plano isd school board communication with the public presentation

8/8/2019 Plano ISD school board communication with the public presentation

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Subcommittee Report

October 19, 2010


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Definition A set of agreed upon steps/statements which

define how the team will accomplish an importantactivity

Benefit Having clearly defined procedures for how the

board/superintendent team will conduct its

business can help increase efficiency and avoidmisunderstandings


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Avoid confusion

Clarify who, what, when

Improve relationships by clarifying

responsibilities Sustain effective practice

Ease transition of new members


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Describe specific behaviors with enoughdetail to provide the same understanding byall

Be aligned with adopted policy

Should be discussed and agreed upon byteam members

Written and accessible to all team members

Reviewed at least annually and revised, asneeded


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The Board must agree as a team to do so

Prioritize the team activities to be addressed

Agree upon the best process & timeline


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When all or some team members either donot know, are confused about, or do notagree upon the accepted or appropriate

process to follow


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Give any new team members the opportunityto become familiar with the procedures, askquestions about them, and determine if theremay be a more effective or efficient way to

accomplish a process


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Once Operating Procedures are developed orrevised they should be shared with Staff andCommunity especially those that impacttheir behavior


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June

BoardSubcommittee

Established

Missy Bender, ChairNancy Humphrey

Carrolyn Moebius

SourceMaterialsCollected

Existing documentationExamples from other districts

Examples from training resources


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List of 45Procedures

Developed andAssigned

ProceduresDrafted

ProceduresReviewed &

Revised

Meeting Dates:July 9, Aug. 10, Aug. 24, Oct. 12

July August, September, October


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Category # ofProcedures Date for BoardReview Date for BoardAdoptionCommunication 10 10/19/2010 12/7/2010

Meetings 12 10/19/2010 12/7/2010

Policy 3 10/19/2010 12/7/2010

Planning 6 11/16/2010 12/7/2010

Board Development 8 11/16/2010 12/7/2010

Personnel 6 11/16/2010 12/7/2010

TOTAL 45


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1. Questions about the Agenda2. Team member communication between meetings3. Board member requests for information other than

agenda items4. Board member contacts with campuses

5. Board member responses to community oremployee complaints

6. Board member communication with the media7. Board member communication with the community8. Email protocol

9. Board member communication with governmentalor legislative agencies

10. Board member speaking engagements


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1. Preparation of the agenda2. Board member preparation for meetings3. Member participation during meetings / public forums4. Member participation in discussion, debate, and voting5. Member responses to inquiries about closed / executive

sessions6. Participation by people other than the team members inclosed / executive sessions

7. Board reorganization / election of officers8. Selection and operation of board liaisons9. Selection and operation of community member liaisons

to district committees10. Types of meetings11. Preparation of annual Board calendar12. Executive session attendance and confidentiality


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1. Review of district policies2. Development of district policies

3. Traditions of the Board


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1. Printed Booklet 2. Downloadable file


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3. Online access


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October Oct. 19 Work session

Present Communications, Meetings, and Policyprocedures

Incorporate work session feedback into procedures

November Nov. 2 Regular meeting

Staff will present report on Public Participation in (andout) of Board Meetings. Board will comment andprovide direction to Staff.

Nov. 16 Work session Present Board Development, Planning, and Personnel

procedures in addition to any revised procedures fromOct. 19 work session

Incorporate work session feedback into procedures

October

November


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plano isd school board communication with the public presentation

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