play football admin · mfc club data home screen. organisation menu. people menu. registration...
TRANSCRIPT
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Session Contents • INTRODUCTION
• REGISTRATION SYSTEM OVERVIEW
• Associations Setup Walk-through
• Club Setup Walk-through
• DEMONSTRATION
• Q&A
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Introducing the ONLINE SERVICES TEAM
The Football NSW Online Services team provides system and technical support to Associations, Clubs and members for the national registration system.
We also assist with queries related to SportsTG, Active Kids Vouchers, and reporting.
FNSW ONLINE SERVICES TEAM• In 2018-2019 the Online Services Team will deliver training for the
the new national registration system to 33 associations and over 700 clubs (approx. 1500+ people in NSW)
Q: Who are we?• Carol - Online Services Manager
IT geek and grassroots coach of u8-u11s noisy boys
• Jackson - Online Services Co-OrdinatorYouth Goal keeper superstar, triathlete, and sneaker obsessed
• Trevor - Online Services Support Fantasy Football mad and has swum in Antarctica TWICE!
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PLAY FOOTBALL ADMIN
Key Dates
As @ Nov 12th 2018
What When
Club & Association Training Nov – Feb 2019
Admin system open for FNSW Setup 3rd Dec
FFA Go/No Go Decision to proceed with Dec 17th launch
5th December
Admin System User IDs provided to Associations to proceed with Setup
6th December
MyFootballClub Locked for migration 6th December
Participant registration NPL openSummer and Futsal social continues on the
new platform17th Dec 2018
Participant registration open for Grassroots 3rd Jan 2019
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Project Summary
The latest news from FFA and InteractSport
• This tool is built using an agile methodology- meaning development is constantly occurring to provide new functionality, and will continue to be even after GO LIVE
• There is a Training Environment that can be used to practice and train other users without affecting live data
• The following data is being migrated: Club/association details, registration numbers, individual details, history, product purchases, invoices, notes and working with children check data
• The following data is NOT being migrated:T&Cs, Additional questions data, individual photos
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PLAY FOOTBALL ADMIN
Benefitsto clubs
REGISTRATION BENEFITS
• Reduced annual setup (perpetual types)
• Registration "inheritance"
• Discounting
• Superior identity and participant recording (parents, linked accounts)
• Easier to ‘get- around’
• One platform. Comps and Reg
• Up to date technology
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Expectations
Lets be honest…
Before we begin… you should know…
1. You will be given access to a training environment that you can continue to use to practise your setup, and have a play
2. The training environment may change from day to day –don’t panic, it’s a development environment and is used for testing -it doesn’t affect the REAL system
3. What it looks like today may slightly change when we GO LIVE
4. Both FFA and FNSW staff have been testing the system since August-and we are still testing it on a weekly basis
5. There are an initial set of user guides available and more will come, including how-to videos
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PORTALS
PLAY FOOTBALL ADMIN PORTAL
FOOTBALL ACCOUNT
SIGNUP & REGISTRATION
PLAY FOOTBALL ADMIN PORTAL
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PORTALS
PLAY FOOTBALL ADMIN PORTAL
FOOTBALL ACCOUNT
SIGNUP & REGISTRATION
SIGNUP & REGISTRATION PORTAL
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READINESS CHECKLIST FOR ASSOCIATIONS
STEP 1
ENSURE YOU HAVE
A LOGIN ID
STEP 2
UPDATE
ORGANISATION
DETAILS
STEP 3
UPDATE BANK
ACCOUNT DETAILS
STEP 4
CREATE
REGISTRATION
DATES
STEP 6
CREATE
REGISTRATION
TYPES
STEP 5
CREATE
ASSOCIATION
DISCLAIMERS
STEP 7
CREATE
ADDITIONAL
QUESTIONS
STEP 8
CREATE DISCOUNT
RULES
STEP 9
CREATE USER IDS
FOR ADMINS &
CLUBS
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READINESS CHECKLIST FOR CLUBS
STEP 1
ENSURE YOU HAVE A LOGIN ID
STEP 2
UPDATE CLUB ORGANISATION
DETAILS
STEP 3
CREATE CLUB DISCLAIMERS
STEP 4
CREATE ADDITIONAL QUESTIONS
STEP 5
CREATE DISCOUNT RULES
STEP 6
CREATE OPTIONAL PRODUCTS
STEP 7
CREATE SIGNUP FORM
STEP 8
CREATE REGISTRATION
PRODUCTS
STEP 9
CREATE USER IDS FOR ADMINS
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STEP 1
Note
Associations should remember there are two environments that will need user IDs:
The training environment(play area that wont impact real data)
The LIVE production system
ENSURE YOU HAVE A LOGIN ID
• FNSW will create USER IDs for each of the 33 Association Administrators
• Your ASSOCIATION will create USER IDs for each Club Administrator
• Once access is given to a CLUB administrator they can create additional logins for their committee (Step 9)
• Creating USER IDs is simple, but should be done with caution to ensure the correct level of access
• In the training environment USER ID’s will need to be created by FNSW or FFA (interim)
Sample Training Club View
User ID: TrainClubC1Password: 167316
https://trainadmin-playfootball.resultsvault.com/
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STEP 3
UPDATE BANK ACCOUNT DETAILS
Menu REGISTRATION Function GATEWAY AND PAYMENTS > BANK ACCOUNT DETAILS
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REGISTRATION PERIOD
Control when registrations can be open, locked and closed
Set by the FFA
Optional
• Registration Periods are initially created by FFA and define a time period which governs registrations (Year)
• Adjusting the dates for the Registration Period is useful for Summer types where the period extends past Dec 31st
• Associations can adjust the dates to further control the registration period dates for their clubs
• Adjusting Registration Periods is optional – just use the default Registration Period set by FFA for now
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Disclaimers
Can have multiple disclaimers
They are accessed when you create a Registration Type
Simple text editor screen
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REGISTRATION TYPES
WHERE THE FEES LIVE
WHERE THE AGE RANGE IS SET
WHERE GENDER SPECIFIC FEES CAN BE MANAGED
WHERE
• A Registration Type is a means of categorising registrations into a specific group and defining the fee that must be paid when a player is registered
• When an Association Admin creates a Registration Type they must select the parent FNSW Registration Type from which the new Type will inherit
• The Parent Type will determine the broadest possible age restrictions for the new type and the fee that the Association must pay to the National Governing Body and Member Federation for each player registered
• A Registration Type can be configured to apply different fees to each sub age group specified by the Parent Type. This allows Associations to offer special prices to certain groups of members while retaining the registration structure set by the State Body.
• The Registration Type does not need to include the FFA NRF or FNSW Capitation fees. The fee entered in a registration type is the Association fee
• Once Registration types are created, they can be used year on year.
• Typically, the only changes required to a registration type each year will be the
- dates when this type is active
- Association fees
- Disclaimers
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Registration Types Overview
Controls the fees applied to certain age groups, genders and roles
Inherits the fees from the parent level above
Can be used year on year – best practice is to create generic Registration Types
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SIMPLIFYING REGISTRATIONS
With the introduction of fee tables within a single registration type, clubs can now opt to simplify the number of products they need to create
OLD MFC Packages NEW PLAY Products
Junior Under 6 Single Junior u6-u11 Product
Includes a fee table for each age group within the one type
Junior Under 7
Junior Under 8
Junior Under 9
Junior Under 10
Junior Under 11 etc
ALL Age Women $60 Single All Age ProductIncludes a fee table by genderIncludes student discount **
** if the discount is different for men or women then you still need to create individual fee Types
ALL Age Men $80
ALL Age Women Student Discount
All Age Men Student Discount
Show the detail for the Governing Body Fees
Association fees set here – can be single fee or fee table with
different ages and fees
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STEP 7
CREATE ADDITIONAL QUESTIONS
Menu PEOPLE Function CUSTOM PERSON LIST > CUSTOM FIELDS MANAGEMENT
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CUSTOM FIELDS
Optional to create additional fields
These can be added to registration types and will be included
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Discount Rules
The ability to offer various types of incentives and discount offers for Products
The discount rule is applied only to your level and not to the parent or child entities above or below yours
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Create USER IDs
1 x Principal user = Super User
In Training environment you’ll need help from FNSW to retrieve your passwords
Don’t need to have an FFA number to be a user of the system
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Hands-on
• Association Steps
• Club Create a Package
• Review our fees and packages in the Test Rig
DEMONSTRATION
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PLAY FOOTBALL Preview
• The FOOTBALL ACCOUNTThe ‘front door’ of football
• What it is – A way to verify a user. Users enter their name, DOB and email address. Each user’s email address is cross checked before the user can log in via their account
• What it does – Once integrated with a website or system the football account becomes a quick and reliable way to confirm a user’s identity across systems
• What that means – We can start to provide faster, more personalised services to participants.
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PLAY FOOTBALL Preview What changes?
- The Football Account uses a participant’s email address to verify and provide access to rego, or other system
- Users can link their social accounts to their football account, using social accounts to log in
- Claim accounts from mid December
What doesn’t?- People will retain their FFA Number but in the future they won’t
need it to register or log in to systems.
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PLAY FOOTBALL ADMIN
Payment Gateway
- IPSI remains as the payment portal for this year
- There is no change from last year
- Payment Gateway under-review for replacement next season
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PLAY FOOTBALL
FFA Support• PlayFootball Resources Hub
• Webinars and training
• PlayFootball Support Centre
• Mid November start
• More support personal trained earlier and more in depth
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PLAY FOOTBALL ADMIN
Benefits to participants
REGISTRATION BENEFITS
• Modern interface
• Superior identity and participant recording (parents, linked accounts)
• Discounting
• Mobile responsive
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Next Steps1. ASSOCIATIONS – play in the sandbox
training environment and decide what business rules you want in place for your clubs:
1. Ie Product Naming conventions2. User IDs3. Disclaimers and Discounts
2. FNSW – Keep Associations and Clubs updated on FFA Project dates and any new features to be aware of (or changes) -weekly