pike lake elementary student and parent …pl.proctor.k12.mn.us/pdf/pl student and parent handbook...
TRANSCRIPT
-
PIKE LAKE ELEMENTARY
STUDENT AND PARENT
HANDBOOK
2015-16
-
Welcome to Pike Lake Elementary School 5682 Martin Road Duluth MN 55811
218-729-8214
Dear Parents and Families:
The information in this handbook is designed to provide valuable
information regarding elementary school procedures and the rights
and responsibilities of elementary students at Pike Lake Elementary.
I hope it serves as a resource for you and your student(s) during the
school year.
We have implemented a plan that emphasizes students being
appropriate, safe, and kind during the school day. This approach
addresses the needs of students and is an example of what makes our
elementary school so successful. The success of our schools also
depends on positive collaboration between home and school, so I
invite you to visit Pike Lake Elementary School often, take part in
school activities, and show an interest in your child's progress.
Please do not hesitate to contact your child's teacher or me if you
have any questions or concerns. Creating a safe and positive
learning environment for all students requires a team approach.
Let’s work together to make this happen.
Sincerely,
Nancy Litman, Principal
218-729-8214 ext. 2751
Proctor Public Schools
Pike Lake Principal
Nancy Litman
729-8214 ext. 2751
Secretary
Wendy Johnson
729-8214 ex. 2750
Superintendent of Schools
John Engelking
628-4934 ext. 1017
Transportation Director
Curt Benassi
628-4953
School Counselor
Mary Hendrickson
729-8214 ext. 2782
School Social Worker
Phyllis Cook
729-8214 ext. 2782
School Nurse
Zandra Bail-Lalonde
729-8214 ext. 2779
Student and Parent Handbook
-
TABLE OF CONTENTS
ATTENDANCE PAGES 1 - 6
Hours of Operation 1
Attendance Policy 2
Tardiness 3
Excused Absences 4
Unexcused Absences 5
School Attendance Process 5
Educational Neglect and Abuse 5
Legal Custody 6
ACADEMICS PAGES 7 - 13
Curriculum 7 Literacy Plan 7
World’s Best Work Force Legislation 7
Testing 9
Homework 9
Report Cards 10
Field Trips 10
Physical Education 10
Kids Time 11
Computers/Media Center 11
Homebound Instruction 11
Pledge of Allegiance 12
Special Education and 504 Plans 12
Counseling and Guidance 13
BEHAVIOR PAGES 14 - 19
Hallway 14 Restroom 15
Locker Courtesy 15
Audience/Assembly Behavior 15
Bus Guidelines 16
Walking to School 17
Cafeteria Behavior 17
Library/Media Center 18
Playground Rules/Recess 19
Winter Rules 19
Student Code of Conduct/Severe Behavior 19
COMMUNICATION PAGES 21 - 30
Pike Lake Partners in Education P.I.E 21 Valuables 22
Cell Phones 22
Change of Address/Withdrawal 22
Dress Code 23
Electronics/Toys 23
Email 24
Emergency Information 24
Food Service Program 24
Infinite Campus 25
Lost and Found 25
Materials Sent Home 26
Newsletters 26
Notes – When to Inform in Writing 26
Parent/Teacher Conferences 27
Payments 27
Phone Calls to Staff 27
Phone Calls to Students 28
Photo Policy 28
Student Records 28
Toys 29
Visitors/Volunteers 29
Yearbooks 30
Parent/Student Handbook 30
-
HEALTH AND SAFETY PAGES 31 - 39
Accidents in School 31 Allergies 31
Bicycles, Scooters, Skateboards 32
Bullying – See Behavior and Forms in Appendix 32
Emergency Drills 32
Weapons 33
Harassment Policy 33
Health Screenings 34
Illness and School 34
Immunizations/Communicable Diseases 35
Medical Disbursement to Children in School 36
Pest Control 37
Special Health Needs 37
Treats/Parties 37
Weather/Emergency Closings 38
Tobacco Policy 39
APPENDIX FORMS
Academics Information
Attachment A: Pike Lake Kids Time
Behavior Information
Attachment B: Pike Lake Bullying Policy
Attachment C: Pike Lake Intervention Policy
Health and Safety Information/Forms
Attachment D: Administration of Medication in School
Attachment E: Flu Symptom Screening Tool for Parents
and Caregivers
Attachment F: Minnesota Immunization Law
Attachment G: Head Lice Information
PARENT SIGNATURE FORM
-
Administrative Discretion This handbook does not cover all situations. Therefore, the
administration reserves the right to sanction students for
violating school rules and expectations not specifically covered
in this publication. In the event that Proctor Public School
policy is revised after the dissemination of this handbook, the
new policy shall be followed.
Focus on Good ATTENDANCE
School Hours 8:55 AM – 3:25 PM
Class Begins at 8:55 AM
Parent Pick Up Dismissal 3:20 PM
Class Dismissal 3:25 PM
HOURS OF OPERATION
ARRIVAL/DROP OFF
If your child does not ride the bus, please time his or her arrival
no earlier than 8:50 am. Although teachers arrive earlier, they
do not supervise the playground or hallways. Their time is
spent in team meetings, conferences with parents, and lesson
preparation. If driving your child to school, please drop your child off by
the main office door facing Martin Road. Do not drop off
students in the back parking lot. Students should not walk
between parked cars. If your child is late, please accompany
him or her to the office and sign in.
-1-
The school day begins at 8:55 AM. and ends at 3:25 PM.
Students are expected to be in their classroom and ready to
work by the final bell at 8:55 AM.
DISMISSAL
If your child is not going to ride the bus, please make
arrangements before the beginning of the school day. A
written request must be submitted to the classroom teacher (the
teacher will notify the office) stating the date and time of
dismissal. Without a note, students will be placed on their
regular bus home after school. Parents may pick up their
children (Grades 1-5) outside of the main office. Kindergarten
parents should pick up their students in the classroom.
Please note that if someone other than the parent or guardian
will be picking up the child, a written request must be
submitted to the classroom teacher. A change in dismissal
instructions will not be allowed after 3:00 P.M.
SCHOOL CLOSINGS (See HEALTH AND SAFETY – Weather)
Notices of school closings or late starts because of weather or
other emergencies will be broadcast over various media outlets,
including television, radio, and newspaper. Additionally,
phone calls will be generated using the ―Infinite Campus‖
system. Parents should make sure the accurate phone number
is listed for their student account to ensure they receive
notification. Any full days missed due to weather will be
announced as soon as they are determined.
ATTENDANCE POLICY
Please help your child establish a positive school attendance
pattern. Regular attendance is important to school success.
Children should be absent from school only in case of illness,
-2-
-
emergency, or approved absences. The daily classroom
experience is an integral part of the learning process.
If your child is absent from school, please call the Pike Lake
office at 729-8214 ext. 2750, or email the secretary, Wendy
Johnson at [email protected]. Make sure you
include the following information: name of student, grade,
name of teacher, length of and reason for absence.
If your child attends Kids Time, you also need to report the
absence to the staff. Telephone number is 218-729-8214, ext.
2758.
A student is considered absent:
for half a day if he or she misses more than 90 minutes at the beginning or end of a school day.
for a full day if he or she misses more than four hours during a school day.
for a full day if he or she arrives at school but is picked up within 90 minutes.
Tardiness
It is important that children get to class on time When a student
is late to class, it affects all students. We understand that
sometimes a student may be late due to unforeseen
circumstances. When this occurs, please call the office as soon
as possible.
A student is considered tardy if he or she arrives after 8:55
AM, but before 9:20 AM. If a student arrives after 9:20 AM,
he or she will be marked absent unexcused unless the parent
or guardian has a valid reason for the absence (see excused
absences).
-3-
When a student has accumulated four unexcused tardies, the
tardies will be considered one unexcused absence (see policy
regarding unexcused absences).
Excused Absences
In order for an absence to be excused, a parent or guardian
must notify the school either by phone or in writing, preferably
on the morning the student is absent. If the parent/guardian
has not contacted the school, Infinite Campus will call the
number listed in student information on the morning the
absence occurs. Any absence that is not cleared through
the office in 24 hours is considered unexcused.
Excused absences include:
Illness – a parent or guardian must verify the student’s illness. If school personnel determine the illness
absences are excessive, Minnesota law permits the
school to require the family provide medical
verification or to see the school nurse.
Religious observances – required by the student’s religion.
Extreme family emergency (e.g. house fire, critical injury to parent/guardian, funeral of a close family
member).
Medical appointments that cannot be scheduled outside of school hours.
Prior approval by the school principal is required for absences due to travel.
-4-
mailto:[email protected]
-
Under Minnesota law, school administration has the right to
determine the validity of any request for an excused absence.
A physician’s note is required for absences that extend beyond
three consecutive days or ten total absences for medical
reasons. If a doctor’s note is not provided within three days of
the request, the absences will be considered unexcused.
Unexcused absences:
Unexcused absences occur when parents fail to contact the
office when a student is not in school. When a student has
reached seven unexcused absences during one school year,
it may be considered educational neglect. A report will be
filed with St. Louis County Social Services.
School Attendance Process
At 5 absences – a letter is sent to the home.
At 10 absences – a parent meeting is scheduled.
EDUCATIONAL NEGLECT
According to MN Statute 626.556 Subd.2 (f) (4), students
under the age of 16 must attend school. If the child is under
the age of 12, his or her failure to attend school is presumed to
be the crime of educational neglect committed by the child’s
parents/guardians. At 7 unexcused absences without a lawful
excuse during one school year, a student is considered a
―habitual truant.‖ At that point, the school shall contact St.
Louis County Social Services to determine what type of
services may be offered to help the family ensure that the
student attends school every day on time.
-5-
CHILD ABUSE
By state law, school professionals are required to report any
cases of suspected child abuse, child neglect, or educational
neglect to appropriate authorities. Failure on our part to do so is
a crime subject to legal penalty. Reporting is not necessarily
accusing, it is merely reporting a reasonable suspicion that
abuse or neglect may have occurred that requires investigation.
LEGAL CUSTODY
In situations where one parent has custody or is considered the
legal guardian of a child documentation should be brought to
the school office. This documentation will be kept in the
child’s cumulative file. This is particularly important in cases
in which one parent is legally denied contact with the child. In
such cases, the school will make every effort to cooperate with
court orders.
NON-DISCRIMINATION STATEMENT ISD #704 does not discriminate on the basis of race, color,
creed, religion, national origin, sex, age, marital status, status
with regard to public assistance, sexual orientation, or
disability in its programs or activities. The following persons
have been designated to handle inquiries regarding the non-
discrimination policies: Section 504 Coordinator, Mark
Hughes, 131 9th
Ave., Proctor, MN 55810, 218-628-4926,
[email protected] or Title IX Coordinator, Diane
Morin, 8708 Vinland St., Duluth, MN 55810, 218-628-4949,
-6-
-
EDUCATE. ENGAGE. INSPIRE ACADEMICS
CURRICULUM
Parents have the right to review any materials used in
instruction of students and/or request that students be excused
from instruction on specific topics that may interfere with a
parent’s beliefs. Such a request must be submitted in writing to
the teacher and principal.
Pike Lake Elementary School is committed to providing
quality lessons in all classrooms that are aligned to Minnesota
State or national standards. Teachers strive to meet the
educational needs of all students.
LITERACY PLAN – READ WELL BY THIRD GRADE
MN Statute 120B.12 states that a school district must adopt a
local literacy plan to have every child reading at or above
grade level no later than the end of grade three. This
legislation is commonly referred to as “Reading Well by
Third Grade.” The literacy plan “must include a process to
assess students’ level of reading proficiency, notify and
involve parents, intervene with students who are not
reading at or above grade level, and identify and meet staff
development needs.” For a copy of the district’s literacy
plan, go to Proctor Public Schools website at
www.proctor.k12.mn.us , Academics, Read Well by Third
Grade.
WORLD’S BEST WORK FORCE LEGISLATION
Pike Lake Elementary is committed to providing educational
experiences that focus on soundly structured lessons that
-7-
insure that students are receiving instruction to prepare them
for 21st century careers.
In partnership with the community, Proctor Public Schools will
try to achieve the following State mandated goals:
Have all students meet school readiness goals
Have all third grade students achieve grade-level
literacy
Close the academic achievement gap among all racial
and ethnic groups of students and between students
living in poverty and their more privileged peers.
Have all students graduate from high school
Have all students attain college and career preparedness
The school board in conjunction with administrators, teachers,
and the community must have a plan to support and improve
teaching and learning that is aligned to the World’s Best Work
Force and includes:
Clearly defined student achievement goals and
benchmarks
Process to evaluate each student’s progress toward
meeting the state and local academic standards
A system to review and evaluate the effectiveness of instruction and curriculum
Practices that integrate high-quality instruction,
rigorous curriculum, instructional technology, and a
collaborative professional culture that support teacher
quality, performance and effectiveness.
-8-
http://www.proctor.k12.mn.us/
-
TESTING
The Minnesota Comprehensive Assessments (MCAs) are
administered each spring to students in grades 3-5, according to
the Minnesota Department of Education requirements.
Assessment scores are reported for individual students.
School, district, and statewide results are used for school
improvement efforts. Attendance and participation in the
MCAs have a significant impact on the school and district in
meeting annual progress and standards of federally mandated
programs. It is extremely important that every student attends
school and takes the tests.
Optional Local Purpose Assessment or OLPA tests are
administered twice a year in math for those students in grades
3-5. This data is used as a check to see how students are
progressing in their math learning.
AIMSweb testing occurs three times a year for Pike Lake
students. These assessments provide a snapshot of how a
student is doing at a particular time during the school year.
Teachers analyze the data to help inform instruction.
The most important assessments that occur at Pike Lake
Elementary School are those formative assessments that assist
teachers in providing individualized instruction for each
student. Teachers and students regularly monitor individual
growth and set goals for each student.
HOMEWORK
-9-
Homework should be viewed as an extension of the regular
classroom curriculum. The purpose of homework is to
strengthen students’ learning or to prepare the student for the
next day of classroom learning. Parents should be aware of
what is being taught in each teacher’s classroom. If a parent
has questions regarding homework, please contact the student’s
teacher. See Practice Profile in Appendix.
REPORT CARDS
Report cards are sent to parents quarterly. Report cards reflect
a student’s progress toward reaching academic standards as set
forth by the State of Minnesota.
FIELD TRIPS
Classes may take educational field trips under the teacher’s
direction. Parents may be asked to assist. When trips are made
during school hours, transportation is provided by the district.
Students may be asked to pay a portion of the field trip costs.
Scholarships are available upon request. Permission slips
signed by a parent or guardian will be required.
PHYSICAL EDUCATION
Parents are asked to provide tennis shoes that children can keep
at school for physical education class. Shoes should be clean,
have non-marking soles, and be labeled. Please, do not
purchase slip-on shoes.
If a child is not participating in physical education classes, he
or she must bring a note from home. If the excuse is to be
long-term (over one week), the child must bring an excuse
from a physician.
-10-
-
KIDS TIME
Proctor Community Education operates a before and after
school program for school age children in grades K-5. For
more information, please contact Jo Baregi at 729-8214, ext.
2758. A copy of the Pike Lake Kids Time program can be
found in the appendix of this handbook (Appendix Form A).
COMPUTERS (Network/Internet) & MEDIA CENTER (see also BEHAVIOR – Library/Media Center)
In making decisions regarding student access to the district
computer system and internet, the district considers its own
stated educational mission, goals, and objectives. Technology
skills are fundamental to today’s learners. Access to the
computer system is a privilege, not a right. Students must
follow the district policy regarding computer access.
The media center (library) is an extension of the classroom
housing computers, books, and other instructional materials.
The media center is open for checking out books before school
and during students’ scheduled classroom time. While normal
wear and tear is expected, students damaging, losing, or
defacing books or electronic equipment will be expected to
replace the property at full value or pay for repairs if possible.
HOMEBOUND INSTRUCTION
Homebound instruction may be available to students who are
unable to attend school due to illness, accident, injury, or
emotional difficulty. A medical doctor must document the
reason for non-attendance.
-11-
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance is recited daily. Anyone who does
not wish to participate in the reciting of the Pledge of
Allegiance for any personal reason may elect not to do so.
SPECIAL EDUCATION or a 504 PLAN
(see also Pike Lake Student Interventions found in the Appendix Form
C)
Special education services are offered to students who qualify
for additional assistance. 504 Plans provide for
accommodations when a medical condition exists that impedes
learning. Before a special education assessment takes place or a
504 Plan is developed, the Student Support Team (SST) meets to
develop a plan of interventions that serve to address the concerns
presented by either the parent or teaching staff. Data is collected
during this intervention phase to determine whether the
interventions have been proven effective prior to any special
education assessment. The SST members include the building
principal, guidance counselor, psychologist, and teachers.
To qualify for special education services, students must be
assessed and meet certain guidelines. An Individual Educational
Plan (IEP) is developed to describe the type and level of service
that will be offered to meet the individual student’s needs.
-12-
-
Notice to the Parent/Guardian of #ISD704 Students
If your child is referred to special education for an assessment,
the district will enter your child’s name and date of birth in to
the Minnesota Medicaid System to find out if your child is
receiving Medical Assistance or MinnesotaCare. If you do not
want the district to enter your child’s name and date of birth
into the Minnesota Medicaid System, please inform your
child’s principal that you do not want the district to check the
Medicaid System.
COUNSELING AND GUIDANCE SERVICES
Guidance services are available to all children who need
assistance regarding social, emotional, or personal
development counseling. A child may be referred to the
counselor by a teacher, parent, administrator, or self.
Parents/guardians may contact Mary Hendrickson at
[email protected] or 729-8214, ext. 2782 with
any concerns.
-13-
Displaying Good BEHAVIOR
Whether in class, in the hallways or bathrooms, on the
playground, in the cafeteria, riding the bus or at other school
events it is important to:
Be prompt
Be prepared
Respect authority
Respect the rights of others
Respect property
Display a concern for learning
Display appropriate social skills
Our mission is RESPECT FOR EACH. SUCCESS FOR ALL.
Rules and expectations are established to ensure a safe and
friendly learning environment throughout Pike Lake
Elementary School. Expectations are discussed and posted in
each classroom. Each classroom will have a discipline plan in
place. Parents will receive a copy of the teacher’s discipline
plan. If misbehavior becomes persistent, your child will meet
with the principal to determine further consequences and
develop an individual behavior plan.
HALLWAY BEHAVIOR
Students will walk appropriately on the right hand side of the
hallway. Teachers will escort students whenever the entire
class is moving throughout the building.
Please:
Walk at all times in a line formation
Keep your hands and feet to yourself
Remain quiet
-14-
mailto:[email protected]
-
RESTROOM EXPECTIONS
Respect both property and fellow students.
Keep your feet on the floor at all times.
Wash your hands before leaving the restroom.
Leave the restroom immediately and return to your classroom group.
STUDENT LOCKERS and LOCKER COURTESY
1. Visit your locker only at designated times. 2. Gently set your books or book bag down in front of
your locker,
3. Open the locker door quietly by lifting the latch with your hand.
4. Move necessary items into and out of your locker promptly.
5. Lift the handle on the locker door and close it quietly. 6. Leave the locker area promptly and return to your class.
Lockers, inside and out, must remain free of all pictures or decorations.
Respect the locker area of your neighbors.
Keep the area around your locker and in your locker neat.
Step aside if someone is trying to access his or her locker.
If someone is blocking access to your locker say, ―Excuse me, I need to get into my locker.‖
Use quiet voices in the locker area.
AUDIENCE/ASSEMBLY BEHAVIOR
At various times during the school year, Pike Lake will host
special presentations in the gymnasium or cafeteria. Pike Lake
Elementary takes great pride in setting a high standard in our
community. Therefore, students have a responsibility to give
-15-
full attention and respect to persons performing. Appropriate
applause should be given at the right time and place.
Performers are the guests of the school and should be treated
respectfully. If inappropriate behavior exists, a student may be
removed from the performance. School disciplinary action will
be taken at the discretion of the principal if a student exhibits
disrespectful behavior.
BUS GUIDELINES
The safe operation of the school bus is the responsibility of the
bus driver and all student passengers. In Minnesota, school bus
transportation is a privilege, not a right. This privilege may be
withdrawn for inappropriate behavior. The official
transportation policy is given to all student passengers and their
parents at the beginning of the year. Students in grades K-2
take a bus safety test twice per year. Students in grades 3-5
take a bus safety test annually.
Students must ride the bus to which they are assigned unless
other arrangements have been made with administration. If a
student wishes to ride another bus, he or she must bring a
written request from his or her parents and receive permission
from the office.
The following are the consequences for violating the rules of
appropriate bus behavior:
1st offense = Warning and/or parental notification
2nd offense = three (3) day ridership suspension
3rd offense = five (5) day ridership suspension
4th offense = termination of ridership privileges -16-
-
Pending the seriousness of the offense, steps 1 & 2 may be by-
passed by administration.
WALKING TO SCHOOL
Using district safety criteria, the walking distance for students
in grades 1-5 is set at one mile (the state-mandate is two miles).
The kindergarten walk zone is ½ mile. Discuss with your child
the safest route to school taking into account traffic patterns,
street crossings, sidewalks, etc. Consider walking with your
child the first few days of school.
CAFETERIA BEHAVIOR
(For more information see also HEALTH AND SAFETY – Food
Service)
The school cafeteria is a place where students should enjoy
eating in an atmosphere of quiet socializing and proper
manners. Teachers will explain our lunchroom procedures and
expectations on the first day of school. Teachers will also
review these expectations throughout the school year as
needed. Students will sit at assigned tables in the cafeteria and
will remain there until dismissed to into the lunch line.
Students are also expected to remain at their assigned table
until they are dismissed for recess after eating.
Certain types of behavior are inappropriate in the cafeteria.
These include throwing food, spitting out food, yelling or
screaming, running, pushing other students, showing disrespect
for supervisors, refusing to follow the instructions of cafeteria
personnel, or leaving a mess on the table or on the floor. If a
student is behaving inappropriately, he or she may be restricted
from eating in the cafeteria.
-17-
All students must know the rules including:
Use proper manners at all times.
Be courteous.
Stay in your seat.
Use an ―inside‖ voice.
Be responsible for keeping your eating area clean.
LIBRARY/MEDIA CENTER
The library/media center is considered a classroom space.
Students must show respect for the resources provided. The
following guidelines will help everyone be successful.
Every student should have his or her own headphones for listening and testing purposes.
On each computer is a folder that contains approved school district websites. Unless otherwise instructed by
an adult, students should limit their surfing to those
sites.
Students are not allowed on social media sites.
Students should only print when instructed to print and should limit the amount of paper used.
Students should not damage hardware or software, delete files, or use unauthorized software or make any
modification to system files.
Students should not copy, delete, or alter another person’s file.
Anyone using School District computers will be expected to
know, understand, and abide by the Proctor Public Schools
Acceptable Use Policy 524. A copy of this policy is available
online at www.proctor.k12.mn.us or in the district office.
-18-
http://www.proctor.k12.mn.us/
-
PLAYGROUND RULES/RECESS
The following rules are in place to ensure that all students are
safe. Please review and understand the policies. In order to
ensure a safe environment, students must:
Play in a fair and safe manner
Be respectful of all students and adults.
Stop and look if they hear a whistle.
When the playground supervisor sounds the end of recess, students must walk to the line and wait quietly
to be dismissed.
Listen to and obey all supervisors.
Play only in designated areas.
Choose a game from the Playground List.
Refrain from chasing, pulling, and tugging at clothing.
Refrain from fighting (even ―play fighting‖). No pretend weapons are allowed.
Winter Rules
Wear proper clothing for the temperature and weather conditions.
No throwing snowballs.
All children go outside for recess. Please be aware that temperature and wind-chill are criteria used in making
this decision. (See Weather under HEALTH AND SAFETY
for specific guidelines).
STUDENT CODE OF CONDUCT/SEVERE BEHAVIOR
Pike Lake Elementary School has a zero tolerance policy
regarding bullying. Bullying consists of any pattern of
written/verbal expressions or physical acts/ gestures by a
student that is intended to cause distress to one or more
-19-
students. Bullying includes, but is not limited to, conduct by a
student against another student that a reasonable person under
the circumstances knows or should know has the effect of
harming a student
damaging a student’s property
placing a student in reasonable fear of harm to his or
her person or property
creating a hostile educational environment for a student.
The steps for reporting bullying are outlined in the appendix of
this handbook.
Reports of severe behaviors should be made to teachers, para-
professionals, administrators, or other responsible adults. In
the case of an alleged violation of the district’s harassment,
violence and hazing policy, the student may report the incident
to the above individuals. An investigation will follow in
accordance with district policy.
Severe behavior includes, but is not limited to:
property damage or destruction
theft
false fire alarm
truancy
bullying, verbal or physical intimidation, fighting
-20-
-
Foster Good COMMUNICATION
Open communication among students, parents, school teachers
and staff, and the community is vital at Pike Lake Elementary.
Conferences, open houses, report cards, weekly classroom
newsletters, school newsletters, family engagements nights,
and Infinite Campus are some ways we strive to keep everyone
informed about your child’s school experience. Please keep us
informed if your child has concerns about something that has
happened during his or her school day. Open communication
helps prevent misunderstandings.
The district posts calendars on its website. For information,
please go to www.proctor.k12.mn.us, and look on the left side
of the screen under calendars.
PIKE LAKE PARTNERS IN EDUCATION (P.I.E.)
This committee combines the efforts of involved parents,
teachers, and staff in a ―team approach.‖ In conjunction with
the school P.I.E.’s goal is to enhance the education of the
students at Pike Lake by helping to meet the daily classroom
needs of the staff, and coordinating special events for the entire
school.
Pike Lake P.I.E. meetings are held every month starting in
September. Dates and times are posted on our school calendar
at our web site and our Parent Link APP. P.I.E. welcomes
everyone to bring special talents or interests to this group. The
PIE group is vital to support the academic enhancements,
-21-
financial needs, and continued efforts to make our school a safe
learning environment.
VALUABLES
Students are urged to leave valuable articles at home. Students
are further urged not to carry money to school unless it is for
the specific purpose of paying for something at school. In this
case, only carry the amount that is needed and turn the money
into the office or your teacher upon arriving to school.
CELL PHONES
Cell phones brought to school must be turned off during the
school day unless prior arrangements have been made with the
teacher and/or the office. Pike Lake Elementary School staff
members cannot be held responsible for lost, stolen, or
damaged cell phones.
CHANGE OF ADDRESS/WITHDRAWAL
If you move within or out of the Proctor School District at any
time, please inform the school office of your new address and the
date of the last day your child will attend. Records for students
enrolling in a school outside the district will be requested by that
school and sent only after the parent has registered and signed a
parental release form at the new school.
If a student moves out of the district, but still wants to attend Pike
Lake Elementary school, the parent or guardian must complete
the open enrollment forms and specify the date of the move. If a
student was open enrolled, but moves into the district, the parent
or guardian must complete the necessary forms including the date
of the move.
-22-
http://www.proctor.k12.mn.us/
-
DRESS CODE
Although there is no formal dress code, children should come to
school appearing clean, neat, and ready to learn. Hats are
allowed outside during recess only and inside only on special
days. Students should wear clothes that are safe, do not disturb
or distract other students, and are appropriate for learning.
Prohibited items include:
clothing that displays something that is illegal for a minor. If it is illegal for a minor to engage in, it is inappropriate to wear (i.e. tobacco, alcohol).
Clothing that contains sexual innuendo, double meanings, or violent messages.
Hats, bandanas, visors, and/or any headgear (unless approved by principal)
Other fashions causing disruption of the education process.
Students who wear inappropriate clothing will be asked to call a parent and arrange for appropriate clothing to be brought to them. A shirt supplied by the school may be used if clothing cannot be obtained from home.
Students are expected to go outside each day unless there is in-clement weather. Students should be dressed appropriately, especially during the winter months. Boots, mittens/gloves, hats, jackets, and snow pants are required of all students during winter months.
Please put your child’s name on clothing.
ELECTRONIC TOYS Electronic toys should not be brought to school unless a student needs them for academic reasons. The school district cannot be responsible for safeguarding these items. Items that cause disruption may be taken from students, and parents will be notified. -23-
I-pads, Kindles, or other learning devices may be used in classrooms at the discretion of the individual teacher. Please be aware, however, that neither the teacher nor Pike Lake Elementary is responsible for the safekeeping of the learning device. If the student violates the teacher’s policy regarding electronic devices, the teacher may confiscate the device and notify the parents.
EMAIL All staff have email access. Email addresses may be found on the district website www.proctor.k12.mn.us, District, Staff Directory.
Please keep in mind teachers are with students during the day
and may not retrieve their messages until after school. Teachers
will make every attempt to return calls within 24 hours of
receiving a message. If it is an emergency, please contact the
office 729-8214 ext. 2750.
EMERGENCY INFORMATION
Every student enrolled at Pike Lake School must have
emergency information on file. Parents must complete and
return Emergency Health Forms to the office at the beginning
of each school year. This emergency form is our first source of
information if we need to contact parents/guardians in an
emergency or if we must obtain emergency medical treatment
for a student.
FOOD SERVICE PROGRAM
The cost of school hot lunch is $2.40 per day; $12.00 per week.
For students with bag lunches, milk is $.50 per day; $2.50 per
week. Parents may make deposits in the Pike Lake Office.
Please include your child’s full name and grade with the
payment.
-24-
http://www.proctor.k12.mn.us/
-
Free and reduced lunch applications are sent out to all families
in the back-to-school packets or are available in the Pike Lake
school office. Each student will be provided with a 4-digit PIN
number to enter before breakfast or lunch is served daily.
Please assist your child in memorizing his or her PIN number.
Breakfast will be served each day, beginning at 8:45 AM.
Grab-n-go breakfast is provided for students at a cost of $1.50
per day; however, each additional breakfast entrée on the same
day is $1.00. There is no charge for kindergartners to eat
breakfast this year due to recent legislative funding for this age
group. Students should eat in the cafeteria unless other
arrangements have been made.
Families will be notified by phone when their student lunch
account balance reaches below $6.90 or $2.00 for free and
reduced lunch.
INFINITE CAMPUS
Proctor Public Schools uses Infinite Campus as a student
information management system. This system houses
information on student grades, attendance, special needs, and
parent contact information.
All parents/guardians have a login and password associated with
their particular student. For those parents/guardians who prefer
to use their cell phones to access information, there is an APP
that will connect to Infinite Campus. For more information,
contact the office.
LOST AND FOUND
There is a designated Lost and Found area. To avoid lost items,
make sure all clothing is labeled including outerwear, gym shoes,
-25-
lunch boxes, and backpacks, so those items may be returned to
their rightful owners. Periodically if the unidentified items are
not claimed, they will be donated to outside resources.
MATERIALS SENT HOME
Look for day-to-day school news, daily work, notices of events,
meetings, and other activities (some teachers use a communications
folder). It is a good practice for parents to check the contents of
their student’s backpack on a daily basis.
NEWSLETTERS Each week, classroom teachers may send home newsletters containing information about upcoming events, classroom news, PIE activities, etc.
NOTES – WHEN TO INFORM IN WRITING Please include your child’s first and last name, grade, and
student’s teacher on communication with the office. A dated,
signed note sent to your child’s teacher is required when:
Your child is going to someone else’s home after school (students cannot take a bus other than the one
they are scheduled to take).
Your child leaves early, or will leave and return during the day.
The parent must stop in the office and sign the log before a student may be released.
-26-
-
PARENT/TEACHER CONFERENCES
Education is the joint interest of the school, student, and the
parent/guardian. Conferences are held twice during the school
year to discuss the progress students are making in class. The
purpose of the conferences is to inform and involve all partners
in the learning process for every student. Teachers at Pike
Lake schedule conferences and make every attempt to meet the
scheduling requests of parents.
PAYMENTS
Payments (except small amounts) to Pike Lake Elementary School
should be made by check. Please send a separate check for each
item/activity. When possible, please place the payment in a sealed
envelope with the child’s full name, teacher, and purpose written
on the outside of the envelope.
PHONE CALLS TO STAFF
All teachers have phones in their individual classrooms with the
exception of physical education and music teachers. However,
each teacher has a telephone extension. Please, be prepared to
leave a voice mail message. Teachers are generally not
available to take phone calls when school is in session.
Leaving a message may also be necessary before or after
school since the teacher may be involved in a conference or
attending a meeting. If you have a question about anything that
has happened in school, please call. First, contact the classroom
teacher if it is classroom related. Next, contact the principal if the
question is related to the playground, lunchroom, bus, school
policy, or any other unresolved issue.
-27-
Please call while the issue or problem is current. Behavior
concerns are easier to handle if they have recently occurred.
PHONE CALLS TO STUDENTS
Students will not be interrupted during school hours by outside
calls and messages except in case of an emergency. If it is
necessary to contact your child during the school day, please
contact the office at 729-8214 ext. 2750. Please remember to
arrange any after school activities before the school day begins.
If a student needs to call home, he or she should go to the office
and place the call.
PHOTO POLICY – District Policy 524.1F
There are occasions when representatives of ISD 704 and/or the
media photograph or videotape students while in school or while
attending/participating in school sponsored functions. Student
published information may also include student directories, awards,
local newspapers, bulletins, bulletin boards, or other recognition
areas. Parents/guardians not wanting their children to be
specifically identified in photographs or on a videotape should
notify the principal in writing.
Please respect the privacy rights of others by refraining from
posting pictures/videos from school-sponsored events on social
media sites without other parents’ permission.
STUDENT RECORDS – District Policy 515
The school district recognizes its responsibility in regard to the
collection, maintenance, and dissemination of pupil records and the
protection of the privacy rights of students as provided in federal
law and state statutes.
-28-
-
For specific information regarding information that may be
disclosed, please consult the district website at
www.proctor.k12.mn.us.
TOYS
Toys should not be brought to school unless they will be used in
an academic setting. They are generally a source of distraction and
unnecessary to the learning process. The only exception may be
for a classroom special event, which would be communicated to
families by individual teachers. The district cannot assume
responsibility for items that are lost or stolen.
VISITORS/VOLUNTEERS
School visits by parents and residents are enlightening and educa-
tional experiences for both visitors and school personnel. The
school board and superintendent encourage visits as a means of
becoming involved in and informed about school affairs. All
visitors, including students and adults, must check in at the
building office and display the proper I.D. badge. To schedule a visit, contact the principal to make appropriate arrangements. The principal or a designee will conduct building tours on request or scheduled at evening events.
Parents are welcome and encouraged to be part of their child’s education. Many opportunities are available for parents to volunteer. Contact your child’s teacher or the school office.We ask students not to request to bring students from other schools as visitors.
-29-
Special requests for visitors for educational reasons should be directed to the principal at least three days prior to the visit. Many school learning experiences are greatly enhanced with educational volunteers. This includes both volunteering at school, and/or working on projects at home. The resources and skills of parent and community volunteers make schools a more effective place to learn. Parent and community volunteers are necessary, encouraged, and appreciated. If you are interested in becoming a volunteer, contact us at school. WE NEED AND WANT YOU!
YEARBOOKS
Pike Lake Elementary P.I.E. group produces a yearbook each year.
All student school photos are included. The yearbook also includes
candid photos of students. Order forms are available at the school.
There is a cost for the book, and all proceeds go directly to the
school to benefit students.
PARENT/STUDENT HANDBOOK
The parent/student handbook is available in paper copy by
contacting the office, or may be accessed through our school
website at www.proctor.k12.mn.us, Academic Links
Schools, Pike Lake Elementary, Pike Lake Elementary
Information.
-30-
http://www.proctor.k12.mn.us/http://www.proctor.k12.mn.us/
-
Promote HEALTH AND SAFETY
ACCIDENTS IN SCHOOL
If a student is injured in any way, he or she should summon
help immediately and not move until help arrives. All
accidents must be reported to the nurse and the principal’s
office.
ALLERGIES
Food and other allergies that may present a life-threatening episode
need to be reported to administration and the school nurse prior to a
student’s start date. The nurse will collaborate with the parents, the
student, the classroom teacher and food service to formulate an
emergency plan of care as indicated. We also require a care plan
from the physical (see Medical Form in Appendix) .
Minor allergic reactions will be managed via standard
communication between the nurse and home (reporting of
symptoms and care plan).
Classroom snacks and a student’s allergies should be considered
but are the responsibility of the parent and student to manage and
provide information/alternative snacks as per the child’s
developmental capacity.
BICYCLES, SCOOTERS, SKATEBOARDS, ROLLER
BLADES
No scooters, skateboards or roller blades are allowed during the
school day. Bicycles are allowed but must be locked up at the bike
rack during the school day.
BULLYING – (SEE BEHAVIOR AND FORM IN APPENDIX Form B)
-31-
BUS SAFETY – (SEE BEHAVIOR – BUS RULES)
EMERGENCY DRILLS –POSTED IN EACH CLASSROOM
FIRE:
Students must:
Remain calm.
Listen to the teacher or staff person’s instructions.
Leave all books in the classroom.
Leave quietly and go directly to the exit stipulated by the teacher.
Stay with your class and move away from the building sufficiently so that you cannot be struck by falling
debris.
Leave room for the fire department to operate.
LOCK DOWN:
Students in a classroom must:
Remain calm.
Listen to the teacher or staff person’s instructions.
Stay in their classroom.
Follow teacher/staff instructions. Students not in a classroom must:
Remain calm.
Immediately go to the nearest classroom or office
Take cover quietly.
TORNADO:
Students in classrooms with no windows must:
Remain calm.
Listen to the teacher or staff person’s instructions.
Stay in the classroom.
Take cover. -32-
-
Students in classrooms with windows must:
Remain calm.
Listen to the teacher or staff person’s instructions.
Proceed to the nearest designated tornado drill hallway.
WEAPONS
Students are forbidden to knowingly and voluntarily possess
any instrument in school, on school grounds, or at a school
sponsored activity that is a weapon. Weapons are defined as
any firearm, whether loaded or unloaded, any device or
instrument designated as a weapon through its use or capability
of threatening or producing bodily harm or death, any deice
that is used to threaten or cause bodily harm or death.
In the case of weapon possession the following actions may be
taken by school authorities:
Notification of law enforcement
Confiscation of the weapon if feasible
Suspension and possible expulsion with a conference held between parents and administration prior to the
student returning to school.
HARASSMENT POLICY
Everyone at District 704 has a right to feel respected and safe.
It is our goal to maintain a learning and working environment
that is free from harassment and violence of all forms.
A harasser may be a student or an adult. Harassment may
include the following when related to religion, race, sex, or
gender:
name calling, jokes, or rumors.
pulling on clothing
graffiti
notes or cartoons -33-
unwelcome touching of a person or clothing.
offensive or graphic posters or books covers; or
any words or actions that make you feel uncomfortable, embarrass you, or hurt your feelings.
Should a person feel uncomfortable, he or she needs to tell a
teacher, counselor, or the principal. The person may also make
a written report. The person’s right to privacy will be
respected as much as possible.
Pike Lake Elementary takes reports of religious, racial and
sexual harassment or violence seriously and will take
appropriate actions based on the reporting. The district will
also take action if anyone tries to intimidate or take action to
harm the person reporting. For the full explanation, see
District Policy 413 at www.proctor.k12.mn.us.
HEALTH SCREENINGS –
See Health Screening Information in the Appendix Form F
ILLNESS AND SCHOOL
Although we strongly advise students to be in school, we also
understand that there are times when students must remain at
home due to illness or medical procedures. It is extremely
important to provide the school with an emergency name
and phone number on the child’s enrollment card if we
need to contact the parent. Also, we do not have the space or
staff to accommodate ill children during the day, so it is
important that someone is available during the day to pick up
the child if necessary.
For the protection of all children, please keep your child home
for the following symptoms/illnesses (*indicates when it is safe
for a child to return).
-34-
-31-
http://www.proctor.k12.mn.us/
-
Temp over 100 degrees orally. *Fever and Tylenol-free for 24 hours. If your child is sent home with a fever, we won’t
expect to see them the next day; however, still call the
office to excuse the absence. Diarrhea or vomiting. *No vomiting or diarrhea for 24
hours. Undiagnosed rash. *Doctor determines rash is not
contagious. Sore discharging eyes. *If pink eye, needs 24 hours of
prescription medication. Head lice, ringworm, or scabies. *Until not contagious or
treatment completed. Profuse nasal discharge. *No longer contagious/green in
color. Strep infection. *Until treated for 24 hours with antibiotic. Chicken Pox. *Until all pox are dry and scabbed over (5–10
days). Listless, out of sorts, unable to perform in classroom.
*When normal daily activity resumes. Whooping cough, measles, mumps, hepatitis B,
diphtheria, scarlet fever, meningitis. *When cleared by doctor. Report these to health office for follow-up and further recommendations.
IMMUNIZATIONS/COMMUNICABLE DISEASES Immunizations—Minnesota state law requires all students be up-to-date with required immunizations: Five doses of vaccine for DPT (diphtheria, tetanus, pertussis) Four doses of vaccine for polio Three doses of Hepatitis B Two doses of vaccine for MMR (measles, mumps, rubella)
and two doses for varicella (chicken pox) , or the district needs a history of disease information including the date, month, and year.
-35-
Accurate shot information (month-day-year) must be provided to the school health office prior to the first day of school. Children without proper immunizations will be excluded from school.
Students will be denied access to school if immunization records are not received within 0–30 days of enrollment. Registrations are considered incomplete until proof of immunizations is presented. Students transferring within Minnesota and having been enrolled in Minnesota get the full 30 days; 0 days applies to students from out of state and out of country, who must have immunizations in hand to register.
Contagious Diseases—Call the nurse if you suspect your child has a contagious condition (strep throat, chicken pox, scabies, head lice). This information will be kept confidential, other students will be checked, and notes sent home as appropriate. Follow-up procedure based on Minnesota Department of Health protocol.
MEDICAL DISBURSEMENT TO
CHILDREN IN SCHOOL
By law, the school is not allowed to dispense any medications
without written authorization from the physician. Medication
must come to school in the original container labeled with the
following information:
Child’s Name and Health problem
Medication Name and Dosage
Time of Administration and Length of time to be given
Pharmacy name and phone; Physician’s name, address, phone
Physician’s signature and date
No over the counter medication, such as cough drops, aspirin, or Tylenol is to be administered at school
without the above information.
-36-
-
(See Administration of Medication in School found in the
Appendix Form D)
PEST CONTROL MATERIALS
Proctor Public Schools utilizes a licensed pest control firm for
the prevention and control of rodents, insects, and other pests
in and around the district’s building. All pest control materials
are chosen and applied according to label directions per
Federal law.
Should a parent need a copy of the estimated schedule of
interior pest control inspections and possible treatments, he or
she may contact the district office at 131 9th
Avenue, Proctor
MN 55810. Parents of students may request to receive, at their
expense, prior notification of any application of a pest control
material, should such application be deemed necessary on a
day different from the days specified in the schedule.
SPECIAL HEALTH NEEDS
The district nurse and building health staff work with parents and
staff to plan for children with special health needs. Call the district
nurse, Carlie Anderson 628-4949 ext. 2032 if your child has a
health problem such as diabetes, epilepsy, asthma or any other
health issue requiring special attention.
TREATS/PARTIES
Parties provide important social benefits. However, some
children prefer not to take part in planned celebrations due to
personal or religious beliefs. Please notify the office and the
classroom teacher if a child prefers not be engaged in a
classroom party/activity.
-37-
Treats – All food and beverages must be commercially
prepared and packaged. By law, no home-baked goods can be
accepted for party or birthday treats (no gum or suckers with
gum centers, please). Please do not send bulk food items.
Note that snacks containing peanuts, nuts or other types of
foods may cause a severe allergic reaction in some people. All
ingredients must be listed for students who have food allergies.
Check with your child’s teacher for specific allergies within the
class. We strongly recommend that parents avoid all snacks
that contain peanuts. If you are in doubt regarding specific
snacks, please contact your student’s teacher.
Please let your child’s teacher know in advance if you plan to
send treats to class to celebrate an event. In planning a home
birthday party, please don’t ask for addresses and telephone
numbers from the office.
Due to an increasing number of sensitivities, please do not send
balloons or flowers to school.
WEATHER/EMERGENCY CLOSINGS In the event of inclement weather, the decision to cancel school is
made as early as possible. Unfortunately, the timing of any given
storm is impossible to control, and weather forecasts are often
unreliable. Every effort is made to arrive at a timely and prudent
decision with the available information. Once the decision is made,
school closing information is sent to each household via telephone
through the Infinite Campus system. The information is also sent to
local radio and TV stations. The choice to cancel school is never
easy and never taken lightly. It is important to note that parents
always have the right to excuse their child from school if they feel
conditions are unsafe. Be sure to contact the school to report all
absences.
-38-
-
School is held every scheduled day unless weather or some
emergency does not permit. In this event, an announcement
will be made as noted above. PLEASE DO NOT CALL THE
SCHOOL.
If storms occur during the school day and severe weather poses a
danger, students may be kept in school after regular dismissal
time or may be dismissed early. Please make sure to have and
review an emergency plan with your child and keep your
emergency form up to date.
All children go outside on outdoor recess days unless weather
conditions pose a safety factor. If a child cannot go outdoors for
recess, the parent or guardian must notify the school in writing.
Wind-chill is a criteria used when making a decision whether
children will go outdoors. If unsure if outdoor recess, err on the side
of caution and send your child with appropriate clothing including a
warm jacket, boots, hat, mittens, and snow pants.
TOBACCO POLICY
In accordance with the state statutes, the use of tobacco
products is prohibited at all times in or on school property.
Students under 18 years old are prohibited from possessing
tobacco products.
-39-
APPENDIX FORMS
Academics Information Attachment A: Pike Lake Kids Time
Behavior Information Attachment B: Pike Lake Bullying Policy
Attachment C: Pike Lake Intervention Policy
Health and Safety Information/Forms Attachment D: Administration of Medication in School
Attachment E: Flu Symptom Screening tool for Parents and
Caregivers
Attachment F: Minnesota Immunization Law
Attachment G: Head Lice Information
Attachment H: Emergency Dismissal Plan Form
-
PIKE LAKE ELEMENTARY SCHOOL
STUDENT/PARENT HANDBOOK
PARENT SIGNATURE FORM
Please read the handbook with your child. Then sign and return the
form below to your child’s teacher. If you enroll after the
beginning of the school year, please return this signed form to the
office.
_____Yes, we have read the rules and procedures contained in the
Pike Lake Elementary Handbook, and we agree to the safety
procedures.
______________________________________ _______
Parent Signature Date
______________________________________ _______
Student Signature (or parent if student is unable to Date
write)