs. Budget - WIOA

$- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000

PY2020 Admin

PY2020 Youth

PY2020 DLW

PY2020 Adult

PY2019 Admin

PY2019 Youth

PY2019 DLW

PY2019 Adult

$751

$58,885

$35,075

$173,307

$166,151.60

$228,723.20

$164,297.60

$271,585.60

$75,532.90

$218,795.40

$268,403.40

$192,597.30

$166,151.60

$228,723.20

$164,297.60

$271,585.60

$75,533

$218,795

$268,403

$192,597

$166,152

$228,723

$164,298

$271,586

Actual vs. Budgeted Spending (for 7/1/2020 through 6/30/2021)

Total Budget Total YTD Budget Total Actual Spent

Virginia Career Works - Piedmont RegionProgram Year 2021/2022 Funding at-a-glance (July 1, 2021 to June 30, 2022) -- OverviewAs of July 31, 2021

PY2021 BudgetTotal PY2020 Funds

SpentRemaining PY2020

FundsExpected PY2021

Funds

Total Available Funds (PY2020 + PY2021)

Remaining at Month End

Total Unspent Portion of PY2021 Budget

Adult 379,171 205,993 (13,395) 244,591 231,196 239,254 Dislocated Worker 383,303 50,688 220,113 348,408 568,521 213,887 Youth 330,929 75,491 143,305 278,527 421,831 317,890 Admin 131,234 11,187 64,613 96,836 161,449 88,062 WIOA Subtotal 1,224,637 343,358 414,635 968,362 1,382,997 859,094

Budgeted Spending Amount


6/30/2022

PY2020 Funds (pre-obligation removed)

PY2021 Funds Received


Orange Satelite - Pre-Obligated 20,740 $20,740 pre-obligated - - Locality - GO Virginia Project Future Match 23,000 $23,000 pre-obligated - Locality Funds Available 91,330 2,010 130,536 16,870 145,396 Locality Subtotal 135,070 22,750 130,536 16,870 145,396

Total Grant Amount

Total Spent through 7/31/2021

Remaining Available All Grants

Remaining Available to Spend: VCW-P

PPE Grant 52,926 6,972 45,955 DLW Temperature Taker 105,484 29,798 75,686 Security Grant 19,348 6,183 13,165 Return to Earn 92,155 - 92,155 GO Virginia Grant (Project Future - ERR) 148,689 3,709 144,980 144,980 Grants Subtotal 418,602 46,661 371,941 144,980

TOTAL 545,170$ 985,232$ 1,673,373$ 859,094$

Current Financial Status (through 7/31/2021)

Financials Milestones and Achievements

• Monthly Financial Monitoring meets the State requirements. No adjustments required.

• July reconciliation of Goodwill WIOA documents showed significant progress – 65% reduction in effort required and 100% accuracy.

• Monthly tracking implemented for spending of all funds vs. budget (WIOA and Grants).

• Next step: implement monthly forecasting through end of FY’22 or end of specific Grants.

• PY’21 VCW-P and Goodwill contracts signed.

Council Vote on transfer of up to $190,000 from PY’20 Dislocated Worker Funds to Adult – final transfer request is being considered by Goodwill.

Questions and Answers

Partner Updates

Central Virginia PartnershipGoodwill

Committees

Business and Education Outreach

• Career Pathways draft reviewed by Committees, several businesses, and most partners. • Next steps: fine-tune packet with Employer Ambassadors, meet with education partners.

Executive Committee

Considering “Re-launch” of the Executive Committee in October.

Meet once between each Board meeting.

Previous meetings were ad-hoc and primarily held when we did not have a Board quorum at the quarterly meetings.

Members: Chair, Vice-Chair, Past Chair, Committee Leaders, One At-Large Board Member, Council Chair (need confirmation).

VCW-P is making significant progress in many areas, and we believe more frequent updates and discussions on key strategic items are appropriate.

Strategic Plan updates and changes.

Grant applications and funding options.

Structure and partner relationships (MACAA, Charlottesville Career Center, etc.).

Thank You!

piedmont workforce development board council meeting

Documents