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OCTOBER 2013

Pillar 2 Data Collection

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HNPW- February 2019

ESUPS Strategy

IM&

COORDINATION

DATA COLLECTION

DATA ANAYLSIS

AVOCACY &

COMMUNICATION

DATA COLLECTION: WHY?

What you need

What you have

“-”

=

Identification of the GAPS TO FILL or issues to resolve

DATA COLLECTION: WHY?

Many organisations

(national/ international)

+

Poor coordination on prepositioned stocks quantity

+

Lack of reliable information on location of available stocks

Weak decision making capacity by all in country actors

+

Lead to costly and inefficient time decisions on dispatch

+

Leave all space for international bodies to “guess” what is needed and “push” it to the affected area,

effectively taking some control away from national responders.

DATA COLLECTION: WHY?

Logistics Localisation passes through empowering local responders to know and

to own their own logistics data allowing them to make the appropriate and

coordinated decisions and taking an effective lead in what should be brought in or

not and how the existing stock can be use at best.

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OCTOBER 2013

PALM Prepositioned StockData Collection Tool

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HNPW- February 2019

What is PALM?

A bit of history….

PACIFIC STOCK MAPPING JANUARY 2017

AustraliaNew

ZealandNew

CaledoniaVanuat

u FijiSolomon Islands Tonga Samoa Tuvalu

Cook Islands

Papua New

Guinea

Federated States

of Micronesi

a Kiribati Palau

Republic of

Marshall Islands Total

SHELTER

Tarpaulins Standard (6x4 meter - non branded)

8,091 9,364 585 1,827 4,468 2,170 3,965 1,205 0 483 4,420 31 306 300 0 37,215

Tarpaulins- other 23,128 0 0 3,289 136 1,203 1,050 1,476 0 1,585 1,786 0 0 24 75 33,752

Plastic sheeting rolls 2 0 0 8 0 0 6 6 0 0 0 125 0 0 0 147

Blankets Standard (to be defined) 53,055 5,660 0 6,036 1,070 2,677 10,060 4,065 1,047 628 4,093 267 334 500 0 89,492

Blankets - other 2,242 0 0 4,970 0 818 0 100 0 134 2,788 0 280 0 0 11,332

Chainsaw 0 20 0 6 4 0 22 0 0 0 0 0 0 3 0 55

Shelter Tool Kit Standards (IFRC type) 11,494 806 320 1,816 1,913 552 312 814 295 313 0 0 0 50 0 18,685

Shelter Kits -other 0 200 0 1,187 0 0 0 0 0 0 68 0 0 0 0 1,455

Lamp/Torch 2,388 0 0 23 3 212 3,523 1,048 0 119 717 0 0 150 0 8,183

Solar Lanterns 3,072 0 0 525 735 349 0 0 247 0 0 50 0 0 0 4,978

Ropes 0 0 0 839 0 200 10 10 0 37 0 1,160 38 7 750 3,051

Kitchen sets - Standard (IFRC -Type A) 1,868 600 279 1,945 2,027 1,255 3,589 3,105 312 418 662 0 298 100 0 16,458

Kitchen sets - other 10,592 0 0 1,075 451 625 0 0 0 0 2,014 0 0 0 0 14,757

Tent - standard 16m2 (To be defined) 0 0 0 0 0 30 148 0 0 0 0 0 0 0 0 178

Tents - other 278 0 0 26 51 84 67 303 0 0 343 0 0 0 1 1,153

Storage Tents 0 0 0 5 0 0 0 0 0 0 0 0 0 0 0 5

Sleeping Mats 50,023 0 625 1,234 0 104 0 0 0 0 600 0 0 0 0 52,586

WATER SANITATI

ON

Water Bladder 5000L=>10000L 11 0 2 4 7 4 16 4 0 0 11 0 0 0 0 59

Water bladder 1500L => 4000L 17 0 10 3 5 0 0 2 0 0 0 0 0 0 0 37

Tap Stand 8 0 10 4 0 0 12 0 0 0 2 0 0 0 0 36

Water Purification Tablets 33mg 10,286 0 0 4,691 0 140 0 600 16 0 0 3,680 25 0 2,500 21,938

Water Purification Tablets 67mg 17,930 150 0 0 10,720 0 0 0 0 0 1,280 0 0 0 0 30,080

Jerry cans Standards (10L) 13,478 9,500 1,000 4,934 19,149 11,446 6,485 3,415 0 1,050 12,014 6,080 600 300 1,200 90,651

Jerry Cans - other 0 0 0 788 600 350 1,409 176 1,185 1,341 713 0 0 414 0 6,976

Hygiene kits Standards (To be defined) 12,463 1,340 256 3,248 0 762 0 1,300 322 345 0 0 29 0 1,000 21,065

Hygiene kits - Local/Other 0 300 0 42 402 975 2,706 100 0 0 451 0 0 1,369 0 6,345

Oxfam type Bucket 5,088 0 0 1,278 770 857 3,208 2,483 373 14 0 91 727 100 0 14,989

Bucket - other 0 0 0 504 400 1,763 0 0 0 0 1,674 0 0 0 0 4,341

Soaps 0 0 0 13,996 7,218 2,678 0 392 0 0 378 0 4,968 787 0 30,417

Water Treatment Plants 1 0 0 10 1 6 0 0 0 0 4 0 0 0 0 22

Desalination Unit 0 2 0 0 0 0 10 0 0 0 0 1 0 0 0 13

HEALTHMosquito Nets Standards (To be defined)

21,823 1,100 480 1,707 13,306 3,231 2,344 1,602 652 0 4,690 0 216 0 0 51,151

Mosquito Nets - other 0 0 0 1,829 3,000 119 0 0 0 95 273 0 0 0 0 5,316

Basic Unit IEHK 0 0 0 0 3 0 0 0 0 0 0 0 0 0 0 3

ETC

Emergency Telecom kits 0 0 0 3 10 0 0 0 0 0 0 0 0 0 1 14

VHF Handsets and Programming Kit 0 0 30 45 0 4 0 28 0 0 112 0 0 12 0 231

Satellite Phones 2 0 2 15 4 7 0 1 0 0 12 0 0 6 6 55

OTHERS

Agriculture Tool Kits Standards (To be defined)

0 200 0 592 0 0 0 0 0 0 456 0 0 0 0 1,248

Generators 40 20 4 20 2 0 10 2 0 0 6 0 0 2 34 140

School bags 0 0 0 6,333 3,090 0 0 0 0 0 0 0 0 9 0 9,432

2015

2016

2018

23

44 + 9

PALM Objectives

What is it?.... What is it not?...

Objectives:1- Better Prepare by defining coherent and coordinated prepositioning strategies2- Better Respond by identifying who has what where to trigger a response

PALM is- A preparedness tool principally- Owned by the disaster responders- A live tool, updated by the same responders- Designed to be connected with other datasets- Public- Supporting localisation through a bottom-up approach

PALM is not- A Warehouse Management System (WMS)

Old PALM & ESUPS

Introduced in 2017 as the tool to use to collect data in ESUPS pilot countriesUseful to trigger the process but faced its limitations:

- Lack of flexibility to capture specifications

- Lack of clarification for the proposed nomenclatures leading to unreadable data

- Life straws and aquatabs under Water purification Unit

- Tarps in sheets or in roll undifferentiated- Dignity kits under Hygiene kits

- No Visual representation

New PALM Platform & ESUPS

https://palm.logcluster.org/#/public/home

Selection criteria's Map STOCK REPORT

Analytics

CHALLENGES

ADAPTATION

SUPPORT

ENDORSMENT

DEVELOPMENT

OPPORTUNITIES

RESPOND to a NEED

Support STANDARDISED nomenclature

Provide EXPANSION opportunity

(11 items)

Support WHS outcome

LOCALISATION

Support SDG 17PARTNERSHIPS

Coordination with GLC

FUNDING opportunities Next

FUNCTIONALITIESlist ready

Link with GLC Prep platform

LC Preparedness Platform Development Overview

Log Cluster Online Preparedness Platform – Global Landing page

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OCTOBER 2013

Prepositioned StockPHILIPPINES

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HNPW- February 2019

Pilot in the Philippines

Pilot in the Philippines

- Nomenclature locked (for instance Water purifiation Unit was used to report proper station or Life straws or Aquatabs.

Also leaves no room for localised items names

- No room for specification (roll? Pieces)

- Lack of clarity around kits and items leading to confusion

- Mix between metrics and imperial measures

- Requires a central collecting body

- Mix bewteen items such as Hygiene Kits and Dignity kits potentailly leading to bad decisions

Philippines… another option with

PALM

NEXT STEPS

- Collect more data from more agencies

- Enter them in PALM

- Meet with Philippines Gvt and Philippines log cluster partners to show the results/ give training on PALM (so that in country partners can start updating their stocks by themselves)

- Tonkyn & Taylor/ GLC/ ESUPS => next phase development potential functionalities on security

- Get endorsment by Philippines Government to proceed with making Philippines data public,

or to understand their limitations and see how those can be addressed.

- Ensure ESUPS partners' commitments on regular provision/ checking on of data update

(taking ownership)

- Engage discussion with GLC/WFP prepardeness and donors to trigger PHASE 2 development

PALM Discussion

- Do you feel the PALM tool can be of use for you as part of a

coordinated response team?

- PALM has the potential to be used as a relief items specification gathering

Information central tool, potentially helping to create a catalogue. Would you be

willing to share your data/ catalogues?

- What other functionalities would you like to see being developped in a Phase 2

keeping in mind that PALM is still for now a preparedness tool?

REQUIREMENTS

EPR Framework: The HCT should “compile a comprehensive stock list of sector/partners stocks of priority relief items (including locations) in country and identify international strategic stockpiles

Initial ESUPS meeting: "the Humanitarian Community needs a dashboard of what is prepositioned where”.

Meeting 6th July 2016: "The Global Mapping for Emergency Stockpile needs to be reinvented”

GLM 2015 pre-survey: - “The humanitarian community needs a dashboard of what items are pre-positioned and what items are

used in responses”- “Organizations want to know what other agencies have so they know what to procure”- “Collecting information allows organizations to make informed decisions on pre-positioning.”

Introduction to ESUPS: The lack of uniformity in nomenclature (…) has been identified as an issue.

ESUPS Objectives: Advocates for a simplified, unified and neutral inter-organizational and inter-sectoralinformation exchange method increasing transparency on pre-stocked items and quantity,

ITEM GROUPS 1

Item Group is used to group together stock items which are similar but may have slightly different names depending on the storage facility and/or agency standards/naming conventions (e.g. a woollen blanket and a fleece blanket will both appear under the item group ‘Blanket’). The Item Group Composition & Nomenclatures have been defined & endorsed by the technical clusters

WASH (10)Water Containers - Jerry cans of all sorts, 10L, 15L, 20L, collapsible or not etc..Water Purification Tablets - Aqua tabs, chlorine tablets. The figure displayed on the stock report will be divided by 100 to remain in proportion with the other items Buckets – OXFAM or other bucket with or without lid and tap, etc.Hygiene & Dignity Kits – any kits containing at the minimum water container, purification tablets, bathing and laundry soap, material for menstrual hygiene (optional items: toothpaste, toothbrush, shampoo, lotion for infants and children, disposable razor, underwear for women and girls of menstrual age, hairbrush or comb, nail clippers, nappies/diapers and potties)Hygiene Materials - Soap, Latrine MouldBox, Handwashing dispenser, Hand sanitizerHygiene Awareness - Handwashing and water purification flyers, posters, stickers, instructions, guidelinesSanitation – Latrines, Portable toilets, Risers, Satopans, Slabs, Squatting plates, Moulds,FlatpackWater Distribution & Storage - Water pumps, Poly pipes, Flexible hose fittings,bladders of different capacity, tap stands, Bulk water tanks, household storage, rainwater harvesting tanksWater Treatment and Desalination - Water purification plant (NOMAD), Aluminium Sulphate, Reverse osmosis units, Water filters, Skyhydrants, SODISWater Testing - Portable Water Field Testing Kit, Water Quality Lab, Pool tester kit, Reagents, H2S test, Sampling bottles

Item Groups 2

SHELTER (10)Shelter Tool Kit – Any kits containing a rope, a handsaw, a bag of nails for wood, a bag of nails for roofing, a shovel, a hoe, a pair of shears, a tie wire, a claw hammer, and a measuring tape Sleeping mats - sleeping mats, traditional woven mats, etc…Other Tools and Hardware – Nails, Fencing inches, Crew bars, Safety Helmets, Knife, Pitch Fork, axe, fencing posts, barb wire, bush knives, gloves, claw hammer, Fencing brackets, mattocks, etc…Tents – family tents 16m2, Multipurpose tent, Coleman tent (Note that large Storage tent will fall under Logistics cluster)Tarpaulins – tarps 6x4, tarps 5x3, with eyelet or not, plastic sheeting, Solar lanterns - solar lamp, solar lanterns, LUCI Solar lamp, Other lamps/ lanterns – Torch Battery, Kerosene lamp, Hurricane lanterns, Community lamps, Kitchen set - Type A, Type B, any kits containing cutlery, plates, cooking pots, frying pan, bowls, cups for a family of 5Other Kitchen Items: items sitting by themselves such as forks, knives, Spoons, Plastic box, Enamel plates, Dishes, plastic cups, lunch box,Blankets – High Thermal, medium thermal, locally procured, synthetic, fleece, woollen, linen single bedsheet, etc..

HEALTH (9) First Aid KitsMosquito netsDiarrheal Disease kitsRapid Diagnostic TestPersonal Protection Equipment kit (PPE)Specimen & Samples collection toolsMedical tentsDead body Management equipmentSafe Delivery kits

LOGISTICS (x4)Generators – any generator size, power, portable or not, on wheels, petrol or diesel, etc…Mass Storage Tents – Rubhall, Wiikhalls, etc…Logistics Support Items – Pallets, Plastic pallets, Dura Mats, Forklifts, Scales, etc…Vehicles: Cars, Trucks, spare parts, tyres, repair equipment, etc..

EDUCATION (x2) – Still waiting a feedback from the Education clusterSchool / Play Kits (that would include school in a box, recreation kit and ECD kits, all of which are for groups)Individual Educational Material (this would include school bag, and any other items for individual distribution)

Support Localisation

PUSH(Regional

actors)

PULL(National

actors)

Decision making of what is needed on the

ground

Storage Facility Data Update/ Highest workload

National Level Supervision/ Lower workload

Regional Level and decision makers

Benefits of greater visibility/ Lower workload

Bottom (responsibility)

Up (Ownership)

PHASE 2 functionalities

• Build-in messaging• Printing maps and anaytics• Option to choose to display location and/or owner of the stock• Upload images and specifications to creat a global catalogue of standards• Add extra admin layers in country (provinces/ districts) and globally (regional sub-region, global)• Profile personalisation (picture, contacts, linkedin, color choice, etc..)• Remote desktop fucntionality to facilitate the initial training• Highlight the agreed Standards (level to be defined, most likley regional)• Include an Admin right for technical cluster coordinators to hand over direct maintenance of the Item group

composition• Capacity to disable map for low internet access areas• Introduction of an suggestion box• Include a layer to spli Domestic and Operation (i.e Red Cross)• Add extra reports (i.e. who did what changes)• Functionality to allow donors to see their specific stock within a partner stock (i.e. MFAT stock in Tonga)• Testing and training environment• Link up “what 3 words” new location system• Add a compound fucntionality (from CAN-DO)• Include multiple role for 1 person• Integrate Kobo for warehouse assessment• Create an APP and offline version (CAN-DO)• Include incoming replenishment• Direct API with existing WMS (Vision, HLS, etc... ) to avoid duplication of data entry• Overlay “existing” and “optimum” stocks