pimpri chinchwad smart city limited

PIMPRI CHINCHWAD SMART CITY LIMITED Registered Office: Administrative Building, PCMC,

Mumbai Pune Road, Pimpri, Pune- 411018 e-mail: [email protected]

ADDENDUM - 2

To

EXPRESSION OF INTEREST vide Ref Number- 02/2018-19 dated 10-01-2018

For Shortlisting of

a. System Integrators for SITC and O&M of Smart City field infrastructure comprising of Passive Fibre Network, Poles and Gantries etc. on EPC /

Revenue Sharing Model

b. Concessionaires for SITC and O&M for Smart Poles, City Wi-Fi, Smart City Kiosk and Variable Message Display (VMD) etc. on Revenue Sharing

Model

This is to kindly inform all the participating applicants/bidders that PCSCL has decided to cancel the aforementioned EOI, both the projects, with immediate

effect i.e. from February 23, 2018; thus, scheduled bidder’s presentation, bid opening and other related activities pertaining to above mentioned EOI stands

cancelled. PCSCL shall be refunding the EMD amount for all the bidder/applicant’s those have submitted their bids.

Sd/-

(Shravan Hardikar, IAS)

CEO & Director,

Pimpri Chinchwad Smart City Limited (PCSCL)

mailto:[email protected]



CORRIGENDUM - 5

To


For Shortlisting of




Model

Key Dates / Timelines Revision for Project 2:

Sr. No. EOI Clause Revised Clause

1.

Invitation to Bid (IFB) & Control Sheet

Period of Sale/download of Bidding Document (Start/ End Date): Between 10-01-2018,18:00 Hrs & 01-03-2018,15:00 Hrs

2.

Manner, Start/ End Date for the submission of Bids

Start Date: 10-01-2018. 18:00 Hrs

End Date: 01-03-2018, 15:00 Hrs

3. Date/ Time/ Place of Bid Opening

Date: 01-03-2018, Time: 16:00 Hrs

4. Date of Technical Presentation: Shall be communicated later




Project 2 Pre-Qualification Revisions:

Existing Clause Details Revised Clause

A Board Resolution or Power of Attorney, in the name of the person executing the

bid, authorizing the signatory to commit the Applicant

The person issuing the Power of Attorney shall possess Board Resolution in his

favour for granting such rights.

In case of generic Board Resolution or Power of Attorney, the same shall be certified

by Company secretary.

This is applicable to the sole applicant or each of the members of the consortium, in

case of consortium.

A Board Resolution or Power of Attorney, in the name of the person executing the

bid, authorizing the signatory to commit the Applicant



In case of generic Board Resolution or Power of Attorney, the same shall be certified

by Company secretary.

This is applicable to the sole applicant or each of the members of the consortium, in

case of consortium.

In the event of a consortium, one of the applicant shall be designated as a "Lead

Partner/ Applicant". Consortium is allowed with up to 3 consortium members including

the Lead Applicant. The lead applicant should have majority stake in the consortium

which may be an incorporated or non-incorporated JV.

As part of the EOI response, applicant can propose two consortium member, in case

of consortium, and shall have provision to propose 3rd consortium member, if required,

at the time of RFP stage


Partner/ Applicant". Consortium is allowed with up to 3 consortium members including

the Lead Applicant. The lead applicant should have majority stake in the consortium

which may be an incorporated or non-incorporated JV.

As part of the EOI response, applicant can propose two consortium member, in case

of consortium, and shall have provision to propose 3rd consortium member, if required,

at the time of RFP stage

The sole applicant or any member of consortium, in case of consortium, should have

an annual turnover of at least INR 500 Cr. from providing services to Telecom

Operators in last three financial years, i.e FY 14-15; FY 15-16 , FY 16-17.

The sole applicant or any member of consortium, in case of consortium, should have

an annual turnover of at least INR 500 Cr. in last three financial years, i.e FY 14-

15; FY 15-16 , FY 16-17.

The sole applicant or any member of the consortium, in case of consortium, should

have a relevant experience of:

Supply, Installation, Commissioning and Operations / Maintenance Services for

Smart Poles / Telecom Tower / BTS / GBM(s) Infrastructure & services in last 3 years

as on date of submission of EOI response and currently having at least 3000 such

Smart Poles / Telecom Tower / BTS / GBM(s) operational, as on date of submission

of EoI, with minimum operational annual revenue of 200 cr.

Or

The sole applicant or any member of the consortium (in case of consortium) or Sole

Applicant / Lead member‘s named subcontractor, should have a relevant

experience of:


Smart Poles / Telecom Tower / BTS / GBM(s) Infrastructure & services in last 5 years

as on date of submission of EOI response and currently having at least 1000 such

Smart Poles / Telecom Tower / BTS / GBM(s) operational, as on date of submission

of EoI.





Project experience of Supply, Installation, Commissioning and Operations &

Maintenance Services, for any one of the below mentioned “specific business area”,

which is either completed or ongoing in last 5 years as on date of submission of EOI

response

Specific business area:

1. WiFi Infrastructure & services with at least 200 access points

2. City Kiosk Infrastructure & services with at least 50 kiosks

3. Variable Message Display Infrastructure & services with at least 50 displays

Or


Maintenance Services, for any two of the below mentioned “specific business area”,

which is either completed or ongoing in last 5 years as on date of submission of EOI

response




3. Variable Message Display Infrastructure & services with at least 50 displays

The applicant should possess any one of the below mentioned certification, which are

valid at the time of bidding:

ISO 9001:2008/2015 / TL 9000 certification

ISO 20000:2011 for IT Service Management

ISO 270001:2013 for Information Security Management

The bidder shall possess all the licenses and shall comply with all the rules of the

country that are required to provide telecom infrastructure and services throughout

the period of contract.

The applicant should possess any one of the below mentioned certification, which are






country that are required to provide telecom infrastructure and services throughout

the period of contract.

The applicant should have at least 250 resources on payroll of the applicant’s

organization at the time of submission of EoI response



Note:

Named Subcontractor is the one whose details shall be furnished by the applicant as part of its EOI response and the same subcontractor shall

be required to perform the subcontracted part of the project during the project implementation phase. However, even if the work is sub-

contracted / outsourced, the sole responsibility of the work shall lie with the lead bidder. The sole applicant / lead bidder shall be held

responsible for any delay/error/non-compliance etc. of its sub-contracted vendor.




Other Points:


EOI Document Project 2:

Selection of Concessionaires for SITC and O&M for Smart Poles, City Wi-Fi,

Smart City Kiosk and Variable Message Display (VMD) etc. on Revenue Sharing

Model.

EOI Document Project 2:

Selection of System Integrator / Concessionaires for SITC and O&M for Smart Poles,

City Wi-Fi, Smart City Kiosk and Variable Message Display (VMD) etc. on EPC /

Revenue Sharing Model.

Through-out the EOI Document for Project 2: “Concessionaire” to be read as

“System Integrator / Concessionaire”.

Thus, applicants are allowed to submit their response to EOI Project 2 in either of

EPC or PPP mode and the same shall be highlighted by the applicant as part of the

EOI response document.

EOI Section 9.2 Project 2:

Concessionaire shall be required to take the fibre network at the Smart Pole

location, last mile, from PCSCL on Rental Basis and shall also share the revenue

earned by selling services through Smart Pole Infrastructure with PCSCL on

percentage basis during the concessionaire period

EOI Section 9.2 Project 2:

In case of PPP mode (Revenue Sharing Mode), Concessionaire shall be required to

take the fibre network at the Smart Pole location, last mile, from PCSCL, on Rental Basis

and shall also share the revenue earned by selling services through Smart Pole

Infrastructure with PCSCL on percentage basis during the concessionaire period

Sd/-


CEO & Director,





CORRIGENDUM - 4

To


For Shortlisting of




Model

Key Dates / Timelines Revision:

Sr.

No.

EOI Existing

Clause Existing Clause Details Revised Clause

1.




2.


Start Date: 10-01-2018. 18:00 Hrs

End Date: 12-02-2018, 16:00 Hrs


Start Date: 10-01-2018. 18:00 Hrs

End Date: 14-02-2018, 15:00 Hrs


Date: 12-02-2018, Time: 17:00 Hrs

Date/ Time/ Place of Bid Opening

Date: 14-02-2018, Time: 16:00 Hrs

4. Date of Technical Presentation: February 16, 2018 (Time shall be informed later)

Date of Technical Presentation: Tentatively February 21, 2018 (Confirmation shall be provided soon)

sd/-


CEO & Director,





CORRIGENDUM - 3

To


For Shortlisting of




Model

The applicants are required to kindly consider the following corrigendum pertaining to the aforementioned EoI:

1. Key Dates / Timelines Revision:

Sr.

No.

EOI Existing


1.




2.


Start Date: 10-01-2018. 18:00 Hrs

End Date: 09-02-2018, 18:00 Hrs


Start Date: 10-01-2018. 18:00 Hrs

End Date: 12-02-2018, 16:00 Hrs


Date: 09-01-2018, Time: 17:00 Hrs


Date: 12-02-2018, Time: 17:00 Hrs


Date of Technical Presentation: February 16, 2018 (Time shall be informed later)




2. Project 1 Pre-Qualification Revisions:

S.No Criteria Details Documents to be Submitted

1. Legal Entity

The Sole applicant or each of the members of the consortium, in case of

consortium should be an entity registered in India under the Companies

Act 1956 / 2013 or /LLP registered under LLP Act 2008 or subsequent

amendments thereto.

The entity should have been in operational existence for last three years.

Certificate of incorporation / Partnership deed

GST Registration Certificate

Certificate of commencement of business (if

applicable)

2.

Board

Resolution /

Power of

Attorney in

favour of

authorised

signatory

A Board Resolution or Power of Attorney in A Board Resolution or Power

of Attorney, in the name of the person executing the bid, authorizing the

signatory to commit the Applicant

The person issuing the Power of Attorney shall possess Board Resolution

in his favour for granting such rights.

In case of generic Board Resolution or Power of Attorney, the same shall

be certified by Company secretary.

This is applicable to the sole applicant or each of the members of the

consortium, in case of consortium.

Board Resolution;

OR

Power of Attorney with appropriate supporting

documents as per the format of this EoI document

3. Consortium In the event of a consortium, one of the applicant shall be designated as a

"Lead Partner/ Applicant". Consortium is allowed with up to 2 consortium

members including the Lead Applicant. The lead applicant should have

In case of consortium, the applicants shall submit

a power of attorney in favour of the lead applicant

clearly mentioning their association for the project

and nominating the Lead applicant to participate

in the bid. The same shall be signed by the





majority stake in the consortium which may be an incorporated or non-

incorporated JV.

authorized signatory of all the consortium

members.

4. Financials

The sole applicant or any member of consortium, in case of consortium,

should have an:

Average annual standalone turnover of at least INR 500 cr. in last three

financial years i.e. FY 14-15; FY 15-16, FY 16-17.

AND

Average annual turnover of at least INR 50 Cr. from provision of “Telecom

Infrastructure/Fibre cable & associated infrastructure” implementation

and maintenance services in last three financial years, i.e. FY 14-15; FY

15-16, FY 16-17.

Extracts from the audited balance sheet and profit

& loss;

OR

Certificate from the statutory auditor

5. Networth


consortium, should have positive net worth as per the audited

consolidated financial statements in each of the last 3 financial years (FY

14-15; FY 15-16, FY 16-17).


6. Technical

Capability

The sole applicant or each member of the consortium, in case of

consortium, should have relevant experience related to provisioning of

“Telecom Infrastructure/Fibre cable & associated infrastructure”

implementation and maintenance services in last five financial years

Project or Contract, with a single client, of value not less than INR 100

Cr of which project component of value at least INR 60 Cr should have

been completed and should be in operations for last 1 year, as on date

of submission of EOI

Certified copy of the relevant Work Order(s) and

satisfactory implementation completion &

satisfactory services completion certificate(s) (on

the letterhead of the company issuing the

certificate);

OR

Work Orders + Self certificate of completion

(Certified by the statutory auditor);





OR

Two projects or contracts each having value not less than INR 80 Cr

which project component of value at least INR 48 Cr should have been

completed and should be in operations for last 1 year, as on date of

submission of EOI

OR

Three projects or contracts each having value not less than INR 50 Cr



submission of EOI

For the applicants who have created / implemented “Telecom

Infrastructure/Fibre cable & associated infrastructure”, for their internal

capital use or as a shared services on commercial basis, shall submit the

Statutory Auditor Certificate for substantiating such claims.

7. Certifications

The sole applicant or any member of the consortium, in case of

consortium, should possess any one of the below mentioned certification,

which are valid at the time of bidding:




The bidder shall possess all the licenses and shall comply with all the

rules of the country that are required to provide telecom infrastructure and

services throughout the period of contract.

Copy of Valid Certificate(s) issued by

competent authority

Undertaking that these certifications shall be

kept valid during the EoI & RFP process and

thereafter, in case of award of order, for the

entire project duration





8.

Self -

Declaration on

Non Blacklisting


consortium, should not have been blacklisted by any Govt. entity or any

PSU in India as on the date of bid submission

As per the Proforma 4 of this EoI document and to

be counter signed by Applicant’s Country Head or

the Company Secretary

9. Manpower

Strength

The Sole applicant or any member of the consortium, in case of

consortium, should have at least 250 resources on payroll of the

applicant’s organization at the time of submission of EoI response

Certificate from the Company Secretary

Note: Bidder company credential would be considered for only 100% subsidiaries.

3. For Project 1 & Project 2 wherever, Statutory Auditor Certificate has been asked, an applicant (lead bidder or consortium member) is allowed to submit

the CA Certificate / Company Secretary Certificate as part of its EOI response. However, an applicant (lead bidder or consort ium member) shall be

liable for submission of the Statutory Auditor Certificate latest by February 23, 2018. In case of failure to furnish the Statutory Auditor Certificate by the

due date, an applicant (lead bidder or consortium member) shall be disqualified, in the EOI stage, and submitted EMD shall be forfeited.

Sd/-


CEO & Director,





Response to Pre bid Queries

for


For Shortlisting of

a. System Integrators for SITC and O&M of Smart City field infrastructure comprising of Passive Fibre Network, Poles and Gantries etc. on

EPC / Revenue Sharing Model

b. Concessionaires for SITC and O&M for Smart Poles, City Wi-Fi, Smart City Kiosk and Variable Message Display (VMD) etc. on Revenue

Sharing Model

Project 1:

S.No. Name of

Organization

EOI Document Reference(s)

(Clause number / page)

Content of EOI requiring Clarification

Points of clarification Response to Pre Bid

Queries

1 ATC Timelines need to be extended, Page no. 5

End date of Submission of Bid (IFB): 30th January 2018 Technical presentation date: 2nd February 2018

Since the pre-bid meeting is held on 18th January and lot of clarity is expected to be provided during the meeting, and keeping into consideration the large scale of project, it requires good amount of time to fully prepare for effective participation. Therefore requesting to extend the end date by at least 4 weeks Technical presentation should be at least 10 days after the bid submission date. Bid submission end date: 28th Feb 2018 Technical Presentation date: 15th March 2018

Please refer Corrigendum




S.No. Name of

Organization





Queries

2 ATC ROW charges Need clarity on exclusivity right with respect to OFC network

Exclusivity is required to make strong business case else it can disrupt the business model as well as aesthetics of the city in case fiber is laid time and again in the city by various operators/ end- customers Exclusive rights for minimum 10 years timeframe. No new permissions to be ranted for similar project in the region

Details shall be provided as part of the RFP document. However, you may please submit your propositions as part of your EOI response document

3 ATC ROW charges RoW charges specific to the area

OFC laying permission only on restoration basis The bidder to be allowed to lay OFC in the defined area without paying any RoW charges

Details shall be provided as part of the RFP document

4 ATC Qualification criteria: Financial, Page no. 24

Average annual turnover of Rs. 500 crs. : Extract from the audited balance sheet and P&L

Only the Balance sheet and P&L pages from the audited balance sheet to be provided We need not submit the full Directors report


5 ATC

Qualification criteria: Technical Capability Page no. 24

One project of value not less than Rs. 100 cr. Or two projects of value not less than Rs. 80 cr. Or three projects of value not less than Rs. 50 cr.

IP-1 players do not carry out such kind of one time projects. They engage in long term contracts with various telecom service providers, Internet service providers etc. This should be redefined , in terms of total networth, assets on ground & annual project

Long terms contracts shall be considered but applicant to clearly certify, from the Statutory auditor, the cost of provisioning products and/or services in last 3 years as part of the contract

6 ATC

Qualification criteria: Certifications, Page no. 24

ISO 9001: 2009 ISO 20000:2011

Certifications depends on the sector to which the participants belongs. There are certain certification applicable to manufacturing industry may not be applicable to telecom infra providers Industry specific certifications may be provided





S.No. Name of

Organization





Queries

7 ATC Qualification criteria:Manpower StrengthPage 25

Applicant to have at least 1000resources on payroll at the time ofsubmission of E01 response

As an entity at National level, the organisation may have more than1000 resources on payroll but may be under different legalentities which have come together through merger andacquisition route but carrying out 1 common business of providing Telecom infrastructure services to customersAs long as undertaking is given by the entity at National level that under various legal entities they have more than 1000 resources on payroll, it should be fine with the authorities


8 BSNL General Route details For carrying out survey for laying OFC, details of route & locations are required.


9 BSNL General Reinstatement charges Clarification required for reinstatement charges to be paid for PCMC for setting up of passive infra(OFC) to carry out trenching/HDD


10 BSNL EMD Exempt of EMD BSNL being 100% owned Govt. of India PSU, requested to exempt this clause for PSUs.

No change, as per EOI document

11 BSNL EMD EMD Whether EMD in the form of bank guarantee is acceptable?

As per EoI document

12 Indus Towers About the EoI Document, Page 7

Project 1 - Supply Installation, testing and Commissioning and O&M of Smart City field infrastructure comprising of Passive Fiber Network, Poles and Gantries etc. on EPC/PPP Model

We request to please clarify the engineering dimension of Poles and gantries to be installed as part of project.


13 Indus Towers Project 1, Page 8 To create a uniform Pole Infrastructure across the city for hosting various IoT, Smart City

We understand that the installation of IoT and Smart devices are not in the scope of Bidder.

Yes, the understanding is correct. As part of project 1,




S.No. Name of

Organization





Queries

& telecom devices like CCTV camera, traffic detectors, Wi-Fi access points, 4G, 5G BTSs etc. in a planned & structured manner, so as to avoid repeated digging and infrastructure laying work in the city.

applicant is only required to create Pole Infra

14 Indus Towers

We request Authority to allow Bidder to utilize the Uniform Pole infrastructure for monetization through telecom installations and advertisement. Further, Authority shall provide free RoW for additional space for Equipment installation as required.

The mentioned Pole Infrastructure are meant specific for hosting Smart City elements like CCTV camera, Access Points, environment sensors, traffic detectors etc.. However, please submit your propositions as part of your EOI response document

15 Indus Towers

Please confirm if concessionaire will have exclusive right of fiber monetization based on objective mentioned – to avoid repeated digging and infrastructure laying work in the city.


16 Indus Towers

9.1 Project 1

Route Survey & Network Design Preparation

We request the authorities to provide GIS map with road width & developments plan (current & future) which would help in fiber planning.

All the available details shall be provided to the selected applicant

17 Indus Towers Procure, Supply, Install & Commission of all Passive Infrastructure

It is assumed that 750Kms roll-out will happen is phase manner with mutually agreed plan based on priorities of PCMC & concessionaire. Request to please confirm.

Please submit your propositions as part of your EOI response document




S.No. Name of

Organization





Queries

18 Indus Towers Procure, Supply, Install & Commission Pole Infrastructure

We request Authority to provide us a clarity on the following; a. Height of - 600 numbers of unipole mentioned for mounting CCTV? b. Height of - 30 numbers of unipole for large VMDs? c. Please provide the dimensions of Gantry structure? d. We understand it is only the pole structure for the above three mentioned and VMD is not under the Project 1 scope? e. We understand that all pole locations in project-1 will be allocated along with space for cabinet to establish Fiber PoP.

a. To be provided as part of RFP document b. To be provided as part of RFP document c. To be provided as part of RFP document d. Yes, the understanding is correct e. Yes, the understanding is correct

19 Indus Towers

SI shall be responsible for laying of 3 ducts (indicative) using Horizontal Directional Drilling (HDD) / Open Trenching (OT) Technique

We suggest that Bidder shall be allowed to define number of ducts basis requirement inclusive of deliverable of connecting all Authority designated locations, other possible locations for OFC connectivity.


20 Indus Towers 9.1 Project 1

Reinstatement and restoration

While SI will be responsible for R&R, no other charges like RoW, RI, annual rent will be levied on concessionary for entire concession period, in case of PPP model (revenue sharing)


21 Indus Towers General We understand that Authority will provide Bidder with single window of clearance for any RoW permission for executing the project.

Yes, the understanding is correct for the approved route. Further, details shall be furnished as part of the RFP document




S.No. Name of

Organization





Queries

22 Indus Towers General Project 1

Please clarify; a. What monetization proposition would RFP include if PPP model is selected? b. If the project is decided to be EPC, it is request to include monetization of 1-2 ducts by the bidder so as to bring the overall project cost down for the concessionaire and make it a win win proposition.c. If it is going to be an EPC model, could you share some light on the connectivity charges?

a. Please submit your propositions as part of your EOI response documentb. Please submit your propositions as part of your EOI response documentc. Please submit your propositions as part of your EOI response document

23 Indus Towers General Permission to use of land to erect smart poles

We understand that the Rights to provide RoW has been vested to PCSCL by PCMC

Selected applicant shall be granted requisite rights by the competent authority

24 Indus Towers General Permission for site allocation

We understand that the site will be allocated by the Authority within the agreed timelines as the same will have an impact on meeting the project implementation timelines and revenue generation thereafter.

Yes, the understanding is correct

25 Indus Towers 5. Control Sheet, Page 10

Last date for submission of EoI response

As the submission of response to EoI is on a stringent deadline, we request Authority to extend the submission by further 15 days


26 Indus Towers 9.1 Project 1, Page 14

Optical Fiber

We request Authority to allow Concessionaire to connect its existing cellular towers/poles with the Optical Fiber which improves the overall telecom network in the city with 3G / 4G / 5G & WiFi and future technologies





S.No. Name of

Organization





Queries

27 Indus Towers

We request Authority to waive off any RoW, RR, RI or any other charges for installation of Optical Fiber (in case of PPP implementation). Further, we request Authority to waive-off any other charges, fee, property tax or any other payment payable to local body for setting up of project facility, associated infrastructure.


28 Indus Towers Page 20 PCSCL will release separate RFP for Project 1 and Project 2.

We suggest Authority to look for same partner for combined scope of both projects in order to have better synergy and options for revenue generation.


29 Indus Towers General Materially Adverse Government Action (MAGA)

“Materially Adverse Government Action (MAGA)” means any act or omission by the PCSCL or any relevant public authority, which occurs during the term of this project execution and which (i) renders the Concessionaire unable to comply with any of its obligations as per the Agreement and/or (ii) has a material adverse effect on the cost or the profits arising from such performance and/or (iii) any judgment or order of any court of competent jurisdiction or statutory authority in India made against the Concessionaire in any proceedings for reasons other than on account of breach thereof, or of any Agreement, or enforcement of the signed Agreement or exercise of any of its rights under the Agreement.We suggest the Authority to include the aforementioned clause while drafting the T&C of the RFP.





S.No. Name of

Organization





Queries

30 Indus Towers

12.1 Qualification Criteria for shortlisting of System Integrator for Project 1, Page 24/25

Point 5 - Technical Capability

While we have vast experience related to provisioning of Telecom Infrastructure / Fibre cable, we request Authority to consider; -> We understand Telecom Infrastructure includes Telecom Towers as well. Please confirm? If not, we request you to please add Tower Infrastructure as well as qualification criteria -> Request for allowing another eligibility other than 100, 50 Cr projects, where in bidder has total telecom tower infrastructure in excess of 10,000 numbers or 1000 Cr Value -> Self Certification (on Bidder's letter head) for project completion with all the required project details (no Work Order)


31 Indus Towers Point 6 - Certifications

We request you to modify the clause as per following;The applicant should possess any one of the below mentioned certification which are valid at the time of bidding:> ISO 9001:2008/TL 9000 certification> ISO 20000:2011 for IT Service Management> ISO 27001:2013 for Information Security Management SystemThe bidder shall possess all the licenses and shall comply with all the rules of the country that are required to provide telecom infrastructure and services throughout the period of contract.


32 Inspira

Enterprise India Pvt Ltd

Page no.24 and Section no.12.1.3 Pre-Qualification Criteria

Extracts from the audited balance sheet and profit & loss; OR Certificate from the statutory auditor

Please change it to average annual turnover of at least INR 300 Cr from IT products and services in last 3





S.No. Name of

Organization





Queries

33 Inspira

Enterprise India Pvt Ltd

Page no.24 and Section no.12.1.8 Pre -Qualification Criteria

The applicant should have at least 1000 resources on payroll of the applicant’s organization at the time of

Request you to consider 150+ resource Please refer Corrigendum

34 L&T

Page 1 EXPRESSION OF INTEREST for Shortlisting of

a. System Integrators for SITC and O&M of Smart City field infrastructure comprising of Passive Fibre Network, Poles and Gantries etc. on EPC / Revenue Sharing Model

Request you to keep the Project 1 on only EPC model. Our understanding is there is no revenue sharing or PPP model for project 1. Please clarify.


35 L&T

12. Qualification criteria Page 24 3. Financials

Extracts from the audited balance sheet and profit & loss; OR Certificate from the statutory auditor

Request you to modify this clause as: Extracts from the audited balance sheet and profit & loss; OR Certificate from the statutory auditor /independent chartered accountant


36 L&T 12. Qualification criteriaPage 243. Financials

The applicant should have an average annual turnover of at least INR 500 Cr. from provision of Telecom Infrastructure / Fibre cable Infra supply and services (fibre cable network implementation including trenching, ducting, cable laying, termination, other requisite activities and O&M of that network) in last three financial years, i.e FY 14-15; FY 15-16 , FY 16-17.

Request you to modify this clause as below: The applicant should have an average annual turnover of at least INR 500 Cr. from provision of ICT /Telecom Infrastructure / Fibre cable Infra supply and services (fibre cable network implementation including trenching, ducting, cable laying, termination, other requisite activities and O&M of that network) in last three financial years, i.e FY 14-15; FY 15-16 , FY 16-17.





S.No. Name of

Organization





Queries

37 L&T

12. Qualification criteria Page 24 4. Networth


Request you to modify this clause as Certificate from the statutory auditor OR Certificate from the statutory auditor /independent chartered accountant


38 L&T

12. Qualification criteria Page 24 5. Technical capability

Certified copy of the relevant Work Order(s) and satisfactory implementation completion & satisfactory services completion certificate(s) (on the letterhead of the company issuing the certificate); OR Work Orders + Self certificate of completion (Certified by the statutory auditor);

Request you to modify this clause as Certified copy of the relevant Work Order(s) and satisfactory implementation completion & satisfactory services completion certificate(s) (on the letterhead of the company issuing the certificate); certificate(s) OR Work Orders + Self certificate of completion (Certified by the statutory auditor); OR Self certified Partial completion undertaking+ LOA/Purchase Order copies (Certified by the statutory auditor/ Independent Chartered Accountant)





S.No. Name of

Organization





Queries

39 L&T

12. Qualification criteriaPage 245. Technical capability

The applicant should have relevant experience related to provisioning of Telecom Infrastructure / Fibre cable supply and services (fibre cable network implementation including trenching, ducting, cable laying, termination, other requisite activities and O&M of that network) in last three financial years, i.e FY 14-15; FY 15-16, FY 16-17.· One project of value not less than INR 100 CrOR· Two projects each having value not less than INR 80 CrOR· Three projects each having value not less than INR 50 CrThe quoted project should be completed and shall be in operations for last two years at the time of submission of EoI response.

Request you to modify this clause as;The applicant should have relevant experience related to provisioning of ICT/ Telecom Infrastructure / Fibre cable supply and services (fibre cable network implementation including trenching, ducting, cable laying, termination, other requisite activities and O&M of that network) in last Five financial years, i.e FY 12-13, FY 13-14, FY 14-15, FY 15-16, FY 16-17.· One project of value not less than INR 100 CrOR· Two projects each having value not less than INR 80 CrOR· Three projects each having value not less than INR 50 CrThe quoted project should be completed and shall be in completed and in operations for at least One Year at the time of submission of EoI response.





S.No. Name of

Organization





Queries

40 L&T 6. Certifications Page 25

The applicant should possess below mentioned certification which are valid at the time of bidding: · ISO 9001:2008/TL 9000 certification · ISO 20000:2011 for IT Service Management

Request you to modify this clause as: The applicant or any of its majority shareholding subsidiary should possess below mentioned certification which are valid at the time of bidding: · ISO 9001:2015/TL 9000 certification OR · ISO 20000:2011 for IT Service Management / ISO 27001:2013 certificate


41 L&T

7. Self - Declaration on Non BlacklistingPage 25

As per the Proforma 4 of this EoI document and to be counter signed by Applicant’s Country Head or the Company Secretary

Request you to modify this clause as As per the Proforma 4 of this EoI document and to be counter signed by Applicant’s Country Head or the Company Secretary OR Authorized Signatory.


42 L&T 8. Manpower Strength Page 25

Certificate from the Company Secretary

Request you to modify this clause as Certificate from the Company Secretary/ Self undertaking from HR Head


43 RailTel General Extension of Bid Submission Date till 12th feb

As the site locations are many and diverse, we need more time for feasibility check, we require more time for tie-ups with SI partner for the proper techno commercial solution


44 RPG Infra Pg 24, Sec 12.1, S.No. 1

EoI Application/response is to be submitted by individual entities and consortiums are not allowed at this stage

If bidder is not qualifying on EOI for Project 1 currently but if at RFP stage consortium is allowed, can the bidder participate in the RFP?

RFP shall only be issued to the selected applicant

45 RPG Infra Will the RoW/RI charges be waived off for the selected bidder





S.No. Name of

Organization





Queries

46 RPG Infra Pg 15, Sec 9.1 Procure, Supply, Installation & Commission of all the Passive Infrastructure

Please share the details of existing fiber availability around the PC area. Will this fiber be available to the bidder? Does all fiber need to be relaid? Does PCMC have any existing concessionaries for Fibers and Poles?


47 RPG Infra Pg 15, Sec 9.1

Reinstatement & Restoration: SI shall be responsible for performing the reinstatement and restoration of the sites back to the previous/normal conditions as per the RFP specifications at all the respective site locations.

Please share the details of existing assets and their locations which have to restored





S.No. Name of

Organization





Queries

48 RPG Infra Pg 8, Sec 4, Key Objectives & Goals

Under Project 1, PCSCL intends to create passive infrastructure components, either through EPC model or PPP (revenue sharing) model, like laying of Optical Fibre based Network (City Network) and erection of Pole Infrastructure for mounting IoT & Smart City devices across the city; Fibre Network is planned to connect all the PCMC offices (Zone & Ward Offices), health & citizen facilitation centres, key areas like markets, religious places, bus stops etc. whereas the Pole Infrastructure shall be setup at various traffic junctions, key city places for hosting CCTV cameras, traffic detectors, variable message displays, public address system, WiFi access points etc.

Consider combining the scope for the Project 1 and Project 2 (as well as any future projects for ICCC) under single MSI to drive efficiency in project management. A divided MSI scope will create issues with SLA adherence as some activities can be in overlap or fall in no man's land. Furthermore O&M will be a challenge.





S.No. Name of

Organization





Queries


EoI Application/response is to be submitted by individual entities and consortiums are not allowed at this stage

Consortium must be allowed in Project 1 as well because some diverse capabilities of SI and service provider will be required.

No change, as per EOI


The applicant should have an average annual turnover of at least INR 500 Cr. from provision of Telecom Infrastructure / Fibre cable Infra supply and services (fibre cable network implementation including trenching, ducting, cable laying, termination, other requisite activities and O&M of that network) in last three financial years, i.e FY 14-15; FY 15-16 , FY 16-17.

The PQ requirement on annual turnover of Rs. 500 cr is extremely high given the scope of the project. The fiber laying portion of the scope is relatively small and such a high number on revenue will restrict major players from participating.We suggest to keep qualifying criteria on turn over as Rs. 200 cr





S.No. Name of

Organization





Queries

51 Sterlite Pg. No. 7, Section 3

Supply, Installation, Testing & Commissioning and Operations & Maintenance of Smart City field infrastructure comprising of Passive Fibre Network, Poles and Gantries etc. under Engineering Procurement and Commissioning (EPC) / PPP mode (Revenue Sharing Model)

Please confirm whether any commitments are to be done by the MSI for revenue sharing.


52 Sterlite Page -7/3. About the EoI Document

Project 1 – Supply, Installation, Testing & Commissioning and Operations & Maintenance of Smart City field infrastructure comprising of Passive Fibre Network, Poles and Gantries etc. under Engineering Procurement and Commissioning (EPC) / PPP mode (Revenue Sharing Model)

Kindly confirm the Project-1 competition time line. Please submit your propositions as part of your EOI response document




S.No. Name of

Organization





Queries

53 Sterlite Page -7/3. About the EoI Document

Project 1 – Supply, Installation, Testing & Commissioning and Operations & Maintenance of Smart City field infrastructure comprising of Passive Fibre Network, Poles and Gantries etc. under Engineering Procurement and Commissioning (EPC) / PPP mode (Revenue Sharing Model)

Kindly provide the Guidelines & Revenue sharing period time line


54 Sterlite

Page -15 / System Integrator Scope of Work:

System Integrator Scope of Work: SI shall be responsible for laying of 3 ducts (indicative) using Horizontal Directional Drilling (HDD) / Open Trenching (OT) Technique as per directions of PCSCL and blowing of fiber (96/48 core) basis on the finalized route plan and appropriate network topology to ensure adequate redundancy at each of the network node level

Being a city area, In Open Trench (OT) Techniques, suggest to keep trench depth of 1.2 meter only .





S.No. Name of

Organization





Queries

55 Sterlite Page -15. System Integrator Scope of Work:

System Integrator Scope of Work:Procure, Supply, Installation & Commission of all the Passive Infrastructure: SI shall be responsible for laying of 3 ducts (indicative) using Horizontal Directional Drilling (HDD) / Open Trenching (OT) Technique as per directions of PCSCL and blowing of fiber (96/48 core) basis on the finalized route plan and appropriate network topology to ensure adequate redundancy at each of the network node level. Indicative city wide fiber network route length is estimated to be 750 km, across the city, which shall be finalized after the detailed survey and route finalization activity,

We suggest to have single duct with high fiber count cable with ribbon design. This will help in ease of laying and maintenance of the Fiber optic network. Also, it will be beneficial to PCSCL in leasing out the ribbon cable to the probable tenants and have the revenue generated from day 1.





S.No. Name of

Organization





Queries


System Integrator Scope of Work: Procure, Supply, Installation & Commission of all the Passive Infrastructure: SI shall be responsible for laying of 3 ducts (indicative) using Horizontal Directional Drilling (HDD) / Open Trenching (OT) Technique as per directions of PCSCL and blowing of fiber (96/48 core) basis on the finalized route plan and appropriate network topology to ensure adequate redundancy at each of the network node level. Indicative city wide fiber network route length is estimated to be 750 km, across the city, which shall be finalized after the detailed survey and route finalization activity,

Request to clarify the uses of 3 ducts.





S.No. Name of

Organization





Queries


System Integrator Scope of Work:Procure, Supply, Installation & Commission of all the Passive Infrastructure: SI shall be required to procure & supply all the passive components and accessories required for laying of duct and blowing of fibre including duct pipes, jointers, couplers, fibre cable, splicer, jointer etc. SI shall be responsible for laying of 3 ducts (indicative) using Horizontal Directional Drilling (HDD) / Open Trenching (OT) Technique as per directions of PCSCL and blowing of fiber (96/48 core) basis on the finalized route plan and appropriate network topology to ensure adequate redundancy at each of the network node level. Indicative city wide fiber network route length is estimated to be 750 km, across the city, which shall be finalized after the detailed survey and route finalization activity,

As per network Architecture kindly share the fiber Kms scope segregation i.e. how many km OFC in core, aggregate , access & Service layer network against estimated route length of 750 Km.





S.No. Name of

Organization





Queries

58 Sterlite Page -16 /Reinstatement & Restoration


Kindly confirm, who will pay the ROW (Right of Way) charges for PCMC area?

RoW charges will be waived off for the selected bidder

59 Sterlite Page -16 /Reinstatement & Restoration


Kindly confirm, who will pay ROW charges for OFC route falling in other than PCMC area, viz. Railway Crossing, PWD, cantonment area etc.?


60 Sterlite

Page -16 /System Integrator Scope of Work:

System Integrator Scope of Work: Provide Operation & Maintenance Services for the Passive Infrastructure, OFC Network and Pole Infrastructure, for a contract period from the date of Commissioning of the system.

Kindly confirm the Time Frame for O&M.





S.No. Name of

Organization





Queries

61 Sterlite Page-8/ 4. Intent

4. IntentTo lay the foundation of a Smart City, Under Project 1, PCSCL intends to create passive infrastructure components, either through EPC model or PPP (revenue sharing) model, like laying of Optical Fibre based Network (City Network) and erection of Pole Infrastructure for mounting IoT & Smart City devices across the city; Fibre Network is planned to connect all the PCMC offices (Zone & Ward Offices), health & citizen facilitation centres, key areas like markets, religious places, bus stops etc. whereas the Pole Infrastructure shall be setup at various traffic junctions, key city places for hosting CCTV cameras, traffic detectors, variable message displays, public address system, Wi-Fi access points etc.

Kindly share the locations details of Zonal Offices & Ward Offices, citizen facilitation centres, markets, religious places, bus stops, Traffic Junctions in the RFP so that OFC Network- Architecture with different layer can be worked out accordingly .





S.No. Name of

Organization





Queries

62 Sterlite Page-16/System Integrator Scope of Work:

System Integrator Scope of Work:Note: All the active electronics like switch, UPS, power meter, power banks etc. at the centralized as well as at field level shall be out of scope of the SI.

Kindly share the OFC Network Architecture in RFP as OFC Network Architecture Viz. No. of Core Nodes, No. of Aggregates Nodes, No. of Access Nodes and their route path is derived based on active elements network topology /architecture.


63 Sterlite Pg. No. 8, Section 4

PCSCL is looking for partners to work with it, in PPP model (on revenue sharing basis), for study, design, engineer, supply, plan, construct, develop, install, commission, test, deploy, support, maintain and operate the end-to-end Smart Pole, City Wide Wi-Fi, VMD and Smart City Kiosk projects on Design, Build, Finance, Operate and Transfer (DBFOT) mode for a specified Concession Period.

We recommend to opt for an EPC based model looking at the trends in other smart city RFPs. Under PPP model, there is a possibility that the bid may get heavy on cost side. The reasons for increased cost under PPP model , apart from certain basic inputs required to be added to the cost, large amount of margins are made provision of, to cover project risk, operation risk, financial risk and political risk etc.





S.No. Name of

Organization





Queries

64 Sterlite Pg. No. 11, Section 6.11

Shortlisting of interested applicants i.e. SIs for Project 1 and Concessionaires for Project 2; who shall further participate in the respective projects RFP stage.

We suggest to come up with a combined RFP for both the Projects looking at the trends of other Smart Cities RFPs. It will be in benefit to PCSCL in getting right partner for long term association (Design and O&M phase), cost competitive bid, ease in execution.


65 Sterlite

Clause 12 12. Qualification Criteria, EOI Page No. 24, Sl. No 3

Financials:The applicant should have an average annual turnover of at least INR 500 Cr. from provision of Telecom Infrastructure / Fibre cable Infra supply and services (fibre cable network implementation including trenching, ducting, cable laying, termination, other requisite activities and O&M of that network) in last three financial years, i.e. FY 14-15; FY 15-16 , FY 16-17.

We request you to modify the clause as:The applicant should have an average annual turnover of at least INR 200 Cr. from provision of Telecom Infrastructure / Fibre cable Infra supply and services (fibre cable network implementation including trenching, ducting, cable laying, termination, other requisite activities and O&M of that network) in last three financial years, i.e. FY 14-15; FY 15-16 , FY 16-17. This will help PCSCL to have more competent and competitive participation from the industry.





S.No. Name of

Organization





Queries

66 Sterlite


Board Resolution / Power of Attorney in favour of authorised signatory A Board Resolution or Power of Attorney in the name of the person executing the bid, authorizing the signatory to commit the Applicant

Please allow bidder's to submit Photostat copy of the general power of attorney duly notarized along with the copy of Board resolution who is providing power of attorney to the signing authority. However the Original power of Attorney as per RFP format shall be submitted by bidder during bid submission against RFP.





S.No. Name of

Organization





Queries

67 Sterlite


Technical Capability:The applicant should have relevant experience related to provisioning of Telecom Infrastructure / Fibre cable supply and services (fibre cable network implementation including trenching, ducting, cable laying, termination, other requisite activities and O&M of that network) in last three financial years, i.e. FY 14-15; FY 15-16, FY 16-17.· One project of value not less than INR 100 CrOR· Two projects each having value not less than INR 80 CrOR· Three projects each having value not less than INR 50 CrThe quoted project should be completed and shall be in operations for last two years at the time of submission of EoI response.

We request you to allow bidders to submit on-going projects also. For on-going Project, relevant work order(s) and certificate(s) (on the letterhead of the company issuing the certificate) with details from the client(s) stating that the minimum value of works executed is greater than a value of INR 100 Cr. and total payments done against the project as on the certificate date.





S.No. Name of

Organization





Queries

68 Vikram

Teleinfra Pvt. Ltd.

9. Scope of Work, Page No. 14, Section No. 9.1

EPC Model / Public Private Partnership Model

Can we have OFC Network and Passive Infra on PPP and Poles and Gantries under EPC


69 Vikram

Teleinfra Pvt. Ltd.

Page No. 15, Procure, Supply, Installation

SI shall be responsible for laying of 3 ducts

We would like to lay 8 or more ducts keeping in mind the future requirement.


70 Vikram

Teleinfra Pvt. Ltd.

9. Scope of Work, Page No. 14, Section No. 9.1

EPC Model / Public Private Partnership Model

Can we have OFC Network and Passive Infra on PPP and Poles, Gantries & VMD under EPC


71 Vikram

Teleinfra Pvt. Ltd.

General Point not mentioned

Since we will do OFC Network on PPP Basis, we request exclusivity of ROW where no other operators would be given ROW other than us else it will be difficult on PPP model.


72 Vikram

Teleinfra Pvt. Ltd.

12.1 Qualification criteria for shortlisting of SI for Project 1 Page no 24 point no 1. Legal Entity:

Consortiums are not allowed at this stage

Request for Consortium as project 2 Already has this policy and will help even other specialised SI other than telecom operators and increase competition and an opportunity for many to participate


73 Vikram

Teleinfra Pvt. Ltd.

12.1 Qualification criteria for shortlisting of SI for Project 1 Page no 24 point no 3. Financials

The applicant should have an average annual turnover of at least INR 500 Cr

Considering the Project Cost Annual Turnover should not be more than 20 Cr, Annual Turnover of consortium of SI and Sister Concerns (if any) to be at least 25 Cr





S.No. Name of

Organization





Queries

74 Vikram

Teleinfra Pvt. Ltd.

12.1 Qualification criteria for shortlisting of SI for Project 1 Page no 25 point no 5. Technical Capability

* One project of value not less than INR 100 Cr - One Project with Length of Trenching, Ducting and Cable Laying not less than 150 Kms OR * Two projects each having value not less than INR 80 Cr - Two Projects with length of Trenching, Ducting and Cable Laying not less than 40 Kms. OR *Three projects each having value not less than INR 50 Cr - Three Projects having length not less than 35 Kms

Criteria for Total distance ( in Kms) over Total Value( in Rs) is suggested as the cost for laying OFC and Duct varies as per methodology (HDD, Open Trenching, Aerial), Protection (DWC, GI, Concrete) Ranges from Rs. 3 Lakhs to 35 Lakhs per KM and most of the times material is Free Issue Material. Thus cost and rates will change and small lengths may have very high value ... so length will be a proper criteria in terms of capacity to execute.





S.No. Name of

Organization





Queries

75 Vikram

Teleinfra Pvt. Ltd.

12.1 Qualification criteria for shortlisting of SI for Project 1 Page no 25 point no 6. Certifications

The applicant should possess below mentioned certification which are valid at the time of bidding:* ISO 9001:2008/TL 9000 certification* ISO 20000:2011 for IT Service ManagementThe bidder shall possess all the licenses and shall comply with all the rules of the country that are required to provide telecom infrastructure and services throughout the period of contract.

Either ISO 9001 : 2008 or ISO 20000:2011 for IT Service Management The Bidder should possess IP 1 License and ISP License for Pune District


76 Vikram

Teleinfra Pvt. Ltd.

12.1 Qualification criteria for shortlisting of SI for Project 1 Page no 25 point no 8. Manpower Strength

The applicant should have at least 1000 resources on payroll of the applicant’s organization at the time of submission of EoI response

The Applicant should have atleast 100 resources on payroll / contract / outsource. As this is the Infrastructure work and not software development. As the most of infrastructure industries runs on contractual labour / subcontractor and one Engineer is required for 80 kms of route length.


77 Vikram

Teleinfra Pvt. Ltd.

12.1 Qualification criteria for shortlisting of SI for Project 1 Page no 24 point no 3. Financials

The applicant should have an average annual turnover of at least INR 500 Cr

Considering the Project Cost Annual Turnover should not be more than 20 Cr considering 35 Pc of work done. Request for Annual Turnover of consortium of SI and or Sister Concerns (if any) to be at least 25 Cr





Project 2:

S.No. Name of

Organization




Points of clarification Response to Queries

1 ATC Speed of WI Fl Page no. 19

2 Mbps speed for first 60 mins and thereafter downgraded to 1Mbps

Very high speed is expected which could be difficult from implementation perspective and network constraints Speed could be 1 Mbps for 1st 30 mins. Thereafter speed of 512 kbps


2 ATC Smart kiosk, Page no. 17

List of components is very high in no.s

The list of components expected in Smart kiosk is very high and could be deterrent in successful implementation of the same There could be 2 lists, Mandatory list to capture top 4-5 components and an optional list for remaining components


3 ATC Monetizing models

Not very clearly articulated

Needs more clarity on monetization model post submission of Bid and before participation in the RFP to be released, Scope and responsibility needs to be transparently defined


4 ATC

Connecting last mile with existing Telecom tower present

Current EOI does not talk about whether the existing telecom towers in the city can be connected with OFC being planned to be laid

Connecting existing telecom infrastructure with OFC as per envisaged project can add value to the society/public of the smart city IP-1 should be allowed to stretch last mile connectivity with their existing infrastructure in the rekon





S.No. Name of

Organization





5 Cisco Page No. 16, 9.2 Project 2:

Please add “City Wide Transport Network with support of IP/MPLS, 6PE and 6VPE mode for IPV6 transport over IPV4, ECMP, LDP, BGP Prefix independent control for IPV4 and IPV6, RSVP, Loop free alternate FRR (IPFRR) and MPLS-TE with FRR for sub 50 msec node and link protection. Network shall support IPSLA and Y.1731 for performance monitoring. Network shall support MEF for Ethernet based services like PW, VPLS or ATOM."

As mentioned in EOI, PCSCL is looking for services like Smart Pole, CCTV Camera, Wi-Fi, Smart Lighting, Traffic and Whether Sensors, Variable message display units along with numerous IOT and Smart City Devices. In case of smart cities there is always a requirement to provide dedicated internet or MPLS WAN connectivity to tenants. To successfully implement and run various smart city services and tenants connectivity, IP MPLS based transport network uses dynamic protocols to ease the operational burden and ensure self-healing of network and plays very crucial role. IP MPLS based network are enabled with features like faster convergence and industry wide accepted technology for critical applications and scalability. It provides simplification with optimal utilization of resources and readiness for all future traffic and connectivity requirements. IP MPLS based network will provide reliable, robust and scalable network platform to ensure isolated/dedicated routing and forwarding policies, QoS policies and traffic engineering policies for each smart city service and tenants connectivity. So we hereby request you to add requirement of reliable, robust and scalable city wide transport network requirement as part of EoI.





S.No. Name of

Organization





6 Cisco Page No. 16, 9.2 Project 2:

Please add "City Wide Transport Network with support of IP/MPLS, 6PE and 6VPE mode for IPV6 transport over IPV4, ECMP,LDP, BGP Prefix independent control for IPV4 and IPV6, RSVP, Loop free alternate FRR (IPFRR) and MPLS-TE with FRR for sub 50 msec node and link protection. Network shall support IPSLA and Y.1731 for performance monitoring. Network shall support MEF for Ethernet based services like PW, VPLS or ATOM."

It was understood during the prebid meeting that the project 2 requires the SI to install the active components such as Wifi APs, Switches, UPS, etc. at the junction/smart pole. However, this approach is incomplete as these junctions/poles/edge locations will require an active network to connect to which is not mentioned in the EoI. How is that being met? Where would this ring/junctions terminate? Also, the EoI reads PCSCL would provide the connectivity to the SI in project 2. Understanding is: Scenario1: Connectivity from project 1, but this is only passive infra which cannot be used for directly connecting these devices/poles unless there is a core network. Scenario 2: Connectivity from Service provider - This also requires a core network to be establish for the ring/edge locations to converge and terminate. The entire vision of the smart city should be to have a common wired network which can be segregated into multiple different secure private (virtual) networks as per the b/w or fibre cores required, for multiple use cases as the citizen service deliveries grow - e.g Smart City, FTTx, CCTV, network for PCMC offices, etc. However, the current scope could result into a fragmented approach where multiple players would create their own network on the passive network - thus leading to huge costs in future as well as major manageability, O&M, security issues. This would also lead to lower monetization for each of the use cases as the capex investment would be required every time. It is desired that PCSCL provides a ready intelligent smart network for players/ businesses, citizens to leverage. We would be glad to discuss our thoughts on this.





S.No. Name of

Organization





7 Forbes

Technosys 18/ Concessionaire

Concessionaire shall also be responsible to procure, supply, install and manage all the active devices/equipment’s like network switch, power meter, UPS, battery banks etc. required for the operations of Telecom and other Smart City components that would be installed on Smart Poles and provide Operations & Maintenance services during the contract/concession period.

power back up to be clearly mentioned The same shall be shared as part of the RFP document

8 Forbes

Technosys 17/ Smart Kiosk

PCSCL intends to deploy Smart City Kiosk Terminal at key locations across the city

PCSCL to confirm whether the kiosk to be installed will be in Indoor or Outdoor (open to air) environment. PCSCL to confirm whether the Kiosk will be installed inside the cabin if getting installed in outdoor environment? PCSCL to confirm whether the cabin needs to be provided by bidder or PCSPL will provide the same?

Smart Kiosk are planned to be deployed in both the indoor and outdoor environment. Further, details on the same shall be shared as part of the RFP document

9 Forbes


Panic Button and Phone Handset

PCSCL to confirm the working of Panic Button and Phone Handset? Whether a Video conferencing needs to be done after panic button is pressed? How it will integrate with controller system.

The same shall be shared as part of the RFP document




S.No. Name of

Organization





10 Forbes


PCMC Smart City Kiosk

PCSCL to confirm whether the kiosk software needs to be supplied by the bidder along with the kiosk?


11 Forbes


MIFARE Card Reader / Writer Credit card / debit card / NFC interface

PCSCL to confirm the working application on the kiosk of MIFARE Card Reader / Writer and Credit card / debit card / NFC interface


12 Forbes

Technosys 17/ Smart Kiosk PCMC Smart CityKiosk No specifications mentioned for components


13 Forbes

Technosys 17/ Smart Kiosk transactional

We request PCSCL to confirm the type of transaction


14 Forbes

Technosys 17/ Smart Kiosk navigational

PCSCL need to confirm who will provide for navigation.


15 Forbes

Technosys 17/ Smart Kiosk G2C services

PCSCL Need to confirm the type of G2C services and their API for different services.


16 Forbes

Technosys Smart Kiosk Central server

PCSCL need to confirm if there is any middleware/central server involved in the system


17 Forbes

Technosys

26/Qualification Criteria for Shortlisting of Concessionaire for Project 2:

Financials We request PCSCL to keep an annual turnover atleast INR 250 Cr


18 Forbes

Technosys

26/Qualification Criteria for Shortlisting of Concessionaire for Project 2:

Networth We request PCSCL to consider the positive networth of our parent company as we are own and full subsidiary of Forbes and Company Limited





S.No. Name of

Organization





19 Forbes

Technosys General Point not mentioned

(As confirmed by the by Mr. Vikas of E &Y (the consultant) and towards the end of the meeting the same thing is also confirmed by Mr. Shravan Hardikar IAS –(CEO & Director PCSCL) that the association between bidder and OEM should be build at the stage of EOI and it can’t be changed at RFP stage. Our submission: Request to introduce a clause covering the above point at the EOI stage to avoid any confusion or ambiguity on “association between the OEM & Bidder”.)


20 Forbes

Technosys General Point not mentioned

We request you to mention a clause where it states that the bidder has to mention the name of the OEM of the components they would quote during the EOI and RFP stage.


21 IBM General Extension of Bid Submission Date by 1 week atleast

There are multiple legal processes that we have to complete within our organization before responding to the EOI, this will take some time and hence the request of extension.





S.No. Name of

Organization





22 Indus Tower 3. About the EoI Document, Page 7

Project 2 - Study, design, engineer, supply, installation, testing & commissioning and Operations & Maintenance of Smart Poles, City wide WiFi, Smart City Kiosk and Variable Message Display (VMD) etc. on end-to-end basis in Design, Build, Finance, Operate and Transfer (DBFOT) mode for a specified Concession Period on PPP Mode (Revenue Sharing Model)

We understand that the end of the Concession period the project assets needs has to be transferred to the Authoritcy. However, Monetization of the smart poles would be done through the use of these poles by Telecom operators. As a UASL/UAL license holder from DOT, telecom operators are abided by the regulations which mandates them to provide telecom coverage continuity. In absence of this continuity / disruption of telecom network, they would be in breach of regulation. Hence, we suggest that the project shall be implemented on Built-Own-Operate (BOO) basis. Requesting for a concession period of 20 years. Post concession period Concessionaire shall be allowed to use the telecom poles for the purpose of servicing the telecom customers at a mutually agreed consideration. At the same time, Authorities can use the same poles for hosting smart services or the rest of the assets other than smart poles can be transferred to the Authority. This creates a win win situation.


23 Indus Tower 5. Control Sheet, Page 10


As the submission of response to EoI is on a stringent deadline, we request Authority to extend the submission by further 15 days





S.No. Name of

Organization





24 Indus Tower Concessionaire Scope of Work, Page 18

Also, applicant shall be responsible for provisioning & managing the centralised IT Infra like server, storage, security etc. at its own end and as per the RFP specifications.

We request you to confirm whether the location & space for setting up the centralised IT infra for project 2 will be provided by the Authority?

Yes, the understanding is correct. Further details shall be furnished as part of the RFP document

25 Indus Tower 9.2 Project 2, Page 16

We understand that the cost of the electricity for non-revenue generating components like Public Wi-Fi, VMD and Smart Kiosk will be borne by the Authority.

All the components of Project 2 has revenue generating capabilities. The cost of electricity to be borne by the selected bidder for all the components mentioned in the Project 2.


> 12-15 meter Smart Pole > 25-30 meter Smart Pole

Please let us know the mechanism for identifying the number of Smart Poles. Does the bidder have an option to choose the split of the number of poles? Also, are the locations finalized or Concessionaire will be allowed to do a site survey for finalization. Further, please share the locations if finalized by the Authority. We also request for allowing advertisement by installing VMD on the 300 numbers of Smart Poles envisaged.

1. Please submit your propositions as part of your EOI response document 2. Locations shall be mutually finalised by the purchaser and the selected bidder 3. Please submit your preferred locations list as part of your EOI response document 4. Please submit your propositions as part of your EOI response document




S.No. Name of

Organization





27 Indus Tower 9.1, Project 2, Page 17

Smart Kiosk

Requesting the Smart Kiosk to be a one time ask from the RFP and subsequent O&M scope should rest with the Authority. Also request the number of Kiosk should be reduced from 210. It seems on the higher side considering 181 sq. km. of area in PCMC - which probably could be at important locations with higher footfall.


28 Indus Tower 9.2 Project 2: Page 18

Procure, Supply, Installation & Commissioning of Smart Pole, Smart City Kiosk, VaMS and City Wi-Fi Infrastructure

Please clarify if total pole structures to be installed as part of project 1 and Project 2 are not overlapping. Project 1 has 600 number of unipoles & Project 2 has 300 Smart poles – which means the total is 900 poles.Requesting for providing space at the base of the Smart Poles with an area of 4x4 meter to install battery backup and other equipment’s.

Yes, the understanding is correct. However, the mentioned numbers are only indicative. For the requisite space for infra installation, please submit your propositions as part of your EOI response document




S.No. Name of

Organization






4. Variable Message Display (VMD) Further, it is planned to monetize the VMD for revenue generation while offering fixed Air Time for PCSCL for city related campaigns and information

While a specific time during the day will be reserved for city specific information/campaigns. We request Authority to allow Concessionaire to monetize it through advertisement. Further, Concessionaire shall be allowed to install Digital/Conventional billboards on Smart Poles for advertisement. Requesting VMD numbers to be reviewed and reduced. It seems on the higher side considering 750 Km of route length in the PCMC area. Normally VMDs are deployed on the important locations.


30 Indus Tower Monetization & Revenue Sharing of Smart Poles, Smart City Kiosk, VMD and City Wi-Fi, Page 19

Smart Pole fibre termination, interconnect links and space shall be leased from PSSCL on fixed rental basis.

While the cost of the project execution is to be borne by the Concessionaire, we request Authority to waive off RoW & RR charges, wherever applicable, for installation of smart components. Further, we request Authority to waive-off any charges, fee, property tax or any other payment payable to local body for setting up of project facility, associated infrastructure and poles.

The details shall be provided as part of the RFP document. However, you may please submit your propositions as part of response to EOI document

31 Indus Tower We understand that Authority will provide the necessary RoW (without any charge) for laying incremental OFC up to the nearest PoP.

The details shall be provided as part of the RFP document. However, you may please submit your




S.No. Name of

Organization





propositions as part of your EOI response document

32 Indus Tower

Provisioning of Internet Bandwidth, Page 19

Currently it is planned to provide unlimited City wide free Wi-Fi service to the citizens, without time limit, at 2 Mbps speed for first 60 mins and thereafter downgraded to 1Mbps.

We would like to bring to your notice that this is a big deterrent for business model for telecom service providers and currently not a norm in the industry either locally or internationally. We request Authority to reduce the same to 30 min / 1 GB per month per user along with a minimum throughput of 512kbps per user


33 Indus Tower Page 20 PCSCL will release separate RFP for Project 1 and Project 2.

We suggest Authority to look for same partner for combined scope of both projects in order to have better synergy and options for revenue generation.


34 Indus Tower General We understand that Authority will provide Bidder with single window of clearance for any RoW permission for executing the project.

The details shall be provided as part of the RFP document.

35 Indus Tower General Permission to use of land to erect smart poles

We understand that the Rights to provide RoW has been vested to PCSCL by PCMC

Selected applicant shall be granted requisite rights by the competent authority

36 Indus Tower General Permission for site allocation

We understand that the site will be allocated by the Authority within the agreed timelines as the same will have an impact on meeting the project implementation timelines and revenue generation thereafter.

Yes, the understanding is correct




S.No. Name of

Organization





37 Indus Tower General Project 2: Allocation of alternate site

We understand that if due to any unavoidable reasons the Authority is not able to approve any Smart Pole site location, the Authority shall provide an alternate location within 100 meter radius

All the locations pertaining to specific solution components need purchaser approval and the same/alternate location shall be made available to the applicant.

38 Indus Tower General Materially Adverse Government Action (MAGA)

“Materially Adverse Government Action (MAGA)” means any act or omission by the PCSCL or any relevant public authority, which occurs during the term of this project execution and which (i) renders the Concessionaire unable to comply with any of its obligations as per the Agreement and/or (ii) has a material adverse effect on the cost or the profits arising from such performance and/or (iii) any judgment or order of any court of competent jurisdiction or statutory authority in India made against the Concessionaire in any proceedings for reasons other than on account of breach thereof, or of any Agreement, or enforcement of the signed Agreement or exercise of any of its rights under the Agreement.We suggest the Authority to include the aforementioned clause while drafting the T&C of the RFP.





S.No. Name of

Organization





39 Indus Tower

12.2 Qualification Criteria for shortlisting of Concessionaire for Project 2, Page 26

Point 6 - Technical Capability

We request to delete the additional qualification for experience in 3 specific business areas mentioned (Wi-Fi, Kiosk & VMD) or replace the same with an ÖR instead of an AND. Or we request you to consider O&M of more than 5000 Telecom Towers as one of the Specific business area in addition to Wi-Fi, Kiosk, and Variable Message Display.


40 Indus Tower

The implementation of Smart Poles and IoTs have taken a kick start within last few months. Most of the projects have been awarded during the year 2017-18.Hence we request you to consider the experience of fy 2017-18 as well.


41 Indus Tower

While we have vast experience related to provisioning of Telecom Infrastructure, we request Authority to consider LoI/ LoA/ WO/Contract Agreement / Self Certificate for completion for showcased project.





S.No. Name of

Organization





42 Indus Tower

The Sole applicant or any member of the consortium, in case of consortium, should possess below mentioned certification which are valid at the time of bidding: · ISO 9001:2008/TL 9000 certification · ISO 20000:2011 for IT Service Management The bidder shall possess all the licenses and shall comply with all the rules of the country that are required to provide telecom infrastructure and services throughout the period of contract.

We request you to modify the clause as per following; The applicant should possess any one of the below mentioned certification which are valid at the time of bidding: > ISO 9001:2008/TL 9000 certification > ISO 20000:2011 for IT Service Management > ISO 27001:2013 for Information Security Management System The bidder shall possess all the licenses and shall comply with all the rules of the country that are required to provide telecom infrastructure and services throughout the period of contract.


43 L&T

6.1 Stage 1 – Expression of Interest6.1.1 PurposePage 11

6.1 Stage 1 – Expression of Interest6.1.1 Purpose· Shortlisting of interested applicants i.e. SIs for Project 1 and Concessionaires for Project 2; who shall further participate in the respective projects RFP stage.

As per current scenario, PPP Model / Revenue Sharing Model is not successful for other infrastructure projects. Hence, we feel that for smart city projects also, the proposed PPP model would not be successful. We will have a detailed presentation on the business model and challenges in this model during our presentation stage. Hence, we kindly request you to keep the same EPC model for project 2 also, i.e. on EPC model rather than going for PPP Model / Revenue Sharing Model.





S.No. Name of

Organization





44 L&T 3. About the EoI Document Page 7

Project 1 – Supply, Installation, Testing & Commissioning and Operations & Maintenance of Smart City field infrastructure comprising of Passive Fibre Network, Poles and Gantries etc. under Engineering Procurement and Commissioning (EPC) / PPP mode (Revenue Sharing Model) Project 2 - Study, design, engineer, supply, installation, testing & commissioning and Operations & Maintenance of Smart Poles, City wide WiFi, Smart City Kiosk and Variable Message Display (VMD) etc. on end-to-end basis in Design, Build, Finance, Operate and Transfer (DBFOT) mode for a specified Concession Period on PPP Mode (Revenue Sharing Model)

As per current scenario, PPP Model / Revenue Sharing Model is not successful for other infrastructure projects. Hence, we feel that for smart city projects also, the proposed PPP model would not be successful. We will have a detailed presentation on the business model and challenges in this model during our presentation stage. Hence, we kindly request you to combine both Project 1 & Project 2 and release EOI on EPC model.


45 L&T Addendum Earnest Money Deposit

General Please provide EMD format.

EMD shall be deposited through PCMC’s e-Procurement portal i.e. https://www.pcmcindia.gov.in and a scanned copy of the same should also be uploaded as part of response to EoI document




S.No. Name of

Organization





46 Microfocus General Suggested for EMS with a PPT (HPE Software Write-up) and Analyst report for reference

There is a need to have elaborated technical specifications towards Enterprise Management System (EMS) and Performance load testing – Not just a mention of the same in the RFP.



The design of the Smart Pole shall be such that it can host multiple equipment and services. Below are the two variants of poles with internal power backup that are planned to be developed: 12-15 meter Smart Pole 25-30 meter Smart Pole

Are the poles of height 25-30 m required only from Telecom perspective or they will have Smart functionalities as well? Considering RoW and space issues can we keep a Smart Pole design where the maintenance/junction boxes are mounted on the Pole and no other on-ground erection is required.

Smart Pole shall also be required to deploy other Smart City elements. Please submit your propositions as part of your EOI response document


Concessionaire Scope of Work: Also, applicant shall be responsible for provisioning & managing the centralised IT Infra like server, storage, security etc. at its own end and as per the RFP specifications

Has PCMC identified specific needs for IT Infra required?



As part of EoI response, concessionaire to suggest on managing the City wide WiFi Internet bandwidth operational cost during the period of contract

As per EoI bandwidth to be made available (free) for public usage is already mentioned. Can this be altered / charged?





S.No. Name of

Organization






Study, design, engineer, supply, installation, testing & commissioning and Operations & Management of Smart Poles, City wide WiFi, Smart City Kiosk and Variable Message Display (VMD) etc. on end-to-end basis in Design, Build, Finance, Operate and Transfer (DBFOT) mode for a specified Concession Period on revenue sharing Model

Consider changing the model for Project 2 to an EPC model. Revenue sharing / PPP model has not been successful in various other cities (Bhopal, Jabalpur, Indore) leading to very few/no bidders


51 RPG Infra Pg 8, Sec 4, Key Objectives & Goals

Under Project 2, PCSCL is looking for partners to work with it, in PPP model (on revenue sharing basis), for study, design, engineer, supply, plan, construct, develop, install, commission, test, deploy, support, maintain and operate the end-to-end Smart Pole, City Wide Wi-Fi, VMD and Smart City Kiosk projects on Design, Build, Finance, Operate and Transfer (DBFOT) mode for a specified Concession Period.

Consider combining the scope for the Project 1 and Project 2 (as well as any future projects for ICCC) under single MSI to drive efficiency in project management. A divided MSI scope will create issues with SLA adherence as some activities can be in overlap or fall in no man's land. Furthermore O&M will be a challenge.





S.No. Name of

Organization





52 RPG Infra Pg 26, Sec 12.2, S No. 4

The sole applicant or any member of consortium, in case of consortium, should have an annual turnover of at least INR 1000 Cr. from providing Shared Telecom Towers Services to Telecom Operators in last three financial years, i.e FY 14-15; FY 15-16 , FY 16-17.

The PQ criteria for lead bidder for Project 2 is not in sync with the scope of the project. The experience in commissioning telecom towers is not suitable for Smart Pole design and/or commissioning. Request you to allow same PQ as Project 1 in Project 2 as an alternate option.


53 Sterlite Pg. No. 17 Section 9.2

City Wi-Fi

Will there be any segregation for free and premium Wi-Fi usage. Ideally, in most of the smart cities, it is observed that 30 minutes of free Wi-Fi with 1Mbps bandwidth per day is given. After exhausting 30 minutes of free Wi-Fi, customer can buy premium Wi-Fi package.



City Wi-Fi Is there any requirement for Wi-Fi Mobile App. A Mobile App (iOS and Android) will help citizens to seamlessly login to City Wi-Fi



City Wi-Fi What will be the O&M/AMC/Warranty period for the Project-1 & Project


56 Sterlite Page no 17, Smart Kiosk

Smart Kiosk Is it Indoor Kiosk or Outdoor Kiosk? And who will provide the Shelter for the Kiosk


57 Sterlite

Page no 15, System Integrator Scope of Work

Approx. 600 Unipole with cantilevers for mounting CCTV cameras, traffic sensors, IoT devices etc.

Bird spikes should be consider for CCTV camera/other Smart element





S.No. Name of

Organization





58 Sterlite

Page -8/Project-1. About the EoI Document /Key Objective & goals

To create a uniform Pole Infrastructure across the city for hosting various IoT & Smart City devices like CCTV camera, traffic detectors, Wi-Fi access points etc. in a planned & structured manner, so as to avoid repeated digging and infrastructure laying work in the city.

Kindly confirm the maximum and minimum height of pole and Pole specifications. Kindly confirm the devises such as CCTV, Wi-Fi and traffic detectors may place on one pole. If yes then how may locations


59 Sterlite

Page -8/Project-1. About the EoI Document /Key Objective & goals

To create a uniform Pole Infrastructure across the city for hosting various IoT & Smart City devices like CCTV camera, traffic detectors, Wi-Fi access points etc. in a planned & structured manner, so as to avoid repeated digging and infrastructure laying work in the city.

Kindly confirm the Lightening arrester requirement and earth pit for the same on each pole


60 Sterlite Page -18/ EoI Document

Concessionaire shall also be responsible to procure, supply, install and manage all the active devices/equipment’s like network switch, power meter, UPS, battery banks etc.

Kindly confirm scope of SI for the provisioning of power for the field elements from the state electricity board. And how far power connection from the poles. Power backup required


61 Sterlite Page -16/ About the EoI Document

Note: All the active electronics like switch, UPS, power meter, power banks etc. at the centralized as well as at field level shall be out of scope of the SI.

Kindly confirm the field rack specifications. Weather UPS be place in same field rack or UPS will have separate rack


62 Sterlite Page -16/9.2 Project 2

Smart Pole: 25-30 meter Smart Pole

What are the smart elements to be installed on this pole as height of the pole is too high.





S.No. Name of

Organization





63 Vikram

Teleinfra Pvt. Ltd.

Page No. 16, Section No. 9.2, Study Design Engineer ….

Smart Pole Can we have this on EPC Please submit your propositions as part of your EOI response document

64 Wipro Limited

EOI PCMC, Page

No. 9, Section No. 3

End-to-end basis in Design, Build, Finance, Operate and Transfer (DBFOT) mode for a specified Concession Period on PPP Mode (Revenue Sharing Model)

We strongly prefer to have Capex and Opex Model on both the porjects. Esp. Project 2


65

Wipro Limited

EOI PCMC, Page No. 29, Section No. 12.2

Supply, Installation, Commissioning and Operations & Maintenance Services for Smart Poles / Telecom Tower / BTS / GBM(s) Infrastructure & services in last 3 years i.e FY 13-14,

We would like amend the clause as below "Supply, Installation, Commissioning and Operations or Maintenance Services for Smart Poles / Telecom Tower / BTS / GBM(s) Infrastructure & services in last 3 years i.e FY 13-14, FY 14-15, FY 15-16, FY 16-17 and currently having at least 3000 such Smart Poles / Telecom Tower / BTS / GBM(s) operational, as on date of submission of EoI, with minimum operational annual revenue of 200 cr.


Wipro Limited

FY 14-15, FY 15-16, FY 16-17 and currently having at least 5000 such Smart Poles / Telecom Tower / BTS / GBM(s) operational, as on date of submission of EoI, with minimum operational annual revenue of 200 cr.

sd/-


CEO & Director,





CORRIGENDUM - 2

To


For Shortlisting of




Model


1. Key Dates / Timelines Revision:

Sr.

No.

EOI Existing


1.




2.


Start Date: 10-01-2018. 18:00 Hrs

End Date: 30-01-2018, 18:00 Hrs


Start Date: 10-01-2018. 18:00 Hrs

End Date: 09-01-2018, 16:00 Hrs


Date: 31-01-2018, Time: 16:00 Hrs


Date: 09-02-2018, Time: 17:00 Hrs





A Board Resolution or Power of Attorney in the name of the person executing

the bid, authorizing the signatory to commit the Applicant

A Board Resolution or Power of Attorney, in the name of the person executing


The person issuing the Power of Attorney shall possess Board Resolution in

his favour for granting such rights.





In case of generic Board Resolution or Power of Attorney, the same shall be

certified by Company secretary.

The applicant should have an average annual turnover of at least INR 500 Cr.

from provision of Telecom Infrastructure / Fibre cable Infra supply and

services (fibre cable network implementation including trenching, ducting,

cable laying, termination, other requisite activities and O&M of that network)

in last three financial years, i.e FY 14-15; FY 15-16 , FY 16-17.

An average annual standalone turnover of at least INR 500 cr. In last three

financial years i.e. FY 14-15; FY 15-16, FY 16-17.

AND

An average annual turnover of at least INR 50 Cr. from provision of


implementation and maintenance services in last three financial years, i.e.

FY 14-15; FY 15-16 , FY 16-17.

The applicant should have relevant experience related to provisioning of

Telecom Infrastructure / Fibre cable supply and services (fibre cable network

implementation including trenching, ducting, cable laying, termination, other

requisite activities and O&M of that network) in last three financial years, i.e

FY 14-15; FY 15-16, FY 16-17.

One project of value not less than INR 100 Cr

OR

Two projects each having value not less than INR 80 Cr

OR

Three projects each having value not less than INR 50 Cr

The quoted project should be completed and shall be in operations for last

two years at the time of submission of EoI response.

The applicant should have relevant experience related to provisioning of


implementation and maintenance services in last five financial years

Project or Contract, with a single client, of value not less than INR 100 Cr

of which project component of value at least INR 60 Cr should have been


submission of EOI

OR

Two projects or contracts each having value not less than INR 80 Cr



submission of EOI

OR

Three projects or contracts each having value not less than INR 50 Cr



submission of EOI

For the applicants who have created / implemented “Telecom

Infrastructure/Fibre cable & associated infrastructure”, for their internal capital





use or as a shared services on commercial basis, shall submit the Statutory

Auditor Certificate for substantiating such claims.

The applicant should possess below mentioned certification which are valid

at the time of bidding:

ISO 9001:2008/TL 9000 certification


The bidder shall possess all the licenses and shall comply with all the rules

of the country that are required to provide telecom infrastructure and services

throughout the period of contract

The applicant should possess any one of the below mentioned certification,






of the country that are required to provide telecom infrastructure and services

throughout the period of contract.

The applicant should have at least 1000 resources on payroll of the







A Board Resolution or Power of Attorney in the name of the person

executing the bid, authorizing the signatory to commit the Applicant

This is applicable to the sole applicant or each of the members of the

consortium, in case of consortium.

A Board Resolution or Power of Attorney, in the name of the person executing




In case of generic Board Resolution or Power of Attorney, the same shall be

certified by Company secretary.

This is applicable to the sole applicant or each of the members of the consortium,

in case of consortium.

In the event of a consortium, one of the applicant shall be designated as

a "Lead Partner/ Applicant". Consortium is allowed with up to 3 consortium

members including the Lead Applicant. The lead applicant should have

majority stake in the consortium which may be an incorporated or non-

incorporated JV.


Partner/ Applicant". Consortium is allowed with up to 3 consortium members

including the Lead Applicant. The lead applicant should have majority stake in

the consortium which may be an incorporated or non-incorporated JV.





As part of the EOI response, applicant can propose two consortium member, in

case of consortium, and shall have provision to propose 3rd consortium member,

if required, at the time of RFP stage

The sole applicant or any member of consortium, in case of consortium,

should have an annual turnover of at least INR 1000 Cr. from providing

Shared Telecom Towers Services to Telecom Operators in last three

financial years, i.e FY 14-15; FY 15-16 , FY 16-17.

The sole applicant or any member of consortium, in case of consortium, should

have an annual turnover of at least INR 500 Cr. from providing services to

Telecom Operators in last three financial years, i.e FY 14-15; FY 15-16 , FY 16-

17.

The sole applicant or any member of the consortium, in case of

consortium, should have a relevant experience of:

Supply, Installation, Commissioning and Operations & Maintenance

Services for Smart Poles / Telecom Tower / BTS / GBM(s) Infrastructure

& services in last 3 years i.e FY 13-14, FY 14-15, FY 15-16, FY 16-17

and currently having at least 5000 such Smart Poles / Telecom Tower /

BTS / GBM(s) operational, as on date of submission of EoI, with minimum

operational annual revenue of 200 cr.

AND

Project experience of Supply, Installation, Commissioning and Operations

& Maintenance Services, for any one of the below mentioned “specific

business area”, which is either completed or ongoing in last 5 years i.e

FY 12-13, FY 13-14, FY 14-15, FY 15-16, FY 16-17.




3. Variable Message Display Infrastructure & services with at least

50 displays

The sole applicant or any member of the consortium, in case of consortium,

should have a relevant experience of:


Smart Poles / Telecom Tower / BTS / GBM(s) Infrastructure & services in last 3

years as on date of submission of EOI response and currently having at least

3000 such Smart Poles / Telecom Tower / BTS / GBM(s) operational, as on date

of submission of EoI, with minimum operational annual revenue of 200 cr.

Or


Maintenance Services, for any one of the below mentioned “specific business

area”, which is either completed or ongoing in last 5 years as on date of

submission of EOI response




3. Variable Message Display Infrastructure & services with at least 50

displays

The applicant should possess below mentioned certification which are




The applicant should possess any one of the below mentioned certification, which

are valid at the time of bidding:









of the country that are required to provide telecom infrastructure and

services throughout the period of contract


country that are required to provide telecom infrastructure and services


The applicant should have at least 1000 resources on payroll of the





4. Other Points:

EOI Clause Clarification

9. Scope of Work, sub section 9.2 Project 2

City wide WiFi, Smart Kiosk and VMD shall be deployed all across the city, including Smart Pole

locations and beyond, and selected applicant shall be responsible for the deployment &

monetization of Infra & related systems at each of the identified locations.

13.8 Proforma 8: Applicant’s Suggestions &

Recommendations

For both the projects, an applicant is proposed to submit its suggestions/recommendations on

the following, as part of its response to EOI document, basis which purchaser shall decide on

the Project Execution Methodology:

Technical Architecture

Business Model

Operation Model

Sd/-


CEO & Director,





CORRIGENDUM

To


For Shortlisting of

a. System Integrators for SITC and O&M of Smart City field infrastructure comprising of Passive Fibre Network, Poles and Gantries etc.

on EPC / Revenue Sharing Model

b. Concessionaires for SITC and O&M for Smart Poles, City Wi-Fi, Smart City Kiosk and Variable Message Display (VMD) etc. on



Sr.

No.

EOI Existing


1.

Invitation to Bid (IFB)



2.


Start Date: 10-01-2018. 18:00 Hrs

End Date: 20-01-2018, 18:00 Hrs


Start Date: 10-01-2018. 18:00 Hrs

End Date: 30-01-2018, 18:00 Hrs


Date: 21-01-2018, Time: 16:00 Hrs


Date: 31-01-2018, Time: 16:00 Hrs

4.

Section 5: Control Sheet

Date of Pre Bid Meeting : 12:00 hrs on January 17, 2018 at PCMC Head Office(4

th Floor)

Date of Pre Bid Meeting : 11:00 hrs on January 18, 2018 at PCMC Head Office (4

th Floor)

5. Last date for submission of EoI response : Till 18:00 hrs on January 20, 2018

Last date for submission of EoI response : Till 15:00 hrs on January 30, 2018

6. Date of Technical Presentation: January 31, 2018 (Time shall be informed later)


Sd \-


CEO & Director,





ADDENDUM

To


For Shortlisting of

a. System Integrators for SITC and O&M of Smart City field infrastructure comprising

of Passive Fibre Network, Poles and Gantries etc. on EPC / Revenue Sharing Model

b. Concessionaires for SITC and O&M for Smart Poles, City Wi-Fi, Smart City Kiosk

and Variable Message Display (VMD) etc. on Revenue Sharing Model

The following clause is to be construed as part of the aforementioned Expression of Interest

henceforth:

Earnest Money Deposit (EMD)

The Applicant participating in the EoI process must furnish the Earnest Money Deposit (EMD) i.e.

INR Five (5) lacs, for the respective category of the project, accompany the response to EoI

document without which the bid shall be rejected forthwith. No interest will be paid by PCSCL on

the amount of EMD.

Form of EMD: The EMD shall be deposited through PCMC’s e-Procurement portal i.e.

https://www.pcmcindia.gov.in and a scanned copy of the same should also be uploaded as

part of response to EoI document.

EMD Validity: The EMD shall be valid for a period of Two Months from the date of

submission of EoI response.

Refund of EMD: The earnest money deposit by all the applicants shall be

returned/refunded soon after final acceptance of response to EoI document and shortlisting

of applicant/bidders for the RFP stage.

Forfeiture of EMD: The EMD taken from the applicant shall be forfeited in the following

cases by giving proper notice to the applicant with reasonable time before EMD is forfeited

:-

o When the applicant withdraws its bid proposal after opening of bids.

o In case, an applicant has, directly or indirectly or through an agent, engaged in

corrupt practice, fraudulent practice, coercive practice, undesirable practice or

restrictive practice (collectively the “Prohibited Practices”) either in furnishing the

document/certificates, to be submitted as part of response to EoI document, or

during the Selection Process.

Sd \-


CEO & Director,



EXPRESSION OF INTEREST

for

Shortlisting of

a. System Integrators for SITC and O&M of

Smart City field infrastructure comprising of

Passive Fibre Network, Poles and Gantries

etc. on EPC / Revenue Sharing Model

b. Concessionaires for SITC and O&M for

Smart Poles, City Wi-Fi, Smart City Kiosk

and Variable Message Display (VMD) etc.

on Revenue Sharing Model

EOI Ref Number- 02/2018-19

Date: 10-01-2018

Pimpri Chinchwad Smart City Limited

(PCSCL), Pimpri

Pimpri Chinchwad Smart City Limited Expression of Interest

2 | P a g e

Table of Contents

1. Abbreviations ........................................................................................................................................ 4

INVITATION FOR BID (IFB) ..................................................................................................................... 5

2. Disclaimer.............................................................................................................................................. 6

3. About the EoI Document ....................................................................................................................... 7

4. Intent ..................................................................................................................................................... 8

5. Control Sheet ...................................................................................................................................... 10

6. On-boarding of System Integrator & Concessionaire - Process ......................................................... 10

6.1 Stage 1 – Expression of Interest ................................................................................................. 11

6.1.1 Purpose ............................................................................................................................... 11

6.1.2 Role of Applicant ................................................................................................................. 11

6.1.3 Role of PCSCL .................................................................................................................... 12

6.2 Stage 2 – Request for Proposal .................................................................................................. 12

6.2.1 Purpose ............................................................................................................................... 12

6.2.2 Role of Applicant ................................................................................................................. 12

6.2.3 Role of PCSCL .................................................................................................................... 12

7. Project Background ............................................................................................................................. 13

8. Geographical Scope ............................................................................................................................ 14

9. Scope of Work ..................................................................................................................................... 14

9.1 Project 1 ...................................................................................................................................... 14

9.2 Project 2: ..................................................................................................................................... 16

10. Instruction to Participants .................................................................................................................... 20

10.1 Issue of EoI document ................................................................................................................ 20

10.2 Pre-bid Meeting & Clarifications .................................................................................................. 20

10.3 EoI preparation cost .................................................................................................................... 20

10.4 EoI Application/Response for Either/Both Projects ..................................................................... 21

10.5 Right to accept and reject any or all the EoI ............................................................................... 21

11. Preparation and submission of EoI document .................................................................................... 21

11.1 Language .................................................................................................................................... 21

11.2 Clarifications on EoI documents ................................................................................................. 21

11.3 Amendment of EoI document ..................................................................................................... 21

11.4 Alternative EoI documents by the Applicants.............................................................................. 22

11.5 Submission of EoI Document ...................................................................................................... 22

11.6 Authority to Sign .......................................................................................................................... 22

11.7 Items to be kept in mind while furnishing details......................................................................... 22

11.8 Confidentiality .............................................................................................................................. 22

11.9 EoI due date ................................................................................................................................ 23


3 | P a g e

11.10 Late/ Delayed EoI response .................................................................................................... 23

11.11 Modification/ Substitution/ Withdrawal of response ................................................................ 23

11.12 Evaluation ................................................................................................................................ 23

11.13 Clarifications Sought by PCSCL ............................................................................................. 23

11.14 Notifications ............................................................................................................................. 23

11.15 Inspection of site by the Applicants ......................................................................................... 23

12. Qualification Criteria ............................................................................................................................ 24

12.1 Qualification Criteria for shortlisting of System Integrator for Project 1: ..................................... 24

12.2 Qualification Criteria for shortlisting of Concessionaire for Project 2: ......................................... 26

13. Proformas ............................................................................................................................................ 28

13.1 Proforma 1: Cover Letter ............................................................................................................. 28

13.2 Proforma 2: Firm Details ............................................................................................................. 29

13.3 Proforma 3: Detailed experience format ..................................................................................... 31

13.4 Proforma 4: Self Declaration by Applicant .................................................................................. 32

13.5 Proforma 5: Power of Attorney .................................................................................................... 33

13.6 Proforma 6: Suggestions from Applicant .................................................................................... 34

13.7 Proforma 7: Applicant’s Experience & Learnings highlighting key issues & challenges

encountered ............................................................................................................................................ 36

13.8 Proforma 8: Applicant’s Suggestions & Recommendations ....................................................... 37

13.9 Proforma 9: Pre Bid Queries Format .......................................................................................... 38


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1. Abbreviations

Term Definition

BOM Bill Of Material

BTS Base Transceiver Station

CAPEX Capital Expenditure

DPR Detailed Project Report

G2C Government to Citizen

G2G Government to Government

GB Giga Byte

GBM Ground Base Mast

GIS Geographical Information System

GoI Government of India

GoM Government of Maharashtra

ICT Information and Communication Technology

IP Internet Protocol

IT Information Technology

ITES Information Technology Enabled Service

Ltd. Limited

MB Megabits

Mbps Megabits per second

MoUD Ministry of Urban Development

NOC Network Operation Centre

O&M Operations and Maintenance

OFC Optical Fiber Cable

OPEX Operational Expenditure

PCMC Pimpri Chinchwad Municipal Corporation

PCSCL Pimpri Chinchwad Smart City Limited

PoP Point of Presence

PPP Public Private Partnership

RFP Request For Proposal

SI System Integrator

SITC Supply, installation, testing and commissioning

SLA Service Level Agreement

SPV Special Purpose Vehicle

TRAI Telecom Regulatory Authority of India

TSP Telecom Service Provider


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INVITATION FOR BID (IFB)

Name & Address of the

Procuring Entity

Name: Pimpri Chinchwad Smart City Limited (PCSCL)

Address: 4th Floor, Pimpri Chinchwad Municipal Corporation

(PCMC) Main Building, Pimpri, Maharashtra – 411018

Tel: 020 – 67333333, 67331117

Fax: 020 - 27425600, 67330000

e-Mail ID: [email protected]

Name & Address of the

Project Officer In-charge

Name: Nilkanth Poman

Designation: Joint Chief Executive Officer, PCSCL

Address: 4th Floor, Pimpri Chinchwad Municipal Corporation

(PCMC) Main Building, Pimpri, Maharashtra – 411018

Email: [email protected]

Subject Matter of

Procurement

Expression of Interest (EoI) for Shortlisting of

a. System Integrators for SITC and O&M of Smart City field infrastructure comprising of Passive Fibre Network, Poles and Gantries etc. on EPC Model

b. Concessionaires for SITC and O&M for Smart Poles, City Wi-Fi, Smart City Kiosk and Variable Message Display (VMD) etc. on revenue sharing model

Bid Procedure One Envelope / EoI Response Document (e-bid) through

https://www.pcmcindia.gov.in (eproc portal)

Websites for downloading

Bidding Document,

Corrigendum’s, Addendums

etc.

Websites: www.pcmcindia.gov.in &

http://www.smartcitypimprichinchwad.in

Period of Sale/download of

Bidding Document (Start/ End

Date)

Between 10-01-2018, 18:00 Hrs and 20-01-2018, 18:00 Hrs

Manner, Start/ End Date for

the submission of Bids

Manner: Online at eProc website (www.pcmcindia.gov.in)

Start Date: 10-01-2018. 18:00 Hrs

End Date: 20-01-2018, 18:00 Hrs

Date/ Time/ Place of Bid

Opening

Date: 21-01-2018,

Time: 16:00 Hrs

Place: Online at eProc website (www.pcmcindia.gov.in)

Sd \-

(Shravan Hardikar)

CEO & Director,


https://www.pcmcindia.gov.in/

http://www.pcmcindia.gov.in/

http://www.smartcitypimprichinchwad.in/




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2. Disclaimer

This Expression of Interest (EoI) contains brief information about the Project and qualification

process for short listing of Applicants for RFP stage. This EoI is not an agreement or an offer by

the purchaser/authority to the applicants or any other person. The purpose of the document is to

provide the applicants with information to assist the formulation of their EoI application or

response to EoI Document (“the Application”).

While all efforts have been made to ensure the accuracy of information contained in this EoI

Document, this document does not purport to contain all the information required by the

Applicants. The Applicants may conduct their own independent assessment, site visit,

investigations and analysis and check the reliability, accuracy and completeness of the

information at their end and obtain independent advice from relevant sources as required before

submission of their EoI application. Pimpri Chinchwad Smart City Limited (PCSCL) and Pimpri

Chinchwad Municipal Corporation (PCMC), Government of Maharashtra or any of its employees

or advisors / representatives shall incur no liability under any law, statute, rules or regulations as

to the accuracy or completeness of the EoI Document.

PCSCL reserves the right to change any or all conditions/ information set in this EoI Document

by way of revision, deletion, updation or annulment through issuance of appropriate addendum

as the department may deem fit without assigning any reason thereof.

PCSCL reserves the right to accept or reject any or all applications without assigning any reasons

thereof. PCSCL will not entertain or be liable for any claim for costs and expenses in relation to

the preparation of the EoI applications to be submitted in terms of this Document.


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3. About the EoI Document

The document carries all the necessary information regarding the project. This document also

serves the purpose of an indicative guide to the holistic approach for the implementation of various

ICT led Smart City Initiatives in the city.

The document begins with control sheet and subsequently describes the intent for the EoI

for shortlisting of System Integrators (SIs) and Concessionaires for the respective projects

as mentioned below, who will be further invited to submit technical and commercial

proposals:

o Project 1 – Supply, Installation, Testing & Commissioning and Operations &

Maintenance of Smart City field infrastructure comprising of Passive Fibre Network,

Poles and Gantries etc. under Engineering Procurement and Commissioning (EPC)

/ PPP mode (Revenue Sharing Model)

Project 2 - Study, design, engineer, supply, installation, testing & commissioning and

Operations & Maintenance of Smart Poles, City wide WiFi, Smart City Kiosk and

Variable Message Display (VMD) etc. on end-to-end basis in Design, Build, Finance,

Operate and Transfer (DBFOT) mode for a specified Concession Period on PPP

Mode (Revenue Sharing Model)

The geographical scope for the above mentioned Projects shall be Pimpri Chinchwad

municipal limits and adjoining areas basis suitability of the respective solution component.

The document further outlines the indicative process that shall be followed for on-boarding

of serious and qualified SIs & Concessionaires post the submission of Response to EoI

document followed by technical and commercial assessment through a RFP process.

The interested participants/entities may submit their EoI Application/Response to

EoI as per the details in this document, for either or both the projects. For each of

the project, a separate & specific set of EoI Application/Response to EoI is required

to be submitted.

The document provides a brief on the objective and intent of the purchaser, so as to enable

the participants to know about the project scope and city vision.

The document clearly defines the intent for which the document is released. The

categories/domains for applicants are defined under which the participants can apply and

the procedure is enlisted for the selection under these categories.

Stakeholders are clearly defined in the document for the various aspects of the process

and procedure. Various important key dates, venue details, contact information for

inquiries etc. are listed under the control sheet.

The pre-qualification criteria for respective project is enlisted in the subsequent sections

of this EoI document.


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4. Intent

Ministry of Urban Development (MoUD), Government of India (GoI) has embarked on the Smart

Cities Mission programme which aims at bringing about urban transformation for cities covered

by this programme. The objective is to drive economic growth and improve the quality of life for

citizens by enabling local development and harnessing technology as a means to create smart

outcomes. Pimpri Chinchwad is one of the cities selected under the Smart City Mission of MoUD,

GoI.

To lay the foundation of a Smart City, Under Project 1, PCSCL intends to create passive

infrastructure components, either through EPC model or PPP (revenue sharing) model, like laying

of Optical Fibre based Network (City Network) and erection of Pole Infrastructure for mounting

IoT & Smart City devices across the city; Fibre Network is planned to connect all the PCMC offices

(Zone & Ward Offices), health & citizen facilitation centres, key areas like markets, religious

places, bus stops etc. whereas the Pole Infrastructure shall be setup at various traffic junctions,

key city places for hosting CCTV cameras, traffic detectors, variable message displays, public

address system, WiFi access points etc.

Under Project 2, PCSCL is looking for partners to work with it, in PPP model (on revenue sharing

basis), for study, design, engineer, supply, plan, construct, develop, install, commission, test,

deploy, support, maintain and operate the end-to-end Smart Pole, City Wide Wi-Fi, VMD and

Smart City Kiosk projects on Design, Build, Finance, Operate and Transfer (DBFOT) mode for a

specified Concession Period.

In reference to above, PCSCL intends to shortlist qualified applicants, for the respective projects,

and invites applicants to present their credentials and other details as part of their EoI response.

For both the projects, PCSCL hereby also invites additional/alternate suggestions from the

applicants for implementation and for partnership models for the aforementioned project’s solution

components and same shall be discussed during the pre-bid meeting pertaining to this EoI. The

applicants are required to suggest suitable model as part of its response to EoI and Technical

Presentation.

The interested participants are thereby invited to submit their responses in accordance to the

terms and conditions mentioned in this EoI document.

Key Objectives & Goals:

Project 1:

Create a scalable, robust, resilient, secure and long-lasting digital infrastructure that

interconnects citizens, government, business and communities and allows better data

management and control to offer richer application experiences.

OFC network shall serve as the backbone for all the connectivity requirements and ICT

led city initiatives planned or to be planned in next 20 years

To create a uniform Pole Infrastructure across the city for hosting various IoT & Smart City

devices like CCTV camera, traffic detectors, Wi-Fi access points etc. in a planned &

structured manner, so as to avoid repeated digging and infrastructure laying work in the

city.


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Project 2:

Smart Pole:

Provide a Multi-function platform for hosting smart city elements like cellular telephony,

cameras, street lights, sensors, charging points etc. that blends easily into city aesthetics

City Wi-Fi:

To bridge the digital divide and to create a digitally connected ecosystem within the city

promoting economic development and increased access to digital inclusion for all

community member

Building wireless backbone that provides connectivity to smart city end devices for

providing improved municipal services

TO provision connectivity for city dwellers, tourists etc. on the move

Smart City Kiosk:

A Mobile/fixed Service Delivery based digital platform for city dwellers to interact with the

city administration on the move, engage with larger citizen group and get their participation

and feedback around services delivery.

Kiosk will act as digital interaction point for city services like city card recharge, mobility

ticketing, informative & transactional services to name a few.

Variable Message Display (VMD):

Real time information and communication display unit to apprise citizens on various City

centric information, traffic status & diversions, emergency related messages etc. with the

management & control function is centralized at City Operation Centre

In view of the above, PCSCL would shortlist SIs and Concessionaires for the respective projects

based on a pre-defined pre-qualification criteria as mentioned in the EoI document.


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5. Control Sheet

Name of the EoI

Shortlisting of

c. System Integrators for SITC and O&M of Smart City field infrastructure comprising of Passive Fibre Network, Poles and Gantries etc. on EPC Model / PPP (revenue sharing) model

d. Concessionaires for SITC and O&M for Smart Poles, City

Wi-Fi, Smart City Kiosk and Variable Message Display

(VMD) etc. on revenue sharing model

Contact person of client Shri. Nilkanth Poman, Jt. CEO, PCSCL

Contact details of client

Pimpri Chinchwad Smart City Limited (PCSCL), 4th Floor, Pimpri Chinchwad Municipal Corporation (PCMC) Main Building, Pimpri, Maharashtra – 411018 Tel: 020 – 67333333, 67331117 Fax: 020 - 27425600, 67330000 e-Mail ID: [email protected]

Date of start of issue of EoI January 10, 2018

Last Date and time for submission of pre-bid queries

Till 18:00 hrs on January 17, 2018

Date of Pre Bid Meeting 12:00 hrs on January 17, 2018 at PCMC Head Office, Pune - 411018


Till 18:00 hrs on January 20, 2018

Date of Technical Presentation

January 31, 2018 (Time shall be communicated later)

6. On-boarding of System Integrator & Concessionaire - Process

PCSCL intends to select a System Integrator for Project 1 and a Concessionaire for Project 2 for

providing end to end services. The process below broadly defines the overarching methodology

that will be used in order to select a SI and a Concessionaire for the respective projects through

a competitive bidding process among the qualified participants.

PCSCL has adopted a Two Stage bidding (collectively the Bidding Process); during the first stage

of Expression of Interest (EoI), prospective applicants/bidders having requisite capability for

undertaking the Scope of Work shall be shortlisted based on qualification criteria specified in the

EoI document. Only the participants qualified & shortlisted at EoI stage shall be invited for

Request for Proposal (RFP) stage.



11 | P a g e

6.1 Stage 1 – Expression of Interest

6.1.1 Purpose

Shortlisting of interested applicants i.e. SIs for Project 1 and Concessionaires for Project

2; who shall further participate in the respective projects RFP stage.

Understand from the industry on various possible partnership models for the successful

implementation of various solution components pertaining to Project 1 and Project 2.

Finalization of RFP document basis various inputs/suggestions from the interested

applicants regarding scope of work, partnership models, implementation models etc. The

same shall be published for competitive bidding among shortlisted applicants

6.1.2 Role of Applicant

Applicants are advised to study all instructions, forms, terms, requirements and other

information in the EoI document carefully.

Submission of bid shall be deemed to have been done after careful study and examination

of the EoI document with full understanding of its implications.

The response to this EoI should be full and complete in all respects. Failure to furnish all

information required by the EoI document or submission of a proposal not substantially

responsive to the EoI document in every respect will be at the applicant's risk and may

result in rejection of their response.

The applicant will have to qualify in its own category it wishes to participate. In order to

qualify, the applicant will have to comply with the qualification criteria in the respective

category.

As part of the EoI stage, the participating SIs and Concessionaire are invited for a Pre Bid

meeting to discuss on the overall implementation methodology, partnership models,

functional and technical requirements of the respective solution components. PCSCL

encourages applicants to participate in the pre-bid meeting; however, participation in pre-

bid meeting is not mandatory.

Applicant is expected to share its experience in similar projects – key learning &

challenges, proposed solution, recommendations etc. The applicant can use the Proforma

6 & 7 format to share its experience as part of its response to EoI document.

Further, each applicant shall be required to make a detailed presentation covering

following, but not limited to:

o Suggestions on suitable partnership models and revenue generating opportunities for

the implementation of the respective project

o Suggestions/recommendations regarding grouping of solution components and

implementation methodology

o Any other inputs deemed desired for the success of the project


12 | P a g e

6.1.3 Role of PCSCL

PCSCL will make all the necessary efforts in order to clarify any query received with regard

to information shared with the respective applicants. PCSCL would also consider, to the

extent possible, any additional information or data requested by the SI/Concessionaire

that might be helpful in executing the PCSCL’s Smart City Project.

PCSCL and its representative will evaluate the response submitted by each applicant in

order to determine whether they are complete and conforms to the EoI requirements.

The applicants complying with respective qualification criteria under which they have

applied along with fulfilling all the other requirements under the EoI document will be

declared qualified for next stage.

The qualified participants will be listed on the e-Tendering portal

(https://www.pcmcindia.gov.in). Thereafter, they will be communicated with further

instructions under the bidding process.

6.2 Stage 2 – Request for Proposal

6.2.1 Purpose

Selection of a SI and a Concessionaire for the SITC and O&M of respective projects.

6.2.2 Role of Applicant

SI and Concessionaire is expected to submit a structured and organized technical

proposal comprising of the detailed solution design, technology, product specifications

and bill of material based on the functional and operational requirements as mentioned in

the RFP. PCSCL shall provide an indicative Bill of Material as part of the RFP, however,

the qualified applicant will have to do their own due diligence and include all the items that

are required to meet the required SLAs and uptime as well as the functional and

operational requirements laid down in the RFP.

Post submission of the detailed architecture as part of the technical proposal, the SI /

Concessionaire will be required to present the proposed solution to the technical

committee formed by PCSCL for their review and understanding.

Along with the technical proposal the SI / Concessionaire shall submit their financial

proposal as per the requirements of the RFP. The applicant is expected to comply with all

the procedures that will laid as part of the RFP document & provide all required information

in accordance to RFP response requirements.

The applicant will be required to lead the presentation during the Technology and Solution

Evaluation.

Applicant is expected to share its Experience in Similar Projects – Learning on Issues,

Challenges, Solution proposed, and Client Recommendations etc. The applicant can use

the Proforma 6 & 7 format to share its experience.

6.2.3 Role of PCSCL

To issue the RFP and clarifications



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PCSCL shall evaluate the technology solution in accordance with the pre-defined criteria

for the respective applicants.

Post completion of technical evaluation, the financial bids of the technically qualified

applicants shall be opened and evaluated.

The most responsive applicant as per the evaluation process laid down in the RFP shall

be selected for the award of LOI.

Notwithstanding anything contained in the published EoI & RFP, PCSCL reserves the right

to accept or reject any Proposal and to annul the Selection Process and reject all

Proposals, at any time without any liability or any obligation for such acceptance, rejection

or annulment, and without assigning any reasons thereof.

7. Project Background

Under Ministry of Urban Development,

Government of India (GoI) Smart Cities

Programme, Pimpri-Chinchwad Smart City

Limited (the “Authority”), a Special Purpose

Vehicle (SPV) for Pimpri-Chinchwad Smart

City Project has been established as a

company under the Indian Companies Act

2013. The Authority would receive funding

from Government of India (GoI) and

Government of Maharashtra (GoM) for the

development of smart city in Pimpri-

Chinchwad. The Authority is a government-

owned company with equal shareholding

from Pimpri-Chinchwad Municipal

Corporation and the state government. Pimpri-Chinchwad Map

With the objective to usher Technology-led Transformation through creation of State-owned

robust, reliable and sustainable ICT infrastructure which would help in transforming Pimpri

Chinchwad into a Safe and Smart Sustainable City. PCSCL has identified below mentioned

identified ICT led Smart City Initiatives:

• City Network Backbone (Optical Fibre Cabling)

• Citizen Access Wi-Fi

• City Kiosk

• City Surveillance along with Video Analytics

• Smart Water Management

• Smart Sewerage Management

• Intelligent Traffic Management including

o Adaptive Traffic Management System

o Automatic Number Plate Recognition System

o Red Light Violation Detection System

o eChallan

o Variable Message Display (VMD)

o Public Address System


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• GIS enablement of Smart City assets

• Smart Poles

• Smart Parking

• Smart Light

• Smart Environment

• Smart Transport - Bus Information System

• Smart City Mobile App

• Command & Control Centre & City Operation Centre

8. Geographical Scope

The Pimpri Chinchwad city is located at the coordinates 18°37’07.04”N 73°48’13.43”E and is in

Pune District of Maharashtra. It is at 530 meters (1740 ft.) above mean sea level and is situated

about 20 km to the east of Sahyadri ranges that run North to South in the Lonavala – Khandala

section between Harishchandra Range and Mahadeo range. The total area covered by PCMC is

181 sq. km approx. geographically, the rock structure underneath is igneous (basalt) type and the

soil is Red Soil.

From the administration view point, PCMC is divided into 8 Zones which are further divided into

32 Wards, as mentioned below, the geographical scope of the implementation of Project 1 and

Project 2 shall be the limits of PCMC jurisdiction and nearby localities/area.

9. Scope of Work

9.1 Project 1

Supply, Installation, Testing & Commissioning and Operations & Maintenance of Smart

City field infrastructure comprising of Passive Fibre Network, Poles and Gantries etc.

under Engineering Procurement and Commissioning (EPC) Model / Public Private

Partnership Model (revenue sharing)

PCSCL intends to establish a dedicated network backbone that can support all the current

planned initiatives like Wi-Fi, Kiosk, Water Grid Management, Sewerage Management, Street

Light Management, Traffic Management, Smart Parking, City Surveillance, Environment, Solid

S. # Zone Wards

1. A Ward no: 10, 14, 15 & 19

2. B Ward no: 16, 17, 18 & 22

3. C Ward no: 2, 6, 8 & 9

4. D Ward no: 25, 26, 28 & 29

5. E Ward no: 3, 4, 5 & 7

6. F Ward no: 1, 11, 12, & 13

7. G Ward no: 21, 22, 24 & 27

8. H Ward no: 20, 30, 31 & 32


15 | P a g e

Waste Management etc. and having scalability to accommodate future city’s ICT led

transformation.

Considering critical network design parameters such as secure, reliable, scalable, manageable,

interoperable, capable and resilient to have end-to-end service oriented network delivery, it is

proposed that a secure optical fibre network backbone based service delivery network shall be

established across the city.

The network backbone is expected to provide a converged network, bringing together different

city management vertical solutions on a common network infrastructure for Pimpri-Chinchwad.

The converged network shall facilitate information exchange between resources and applications

across different domains. It will be an end-to-end open platform enabling services across the city.

An overarching OFC-based network is being planned as part of Pimpri-Chinchwad City initiative,

which forms the backbone for all the envisaged applications. The network architecture being

proposed will comply with the best practices and industry standards to ensure high availability,

scalability, manageability and security for the information, services and solutions being managed

on the network.

The designed network shall provide uninterrupted services across the Pimpri-Chinchwad City

connecting seamlessly with various stakeholders. With the capability to handle high bandwidth

applications with low latency, the network forms the pivot for ICT based Smart City interventions

in PCMC.

The various locations that is planned to be connected via OFC based City Network are, but not

limited to, PCMC Zonal offices, Head Office & Ward Offices, City Operation Centre (COC), other

city administration’s important buildings like hospitals, gardens, health Centre, field locations

which have IoT / Smart City devices. Optical fibre shall be laid primarily along the road network

comprising main city roads and street roads.

System Integrator Scope of Work:

Route Survey & Network Design Preparation: SI shall be required to undertake detailed

survey of various locations planned to be covered with OFC network and prepare the route

map & network design.

Procure, Supply, Installation & Commission of all the Passive Infrastructure: SI shall

be required to procure & supply all the passive components and accessories required for

laying of duct and blowing of fibre including duct pipes, jointers, couplers, fibre cable,

splicer, jointer etc. SI shall be responsible for laying of 3 ducts (indicative) using Horizontal

Directional Drilling (HDD) / Open Trenching (OT) Technique as per directions of PCSCL

and blowing of fiber (96/48 core) basis on the finalized route plan and appropriate network

topology to ensure adequate redundancy at each of the network node level. Indicative city

wide fiber network route length is estimated to be 750 km, across the city, which shall be

finalized after the detailed survey and route finalization activity,

Procure, Supply, Install & Commission Pole Infrastructure: SI shall be required to

erect various types of Pole Infrastructure in the city at the identified locations specific to

the solution component requirement:

o Approx. 600 Unipole with cantilevers for mounting CCTV cameras, traffic sensors, IoT

devices etc.

o Approx. 30 Unipoles without cantilever for mounting large Variable Message Display

(VMD)


16 | P a g e

o Approx. 30 Gantry structure across the road for mounting large digital display units

(VMD) and hoardings.

Reinstatement & Restoration: SI shall be responsible for performing the reinstatement

and restoration of the sites back to the previous/normal conditions as per the RFP

specifications at all the respective site locations.

Provide Operation & Maintenance Services for the Passive Infrastructure, OFC

Network and Pole Infrastructure, for a contract period from the date of

Commissioning of the system.

Note: All the active electronics like switch, UPS, power meter, power banks etc. at the centralized

as well as at field level shall be out of scope of the SI.

9.2 Project 2:

Study, design, engineer, supply, installation, testing & commissioning and Operations &

Management of Smart Poles, City wide WiFi, Smart City Kiosk and Variable Message

Display (VMD) etc. on end-to-end basis in Design, Build, Finance, Operate and Transfer

(DBFOT) mode for a specified Concession Period on revenue sharing Model.

1. Smart Pole:

With numerous IoT & Smart City devices, sensors etc. are required to be installed

across the city, PCSCL looking to adopt an approach focusing on optimization of City

Passive Infra and enable smart solutions on aesthetically designed city infra which

adapts to city’s terrain, space and theme in order to create uniformity across the city

and simultaneously providing a platform, for city administration, which is having strong

revenue generation potential from various mounted devices.

In view of this, Smart Pole has been conceptualized to act as a multi-function platform,

having flexibility of adding wide array of accessories, for hosting various IoT devices

and sensors like, but not limited to:

Camouflaged design for Telecoms equipment’s for 2G/3G/4G/5G/LTE and IoT

networks

CCTV Camera

WiFi Access Points

Smart Light & High Masts Lights

Traffic & whether sensors

Variable message display units

Electric Car Charging Facility

Solar panel

Speakers

Mobile charging board

Garbage cans

The design of the Smart Pole shall be such that it can host multiple equipment and

services. Below are the two variants of poles with internal power backup that are

planned to be developed:

12-15 meter Smart Pole

25-30 meter Smart Pole


17 | P a g e

Concessionaire shall be required to take the fibre network at the Smart Pole location,

last mile, from PCSCL on Rental Basis and shall also share the revenue earned by

selling services through Smart Pole Infrastructure with PCSCL on percentage basis

during the concessionaire period.

2. Smart Kiosk:

With the objective to provide efficient, effective and equitable services to its citizen, PCSCL

intends to deploy Smart City Kiosk Terminal at key locations across the city to provide various

informative, transactional, navigational services along with other G2C services like AAPLE

SARKAR, ticketing, grievance services, utility payment services etc.

Indicative layout and components of Smart City Kiosk:

3. City Wi-Fi

In order to create a digitally connected ecosystem across the city, PCSCL plans to implement

City wide WiFi services for its citizen to connect and interact with PCMC digitally. Various

strategic locations shall be equipped with City Wi-Fi services like government offices, gardens,

religious places, markets etc. which shall further promote the Mobile Service Platform based

delivery.

4. Variable Message Display (VMD)

PCSCL plans to deploy Variable Messaging Display (VMD) across the city for disseminating

various key public information and other real time information collected through smart sensors

like environmental sensor, parking sensors, traffic sensors etc. The VMD system shall be

Sr. No.

Component

1 Panic Button

2 Camera

3 Touchscreen

4 Speakers

5 Biometric Scanner

6 Keyboard

7 MIFARE Card Reader / Writer

8Credit card / debit card / NFC interface

9 QR code / Bar code interface

10 Currency Acceptor

11 Laser Printer

12 Thermal Printer

13Dropbox For grievance & Feedback

14 Phone Handset

3

2 1

6

9 8 7

12 10

13

PCMC Smart City Kiosk

5

44

13

14

11


18 | P a g e

controlled and managed centrally and through mobile application interface as well by the city

administrations having user rights.

It is planned to deploy standard size VMD across the city using Unipole & Gantry Structure,

further details on the size and specification of the VMD shall be provided in the RFP document.

Further, it is planned to monetize the VMD for revenue generation while offering fixed Air Time

for PCSCL for city related campaigns and information.

For the implementation of above referred Project 2 solutions i.e. Smart Pole, Smart City Kiosk,

VMD and City WiFi, PCSCL intends to enter into the revenue sharing Model with the

Concessionaire. The qualified Concessionaire shall bring the expertise to Design, Implement and

maintain the services during the contract period while leverage the significant commercial

potential each solution possesses in order to result in a win-win situation for the citizens,

government and businesses.

The concessionaire shall be responsible to design, implement and maintain above solutions on

(DBFOT) model, and provide services as per the requirement of the RFP while enabling multiple

digital services in revenue sharing mode with PCSCL.

Concessionaire Scope of Work:

Survey & Design Preparation: Concessionaire shall be required to undertake detailed

survey and prepare the structural/solutions designs of various locations pertaining to the

deployment of City WiFi, VMD, Smart Pole and Smart City Kiosk locations. PCSCL shall

share the list of locations for City WiFi, VMD and Smart City Kiosk while concessionaire

shall identify and finalize the locations of Smart Pole in consultation with PCSCL.

Finalization of Smart Poles Design: Concessionaire shall finalise the modular structural

design of the Smart Pole which shall be conducive for even worst weather conditions and

shall be responsible for getting the structural approval from the PCSCL nominated agency

at its own cost. Smart Pole aesthetics and placement of other IoT devices shall be finalized

in consultation with PCSCL.

Procure, Supply, Installation & Commissioning of Smart Pole, Smart City Kiosk,

VaMS and City Wi-Fi Infrastructure: Concessionaire shall be required to procure, supply

and commission of all the passive components required for Smart Pole, Kiosk, VMD &

WiFi solution commissioning like Access Points (approx. 700), Kiosk Terminals (approx.

210), Smart Poles (approx. 300), VMD (approx. 150) etc. as per the detailed Technical &

Functional Requirement Specifications which shall be specified in the RFP document.

Also, applicant shall be responsible for provisioning & managing the centralised IT Infra

like server, storage, security etc. at its own end and as per the RFP specifications.

Concessionaire shall also be responsible to procure, supply, install and manage all the

active devices/equipment’s like network switch, power meter, UPS, battery banks etc.

required for the operations of Telecom and other Smart City components that would be

installed on Smart Poles and provide Operations & Maintenance services during the

contract/concession period.


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Design, Supply & Implement Smart Pole, Smart City Kiosk, VMD and City Wi-Fi

Solutions:

Concessionaire shall provision requisite centralised systems and applications like

Kiosk Management System, WiFi AAA Authentication and Wireless Controller, VMD

Management System etc. required for the commissioning of Smart Pole, Smart City

Kiosk, VMD and City Wi-Fi solutions as per the specifications of the RFP.

PCSCL shall also define the various services/applications it intends to host on the

Smart City Kiosk and interfaces required with the third party systems in the RFP

document.

Concessionaire shall be responsible for integrating the aforementioned system with

PCSCL Smart City Integrated Operation Platform (IOP) for seamless flow of

information between various devices and systems, thus enabling consolidated

dashboard for city administration.

Reinstatement & Restoration:

Concessionaire shall be responsible for performing the reinstatement and restoration of

the sites back to the previous/normal conditions as per the RFP specifications.

Provisioning of Internet Bandwidth:

Concessionaire shall be responsible for provisioning of Internet Bandwidth for City wide

WiFi and Smart City Kiosks solutions in line with the requirement of the RFP document.

Currently it is planned to provide unlimited City wide free Wi-Fi service to the citizens,

without time limit, at 2 Mbps speed for first 60 mins and thereafter downgraded to 1Mbps.

Concessionaire shall strictly adhere with all the licensing requirements, for provisioning of

Internet Connectivity, as per applicable laws & regulations.

Provide Operation & Maintenance Services for the Smart Pole, Smart City Kiosk and

City Wi-Fi Infrastructure & Systems during the contract period:

Concessionaire shall be responsible for providing Operations & Maintenance services for

all the supplied IT and Non IT Infrastructure and systems during the contract period for all

the aforementioned solution components.

Monetization & Revenue Sharing of Smart Poles, Smart City Kiosk, VMD and City

Wi-Fi –

Concessionaire shall device possible means of monetizing the aforementioned assets in

consultation with PCSCL on revenue sharing mode (percentage basis) or as specified in the

RFP document. However, applicants may submit various revenue sharing models as part of

its EoI response.

Smart Pole fibre termination, interconnect links and space shall be leased from PSSCL

on fixed rental basis. The Concessionaire is free to further sub-lease Smart Pole Infra,

in revenue sharing model with PCSCL, to multiple service providers in consultation with

PCSCL.


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As part of EoI response, concessionaire to suggest on managing the City wide WiFi

Internet bandwidth operational cost during the period of contract

Note:

PCSCL shall provide the fibre connectivity on rent at each of the Smart Pole, Smart City Kiosk,

VMD and City WiFi site, however, concessionaire has to provision the active electronics equipment

along with enclosure at its own end.

All the above mentioned quantities with respect to various solution components of Project 1 &

Project 2 are indicative and may undergo a change during the project implementation phase.

As part of its EoI response, Concessionaire to provide the indicative description on Smart Pole

location numbers & place, kind of fibre core requirement and other infra requirement as per the

provided template.

PCSCL will release separate RFP for Project 1 and Project 2.

10. Instruction to Participants

10.1 Issue of EoI document

EoI document can be downloaded from the website https://www.pcmcindia.gov.in

10.2 Pre-bid Meeting & Clarifications

i. Any clarification regarding the EoI and any other items related to this project can be

submitted to PCSCL as per the submission mode and timelines mentioned in the EoI

Control sheet.

ii. The Nodal Officer notified by the PCSCL will endeavor to provide timely response to all

queries. However, Purchaser makes no representation or warranty as to the

completeness or accuracy of any response made in good faith.

iii. At any time prior to the last date for receipt of bids, PCSCL may, for any reason, whether

at its own initiative or in response to a clarification requested by a prospective Applicant,

modify the EoI document by issuing a corrigendum.

iv. The corrigendum (if any) & clarifications to the queries from all Applicants will be posted

on http://www.pcmcindia.gov.in & http://www.smartcitypimprichinchwad.gov.in or may be

emailed to all participants of the pre-bid meeting.

v. Any such corrigendum shall be deemed to be incorporated into this EoI.

vi. In order to provide prospective Applicants reasonable time in which to take the

corrigendum into account in preparation of their bids, PCSCL may, at its discretion, extend

the last date for the receipt of EoI response.

vii. It is necessary that the pre-bid queries must be submitted in excel sheet format, along with

name and details of the organization submitting the queries as mentioned in the Proforma

9 of this EoI document.

10.3 EoI preparation cost

The Applicant shall bear all costs associated with the preparation and submission of the response

to the EoI. PCSCL, in any case, will not be responsible and liable for sub-costs, regardless of the




21 | P a g e

conduct or outcome of the EoI process. All papers/ documents submitted with the EoI are neither

returnable nor claimable

10.4 EoI Application/Response for Either/Both Projects

The interested applicants/entities may submit their EoI Application/Response to EoI as per the

details in this document, for either or both the projects. For each of the project, a separate &

specific set of EoI Application/Response to EoI is required to be submitted.

10.5 Right to accept and reject any or all the EoI

Notwithstanding anything contained in this EoI Document, PCSCL reserves the right to accept or

reject any EoI response and to annul the qualification process and reject all the EoI’s, at any time

without any liability or any obligation for such acceptance, rejection or annulment, without

assigning any reason.

PCSCL reserves the right to reject any EoI if:

At any time it is found that a material misrepresentation is made by the applicant, or

The applicant does not respond promptly and satisfactorily to the requests for

supplementary information required for the evaluation of the EoI.

The misrepresentation / improper response may lead to the disqualification of the

Applicant.

11. Preparation and submission of EoI document

11.1 Language

All information in the EoI must be in English. Information in any other language, if not

accompanied by an authenticated translation in English, shall not be considered. In the event of

any discrepancy between the offer in a language other than English and its English translation,

the English translation shall prevail.

11.2 Clarifications on EoI documents

Applicants requiring any clarification on the EoI may notify PCSCL in writing through an e-mail as

per the dates and details provided in Control Sheet.

PCSCL shall endeavor to respond to the questions raised or clarifications sought by the

Applicants. However, PCSCL reserves the right not to respond to any question or provide any

clarification, in its sole discretion, and nothing in this Clause shall be taken or read as compelling

or requiring the Authority to respond to any question or to provide any clarification.

PCSCL may also on its own motion, if deemed necessary, issue interpretations and clarifications

to all Applicants. All clarifications and interpretations issued by PCSCL shall be deemed to be

part of the EoI. Verbal clarifications and information given by PCSCL or its employees or

representatives shall not in any way or manner be binding on PCSCL.

11.3 Amendment of EoI document

Before the deadline for submission of EoI, the EoI document may be modified by the PCSCL by

issue of Addendum/ Corrigendum.


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Any Addendum / Corrigendum issued shall be part of the EoI Document and it will be publicized

through the e-Tendering portal.

To give prospective Applicants reasonable time in which to take the Addendum/ Corrigendum into

account in preparing their EoI, extension of the deadline for submission of EoIs may be given as

considered necessary by PCSCL.

11.4 Alternative EoI documents by the Applicants

The applicants shall submit response which comply strictly with the requirements of the EoI

document. Alternatives or any modifications shall render the response invalid.

11.5 Submission of EoI Document

Applicant shall submit a digitally signed, encrypted and complete response to EoI document

comprising the documents and forms in accordance with e-Tendering Portal guidelines. The

submission has to be done electronically through the website and in accordance with the

procedures specified in the document. Proposals submitted by any other means will be rejected.

Applicant’s organization should be aware that the electronic procurement system does not allow

for any interlineations, erasures, or overwriting. Any modifications or revisions to the response

shall be done in accordance with e-Tendering portal guidelines.

The response or its modifications must be uploaded on the portal no later than the deadline

indicated in the Control Sheet, or any extension to this deadline. The electronic system will not

accept any Proposal or its modification for uploading after the deadline.

Once the response is uploaded on the portal, the system will generate a unique identification

number with the stamped submission time. The unique identification number with the time stamp

represents an acknowledgement of the EoI submission. Any other system’s functionality

requirements are specified in the Control Sheet.

11.6 Authority to Sign

An authorized representative of the applicant’s organization shall digitally sign the submission

letters, in the required format, as part of response to EoI document along with organization’s

Board Resolution in the name of the authorized signatory. In case of Power of Attorney is in favor

of authorized signatory, applicant shall submit the Board Resolution in favor of a person who has

further given that Power of Attorney to the authorized signatory.

11.7 Items to be kept in mind while furnishing details

While filling in the Information, following should be kept in mind

There shall be no additions or alterations except those to comply with the instructions

issued by PCSCL or as necessary to correct errors, if any, made by the Applicants.

Conditional EoI will be rejected

11.8 Confidentiality

All documents issued and information given to the Applicant shall be listed as Confidential.

Information relating to the examination, clarification, evaluation and recommendation for the

short-listed Applicants shall not be disclosed to any person not officially concerned with the

process.


23 | P a g e

11.9 EoI due date

EoI response must be submitted by the applicant at the time and date as mentioned in the control

sheet.

PCSCL may extend the deadline for submission of EoI response by issuing an amendment in

writing/notification in which case all rights and obligations of PCSCL and the Applicant previously

subject to the original deadline will be subject to new deadline.

11.10 Late/ Delayed EoI response

Any response submission after the specified date and time of receipt will not be allowed on e-

Tendering portal.

11.11 Modification/ Substitution/ Withdrawal of response

The Applicant will not be allowed to modify, substitute or withdraw its response to EoI after expiry

of the deadline for receipt of the EoI response.

11.12 Evaluation

For short listing process, PCSCL will determine whether each EoI document is responsive to the

requirements of the EoI Document. The EoI response shall be considered responsive if it contains

all the information, documents in formats specified in this EoI Document as per appended

annexures.

PCSCL reserves the right to reject any EoI response which is non-responsive and no request for

alteration, modification, substitution or withdrawal shall be entertained by PCSCL in respect of

such EoI response and such decision of PCSCL in this regard shall be binding on all applicants.

11.13 Clarifications Sought by PCSCL

To assist in the process of evaluation of EoI response, PCSCL may, at its sole discretion, ask any

Applicant for clarification on its EoI response. The request for clarification and the response shall

be in writing over email. No change in the substance of the EoI would be permitted by way of

such clarifications.

11.14 Notifications

PCSCL will notify the applicants for making presentation

The shortlisted applicants would receive RFP from PCSCL for next stage of evaluation

11.15 Inspection of site by the Applicants

Applicants are advised to inspect and examine the site and its surroundings and satisfy

themselves before submitting their EoI response as to the nature of the ground and sub-soil (as

far as is practicable), the form and nature of the site, the means of access to the site, the

accommodation they may require and in general shall themselves obtain all necessary

information as to risks, contingencies and other circumstances which may influence or affect their

intent to participate in RFP process. An Applicant shall be deemed to have full knowledge of the

site whether they inspect it or not and no extra charges consequent on any misunderstanding or

otherwise shall be allowed. Submission of an EoI response by an Applicant implies that he/she

has read this notice/ document and has made themselves aware of the scope and specifications


24 | P a g e

of the Project to be done and local conditions/ other factors having a bearing on the execution of

the Project.

12. Qualification Criteria

Interested Applicants should qualify all the below mentioned criteria.

12.1 Qualification Criteria for shortlisting of System Integrator for Project 1:

S.No Criteria Details Documents to be

Submitted

1. Legal Entity

The applicant shall be an entity registered in

India under the Companies Act 1956 / 2013

or /LLP registered under LLP Act 2008 or

subsequent amendments thereto. The entity

should have been in operational existence

for last three years.

EoI Application/response is to be submitted

by individual entities and consortiums are not

allowed at this stage

Certificate of

incorporation /

Partnership deed

GST Registration

Certificate

Certificate of

commencement of

business (if

applicable)

2.

Board Resolution /

Power of Attorney

in favour of

authorised

signatory

A Board Resolution or Power of Attorney in

the name of the person executing the bid,

authorizing the signatory to commit the

Applicant

Board Resolution;

OR

Power of Attorney with

appropriate supporting

documents as per the

format of this EoI

document

3. Financials

The applicant should have an average

annual turnover of at least INR 500 Cr. from

provision of Telecom Infrastructure / Fibre

cable Infra supply and services (fibre cable

network implementation including trenching,

ducting, cable laying, termination, other

requisite activities and O&M of that network)

in last three financial years, i.e FY 14-15; FY

15-16 , FY 16-17.

Extracts from the audited

balance sheet and profit &

loss;

OR

Certificate from the

statutory auditor

4. Networth

The applicant should have positive net worth

as per the audited consolidated financial

statements in each of the last 3 financial

years (FY 14-15; FY 15-16, FY 16-17).


statutory auditor

5. Technical

Capability

The applicant should have relevant

experience related to provisioning of

Telecom Infrastructure / Fibre cable supply

and services (fibre cable network

implementation including trenching, ducting,

cable laying, termination, other requisite

Certified copy of the

relevant Work Order(s)

and satisfactory

implementation

completion & satisfactory

services completion


25 | P a g e


Submitted

activities and O&M of that network) in last

three financial years, i.e FY 14-15; FY 15-

16, FY 16-17.

One project of value not less than INR

100 Cr

OR

Two projects each having value not less

than INR 80 Cr

OR

Three projects each having value not

less than INR 50 Cr

The quoted project should be completed and

shall be in operations for last two years at the

time of submission of EoI response.

certificate(s) (on the

letterhead of the company

issuing the certificate);

OR

Work Orders + Self

certificate of completion

(Certified by the statutory

auditor);

6. Certifications

The applicant should possess below

mentioned certification which are valid at the

time of bidding:


ISO 20000:2011 for IT Service

Management

The bidder shall possess all the licenses

and shall comply with all the rules of the

country that are required to provide telecom

infrastructure and services throughout the

period of contract.

Copy of Valid

Certificate(s) issued

by competent

authority

Undertaking that these

certifications shall be

kept valid during the

EoI & RFP process

and thereafter, in case

of award of order, for

the entire project

duration

7. Self - Declaration

on Non Blacklisting

The applicant should not have been

blacklisted by any Govt. entity or any PSU in

India as on the date of bid submission

As per the Proforma 4 of

this EoI document and to

be counter signed by

Applicant’s Country Head

or the Company

Secretary

8. Manpower

Strength

The applicant should have at least 1000

resources on payroll of the applicant’s

organization at the time of submission of EoI

response


Company Secretary

Note:

The applicant shall comply with all the prevalent regulations and norms of competent authority in

order to execute the defined scope of work during the contract period.


26 | P a g e

12.2 Qualification Criteria for shortlisting of Concessionaire for Project 2:


Submitted

1. Legal Entity

The Sole applicant or each of the

members of the consortium, in case of

consortium should be an entity registered

in India under the Companies Act 1956 /

2013 or /LLP registered under LLP Act

2008 or subsequent amendments

thereto.

The entity should have been in

operational existence for last three years.

Certificate of

incorporation /

Partnership deed

GST Registration

Certificate

Certificate of

commencement of

business (if applicable)

2.

Board Resolution /

Power of Attorney

in favour of

authorised

signatory

A Board Resolution or Power of Attorney

in the name of the person executing the

bid, authorizing the signatory to commit

the Applicant.

This is applicable to the sole applicant or

each of the members of the consortium,

in case of consortium.

Board Resolution;

OR

Power of Attorney with

appropriate supporting

documents as per the format

of this EoI document

3. Consortium

In the event of a consortium, one of the

applicant shall be designated as a "Lead

Partner/ Applicant". Consortium is

allowed with up to 3 consortium members

including the Lead Applicant. The lead

applicant should have majority stake in

the consortium which may be an

incorporated or non-incorporated JV.

In case of consortium, the

applicants shall submit a

power of attorney in favour of

the lead applicant clearly

mentioning their association

for the project and nominating

the Lead applicant to

participate in the bid. The

same shall be signed by the

authorized signatory of all the

consortium members.

4. Financials

The sole applicant or any member of

consortium, in case of consortium, should

have an annual turnover of at least INR

1000 Cr. from providing Shared Telecom

Towers Services to Telecom Operators in

last three financial years, i.e FY 14-15;

FY 15-16 , FY 16-17.

Extracts from the audited

balance sheet and profit &

loss;

OR

Certificate from the statutory

auditor

5. Networth



consortium, should have positive net

worth as per the audited consolidated

financial statements in each of the last 3

financial years (FY 14-15; FY 15-16, FY

16-17).

Certificate from the statutory

auditor

6. Technical

Capability

The sole applicant or any member of the


have a relevant experience of:

Certified copy of the relevant

Work Order(s) and

satisfactory implementation


27 | P a g e


Submitted

Supply, Installation, Commissioning

and Operations & Maintenance

Services for Smart Poles / Telecom

Tower / BTS / GBM(s) Infrastructure &

services in last 3 years i.e FY 13-14,

FY 14-15, FY 15-16, FY 16-17 and

currently having at least 5000 such

Smart Poles / Telecom Tower / BTS /

GBM(s) operational, as on date of

submission of EoI, with minimum

operational annual revenue of 200 cr.

And

Project experience of Supply,

Installation, Commissioning and

Operations & Maintenance Services,

for any one of the below mentioned

“specific business area”, which is either

completed or ongoing in last 5 years i.e

FY 12-13, FY 13-14, FY 14-15, FY 15-

16, FY 16-17.


1. WiFi Infrastructure & services

with at least 200 access points

2. City Kiosk Infrastructure &

services with at least 50 kiosks

3. Variable Message Display

Infrastructure & services with at

least 50 displays

completion/in progress &

satisfactory services

completion/in progress

certificate(s) (on the

letterhead of the company

issuing the certificate);

OR

Work Orders + Self certificate

of completion with required

details (Certified by the

statutory auditor);

4. Certifications

The Sole applicant or any member of the


possess below mentioned certification



ISO 20000:2011 for IT Service

Management

The bidder shall possess all the licenses

and shall comply with all the rules of the

country that are required to provide

telecom infrastructure and services


Copy of Valid

Certificate(s) issued by

competent authority

Undertaking that these

certifications shall be kept

valid during the EoI &

RFP process and

thereafter, in case of

award of order, for the

entire project duration


28 | P a g e


Submitted

5. Self - Declaration

on Non Blacklisting



consortium should not have been

blacklisted by any Govt. entity or any PSU

in India as on the date of bid submission

As per the Proforma 4 of this

EoI document and to be

counter signed by Applicant’s

Country Head or the

Company Secretary

6. Manpower

Strength

The Sole applicant or any member of the


have at least 1000 resources on payroll of

the applicant’s organization at the time of

submission of EoI response

Certificate from the Company

Secretary

Note:

The applicant shall comply with all the prevalent regulations and norms of competent authority in

order to execute the defined scope of work during the contract period.

13. Proformas

All the applicants should submit their bids in the attached formats only.

13.1 Proforma 1: Cover Letter

[On the Letterhead of the Applicant]

To,

The Chief Executive Officer (CEO),

Pimpri Chinchwad Smart City Limited (PCSCL),

Pimpri Chinchwad Municipal Corporation Main Building, Mumbai-Pune Road,

Pimpri, Pune, Maharashtra - 411018

Subject:

Dear Sir,

Having examined the EoI Document, the receipt of which is hereby duly acknowledged, we, the

undersigned, offer to this EOI and to meet such requirements & provide such services as are set

out in the EoI.

We hereby attach the response as per the requirements of the EoI document.

We undertake, if our response to EoI is accepted, to adhere to the requirements put forward in

the EoI or such adjusted requirements as may subsequently be mutually agreed between us and

PCSCL or its appointed representatives. If our EoI is accepted, we will participate in the

succeeding stages as per the requirement set out in the EoI document.


29 | P a g e

We agree that you are not bound to accept the lowest or any Bid Response you may receive. We

also agree that you reserve the right in absolute sense to reject all or any of the products/ services

specified in the Bid Response or any/all bids without assigning any reason whatsoever.

It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company

/firm/organization and empowered to sign this document as well as such other documents which

may be required in this connection.

We also certify that the period of validity of bids is 180 days from the last date of submission of proposal.

Dated this …………………………. Day of …………………..2018

(Signature) (In the capacity of)

Duly authorized to sign the Bid Response for and on behalf of:

……………………………………… ……………………………………………….

(Name and address of the Applicant) Seal/Stamp of Applicant

13.2 Proforma 2: Firm Details


i. Details of the Firm/ Applicant

Name of Firm/ Applicant: _____________ __________________________

Address: ___________________________________________________

Tel No. (with code): ________________________________________

Contact person: ____________________________________________

Name and Designation: _____________________________________

Address, Telephone No. and Email address: ____________________

ii. Type of Company (Public Limited/ Private Limited) : [with supporting]

iii. Date of incorporation with documentary evidence (or equivalent certificate):

iv. Registration detail of firm with documentary evidence (or equivalent certificate):

v. Service tax registration number and copy of the last return filed (or equivalent certificate):

[with supporting]

vi. Brief description of the firm and organization structure and business.

On Behalf of (Name of the Applicant)


30 | P a g e

________________________________

Signature of the Authorized Person

Name:

Designation:


31 | P a g e

13.3 Proforma 3: Detailed experience format

Project Experience References

[Formats to be filled for each reference experience / project individually along with

verifiable documentary proof]

Please add as many as required to show case the required work experience along with the order

values to add up to the requirements

Name of the Work & Location

Client's Name and Complete

Address

Scope of work carried out by

the Applicant

Contract Value for the

Applicant (in INR)

Contract value of whole

project (in INR)

Date of Start

Date of Completion

Note:

In support of having completed above works attach self-attested copies of the completion

certificate from client indicating the name of work, the description of work done by the Applicant,

date of start, date of completion (contractual & actual), value of contract as awarded and as

executed by the Applicant and value of material supplied free by the client and escalation amount.

If a work carried out as a Partner in the Joint Venture is included in this Proforma, details of

Contract Value should be furnished including information on the extent of Financial participation

by the Partner in that work. The proportionate share of the Partner will only be taken into account

for assessment of work experience on similar works.


32 | P a g e

13.4 Proforma 4: Self Declaration by Applicant


To,

{Procuring entity},

In response to the EoI Ref. No. _____________________________ dated ___________ for

{Project Title}, as an Authorized Signatory of ____________________________________, I/ We

hereby declare that presently our Company/ firm _________________, at the time of bidding,: -

a) possess the necessary professional, technical, financial and managerial resources and

competence required by the Bidding Document issued by the Procuring Entity;

b) is having unblemished record and is not declared ineligible for corrupt & fraudulent

practices either indefinitely or for a particular period of time by any State/ Central

government/ PSU/ UT.

c) does not have any debarment by any other procuring entity

d) is not insolvent in receivership, bankrupt or being wound up, not have its affairs

administered by a court or a judicial officer, not have its business activities suspended

and is not the subject of legal proceedings for any of the foregoing reasons;

e) does not have, and our directors and officers not have been convicted of any criminal

offence related to their professional conduct or the making of false statements or

misrepresentations as to their qualifications to enter into a procurement contract within

a period of three years preceding the commencement of the procurement process, or

not have been otherwise disqualified pursuant to debarment proceedings;

f) will comply with the code of integrity and all the prevalent regulations and norms of the

competent authority in order to execute the defined scope of work during the contract

period.

If this declaration is found to be incorrect then without prejudice to any other action that may be

taken as per the provisions of the applicable Act and Rules thereto prescribed by GoM, my/ our

bid, to the extent accepted, may be cancelled.

Thanking you,

Name of the Applicant: -

Authorised Signatory: -

Seal of the Organization: -

Date:

Place:


33 | P a g e

13.5 Proforma 5: Power of Attorney

FORMAT FOR POWER OF ATTORNEY TO AUTHORIZE SIGNATORY

POWER OF ATTORNEY

[To be executed on non-judicial stamp paper of the appropriate value in accordance with relevant

Stamp Act. The stamp paper to be in the name of the company who is issuing the power of

attorney.]

We, M/s.______ (name of the firm/company with address of the registered office) hereby

constitute, appoint and authorise Mr./Ms.______ (Name and residential address) who is presently

employed with us and holding the position of ______, as our Attorney to do in our name and our

behalf all or any of the acts, deeds or things necessary or incidental to our EoI for the Project

_____ (name of the Project), including signing and submission of the EoI, participating in the

meetings, responding to queries, submission of information/ documents and generally to

represent us in all the dealings with Client or any other Government Agency or any person, in

connection with the works until culmination of the process of bidding till the Project Agreement is

entered into with ____________ (Client) and thereafter till the expiry of the Project Agreement.

We hereby agree to ratify all acts, deeds and things lawfully done by our said Attorney pursuant

to this power of attorney and that all acts, deeds and things done by our aforesaid Attorney shall

and shall always be deemed to have been done by us.

(Signature and Name of authorized signatory)

___________

(Signature and Name in block letters of all the remaining partners of the firm Signatory for the

Company)

Seal of firm Company

Witness 1: Witness 2:

Notes:

To be executed by all the members individually.

The Mode of execution of the power of attorney should be in accordance with the procedure, if

any laid down by the applicable law and the charter documents of the executant(s) and when it is

so required the same should be under common seal affixed in accordance with the required

procedure.


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13.6 Proforma 6: Suggestions from Applicant

Name of Applicant: _______________________________________________________

Category: _______________________________ Date: __________________

Project 1:

13.6.1 What would be most suitable Network Topology based on your understanding of

the Project 1 requirements?

13.6.2 What are the suggested/recommended Partnership Models (revenue sharing) for

the implementation of Project 1

13.6.3 What are the probable Monetization Opportunities with respect to Solution

Components of Project 1


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Project 2:

13.6.4 Please furnish below mentioned details and any other details which shall be critical

in estimating the requirement of IT & non IT Infra & System requirement at Smart

Pole

Applicant is required to furnish details on the below mentioned points:

No. of locations for Smart Pole:

Types of location for Smart Pole deployment:

Types and size of Pole Infra:

Fibre core capacity (no. of cores, ribbon size, type of fibre, type of duct etc.) required at

Smart Pole for operationalization:

Type of services that can be hosted at the Smart Pole:

Internet/intranet bandwidth requirement at Smart Pole:

Any other details:

13.6.5 What are the suggested/recommended Partnership Models (revenue sharing) for

the implementation of Project 2

13.6.6 What are the probable Monetization Opportunities with respect to Solution

Components of Project 2


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13.7 Proforma 7: Applicant’s Experience & Learnings highlighting key issues &

challenges encountered

13.7.1 Project 1

13.7.2 Project 2


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13.8 Proforma 8: Applicant’s Suggestions & Recommendations

13.8.1 Project 1

13.8.2 Project 2


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13.9 Proforma 9: Pre Bid Queries Format

Name of Person(s) Representing the Company/ Firm:

Name of Person Designation Email-ID(s) Tel. Nos. & Fax Nos.

S. No EOI Document Reference (s)

(Page Number and Section

Number)

Content of EOI

Requiring Clarification

Points of

Clarification

1.

2.

3.

4.

5.