planning and s h d li pl

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A project is a set of activities and their

associated information that constitutes a planfor creating a product or service. A projecthas a start date and finish date, WBS,

resource assignments and expenses. It canalso include risks, work documents andproject-specific codes and calendars.

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Charac t er is t ic s of a Pro ec t 5 Aspects of a Project

, , ,

For a Project Management Software, It covers

Schedule: Timeline core

Resource: Man, Material, Plant

Cost: Mone

Risk: Identify, classify and quantify Life Span of a Project

Planning: establish baseline when project starts

Controlling: monitoring, updating during projectexecu on

Managing: changes, variations and revision

,

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- In SMART Way

Specific: scope of work to be clearly defined Measurable: able to measure progress (%),

resource (MH) and cost ($)

Achievable: realistic based on currentroductivit

Resource Availability: make ready for man,

Time-bound: have start and finish date

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Add a project to EPS and assign one of OBS, ,

account, duration type, percent completion type

Project environment Set up project WBS Add a list of activities

Determine activitys duration based on volume ofwork, production rate and past work experience

ss gn a to act v ty

Link activities ocate resources to act v ty rom resource poo Allocate cost to activity

c e u e pro ect, rev ew an esta s ase neJan 2008 Sl ide 5


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w a y

Record progress, manhour and cost and

Analyze and report project status using

Revise baseline when there are substantial

the actual construction any more

Lean construction (last planner) application

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Per form anc e Measurem ent

w t arne a ue et o :

,Work Schedule): Budget x Schedulecom letion % % of ori inal duration time

elapsed) Actual Cost AC ACWP Actual Cost of Work

Performed): Actual cost up to data date

Earned Value EV BCWP Bud eted Cost ofWork Performed): Budget x Actual completion% (PCT)

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Per form anc e Measurem ent

w i t h Earned Va lue Met hod :

Suppose we plan to finish an activity by June 1w a u ge o , or . s nowJune 1 (data date, or measurement date), and we

ave spen , or , u on y(PCT) of the work is complete (EV, or= , x = , . e are no on y

behind schedule (SV=EV-PV=$7,000-$10,000= -, , u over u ge = - = , -$9,000= - $2,000.

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ecor an con ro u ge c anges

Record and track issues Define and monitor thresholds

prioritize

products (deliverables) and documents

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Lean Const ruc t ion Conc e t It is weekly execution plan

Executed under trade-based roduction unit

What Jobs to Execute?

Constraints removed, resource sufficient, material on hand,prerequisite work completed, working area available

Production rate achievable

Design team leader; Production unit head; Area superintendent;Crew foreman

Job Assignment

No overloading. Prefer slightly under-loading to ensure smooth.

What if the plan fail?

Find out root reasons. Go alternative work from the backlog

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(backlog: incomplete make-ready works from previous period)


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Mast er Sc hedu le, 6 w eek s

Look ahead and Last Planner

Master

Schedule Lookahead Schedule

Last Planner's Weekly

Work Plan

Purpose BaselineCPM sequence, matchlabor & resource Execution of ready activities

Detail Level Level 2 Level 3 Level 4Entire

Data Date - W1 past. Plan for W2 to W6

W1 past. Plan for W2 and

W3Certainty Low Middle High

Inherited from master

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ou r m avera ro ec

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P6 Module Overview

Jan 2008 Sl ide 14 Global (Enterprise, root of EPS) -> EPS -> Project -> WBS -> Activity


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Module: Feat ures

Centralised database for all project data (datares es on server

Layout presentation and grouping based on

Work Breakdown Structure (WBS) Hierarchal structure on EPS OBS ro ects

activities, resources and costs with codes and

values

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Est ab l ish t he Env i ronm ent

Enterprise Project Structure (EPS) Organisation Breakdown Structure (OBS)

Global Calendars

Resource pool Bud et structure

Coding structure like project code and activity

code for filterin rou in and data anal sis

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an

Enterprise Project Structure (EPS) Company-wide hierarchical project

breakdown Structure

Organisation Breakdown Structure (OBS) -

managers for the projects

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Side

PM1 PM2 PM3

PJ1

PJ2

PJ3

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EPS


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OBSrocess v p ng qu p

mentnstru

mentectr ca onstruc

tion

A

B

Pro ectC

Pro ectD

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OBS Ex am ple

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EPS Ex am ple

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(WBS)

Deliverable-oriented hierarchy

,highest level, followed by strings of

level of work package

- .customised project-specific WBS

ay an essent a ro e n . t can eassigned OBS, resource, budget and tracked

y earne va ue or t e progress

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WBS Ex am ple

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WBS Ex am ple

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Coding St ruc t ure: Resourc e

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Resourc e and Role

Resource includes

Material

Role

Required personnel skill and proficiencylevel -> Job title and function

Resource calendar

Resource limit (availability) (MH / day) Resource cost ($ / MH)

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Resourc e and RoleRole

(Job Title)

(Job Title)

(Job Title)Resource 1

(Personnel )

Resource 2

Resource 3

ersonne

Resource

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Resourc e Ex am ple

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Role Ex am ple

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Bud et and Cost

-

Bottom-up approach: for accurate estimate u get tota an spen ng p an mont y

distribution)

esource ct onary an cost account Budgeted cost=Budgeted unit (man-hour) x

r ce per un or eac ac v y

Roll up to Project, EPS or WBS level

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Global EPS Node

Project-

specific

Resource

-specific RemarksLevel 1 is project. Level2 and down aredeliverables. The

WBS lowest level is the workpackage (or activity)

Cost Calandar

Global (Enterprise, root node of EPS) -> EPS -> Project -> WBS -> Work

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P3 Vs. P6

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P3 V P6


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P3 Vs. P6

P3 P6 Remarks

Sco eProject based projectmana ement

Enterprise-wide projectmana ement

ProjectStructure Single

Multiple (EPS), Global(Enterprise)

Hierarchical Enterprise Project Structure(EPS)

Work Project managers for Hierarchical Organisation BreakdownReposibility Project manager multi-projects. OBS. Structure (OBS)

Have more weightLevel 1: project; Level 2 and down:deliverables (measurable products and

User Usually single user Multiple usersPC based 16-bit Server based Oracle For standalone, use MS SQL Server

File StructureMultiple files Single file (.xer)

PC based.

Pro ramme and data Database on serverArchitecture

residing on PC

Programme on station

Activity Code Main featuresHave less weight thanP3

Part of category, grouping and filteringfunction replaced by EPS

Driven

Predesessor

with * before an

predesessor Solid relationship line

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