pmd project management framework fifth edition

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Project Management Framework

For the PMP® Exam using PMBOK® Guide 5th Edition

© Khaled El-Nakib, PMP 2013

PMI®, PMP®, PMBOK® Guide are registered trade marks of Project Management Institute, Inc.

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Contacts

• Name: Khaled El-Nakib, PMP

• URL: http://www.khaledelnakib.com

• E-mail: [email protected]

• Mobile: 0100 166 5 136


Course Objectives

• This program will rely on PMBOK terminology for consistency across projects, practices, organizations, and industries.

• The overall goal of the project management diploma program is to enhance the transferable skills that can lead to project management certification.

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Exam prerequisites

•Minimum of 4500 hours of project management experience. •Project management experience dating back at least three years from application submittal date. •Project management experience not dating back further than eight years from the application submittal date. •Minimum of 36 months of project management experience (gaps in experience and overlapping experience will not be counted).


Exam prerequisites (continued)

• Project management experience is required in each of the following process areas when all projects are totaled, but not on each project: (Initiating, Planning, Executing, Monitoring and Controlling, and Closing)

• 35 hours project management education

• Bachelor degree

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Exam layout

• 200 questions

• 25 not included in exam score

• 106 questions out of 175 question are required to pass the exam


Questions allocation in Exam

Process AreaInitiating

Planning

Executing

Monitor and Control

Closing

%13

24

30

25

8

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Get prepared for the Exam

• Study Chapter by Chapter

• Study according to Process Areas

• Practice PMP online exams

• Revisit knowledge areas with weak score

• Apply for the exam

• Reschedule when ever you still fell unready


What do you need to memorize?

• Glossary

• Tools and techniques

• Common inputs and outputs

• Processes definitions

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Maintaining PMP license

• PMP certificate warrant a three years license

• To maintain license, you must collect at least 60 Professional Development Units (PDU’s)


What is a Project?

• A temporary endeavor undertaken to create a unique product, service, or result.

•Temporary means that every project has a definite start and definite end.

•Unique product, service, or result� Product e.g. new car model� Service e.g. business consultancy� Result e.g. research project

•Progressive elaboration; Developing in steps

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Additional project elements

• Uncertainty

• Requires cross-functional team

• Agreement


Project Vs Operation

• The project is completed when its goals and objectives are accomplished

• Operations are ongoing and repetitive.

• The purpose of operations is to keep the organization functioning

Both share the following characteristics:•Performed by people•Constrained by limited resources•Planned, executed, and controlled•Performed to achieve organizational objectives

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Triple Constraints concept


Modern Triple Constraints concept

A.K.A Competing Project Constraints

Customer Satisfaction

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!Project


What is project management?• Project management is the application of

knowledge, skills, tools, and techniques to project activities to meet project requirements.

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What does project manager need?


Knowledge areas

� Project Scope Management

� Project Time Management

� Project Cost Management

� Project Quality Management

� Project Human Resource Management

� Project Communication Management

� Project Procurement Management

� Project Risk Management

� Project Integration Management

� Project Stakeholders Management

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Skills

� General Management Skills

� Financial and accounting

� Purchasing and procurement

� Information technology

� Interpersonal Skills� Negotiation skills� Communication skills� Problem solving� Leadership


What is a Program• A Program is defined as a group of related

projects, sub-programs, and program activities managed in a coordinated way to obtain benefits and control not available from managing them individually.

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What is a Portfolio• Portfolios are collections of programs and

projects and other work that meet a strategic business objective.


Project Management Office (PMO)• A Project Management Office is a management

structure that standardizes the project-related governance processes and facilities the sharing of resources, methodologies, tools, and techniques.

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Project Management Office (PMO)

• Identify Project Management Methodology

• Coaching an mentoring

• Managing shared resources

• Perform project audits

• Developing and managing organizational process assets

• Coordinating communications across projects


• Enterprise environmental factors are both internal and external factors that surround or influence a project success. These factors may enhance or eliminate project management options and may have positive or negative influence on the outcome.

� Stakeholders Risk Tolerance

� Infrastructure (Existing facilities, or equipments)

� Existing Human Resources (skills, knowledge)

� Personnel administration (training records)

Enterprise environmental factors

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Project life cycle

• Starting a project

• Preparing and organizing

• Carrying out the work

• Closing the project


Project life cycle characteristics

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Project Phase

• Project phase structure allows the project to be segmented into logical subsets for ease of management, planning, and control


Project Phase

• Project phases are typically sequential, but can overlap in some situations

• Ending a phase does not necessarily mean start of another one

• Work is distinct from one phase to another

• Repetition of five process areas in each phase

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Phase to Phase relationships

• Sequential relationship

▫ Less uncertainty – No schedule compression

• Overlapping relationship

▫ More Risk – Fast tracking


Project Life Cycle

• Predictive Life Cycles

• Iterative and Incremental Life Cycle

• Adaptive Life Cycle

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Project Stakeholders

• Stakeholder is an individual, group, or organization who may affect, be affected by, or perceived itself to be affected by a decision, activity, or out come of a project.


Project Stakeholders

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Organization structures


Weak Matrix

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Strong Matrix


Balanced Matrix

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• Processes and procedures

▫ Organizational process assets include formal and informal plans, policies, procedures, templates, work instructions and guidelines

• Corporate knowledge base

▫ Process assets also include organization’s knowledge base such as lessons learned, historical information, risk data, and earned value data.

Organizational Process Assets


Project Management Process Groups

� Initiating Process Group

� Planning Process Group

� Executing Process Group

� Monitoring and Controlling Process Group

� Closing Process Group

Start the cycle

Plan the work

Do planned work

Check the work while being Done

End the cycle

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Project Management Process Groups

(Continued)

Plan-Do-Check-Act cycle defined by Shewhart and modified by Deming


Project Boundaries

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pmd project management framework fifth edition

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