pmifc chapter meeting 22.may 2006

© Wilhelm K. Kross, VP Finance, PMI Frankfurt Chapter e.V.

PMIFC Chapter Meeting 22.May 2006


Agenda

Welcome and introduction, Andreas Lowinger President

Managing Projects in a global environment – Web Order Management development at P&G, Ingo Kusch, Procter & Gamble

Break

Adult and Accelerated LearningAdult and Accelerated Learning Peter McBride, McBride Consulting Cheetah Learning

Break

PMI Leadership Meeting 2006 Madrid –an update Wilhelm Kross, VP Finance


PMI Leadership Institute Meeting, Madrid, May 2006 :PMI Leadership Institute Meeting, Madrid, May 2006 :

A Brief SummaryA Brief Summary

PMI Frankfurt Chapter MeetingMay 22nd, 2006, Procter & Gamble, Schwalbach/Frankfurt


PMI 2006 Leadership Meeting Agenda

Friday, May 5th

Leadership Institute Meeting Opening Session (Iain Fraser, Greg Balestrero, Alfonso Bucero)

Community Transformation Project Update (Ed Rosenstein, Jan van Broeck)

Introduction to the EMEA Service Centre (Alessandro Cortese, Tita Rosvall)

Educational Tracks- Event Management : how to organize a successful Event (Christiaan

Kindermans)- Coaching & Mentoring (Zbigniew Traczyk)- Research Program – Past, Present, Future (Edwin Andrews)



Saturday, May 6th

Component Learning and Sharing – Region 8 & 12

Component Learning and Sharing – SIG / College

Interactive Workshops- Marketing Plans (Alexander Matthey)- Managing Expectations during Times of Change and Uncertainty (Michael

Flint, Herman Gonzalez)- Advocacy and Outreach (James McGeehan)

Educational Tracks- Component Finance (Thomas Wuttke)- Strategic Planning & Alignment (Wes Balakian)- Certification (Denny Smith)

Leadership Institute Meeting Networking Reception



Sunday, May 7th

Educational Tracks- Succession Planning and Board Transition (Alexandre Rodrigues)- Team Building „United by the Moment“ (Brenda Treasure)- How to Use the Data Exchange Program (DEP) (Drew Ihrenfeld)

Educational Tracks- Successful Communications (Alfonso Bucero)- Conflict in Communication (Sheilina Somani)- Certification (Denny Smith)

Educational Tracks- Component Webinar Program (Karel de Bakker, Craig Peterson)- Leading Teams to High Performance : Lessons from the Wild (Linda

McKenna)- OPM3 Products Suite (Larry Bull)

Ask the Governance Committee



Promising Side-Effects and Further Initiatives

New PMI standards introduced, on Program Management and Portfolio Management : detailed presentation forthcoming in one of the next bi-monthly PMIFC meetings (by Hans Leweling)

Potential for the use of the PMIFC Website infrastructure in other chapters

Meeting of and cooperation between several European VPs Finance

Concept of hosting a joint PMI Germany event in 2007

Potential for the adoption of FSSIG infrastructure and RiskSIG processes and procedures for the hosting of Webinars

General and specific information sharing, and a variety of interesting personal contacts with other leaders from all operating regions of PMI

Conclusion : important and successful meeting, well worth attending


PMI Leadership Institute Meeting, Madrid, May 2006 :PMI Leadership Institute Meeting, Madrid, May 2006 :

A Brief SummaryA Brief Summary

ATTACHMENTS and BACKUP

PMI Frankfurt Chapter MeetingMay 22nd, 2006, Procter & Gamble, Schwalbach/Frankfurt


Leadership Institute Meeting Opening Session

Brief welcome presentation by Iain Fraser, Greg Balestrero, Alfonso Bucero

Introduction of current PMI board members and officers in the audience

Gratitude expressed to a variety of further volunteers who made valuable contribution to a variety of special initiatives and PMI corporate programs

Explanation of the importance of the PMI Leadership Institute meetings

A few interesting numbers and statistics


Community Transformation Project Update

Brief introduction to the current status and ongoing initiatives in the PMI Community Transformation Project, by Ed Rosenstein and Jan van Broeck

Goals and objectives of the Community Transformation Update

Generic process adopted to translate the PMI Strategic Plan into PM community outreach and volunteer & community involvement initiatives

Key players involved in this multinational and multicultural PMI initiative

Current status and next steps


Introduction to the EMEA Service Centre

Brief introduction of the PMI EMEA regional service centre, by Alessandro Cortese and Tita Rosvall

The team and the various individual contributors

Range of services provided


Event Management : how to organize a successful Event

Report from the Netherland- and Belgium chapters on the organization of the “Benelux Day”

Annual event for members and their family

Free entrance

Interesting lectures

Dining and family activities

Some insights into the project management plan for the “Benelux Day”

Timeline

Resources (managed by a different project manager every year)

Budget

Offering support for other chapters

Good set of activities that may be “copied”


Coaching & Mentoring

Presentation by Zbigniew Traczyk, graphically animated by his daughter

Definition and respective focuses of “coaching” versus “mentoring”

Coaching and mentoring versus management and leadership

Contextual suitability of typical coaching versus mentoring approaches


Research Program – Past, Present, Future

Research interest in PM has increased since 1977 from annually ~ 300 research articles to more than 1600 articles in 2006, the number of general PM articles is increasing similarly but started somewhat later, most importantly from 1995 onwards

PMI Research Department formed in 1997

Topics: methodologies, mathematical modeling, data mining

Examples in 2005:

Exploring the role of the Executive Project Sponsor, interaction of personality type with project type, post project reviews to synthesize lessons learnt

Plans for 2006:

Complexity theory in PM, impact on PM trends in related disciplines, organizing for PMO success, HR management in the project-oriented organization, project management in China: establishing a national baseline


Component Learning and Sharing – Region 8 & 12

Subdivision of audience into parallel working sessions on 3 topics

Define and offer membership values

Identify ways to obtain, maintain, enhance and manage attributes and factors affecting chapters’ sustainable growth

Identify means and ways to gain new members and keep existing members

Multicultural parallel working teams, good opportunity to share ideas and to learn from each others’ approaches to addressing issues in chapters

Team presentations, slides and flipcharts to be distributed by EMEA centre


Component Learning and Sharing – SIG / College

???

(session was not attended by any of the PMIFC representatives)


Marketing Plans

???



Managing Expectations during Times of Change and Uncertainty

Presentation on expectation management under the influence of uncertainties, by Michael Flint Herman Gonzalez

Sources and respective impacts of change and uncertainties

Simplistic but effective framework for the recognition and incorporation of challenges and uncertainties in project-type situations

Team case studies on the successful implementation of change in certain selected real-life situations, with 4 individual team presentations


Advocacy and Outreach

PMI organization has strong focus on expansion in Europe and even more importantly, the Asia Pacific regions

PMI has spearheaded roundtable in China

PMI is currently planning a roundtable initiative in Europe (UK)

The SAC Circle initiative which was initiated in the previous year, has been rather successful

Fee-based membership of enterprises interested in furthering PM (e.g. IBM, SAP, …)

Further enterprises apparently interested in joining


Component Finance

Repeated presentation, original version dating back to Bangkok meeting

Introduction to the basic standards & policies in PMI component finance

No essential new findings for the PMIFC, but relevant for smaller chapters


Strategic Planning & Alignment

???



Certification

Following some modifications to the passing score, the PMP program is now stable and running successfully

The CAPM program has remained unchanged, but shall in future be marketed more intensely

Currently developing a certification program on the basis of the new program management standard



Well organized reception, good opportunity to meet face to face and to talk to other leaders in the PMI community

Benefited from the opportunity to talk with Greg Balestrero, PMI CEO


Succession Planning and Board Transition

Identification of key issues and exchange of ideas in succession planning and board transition, presented by Alexandre Rodrigues

Key success factors (sources and key attributes of good candidates, timing, …)

Typical potential issues (timing lack of candidates, conflict of interest, …)

Identification and “growing” of good candidates

What (not) to incorporate in component by-laws

Lessons learnt and information exchange on best practices in successful succession planning and board transition


Team Building : „United by the Moment“

Introduction to the basics of team play and team building

Together Everybody Achieves More

Ability of the human mind to read over spelling mistakes in text

Case study – team answers to some 20+ questions

Recognition that effectively all questions could be answered by someone somewhere in the audience

Case study summary of the recent commonwealth games in Melbourne

7,5 years of planning, 71 countries, 33900 people, 32 locations

2000 PCs, 100 servers, 5000 radios, 3060 mobiles, 1531 television sets, 973 reprographic devices, 7493 cable outlets, over 1000 km of voice and data cable, 30 km of TV cable, 215 network switches, totaling +/- 300000 technical devices

Success concepts : never stop planning, keep it simple, communicate regularly, make decisions quickly, do not procrastinate, common goals, work as a team


How to Use the Data Exchange Program (DEP)

Introduction to the Members Database

Compiled application for access database

Lot of reports available

Currently two versions available

Real-time updated database on the web: has limited reporting capabilities

Monthly updated access application available on the 10th of each month: “all you ever wanted to know about your members”

- E.g. : people not in the chapter, but members of PMI- Component prospect list : non PMI members for mailing actions

Learned a few tricks

Important: Members should update their data regularly on http://www.pmi.org/members

Member data on PMIFC website is matched on a monthly basis with PMI data


Successful Communications

Presentation on core factors in successful and effective communication, in the context of projects management and PMI component leadership

Role of communication in PMI’s core purpose and PMI’s core values

5 steps in effective communication : listen intensely, think clearly, discuss openly, develop sensitivity, respond quickly to needs

Role of communication in component leadership and community outreach

Exemplary process for the preparation of a communication plan : identify communication requirements, perform stakeholder analysis, identify communication technologies and methods, write communication plan, distribute information, integrate performance reporting, closure


Conflict in Communication

Rather lively presentation on issues and conflict potentials in communication, presented by Sheilina Somani

Definition of communication, and conflict

Typical sources of conflict : differences in values, understanding, perspectives, fear / vulnerability, perceptions

Key features of “difficult people” – and is there such thing at all ?

Contextual and cultural conflict potentials

An exemplary generic decision process, and approaches to conflict resolution

Perspectives on the role of perspectives, and the way ahead …


Component Webinar Program

Presentation of the RiskSIG decision process and current status of implementation of Webinar programs

Decision to offer pre-recorded videos, not real-time sessions, with the respective related pro’s (downloadable at any time, anywhere) and con’s (no interaction)

Infrastructure and financial transaction processes adopted from FSSIG

Currently 2 Webinars on-line, both pre-recorded videos which are downloadable at a cost of US$ 20 of which 15% are transaction fees payable to FSSIG

Master agreement with selected speakers, currently no fees payable to speakers

Infrastructure and processes available to other parts of the PMI community

Webinars are of course available for interested audiences too

Triggered active discussion with the audience on specifics, and potentials


Leading Teams to High Performance : Lessons from the Wild

???



OPM3 Products Suite

Further development of the OPM3 product suite

Expected extension of the tool basis, developed with Det Norske Veritas

Future tools will be Web-based, ultimately enabling best practices benchmarking

Next steps : update on the basis of current PMBOK guide, harmonization with Program and Portfolio management standards

Further parallel initiatives in the OPM3 field

Currently 20 professionals enrolled in internal pilot certification program

Certification level “Assessor” to conduct exams, requires 2 days initial plus ongoing training, cost 5K US$ incl. software for one year

Certification level “Consultant” to advise companies, requires further 2 days initial plus ongoing training, cost 8K US$ incl. software for one year

To get or remain involved in the field of OPM3 assessment and consulting is hence becoming a rather expensive exercise


Ask the Governance Committee

Open podium session, questions to and answers from :

Iain Fraser, PMI Chair

Linda Vella, PMI Vice-Chair

Phillip Diab, POC Chair *

Bruce Rodrigues, SPPA Chair **

Karen Tate, ERVI Chair ***

Gregory Balestrero, PMI CEO

Mark Langley, PMI COO

Note :* Performance Oversight Committee (POC)** Strategic Planning and Program Alignment Committee (SPPA)*** External Relations and Volunteer Involvement Committee (ERVI)

pmifc chapter meeting 22.may 2006

Documents