planning for publication

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PLANNING FOR PUBLICATION

EPH7112 RESEARCH METHODOLOGY

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CONTENTSCONTENTS

1. Motivation for publishing2. Types of article writing 3. Publication check list4. Writing retreat5. Issues on authorship

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1. Motivation For Publishing

A document to report findings

A way to verify findings

A contribution to the advancement of science

A mode of knowledge sharing

A document of intellectual value

A proof of authors’ scientific credibility

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Rank Country No of Papers

% of papers

1 USA 4,997,836 37.64

3 Japan 1,079,070 8.13

11 India 315,138 2.37

14 China 264,401 1.99

25 South Korea 102,234 0.77

42 Singapore 33,112 0.25

52 Thailand 14,696 0.11

55 Malaysia 10,538 0.08

Contribution Papers to World Science (selected countries)

Total of World Papers : 13,278,112

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2. Types of Article Writing

Types of article writingPopular articlesResearch proposalReport writingThesis writingConference/ Proceeding articlesJournal articles (Non-SCI)Journal articles (SCI)Journal articles (Impact Factor)

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Popular articles

Symbiosis

ISSN 1551-3426

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Popular articles

Synthesis, R&D Digest of UPM

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Conference Proceeding

Aerotech Conference ‘05

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Non SCI Journal

e.g.

Jurnal Mekanikal

Jurnal IEM

Jurnal Teknologi

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SCI & Non SCI Journal

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SCI & Non SCI Journal

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SCI Journal

Major current citation indexing services

Science Citation Index (SCI), and later expanding to produce the Social Science Citation Index (SSCI) and the Arts and Humanities Citation Index (AHCI). The Institute for Scientific Information (ISI) is now part of Thomson Scientific. (www.thomson.com OR scientific.thomson.com/products/wos/ )

For the list of SCI and Non SCI, Elsevier publishes Scopus and Science Direct, available online only, which similarly combines subject searching with citation browsing and tracking in the sciences and social sciences. Other publishers : Taylor & Francis, SpringerLink, Emerald, Blackwell Synergy, etc.

http://www.thompson.con/

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SCI Journal (IF)

Composite Structure

Impact factor : 0.953

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e.g. Consultation report

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3. Publication Check List

Establish a list of journals (SCI, Non SCI, IF)

Develop a publication plan

Organize writing retreats

Editing and publication

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ESTABLISHING LIST OF JOURNALS/CONFERENCES

- Citation index Journal

No Journal tittle IF Ranking

Publisher website

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- Non Citation index Journal

No Journal tittle IF Ranking

Publisher website

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- Conferences

No Journal tittle IF Publisher website

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2. Publication Planning TableNO TITLE OF

PAPER(Refer K-Chart)

RESULTS(refer Results Report Document)

JOURNAL/CONFERENCES(Refer List of Journals)

AUTHORS (Refer Authorship Guide)

STATUS/REMARKS

1 R1 International Journal of Paper Writing

Half complete. Target date : 21/7/07

R1,R2

DEVELOPING PUBLICATION PLAN

1. Results Report Document

- To be discussed further in the Workshop (Day 1) -

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4. ORGANIZING WRITING RETREATS

Before

During

After

Writing process

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1. Identify who should go as writers and/or as reviewers2. Identify the results to write about3. Construct the title4. Write the abstract in point forms

What (are you doing?)Why (are you doing it?)How (are you doing it?)What (have you achieved?)

5. Identify and collect the references for critical review (refer Reference Compilation Index)

6. Arrange the groups e.g. based on the sub-groups in the lab.7. Book the place, settle the logistics

Document: 1. Individual Results Management forms2. Individual Results Reports forms3. K chart4. Publication Plan form5. Reference Compilation Index

BEFOREBEFORE

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1. Brief on the targets of the retreat e.g. one paper >75% completion for every participant

2. Write the Abstract - Construct sentences based on the readily prepared

points3. Write the Introduction

• State the Motivation factors (why what you are working on is important)

• State the Problem Statements (problems/limitations of the existing system that you are trying to solve)

• Provide the Critical Reviews (mention the existing solutions and their weaknesses/limitations)

• State what you are doing i.e your Objectives (highlighting that you have solved/reduced the problems better than others. Use this as your punch-line, normally towards the end of Introduction)

DURING

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4. Write the Theory (optional, but is compulsory if your results involve modification of the theory/model)

Provide the main equations relating to the parameters you are presentingDescribe how you have modified/improved the equations to suit to your design

5. Write the Designs or SetupsDescribe how the design works i.e the working principle of the designDescribe the components used especially the important onesDescribe how the design is different from others (existing ones)Highlight the design advantages i.e in terms of simplicity, cost etc.Provide the specification of the system design/set-up in running texts or in t abular forms.Describe the assumptions made in the setups (sometimes, certain devices are used to simulate real environments)

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6. Write the Results and Analyses Present the results through characterization curves and/or optimization curvesDescribe the trend of the resultsExplain the reasons by referring to the theoriesCompare your results with the existing ones, and highlight your advantagesJustify if one of your results is inferior to others’7. Write the Conclusion

Summarize the Introduction i.e. the Motivation, Problem Statements Critical Reviews, Objective in 3 sentences or lessMention your achievements in generalHighlight your superior results in specific

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8. Write the ReferencesAll statement of facts must be substantiated by your own results and/or others’ results (references) unless the facts are well known (like, E=MC2)Ensure all references must be quoted in the textIt is customary to quote your own previous papers

9. Name the authors (Refer the Guide to

Technical Articles’ Authorship)

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10. Identify the Journals/Conferences to send the articles to

Check the Citation list and the Impact FactorsNote that some Conference Proceedings are Cited and do have IF.Some journals require mandatory fees, others don’tLetters are typically speedier; Full Journals take longer processing time, and are increasingly considered as “traditional”. People used to think that Full Journals have better quality, now no longer, especially in fast changing fields. Note that NATURE articles are typically shorter than letters’.

11. Edit according to the format of the journals (refer Article Editing Indexing Guide)

12. Update the status in the Publication Plan Form

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1. Complete the papers2. Send completed papers to internal

reviewers3. Follow up with the reviewers4. Send final papers to journals5. Update the status in the Publication Plan

Document/tools: 1. Article Editing Indexing Guide2. Publication Plan3. List of Journals

AFTER

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EDITING AND PUBLISHING

1. Establish Paper Editing Index

• Writing technical papers for publication requires extensive reviewing and editing

• It is common to lose track of what to do for which paper by whom.

• One of the easiest ways is by indexing the filename of the soft copy version of the document.

• A good filename will be short, concise and easily distinguishable.

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Samples - The index code

• The proposed index code: XPiTWjEkY• X is writer's name (abbreviated), • Pi is the ith paper written by him/her, • T is the title of the paper in short• Wj is the jth time the paper has been written (in

the process of correcting it), • Ek is the kth time the paper has been edited by

an editor/supervisor, and • Y is the name of the reviewer (abbreviated).

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Example - The index code

• The proposed index code: ASP7CW2E3EM• AS is writer's name (abbreviated), • P7 is the 7th paper written by him/her, • C is the title of the paper in short• W2 is the 2nd time the paper has been written (in

the process of correcting it), • E3 is the 3rd time the paper has been edited by

an editor/supervisor, and • EM is the name of the reviewer (abbreviated).

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5. DEFINING AUTHORSHIP

• Authors are “intellectual owners”* of the article

• Authors are those who directly contribute to the intellects/knowledge contained in the paper

• The author who contributes the most (intellectually) appears first, and so on so forth

• Other contributors (financially, logistically, morally, physically, administratively, editorially, etc.) are not authors. They should be acknowledged differently.

Note: The article’s writer may not be an author* As opposed to legal ownership

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INTELLECTUAL CONTRIBUTIONSINTELLECTUAL CONTRIBUTIONS

i. Structured idea (not a simplistic, general idea)

ii. Theoretical developmentiii. Data collection design (simulation,

experiment, survey etc.)iv. Results analysis

Note: Writing is NOT an intellectual contribution. It is an editorial contribution.

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AUTHORS VS WRITERSAUTHORS VS WRITERS

A writer is not necessarily an authorAuthors are those who contributes intellectually (knowledge) while a Writer contributes editoriallyThe author who contributes the most should be the first author

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1ST AUTHOR:THE MISCONCEPTIONS?

Misconception 1: Students are the first author

Misconception 2: Writer is the first author

Reason: Generally a scholastic journal article is written by the mainresearcher him/her self. It is not common for researchers to

hire a professional writer to write the article, thus the

generalization that the writer is the first author

Patents, Memoirs, and Biographies are examples of Document/articles written by professional writers (who are

obviously not authors)

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THE TEST

An author must be able to intellectually explain the contents of the paper, at least from his contribution’s perspective

…but someone who can explain about the paper may not necessarily be the author

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