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May Data Specialist Meeting

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Chris McFarlandSchool Choice

Immunization Requirements & DocumentationKaren Thoennes

Decision Analyzer ReportsSurvey 5

VOCATIONAL REPORTINGMICHELLE TAYLOR

“I've gone to each high school for training, so they should be good.”

PROPOSED 2011-2012 DATABASE CHANGES

Discipline/Resultant Action Code

Description of Changes:

Element Name changed from Discipline/Referral Action Code toDiscipline/Resultant Action

Date of Consent for Evaluation

Description of Changes:

Added Surveys 1, 4 and 7.

Drug Description

Description of Changes:

Added code N and revised code O by adding the words “controlled substance.” N- Not a controlled substance, but used as a drug O-Other controlled substance.

Health Examination, School Entry

Description of Changes:

Added code VV- The student is in a virtual instruction program or is home-schooled, has not presented a school health exam, does not physically participate in any school building activities, and none of othercodes apply.

Incident, Alcohol-Related

Description of Changes:

Added words : “if individuals involved admit to possessing, using or selling alcohol.”

Incident, Drug-Related

Description of Changes:

Added words : “if individuals involved admit to possessing, using or selling drugs.”

Student, Use of AlcoholDescription of Changes:

Added words : “their own admission.”

Student, Use of DrugsDescription of Changes:

Added words : “their own admission.”

Weapon, Description

Description of Changes:

Added word: possessed

A one-character code to identify the type of weapon possessed/used in an incident.

Bullied or Harrassed - DisabilityNEW -Description of Changes:

An indicator of whether the student was reported to have been bullied or harassed on the basis of the student’s disability. This includes both substantiated and unsubstantiated bullying and harassment.

Code Definition/Example N The student was bullied or harassed but it was not on the basis of the disability. Y Yes, the student was bullied or harassed on the basis of the student’s disability. Z The student was not bullied or harassed.

Note: A Y or N code must be used for students who are the object of bullying or harassment coded as SESIR incident types

Bullied or Harassed - Race NEW -Description of Changes:

An indicator of whether the student was reported to have been bullied or harassed on the basis of the student’s race, color or national origin.

This includes both substantiated and unsubstantiated bullying and harassment.

Code Definition/Example N- the student was bullied or harassed but it was not on the basis of the student’s race, color or national origin.

Y -Yes, the student was bullied or harassed on the basis of the student’s race, color or national origin. Z -The student was not bullied or harassed.

Bullied or Harrassed – Sex

NEWAn indicator of whether the student was reported to have been bullied or harassed onthe basis of sex. Harassment or bullying on the basis of sex is unwelcome conduct of a sexual nature, such as unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal, or physical conduct of a sexual nature. Harassment or bullying on the basis of sex also includes gender-based, nonsexual harassing conduct, such as harassment based on gender stereotyping. Both male and female students can be victims of sexual harassment, and the harasser and the victim can be of the same sex. This includes both substantiated and unsubstantiated bullying and harassment. Code Definition/Example

N - The student was bullied or harassed but it was not on the basis of sex. Y - Yes, the student was bullied or harassed on the basis of sex.

Z - The student was not bullied or harassed.

School-Related Arrests

NEWA code indicating whether or not the student was arrested for an activity conducted on school grounds, during off-campus school activities (including while taking school transportation), or due to a referral by any school official.

Code Definition/Example N No, the student was not arrested. Y Yes, the student was arrested.

Zero-Tolerance: Expulsions NEW

A code indicating whether or not the student was removed from the school setting for an extended length of time with or without continuing education services due to state and local zero-tolerance policies. N - No, the student’s expulsion was not due to zero-tolerance policies. Y - Yes, the student’s expulsion was due to zero- tolerance policies. Z - The student was not expelled.

NEW Course Assessment Status END OF COURSE EXAM

The status of the student in relation to the assessment for the indicated course.

Code Definition/Example A -The student took and passed the end-of-course assessment required for the course B -The student took and failed the end-of-course assessment required for the course C- The student did not yet take the end-of-course assessment required for the courseD -The transfer student is exempt from taking the end-of-course assessment required for the course as specified in section 1008.22(9)(b), F.S. .

E -The student took and passed the end-of-course assessment required for the course and exempted all or part of the course. Z -The course does not have a required end-of-course assessment or the student is not in a cohort that requires the taking of the end-of-course assessment for the course .

Grade Posting Processes May/June 2011

Grade Posting Processes – May/June 2011Monday Tuesday Wed Thur Friday

23 24 25 26 27 4:00 p.m. Elementary & Seniors: TEMS & Pinnacle Grade Extract

Overnight Elementary & Seniors: Post Grades to TERMS Elementary: Final Grade Calculation Seniors: Semester & Final Grade Calculation

30 Memorial Day

31 Noon Seniors: TEMS & Pinnacle Extract Post Grades to TERMS Semester & Final Grade Calculation

1

2

3 Last Day of School4:00 p.m. Middle School: TEMS Extract

4:00 p.m. Elementary: TEMS Extract

Overnight Middle School: Post Grades to TERMS Semester & Final Grade Calculation Seniors: Set Diploma Type & Date GPA/RANK CalculationOvernight

Elementary: Post Grades to TERMS Final Grade Calculation Seniors: Academic History (A13) Post GPA/RANK Calculation

6 Noon Underclassmen: TEMS & Pinnacle Extract Post Grades to TERMS Semester & Final Grade Calculation

7 OvernightMiddle School:

Semester & Final Grade CalculationUnderclassmen: Academic History (A13) Post High School: GPA/RANK Calculation Middle & High: 4019

8 Middle & High School Report CardsPrinted

9Middle & High School Report Cards Mailed

5/6/11

4:00 p.m. Middle School: TEMS Extract

Overnight Middle School: Post Grades to TERMS Semester & Final Grade Calculation High School: GPA/RANK Calculation

END OF YEAR ATTENDANCE MTS 3025 

 Please remember you need to run the End OF Year Attendance Mts 3025... Attendance is the hardest information to get once the student roll takes place. Please make sure someone other than yourself knows where you file this report. When running this report (3025) use the stop date of 06/06/11..( This is the Monday after the  last day of school. The first day after the last day of attendance...) If you use the last day of school as the stop date, the membership days do not calculate correctly.

 

Elementary Scheduling

Elementary Scheduling

PRE SCHEDULING FOR ELEMENTARY SCHEDULING 1.ADOPTION OF COURSES

Log into TERMS YEAR 12. On panel C15 type the Course Number to adopt, press Xmit. Course will be displayed on the screen, Message at the bottom of the screen says: “PRESS ENTER TO ADD FROM DIST CURRICULUM”. Press Xmit again to adopt. Message then should say: “RECORD HAS BEEN ADDED…Next?”. A printed list of courses (MTS2002P) is available from job submission. On panel C14 = Query of Courses 2.DEFINE HOMEROOMS Log into Terms YEAR 12. On Panel C05 update the BLDG-RM fields On panel C03 under AC - A = Add HMRM – Elementary schools use the same four digit number as the class packages. TCHR – three digit number of the teacher assigned to this particular homeroom, Xmit. 3.ASSIGN HOMEROOMS Log into Terms YEAR 11. On Panel E06 YR = NHTC = H Xmit and add student’s assigned homeroom

Florida’s Graduation Rate

The percentage of students who graduated within four years of their initial enrollment in

ninth grade.

Thursday, August 11, 2011 J. E. Hall Center Room 160

08:00am--10:00am Secondary10:30am--12:30pm Elementary

Special Centers attend the most appropriate meeting.

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