planning and programming the golf turf care center

Planning and Programming the Golf Turf Care Center

Contents Introduction ...................................................................................................................................... 1

The Planning Process ......................................................................................................................... 1

A Decision Must be Made ............................................................................................................. 1

Formation of a Committee to Analyze the Issue ........................................................................... 2

The Use of a Consultant ................................................................................................................ 2

Golf Maintenance Facility Design and Sizing Criteria ......................................................................... 3

Determining the Facility Site ......................................................................................................... 3

Building and Site Requirements .................................................................................................... 4

The Primary Maintenance Facility Structure .................................................................................. 6

Administrative Space ..................................................................................................................... 6

Equipment Storage ........................................................................................................................ 7

Equipment Repair Area/Parts Storage ........................................................................................ 11

Compressor Rooms ...................................................................................................................... 11

Grinding Room ............................................................................................................................ 12

Other Considerations .................................................................................................................. 12

Chemical and Fertilizer Storage Facilities ........................................................................................ 13

Chemical Storage ......................................................................................................................... 13

Fertilizer Storage Facilities .......................................................................................................... 15

Mix Load Area/Storage Combination Facility .............................................................................. 16

Equipment Cleaning ..................................................................................................................... 17

Environmental Concerns & Resources:............................................................................................ 19

Conclusion: ...................................................................................................................................... 20

Sources used in the development of this publication: ................................................................ 21

Special thanks to: ........................................................................................................................ 21

Addendum Section .......................................................................................................................... 22

Addendum Section 1; Golf Turf Care Center Preliminary Report .............................................. 22

Addendum Section 2; Opinion of Probable Cost ......................................................................... 26

Addendum Section 3; Architectural Space Program .................................................................... 28

About the Author ........................................................................................................................ 32

Cover Photos - Aronimink Golf Club, El Dorado Golf Club, Donalda Golf Club

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Introduction During the time between 1970 and 1985 the number of golf courses has increased, and the number of golf rounds played have remained about the same and then dwindled to today’s levels. These new golf courses, public and private, all can provide a quality golf experience. As a result of the increase in the availability of golf, the challenge to existing golf course operators and private clubs is to continue delivering a high quality golf experience and to effectively manage costs associated with the course. Delivering a quality golf experience ensures that a golf operation retains its loyal group of customers and supports the golf course’s goal of maintaining a positive revenue stream.

At McMahon Group, as we continue to work with different types of golf course operations we see the contribution that a well-designed golf maintenance facility can make to the quality of a golf course. For private golf and country clubs, golf still is the number one reason an individual will decide to join a club. For a daily fee or municipal golf course the most important product is the condition of the course and practice facilities. Often players will discuss the speed of the greens, the condition of the fairways, bunkers and rough. During these discussions one golf course is often compared to another and that is typically where the decision to return to a golf course is made.

For the operator, loyal customers translate into an increase in rounds played, more golf shop sales, an increase in food and beverage sales, in short, more revenue. However, many times operators of golf courses (private country clubs, daily fee and municipal) do not consider the condition of the golf course as a competitive necessity and therefore do not engage in the necessary planning of the facilities that support the condition of the golf course, specifically the golf maintenance facility or turf care center.

Based on recent survey results private country clubs as well as daily fee operators can be expected to spend $35,000 to $80,000 per hole in golf maintenance dollars (these figures vary based on the region of the country). In addition, daily fee, municipal and private clubs alike have made significant investments in maintenance equipment. For example, most golf courses currently have well over one million dollars inventoried in equipment and related golf maintenance items needed for the smooth operation of the golf course and surrounding grounds. Regardless of the dollar amount, these significant investments need to be cared for, the turf care center is the dedicated facility to care for equipment, supplies and staff at the golf business.

The Planning Process

A Decision Must be Made As with all facility types, whether they are private country clubs, daily fee or municipal golf facilities, the first priority is the golf course. The second priority is typically those areas that are highly noticeable to a club’s membership or the public, such as the clubhouse, pool or other recreational facilities. The golf maintenance facility is often overlooked. A method that many country clubs, daily fee and municipal facilities can employ is the use of a Strategic/Business Plan. This type of plan would identify problem issues and add a clarification to the golf business’s goals. The proper strategic plan establishes a timeline and identifies a facilitator for specific issues that require study and a recommendation is proposed. Finally, a person or group is assigned ownership of the task. The benefit is when the golf business creates a written record that is usually followed regardless of shifts in politics or prime stakeholders. The goal here is to add continuity and addressed these large strategic issues before they become major problems or expenses.

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Formation of a Committee to Analyze the Issue The task of analyzing and studying the golf course’s maintenance facility is normally assigned either to the club’s Planning Committee, the Green Committee or an ad hoc Golf Planning Committee. Often, the task of reviewing the maintenance facility occurs in conjunction with a golf course improvement project. Ideally this committee is composed of past and present members of the Green Committee and the Board of Directors, who, in total represent every segment of the club’s membership. For technical expertise the committee may also include the club’s professional staff, specifically the golf course superintendent. Once assembled the committee’s initial tasks are to study the condition of the existing maintenance facility and its infrastructure to determine the full scope of work needed in a master plan of improvements. This is the time a professional may be engaged to assist the committee on the most appropriate way to proceed. From here an improvement plan for the maintenance facility can be developed with the issues prioritized. During the development of the plan, the design professionals begin to develop specific and unique solutions, such as:

- Site of turf care center - Circulation issues

Access Parking Deliveries

- Environmental issues - Building(s) placement - Interior spaces

Staff Equipment storage Equipment repair Chemical mix, load, storage Fuel dispensing

- Opinion of probable cost In the private club setting, during the planning process a key committee responsibility is to communicate with the membership about the development of the project. For municipal and daily fee golf businesses the manager/owner is the primary decision-maker regarding the project. The turf care center planning may be communicated to clients showing that reinvestment in the business will enhance the golf experience and improve overall safety, employee satisfaction, equipment longevity and playing conditions.

The Use of a Consultant

At times it may be necessary to locate and use a third party, to review the existing facility, provide recommendations, and prepare communications for a project related to the turf care center. At the McMahon Group we offer two services to the golf course businesses. One, which we visit your golf course maintenance facility, review the site and floor plans of the facility, conduct a needs analysis, review the golf course maintenance schedule and staffing levels then compare the facility to the strategic goals of the club/golf course. Along with this analysis a report will be generated to include an architectural solution, as well as an opinion of probable cost, an outline of certain specifications and how to proceed with improvements. This process will identify the facilities shortcomings and propose a unique solution. The second service is less expensive but still requires a site visit. This product will review your golf course, staffing, golf maintenance facility site and building floor plans, conduct a needs analysis and provide a recommendation based on a review of the site and floor plans of the maintenance facility.

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Golf Maintenance Facility Design and Sizing Criteria Golf maintenance facility design should attempt to accomplish four primary objectives. The first objective is to provide a safe environment for the employees of the golf business and golf course clientele. Second, to allow for optimal efficiency by the maintenance staff. Third, the maintenance area should be designed in such a way that the risks to the immediate environment are reduced. Improper handling and disposal methods at a golf maintenance facility can create serious environmental problems and potentially expose members and owners to legal liabilities. And finally, the increase equipment life-cycle by supplying proper storage and have a repair and maintenance facility that’s sized appropriately, and purpose-built for golf course maintenance equipment. The golf maintenance area is where pesticides are handled, equipment and fuel are stored and where general equipment maintenance is conducted. It is essential that this facility is well conceived and organized; otherwise a club could be living with a maintenance facility that is wasteful, fails to address the needs of the golf operation and could expose the club to legal liabilities, which could include penalties and fines. What follows are the general sizing guidelines for golf maintenance facilities.

Determining the Facility Site A few planning issues to be considered when selecting a site for the golf course maintenance facility. For new and existing golf courses, identification of the site is important to the design and efficiency of the facility. While some courses will attempt to centrally locate a maintenance facility within the course (see figure 1) other clubs do not have this option. Consequently, the location of the maintenance facility is on the border of the club’s property. Regardless of the location the site should have enough space where good traffic circulation is ensured. When deciding on a location several key questions should be answered, such as:

− Does the proposed site provide enough space for a building(s) of the size you want? If the total space requirement of your facility is 12,000 square feet, a site that supports 8,000 square feet is unacceptable.

− Are there utilities nearby? − Is there space on the site for fuel storage and dispensing? − Are natural water sources (ponds and streams) nearby? − Is there enough space for chemical, fertilizer storage, and equipment wash areas? − Is there enough space on the site that allows for the primary structure, ancillary buildings and the

delivery of golf course supplies, storage bins and waste gathering areas? − Is there enough space on the site to provide safe employee parking? − Ideally this facility provides a loading dock that is compatible for a forklift. − What are the anticipated reactions from your neighbors?

In addition to the questions noted above, it is equally important to know if the site that is being considered is on a floodplain or drainage area and is suitable for construction. At times, this critical piece of information is overlooked and causes problems when the time comes to secure building permits. Other issues to consider: Is the area concealed from the golf course? This is usually a consideration when the quality aspects of the golf operation are reviewed. Whether or not the initial site analysis is favorable, it is always advisable to have a secondary location in mind in case an unforeseen circumstance eliminates the first choice. With an existing facility a second location may be used when new construction is being accomplished. For maintenance facilities that care for more than 18-holes it is recommended that the floor space for each of the key areas be increased by 30 to 50 percent, except for the administrative office spaces. For example, a maintenance facility may have 8,000 square feet of space to store the club’s equipment. If this facility were required to maintain a total of 36-holes an additional 4,000 square feet may be required for additional storage.

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Figure 1: Example of a maintenance facility within the interior of a golf course:

Building and Site Requirements

In general, a few planning guidelines should be considered when designing and building a golf maintenance facility to support 18-holes. A total of 10,000 – 13,000 square feet should be allocated for the main structure(s). Within the primary structure; administrative space, primary equipment storage, the mechanics area including a lift, parts storage, a grinding room, and possibly an irrigation storage room may be included. The chemical and fertilizer storage building(s) should be separate from the main building, construction materials of these buildings should be chosen based on local and federal codes, designated for these uses. During the planning process and reviewing the operation of the site it is critical that all government requirements are verified (applicable building codes, federal and local environmental guidelines, OSHA, etc.) to ensure code compliance. Other planning characteristics include:

− The outside area should be paved (highway code) to support the delivery of equipment and supplies by large trucks and a paved area allows for the easier cleaning and pick up of waste materials.

− Fuel Storage areas should be above ground (compliant with the EPA and OSHA). − Outdoor covered storage bins and / or silos for sand and soil. − A greenhouse if it is feasible for your operation. − Waste and dumpster areas. Consider excavating and paving a bay that puts the top of the dumpster at

ground level.

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Figure 2: Covered outdoor storage bins.

Figure 3: The slope of the Turf Care Center location was used to locate solid waste containers below the main sites level for easy loading.

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The Primary Maintenance Facility Structure If site conditions permit, it is recommended that this structure range from 10,000 to 13,000 square feet and include the following characteristics:

- Administrative space - Equipment storage - Mechanics equipment maintenance/repair areas and parts storage - Compressor/grinding/sanding and painting rooms - Other unique/custom golf course considerations

Administrative Space

This area handles the business/communication of the daily and long-term work priorities. Ideally the location of this space should be as far away from the equipment storage and mechanic’s area as possible. Maintenance logs, invoices and other essential records must be maintained daily, and a quiet workspace ensures accuracy. Storage should be provided for the maintenance department’s records and supplies. A fireproof cabinet should be used to store MSDS (Material Safety Data Sheets), plant protectant spray application records, back-up irrigation programs and inventory documents; these documents along with others should be duplicated and stored off site. Climate control is a requirement in this area. Computers are used for record keeping and the update of the superintendent’s maintenance procedures. Very often the computers located in the area are dedicated to run a golf course’s irrigation system. Climate control will help your computers operate efficiently. If your club’s maintenance and invoice records are stored on a computer in this area, the superintendent should consider having this information “backed up” daily. Depending upon how your golf course’s computer system is configured a 3rd. party provider should be considered as a resource to back up important records. Other key characteristics of this area include:

− Typically, 1,500 to 2,500 square feet is allocated to administrative/break room areas, record storage

etc. Depending upon the size of the maintenance staff. − Private office space for the superintendent, assistant superintendent, horticulturist, irrigation

technician and the club’s mechanic and a conference room area, if feasible. − A multi-purpose break room/instructional room. − Men’s’ and women’s locker room areas equipped with showers and lockers. − A guest restroom for club members or other visitors. − A drying/mudroom to hang and store damp overalls, etc.

The goal of the administrative area is to provide and efficient workspace that promotes communication of the daily golf course requirements.

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Figure 4: Sample floor plan for administrative area of a golf maintenance facility approximately 3,000 total square feet

Equipment Storage For most golf course maintenance facilities, McMahon Group recommends 6,000 – 10,000 square feet to be allocated to the storage of maintenance equipment. A few key characteristics are as follows:

− Floor areas of the storage area should be marked so each piece of equipment has a designated space.

− The storage area should provide a small / secure equipment storage area for handheld power equipment such as trimmers, chain saws, etc.

− This area should be designed for optimum circulation so the equipment can be driven through (eliminating the need to back up into a space).

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Sample of course inventory used to determine equipment storage space requirements:

Sample Golf Club Equipment Dimensions *All dimensions and areas in square feet unless otherwise noted.

This is a chart based on the equipment inventory that the club supplied. It lists equipment by quantity, type, size, floor area required per piece and total area required. Equipment listed in Italics was not used in determining the area required for Equipment Storage in the Space Allocation Chart because it was either scheduled for storage in other locations or deletion from the inventory.

670 M a son Rid g e Center D rive Suite 220 S t. Louis, Missouri 63141 T e l: 314.744.5040 F a x: 314.744.5046 www.m cm a h on group .com

9/10/2009

Clear Sheet

PIECE

S

YOUR STOCK NUMBER

MAKE AND MODEL

LENGTH

WIDTH TOTAL

MACHINE AREA

AISLE

WIDTH

TOTAL AREA WITH AISLE

1 Aerifier 3 Aerovator (Tractor) 5 7 35 2 49 1 Aerifier 4 Aerway (Tractor) 5 7 35 2 49 1 Aerifier 8 TORO 880 (Tractor) 6 8 48 2 64 1 Aerifier 9 Textron GA 24 (Walk) 4 4 16 3 28 1 Aerifier 11 TORO 648 (Walk) 6 5 30 2 40 1 Aerifier 12 TORO Green 27 (Walk) 6 6 36 2 48 1 Attach 1 Gandy Brush 5 5 25 1 30 1 Attach 3 Case Backhoe-SM Bucket 4 4 16 1 20 1 Attach 4 Greensking 65" Brush 6 2 12 1 14 1 Attach 6 Greensking Rollers (Set of 3) 5 5 25 1 30 1 Attach 7 Greensking Spikers (Set of 3) 5 5 25 1 30 1 Attach 9 Danhuser Post Hole (Tractor) 5 5 25 2 35 1 Attach 10 John Deere Backhoe (Tractor) 6 6 36 2 48 1 Attach 11 John Deere Loader (Tractor) 8 5 40 4 60 1 Attach 12 John Deere Tiller (Tractor) 6 4 24 2 32 1 Attach 13 York Rake (Tractor) 5 8 40 2 56 7 Blower 1-7 Red Max Backpa ck 3 3 63 1 84 1 Blower 11 PTO Hydraulic - RAD 5 5 25 5 50 1 Blower 12 Jacobsen B 40 (Tractor) 5 5 25 2 35 1 Blower 13 Giant Vac 11 HP (Push) 4 4 16 2 24 1 Blower 16 Giant Vac 5 HP (Push) 4 4 16 2 24 3 Blower 17 - 19 Giant Vac 9 HP (Push) 4 4 48 2 72 1 Blower 21 Agrimetal (Tractor / PTO) 5 5 25 2 35 4 Blower 22 - 25 Buffalo Blower (Small Trailer Type) 9 4 144 3 192 1 Equip LG 1 Brouwer Vac '88 21 10 210 6 270 1 Equip LG 2 Bulldozer Fiat Allis FD 5 (Outdoors) 0 - 1 Equip LG 3 Case Construction King 25 10 250 6 310 1 Equip LG 4 Chipper 16 7 112 4 140 1 Equip LG 5 Goosen Vac 14 8 112 2 128 1 Equip MED 1 Brutus Power Roller '74 6 3 18 2 24 1 Equip MED 2 Bunker Rake - Cushman 5 5 25 4 45 1 Equip MED 5 Ditch Witch Trencher 8 6 48 4 72 1 Equip MED 3 Ditch Witch Trencher 8 6 48 3 66 1 Equip MED 4 Stump Grinder - Carlton 5 4 20 3 32 1 Equip SM 1 Bunker Pump - 8 HP 3 3 9 3 18 1 Equip SM 2 Generator - Coleman 4 4 16 1 20 1 Equip SM 3 Ingersoll Plate Compactor 4 4 16 1 20

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Figure 5a: Equipment storage area.

Allows for flow through of equipment and reduces the occurrences of backing equipment into its designated space. Many maintenance facilities do not have the square footage to afford this luxury.

Figure 5b: Equipment storage with designated parking areas for each piece of equipment.

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Equipment Repair Area/Parts Storage Aside from the primary equipment storage area, the mechanics repair shop is the second largest space within the maintenance facility’s primary structure. On average, most equipment repair areas are 1,500 – 3,500 square feet and are connected to the equipment storage area and the parts storage room. Within the repair area, space should be designated for equipment that is scheduled for repair or maintenance. Ideally the mechanic’s repair area is equipped with a hydraulic lift that positions the equipment for quick and timely repairs and adjustments. Attachments are available for many lifts so that smaller equipment may be lifted during repair. Parts storage in most golf maintenance facilities average approximately 200 - 400 square feet in size and should be used to store the most frequently used repair items. Some clubs will secure this area with a locked door so that the mechanics and the superintendent are the only personnel that have access. Regardless of access, this room should have a direct entry into the equipment repair area so that the technicians working on the equipment do not have to waste time retrieving parts. Other considerations may include:

− An identified area for equipment in repair − An overhead rail- hoist system (if feasible). − For northern climates this area should be supplied with forced air or radiant floor heating with set-

back thermostat control.

Figure 6: Example of the mechanic’s lift and work area, notice overhead lubricant dispensing.

Compressor Rooms For southern climates a separate compressor building is acceptable, but a compressor should be located inside the primary structure in northern climates. Additionally, the noise from a compressor can be distracting to the players on the course, employees and to the local neighborhood. If feasible it is recommended that a separate compressor room be provided within the equipment storage area or main repair shop with thermostatic controlled ventilation and sound insulation.

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Grinding Room

Similar to the parts storage room, the grinding room in the main structure of the maintenance facility should be located adjacent to the mechanic’s repair area. Grinding rooms range in size from 250 to 500 square feet and should support rotary, reel and bed knife grinding. An adequate ventilation system should be available, one that controls the metal tailings that are created when grinding is performed if the grinding machines do not have these capabilities.

Figure 7: Example of the grinding room, note double doors and ventilation fan.

Other Considerations Depending upon the size of the golf maintenance facility’s primary structure other rooms may be introduced. Some plans that have been designed show that many operations have added the following:

− Irrigation storage rooms − Oil and lubrication storage rooms − Equipment tool set up rooms − Preventative maintenance bays

Good planning will determine what features the primary golf maintenance facility will include. It is important to the maintenance needs of the superintendent be accurately accounted for during this process.

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Figure 8: Sample floor plan of primary equipment storage, mechanics area, and supporting features.

Chemical and Fertilizer Storage Facilities

Chemical Storage One of the most important features of a golf maintenance facility is the chemical storage, mix and load building. Normally it is recommended that a maintenance facility use a separate structure that meets local environmental and safety requirements. The most obvious benefit of a separate facility is employee safety. If the golf course’s chemicals are not stored properly, they could end up in high traffic areas where the original container could be ruptured, resulting in a spill. The second benefit of a chemical storage facility is the ability to properly contain a spill and minimize your club’s exposure to the immediate environment. Finally, a dedicated space promotes an accurate inventory, reducing waste, theft and the duplication of your business’ orders. Other key characteristics include:

− Ideally this structure is located at least 50 feet away from other structures on the site to allow for

emergency access and at least 500 feet away from natural water sources. − Chemical storage areas should average 400 – 500 square feet. More space is required if a mix load

area is incorporated in the design. − Primary building materials should be steel or sealed masonry construction (non-combustible-water

resistant materials). − Shelving should be chromed, coated or painted metal or plastic. − Main light switches should be located on the outside of the building and control the ventilation system,

so all systems are activated prior to entry. − Electric overhead garage door opener, so the building may be easily opened with entry. − Fire/smoke, security alarm with a dedicated line to the fire department or Security Company. − Exhaust fans and an emergency shower / eye wash stations are mandatory.

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When the installation of a new chemical storage facility is necessary, the use of a pre-fabricated structure should be given consideration. One of the advantages of a pre-fabricated structure is the assortment of sizes that are available for the maintenance facility site. Reviewing a manufacturer’s web site shows that pre-fabricated structures range in size from 62 cubic feet to 2,300 cubic feet and all have the necessary safety features. Other benefits include that all the necessary building, fire and electrical codes are met, and these structures are compliant with environmental legislation. The use of this turnkey approach would offer your golf operation an efficient alternative in meeting your chemical storage needs.

Figure 9: Example of a pre-fabricated chemical storage facility:

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Fertilizer Storage Facilities Fertilizer storage areas are equally important and many of the principles outlined above apply as well. An important feature of the fertilizer storage area is a racking system that has a high weight capacity (18-ton) and is capable of being loaded with a forklift (reducing manual labor). Other key characteristics are as follows:

− Fertilizer storage area should average 1,500-2,000 square feet and feature a high weight racking

system that can be loaded using a forklift. − Seamless flooring made of metal or sealed concrete that is non-skid and treated with chemically

resistant paint or sealer. − Exhaust fans are recommended, and emergency eye-wash areas are mandatory. − Ensure OSHA and Federal and Local EPA compliance

Figure 10: Organized fertilizer storage, note fork attachment for skid steer, center / bottom.

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Mix Load Area/Storage Combination Facility A golf turf care center mix load area is used to fill the sprayers that are used on a golf course and grounds. The principle goal of this area is to provide an environment that promotes efficient mixing of the club’s plant protectant chemicals and water-soluble fertilizers while maximizing safety and minimizing environmental risk. Some maintenance facilities have created a combination facility where chemical and fertilizers are close to the mix load area (Figure 11). A few of the features of a mix load area are as follows:

− Ideally a minimum 600 square feet and connected to the chemical storage facility.

− The building itself is all steel or masonry walls and made of non-combustible materials.

− The recommended configuration is; one bay for each spray rig large enough to drive through with booms in the up position.

− The door height of the entrance should be large enough where the club’s equipment can be parked for filling and mixing.

− If possible, overhead doors should be positioned facing opposite the prevailing wind.

− Two available water sources, potable water for eyewash and safety shower and non-potable irrigation water (unless effluent) to fill the sprayers with double backflow prevention.

− Equip with exhaust fans with the volume capacity that can exceed 6 air changes per hour. − Electric to code with wires in sealed conduit between inner and outer walls. − Concrete filled steel pipe to protect corners of the building and entryways. − Air gap quick cam hose hook ups.

Figure 11: Example of a chemical storage / fertilizer storage /mix room area.

Note: This basic floor plan should provide forklift access to the fertilizer storage area. Depending on your golf operation’s ability to receive supplies quickly a larger fertilizer storage facility may not be necessary.

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Figure 11a: Example of a dedicated chemical mix / load building without fertilizer storage.

Equipment Cleaning The Clean Air and Water Act is very specific about what can and cannot be passed as effluent from the wash down from a maintenance facility’s equipment cleaning area. Ideally when a golf course or private club is renovating or building a new facility the wash down area should strive to meet three objectives. The first is 100% containment of the oils, greases, solvents, fuels and any other contaminants found on the equipment. Second, it must be compliant with state and federal environmental protection agencies and third it must be affordable and within the overall budget of the capital project.

− Create a blowing station that has the ability to remove dry clipping materials from the equipment prior to washing.

− Typically, a wash pad is approximately 750 square feet (30 X 25) this allows at least two machines to be washed at one time.

− Water recycling systems that are compliant with state and federal EPA requirements.

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Figure 12: A covered equipment fuel and wash area.

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Environmental Concerns & Resources: A golf course superintendent has many resources available to him/her when an environmental issue presents itself. Perhaps the easiest resource to use is the Golf Course Superintendents Association of America’s homepage. The GCSAA web site provides policy updates on a regular basis that are easily found. The association’s homepage can be found at www.gcsaa.org. In addition to environmental updates this site is an excellent source of ideas and other information. The federal government’s Environmental Protection Agency’s web site has plenty of information regarding the sale, storage and use of pesticides. Specifically, these topics are covered in the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA). After these products are used on golf courses the Resource Conservation and Recovery Act governs the disposal or recycling of the remaining material. For detailed information the web site is: www.epa.gov/pesticides/regulating/storage_resources.htm Interestingly, the Federal EPA does not have regulations regarding the sale and use of fertilizers. Those requirements are defined at the state level. Regarding water and rinse containment, federal legislation was drafted in 1994 and has yet to be adopted. The Container and Containment rule covers the majority of the issues regarding the handling of refillable and non-refillable containers, the structure of the container and labeling, however, this proposal does not cover pesticide rinsate. While the Federal Government has yet to establish regulations regarding pesticide rinsate many states have, it is best to review these requirements at the local level. Several states have published detailed guidelines reviewing the handling of chemicals, rinsate and other environmental issues facing golf maintenance departments, for example the State of Florida Department of Environmental Protection and the Florida Golf Course Superintendents Associations has developed an entire manual entitled “Best Practices for Golf Course Maintenance Departments”. While this document was originally drafted in 1995, a revised and updated copy is available, it contains information and practical advice that are relevant for today’s golf courses. A copy can be obtained by visiting; http://www.aapfco.org/pdf/DEPGolfCourseBMP_Rev10_12_WEB1.pdf During the planning and construction phase of the maintenance facility, it is best to review the environmental and zoning requirements with local resources.

http://www.gcsaa.org/

http://www.epa.gov/pesticides/regulating/storage_resources.htm

http://www.aapfco.org/pdf/DEPGolfCourseBMP_Rev10_12_WEB1.pdf

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Conclusion: Many times, a golf course’s maintenance facility is constrained by the physical size of the building site, where the entire complex is located, or by the funding capacity of the operations (club or daily fee alike). When considering the installation of a new facility or a renovation of an existing facility it is important that the best general practices be observed. Specifically, the following:

− Ensure that the safety needs of the staff are met. − The facility is organized to minimize the cost of labor and supplies − Chemicals and fertilizers should have a defined storage place that can contain a unintended release.. − That the maintenance facility complements the strategic needs of your golf course (i.e., the best quality

daily fee course in the metropolitan area). − Compliant with all Federal and State EPA and OSHA guidelines. − Compliant with all local zoning guidelines.

For the physical facility it is best to see if your plans address the following areas:

− Overall site circulation − Staff and fleet parking − Outdoor storage bins for topdressing sand, bunker sand, mulch and other materials. − Green waste disposal and recycling − Chemical storage and mixing areas − Fertilizer storage − Fuel storage − Equipment wash and rinse containment − Equipment storage and circulation − Equipment maintenance, including a lift and parts storage − Administrative offices, staff locker and break room.

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Sources used in the development of this publication:

USGA Green Section Record Golf Course Management Magazine

Florida Department of Environmental Protection Midwest Association of Golf Course Superintendents

Illinois Department of Agriculture ESD Waste2Water, Ocala, FL

Carbtrol Corporation, Bridgeport, CT Audubon International, Selkirk, NY Midwest Plan Services, Ames, IA

Special thanks to:

Missouri Bluffs Golf Club, St. Charles, MO Bay Hill Lodge & Country Club, Orlando, FL

Daniel Dinelli, CGCS, Superintendent North Shore Country Club, Glenview, IL J. Scott Warner, CGCS, Superintendent, Lincolnshire Fields Country Club, Champaign, IL

Florida Golf Course Superintendents Association John M. Gosselin, CGCS, Aronimink Golf Club

Paul Vermeulen, PGA of America Rob Ritchie, CGCS, Persimmon Woods Golf Club, Weldon Springs, MO

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Addendum Section

Addendum Section 1; Golf Turf Care Center Preliminary Report

THE SAMPLE COUNTRY CLUB, ANY TOWN, MO, 18-HOLE PRIVATE GOLF COURSE

CURRENT DATE

MAINTENANCE FACILITY OVERVIEW:

Michael Vogt, CGCS of McMahon Group and the Golf Course Superintendent of Sample Country Club, met to review the Club’s current golf and grounds maintenance facility. Golf Digest Magazine currently ranks the Sample Country Club’s golf course as one of America’s top 100 Greatest Golf Courses. The golf course maintenance budget for the year is projected to be XXX for the upcoming years, or approximately XXX per hole. The Sample Country Club is located on 200 acres in the Midwest United States.

Key Characteristics of the Golf Operation:

Total Acreage: − 24 acres of fairways − 4.2 acres of tees − 4.25 acres of greens

Bunkers: 75 total bunkers, a total of 80,000 square feet. Average Green Size: 8,900 square feet, as compared to a typical course where the greens are approximately 5,000

to 6,000 square feet. Practice Facilities: 13,000 square feet practice green.

2 chipping greens 2 short game practice greens 3 target greens on the driving range with a total square footage of 18 – 20,000 square feet. 5,000 square feet of tee space on two tiers that support the primary practice facility.

Rounds Played Approximately 22,000 Primary Maintenance Schedule:

Greens: −Greens are mowed 7 days per week weather permitting with 6 green mowers and 2 collar mowers. Greens are roller 4 times per week with 3 Smithco rollers.

−Aeration occurs twice per year (spring and fall) Top dressing is performed twice a month. A typical golf course may perform this task once a

month. This contributes to a smooth fast putting surface. The approach areas to the greens are mowed 3 times per week using a tri-plex mower.

Tees & Fairways: Mowed 3 times per week. Typically, 3 men mow the fairways in the morning, and this takes a total time of 4 to 6 hours.

Rough: The rough is cut 1 to 2 times per week, along with the bunker side grass, depending upon the rainfall and grass growth.

Bunkers: Bunkers are hand raked every day and machine raked after a heavy rain.

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S T R A T E G I C G O A L S O F T H E G O L F C O U R S E:

The Sample Country Club has hosted national championships. The condition of the course is very important to the membership of the Club as the course receives national exposure on a periodic basis. As noted above, members and their guests play approximately 22,000 rounds of golf per year. According to the National Golf Foundation’s “Operating & Financial Performance Profiles of 18-Hole Private Golf Facilities” the number of rounds is significantly lower than the median for the region, 26,500 rounds.

The Club’s golf maintenance budget of XXX is significantly higher than the average of XXX (based on a marketplace analysis conducted by the McMahon Group). In conclusion, the Sample Country Club’s goal is to provide its members with the best conditioned course that is possible and is easily accessible to member play.

PERSONNEL AND STAFFING:

The staff at the Sample Country Club includes 1 superintendent, 1 part-time secretary, 2 assistant superintendents, 1 irrigation technician, 1 horticulturalist and 2 mechanics. The club has a total of 22 employees that are responsible for turf care and golf course maintenance.

MAINTENANCE FACILITY CURRENT CHARACTERISTICS:

THE SAMPLE COUNTRY CLUB: MIDWEST, UNITED STATES

Facility / Characteristics Square Feet

Est. Percent Allocation of

Space Comments

Acreage of Site Approximately 1.7 acres Total Number of Golf Holes 18 holes of regulation golf Superintendent's Office 400 3.18% Administrative Office and Assistant Workstations 400 3.18% Employee Lunchroom, Time Clock, etc. 600 4.77% Men's Restroom / Locker Room 495 3.94% Women's Restroom / Locker Room 495 3.94%

Equipment Service Shop 1,870 14.89% Grinding Room 235 1.87% Parts Storage Shelves 265 2.11%

Indoor Equipment Storage 2,400 19.09%

Covered Outdoor Equipment Storage 2,400 19.09% Additional Storage 400 3.18% Fertilizer and Cover Planting Material Storage 2,400 19.09%

Pre-fabricated Chemical Storage 200 1.59%

Located in primary building adjacent to the mechanic's area Secure area, created by the overhang of the administrative area, break room and staff locker rooms. Barn structure. Provides forklift and truck access. Pre-fabricated structure. Locate outside of the irrigation technician's workbench.

Total Estimated Facility Size: 12,560 100.00%

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SITE ISSUES:

The facility is located on a road that is perpendicular to the road that features the Club’s main entrance. The location of the maintenance facility is located on the lowest point of the club property. The maintenance facility is protected from “heavy rains” by a large storm basin that channels the majority of storm runoff away from the facility. For the facility to be flooded, a large amount of rain would have to fall rapidly and/or the storm basin would have to be blocked with organic material (brush, branches, etc.).

The current asphalt surface is suitable for deliveries and the movement of the Club’s maintenance equipment. A few minor areas were noted as in need of repair but in general the paved surfaces were found in good condition.

PRIMARY FACILITY ANALYSIS:

Administrative and Employee Areas: The superintendent’s office was found to be in excellent condition with enough space to meet with the Club’s Green Committee and other visitors. In addition to the Superintendent’s private office workspace has been provided for the Club’s assistant superintendents. They are stationed in a 400 square foot office that is equipped with 3 workstations all of which have a view of the maintenance site.

Daily work priorities and assignments are posted on large “white” boards that reside within the employee break room and are located next to the time clock. The Club is currently using manpower/time management software that requires an employee to enter the hours spent on a specific task. This has helped the Club understand the allocation of payroll dollars on the golf course.

The Club has a large break room (600 square feet) located next to the men’s and a women’s locker rooms. A drying room/mud room is available for hanging of overalls and damp clothes. The addition of this room has helped reduce locker room odor and tracking debris into other administrative areas. The maintenance facility has restroom facilities for visitors, located away from the employee areas.

Equipment Storage: In total the Club has 7,200 square feet of space dedicated (among 2 buildings) to the storage of the Club’s equipment. Each piece of the Club’s equipment has been assigned a designated storage space and the layout of the facility allows the Club to flow the machinery through, eliminating the need to back equipment into its space. This area was found to be appropriate in terms of storage of the Club’s equipment (see inventory) and layout.

Mechanics Shop and Supporting Areas:

1. Parts Storage: The Club’s parts are stored in an area that is adjacent to the equipment storage area..

2. Grinding Room: The grinding room is convenient to the hydraulic equipment lift and is well ventilated to

control the shavings that are generated during routine maintenance.

3. Sanding and Painting Room: Currently the Club does not have a sanding and painting room. Fertilizer Storage: The Club has an adequate fertilizer storage area that features a high weight racking system that is forklift accessible. This storage area shares an enclosed building that also allows for indoor storages of the Club’s topsoil and other planting material.

Soil/Sand/Planting material covered storage: The Club uses a large structure that stores the planting materials and the Club’s fertilizer. The structure is adequate in that trucks and small vehicles may be backed up for loading.

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Fuel Storage: The Club’s fuel storage tank is underground and is thought to be in good condition. Should the Club consider the removal of the existing tank and replacement with an above ground tank the location should be carefully studied.

Pesticide Storage: The Club has purchased a pre-fabricated structure and it is located next to the area that is used by the irrigation technician. This structure is located sufficiently far away from any natural water sources.

Pesticide/Fertilizer Mix – Load Area: Currently the Club does not have a defined area for the mixing and loading of water-soluble pesticides and fertilizers for spray applications.

Blowing station: At the present time the Club does not have a designated “blowing station” where turf clippings and impediments may be removed from the Club’s equipment prior to washing.

Wash-off rinsate water containment: The Club does not have a specific area where the equipment is washed after use.

Waste Dumpster Areas: Currently the Club has one dumpster. Any trees, branches etc. are typically mulched and used on certain areas of the golf course, for example to the right of the 12th fairway.

RECOMMENDATIONS:

1. Covered Storage: While comparing the equipment inventory to the available square footage, indications

suggest that enough storage is not available at the Club, it should be noted that much of the equipment remains outside throughout the year. The Club should consider the addition of areas to protected equipment from the elements.

2. Mix – Load Area: Presently the Club does not have a formal area for the mixing and loading of water -

soluble fertilizers and pesticides. Future improvement should incorporate this feature within the plan. 3. Equipment Blowing Station: Presently the Club does not have a facility or designated area that allows

materials to be removed for the Club’s equipment prior to washing. Future improvement should incorporate this feature within the plan.

4. Equipment Rinsate water containment: Presently the Club does not have a designated equipment wash area

that provides water containment. Future improvement should incorporate this feature within the plan.

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Addendum Section 2; Opinion of Probable Cost

July 13, 2012

OPINION OF PROBABLE COST ANALYSIS For SAMPLE GOLF CLUB ANY TOWN, MO

The following cost analysis is for removing the existing maintenance buildings and construction of new maintenance building, maintenance offices, chemical building and site work necessary to complete this scope of work. This opinion of probable cost is based on McMahon Group’s conceptual diagrams dated 1/14/12 and is subject to verification by a local General Contractor.

OPINION OF PROBABLE COST BREAKDOWN S I T E

WORK AND DEMOLITION Demolition………………………………………………………………………... $38,000.00 Grading and Excavation………………………………………………………….. $105,000.00 Paving…………………………………………………………………….............. $110,500.00 Retaining Walls…………………………………………………………………... $10,500.00 Bulk Storage……………………………………………………………………… $50,000.00 Miscellaneous…………………………………………………………………….. $45,000.00 Subtotal Site Work…………………………………………………………..….. $359,000.00 Add General Contractor Mark-up (15%)………………………………………… $53,850.00

Total Site Work Opinion of Probable Cost……………………………………. $412,850.00

OFFICE AREA – 3,904 S.F. Foundation………………………………………………………………………... $34,500.00 Structure………………………………………………………………………….. $153,000.00 Interior Finish…………………………………………………………….............. $108,000.00 Plumbing…………………………………………..……………………………... $22,500.00 HVAC…….……………………………………………………………………… $59,000.00 Fire Sprinklers...………………………………………………………………….. $0.00 Electrical………………………………………………………………………….. $82,800.00 Subtotal Office Area.………………………………………………………...….. $459,800.00 Add General Contractor Mark-up (15%)………………………………………… $68,970.00

Subtotal Contractor…………………………………………………………….. $528,770.00 Furnishings, Fixtures and Equipment……...….…………………………………. $97,600.00 Fees (10%)……………………………………………………………………….. $52,877.00

Construction Contingency (5 %)...……………… ……………………………… $26,439.00

Total Office Area Opinion of Probable Cost………………………………….. $705,686.00

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Site Work and Demolition…………………………..…………………………………………..

$412,850.00

Office Area……………………………..……………………………………………....

$705,686.00

Storage and Maintenance Area…………………...………………………………………………………...

$1,270,324.00

Chemical Building……...………………………………………………………………......

$603,676.00

Total Opinion of Probable Cost…………………………………………….… $2,992,536.00

S T O R A G E A N D M A I N T E N A N C E A R E A – 1 3, 0 3 6 S . F. Foundation………………………………………………………………………... $195,540.00 Structure………………………………………………………………………….. $397,600.00 Interior Finish…………………………………………………………….............. $117,300.00 Plumbing…………………………………………..……………………………... $45,600.00 HVAC…….……………………………………………………………………… $70,900.00 Fire Sprinklers...………………………………………………………………….. $0.00 Electrical………………………………………………………………………….. $95,800.00 Subtotal Storage and Maintenance Area.……………………………………... $922,740.00 Add General Contractor Mark-up (15%)………………………………………… $138,411.00

Subtotal Contractor…………………………………………………………….. $1,061,151.00 Furnishings, Fixtures and Equipment……...….…………………………………. $50,000.00 Fees (10%)……………………………………………………………………….. $106,115.00

Construction Contingency (5 %)…..…………… ………………………………… $53,058.00

Total Storage and Maintenance Area Opinion of Probable Cost……………. $1,270,324.00

C H E M I C A L B U I L D I N G – 4, 0 0 0 S . F. Foundation………………………………………………………………………... $50,200.00 Structure………………………………………………………………………….. $168,000.00 Interior Finish…………………………………………………………….............. $51,400.00 Plumbing…………………………………………..……………………………... $41,300.00 HVAC…….……………………………………………………………………… $52,000.00 Fire Sprinklers...………………………………………………………………….. $6,400.00 Electrical………………………………………………………………………….. $51,400.00 Subtotal Chemical Building………………………………………………...….. $420,700.00 Add General Contractor Mark-up (15%)………………………………………… $63,105.00

Subtotal Contractor…………………………………………………………….. $483,805.00 Furnishings, Fixtures and Equipment……...….…………………………………. $47,300.00 Fees (10%)……………………………………………………………………….. $48,381.00

Construction Contingency (5 %)…..…………… ………………………………… $24,190.00

Total Chemical Building Opinion of Probable Cost……………………….…. $603,676.00

SUMMARY OF OPINION OF PROBABLE COST

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Addendum Section 3; Architectural Space Program

August 11, 2012

DRAFT SPACE ALLOCATION CHART SA M P L E C O U N T R Y C L U B

SPACE NAME: Existing Size (s.f.)

Existing Capacity

Proposed Size (s.f.)

Proposed Capacity

Shop Area 1. Maintenance Work Bays 1,200 1 Large Work

Bay Existing 3,200 2 Bays with

Lifts, 1 Bay with Overhead Chain

Hoist / Flush Table Lift

2. Battery Room N/A 60 Separate clean room for battery

storage 3. Welding Room N/A 120 Ventilated and

Lighted Specifically for

Welding 4. Grinding Room N/A Part of Existing

Shop Floor 200 Rotary and Reel

Grinding 5. Equipment Manager’s

Office ~25 Severely Small

Space for Repair Manuals

and Records

120 Clean Area for Recordkeeping and Storage of Repair Manuals

6. Parts Storage ~70 2nd Floor of Existing Shop

Building

225

7. SUBTOTAL MAINTENANCE AREA

~1,295 3,925

8. APPURTENANT AREA* 225 475

9. TOTAL SHOP AREA ~1,520 4,400

*Area for wall thickness, circulation, and mechanical

29



Existing Capacity


Proposed Capacity

Office and Co- worker Area

10. Entry, Reception & Secretary

~450 All Administration

Areas in Farmhouse

250

11. Files, Copy, Fax & Work Area

120

12. Superintendent’s Office 180 13. Conference Area N/A 250 12 Persons 14. Assistant Superintendent

Work-Space N/A 500 4 Workstations

15. Men’s Locker Room ~108 Hallway Shaped Area with Small Metal Lockers

700 35 Lockers 3 Urinals, 2 Water

Closets, 2 Sinks,

2 Showers 16. Women’s Locker Room N/A 250 5 Lockers

1 Water Closet 1 Sink

1 Shower 17. Training / Break Room ~400 Bay in Building

with Equipment Repair and

Maintenance Shop

900 30 Persons and Counter Space

18. Drying Room N/A 400 Hanging Space for 30 – 40 Wet Weather Gear,

Benches; Factory-Style

Hand Sink 19. Mechanical Room N/A 150 Washer, Dryer,

Electrical Panels, Water Heater, HVAC, Janitor’s sink &

Cleaning Supplies

* Area for wall thickness, circulation, and mechanical

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Existing Capacity


Proposed Capacity

Office and Co- worker Area (Continued)

SUBTOTAL 958 3,700 20. APPURTENANT AREA* 250 800

21. TOTAL OFFICE AND CO-WORKER AREA

1,966 4,500


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Existing Capacity


Proposed Capacity

Equipment Storage 22. Cold-Storage for Rolling

Equipment 5400 Many Pieces of

Equipment are Stored Outdoors

9,800 Including

2,200 Existing

Shop Area

Use Old Maintenance

Shop to Offset Space /

Seasonal Equipment

Storage 23. Work Room N/A 800 Heated Area for

Misc. Work Including

Carpentry, Painting and

Inclement Weather Work

Area 24. Hand Tool Storage 225 Plywood Shed 400 Lockable area 25. Golf Course Set-up

Supplies and Storage N/A Part of Existing

Sprayer Storage Building

200 Could be Mezzanine

Above Administrative

Area 26. SUBTOTAL EQUIPMENT

STORAGE AREA ~5,625 11,200

27. APPURTENANT AREA* 225 1,100

28. TOTAL EQUIPMENT STORAGE AREA

5,850 12,300


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Existing Capacity


Proposed Capacity

Chemical Mix and Load Building

29. 5 Full-Size Sprayers 2,040 3 Sprayers 3,200 5 Full Size Sprayers, Bulk Liquid Fertilizer

30. Office N/A 100 Area for Chemical

Application Recordkeeping, Clean Area for PPE Storage

31. Chemical Storage Room 160 400 2 @ 200 One Area for

Dry Chemicals, One Area for

Liquids 32. SUBTOTAL

MAINTENANCE AREA 2,200 3,700

33. APPURTENANT AREA* 200 200

34. TOTAL CHEMICAL MIX / LOAD

2,400 5,400

35. TOTAL AREA 11,736 37,400

Prepared by,

Glen Selligman, AIA Director of Club Architecture

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About the Author

Michael D. Vogt, CGCS, CGIA Mike consults with all types of golf properties throughout the US and Canada on Golf Course Agronomic Issues, Turf Care Center Master Plans, Existing Conditions Reports, Golf Course Asset Reserve Studies, Golf Irrigation System Audits/Studies, Interim Golf Superintendent Services and other golf course operational and business challenges. Mike has 37 years of golf course construction and maintenance experience, serving 26 years as a Golf Course Superintendent. He also served as a General Manager at a private club in Illinois. After graduating from Pennsylvania State University in 1978, he was President of the Illinois Turfgrass Foundation, Mike received ITF’s Distinguished Service Award in 1990. He is a Golf Course Superintendent Association of America member since 1977 a class AA Life Member and a 32-year Certified Golf Course Superintendent. During 2015 and 2016 Mike served as president of the Pennsylvania State University Turfgrass Alumni Association. Mike also is a Certified Golf Irrigation Auditor (CGIA) from the Irrigation Association. Mr. Vogt can be reached at office 314-744-5040, Mobile 636-448-0699 or visit www.miketurf.com

http://www.miketurf.com/

planning and programming the golf turf care center

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