Initial Environmental Examination October 2011

PNG: Lae Port Development Project – Additional Works

Prepared by Independent Public Business Corporation for the Asian Development Bank.

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CURRENCY EQUIVALENTS (as of 20 October 2011)

Currency unit

–

kina (K)

K1.00 = $0.454 $1.00 = K2.202

ABBREVIATIONS

ADB – Asian Development Bank BOD – biological oxygen demand CSC Construction Supervision Consultant CSD cutter suction dredger DO – dissolved oxygen DEC Department of Environment and Conservation DMP Drainage Management Plan DOE Director of Environment EIA – Environmental Impact Assessment EIA 2009 EIA approved in principle 2009 by DOE EIS Environmental Impact Statement EMP – environmental management plan ESA – Environmental and Safety Agent (Contractors) PMU – Environmental and Social Circle Division (in PMU) ESO – Environmental and Safety Officer (in PMU) ESS – Environmental and Safety Specialist (in CSC) GOP – Government of Papua New Guinea HIV – human immunodeficiency virus IEE – Initial Environmental Examination IES – International Environmental and Safety Specialist (in CSC) IPBC Independent Public Business Corporation IR Inception Report NES – National Environmental and Safety Specialist (in CSC) NGO – non-governmental organization LPDP – Lae Port Development Project MMP – Materials Management Plan MOE Minister of Environment MRA Mineral Resources Authority PMU – Project Implementation Unit (IPBC) PNGPCL PNG Ports Corporation Limited PPE – Personal Protective Equipment REA – rapid environmental assessment RP – Resettlement Plan Spoil Unusable peaty or clay dredged material SPS – ADB‟s Safeguard Policy Statement (2009) SR – sensitive receiver TA – Technical Assistance TOR – Terms of Reference TSP – total suspended particulate TSS – total suspended solids TOR – terms of reference TTMP – temporary Drainage management plan

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WEIGHTS AND MEASURES

dB(A) – Decibel (A-weighted) masl – Meters above sea level km

km/h m m3

– – – –

kilometer kilometer per hour meter cubic meter

NOTES

(i) The fiscal year (FY) of the Government of Papua New Guinea ends on 31 December.

(ii) In this report, "$" refers to US dollars. This initial environmental examination is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature.

In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

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TABLE OF CONTENTS

1. EXECUTIVE SUMMARY ..............................................................................1

2. POLICY AND LEGAL FRAMEWORK ..........................................................3

3. DESCRIPTION OF THE PROJECT ..............................................................5

4. DESCRIPTION OF ENVIRONMENT .......................................................... 14

5. ANTICIPATED ENVIRONMENTAL IMPACTS, MITIGATION MEASURES19

6. INFORMATION DISCLOSURE, CONSULTATION AND PARTICIPATION39

7. GRIEVANCE REDRESS MECHANISM ...................................................... 42

8. ENVIRONMENTAL MANAGEMENT PLAN ............................................... 46

9. CONCLUSIONS AND RECOMMENDATIONS ........................................... 82

FIGURES Figure 1.1 Location of Lae port Development Project Figure 1.2 Lae Port Development Additional Works Figure 3.1 Access Road and Container Yard Figure 3.2 Mai Creek Diversion Figure 3.3 Candidate sources of rock materials - West Figure 3.4 Candidate sources of rock materials - East Figure 3.5 Busu River and Mumeng Station Candidate sources of rock materials Figure 7.1 Grievance Redress Mechanism TABLES Table 2.1 Key Environmental Laws of PNG for environmental clearance Table 2.2 Environmental Regulatory Compliance Table 2.3 Relevant Employment Laws Table 3.1 Summary of Candidate Quarries ……………………… Table 6.1 Summary of Main Environmental Concerns from Public Consultation Table 8.1 Responsibilities for EMP Implementation Table 8.2 Environmental Mitigation & Environmental Performance Monitoring Plan for LPDP Table 8.3 Summary of Estimated Costs for EMP Implementation (3 years) Table 8.4 Environmental Effects Monitoring Plan for additional works for LPDP APPENDIXES Appendix A Selected Photographs Appendix B Results of Public Consultation Appendix C Sensitive Receivers Appendix D Project Implementation Schedule Appendix E Steps in developing Drainage Management Plan Appendix F International Conventions Relating to Papua New Guinea

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1. EXECUTIVE SUMMARY Overview 1. The Government of the Independent State of Papua New Guinea (GOP) has requested the Asian Development Bank (ADB) to provide additional financing to facilitate investments to support the Lae Port Development Project (LPDP). Items financed under Additional Financing include civil works for creek diversion, access road, slope protection and obtaining rock based construction materials. These additional works were not assessed in environmental assessment for the proposals detailed in the technical assistance Lae Port Development Project Tidal Basin Phase 1 (TA 4973 PNG - the Project). The Project proposes to construct and operate a new port basin and wharf in Lae, Papua New Guinea. An environmental assessment for the Project was completed in 2007 (and approved in principle by the environmental authority in 2009). The Project is located just west of the existing Lae Port (Figure 1.1). 2. This report is the initial environmental examination (IEE) for the additional works for the Project and complies with the provisions of ADB's Safeguard Policy Statement (SPS 2009). The IEE has been carried out to ensure that the potential adverse environmental impacts of the additional works are appropriately mitigated and to present the environmental assessments for the Project. In addressing the potential adverse environmental impacts from the additional works it is clear that some of the measures that ensure the impacts are appropriately mitigated are also applicable to the main LPDP project activities and that the results of this IEE will be included in the updated EIA and EMP that are required under SPS in order to present a comprehensive analysis of the environmental assessments for the Project.

3. The objectives and scope of this IEE are to (i) assess the existing environmental conditions of the project area, (ii) identify potential environmental impacts from the proposed additional works, (iii) evaluate and determine the significance of the impacts, (iv) develop an environmental management plan (EMP) detailing mitigation measures, monitoring activities, reporting requirements, institutional responsibilities and cost estimates to address adverse environmental impacts, and (v) carry-out public consultations to document any issues/concerns and to ensure that such concerns are addressed in the project design. This IEE is submitted to ADB by the borrower and the final IEE report will be disclosed to the public through the ADB website and to the public in Papua New Guinea by PMU. 4. Project Description. The new tidal basin for the LPDP will upgrade the port‟s existing facilities and will be excavated in the coastal marshland to the west of the present shipping wharf and the Markham River. The facilities that have already been subject to environmental assessment are (i) the tidal basin (about 700m long and 400m wide) dredged to a depth of 13m below chart datum (ii) a multipurpose wharf (240m long and 45–50 m wide) and (iii) buildings, container storage area, internal roads, drainage, water supply, electrical, and sewerage services. The estimated project construction will be started in 2012 and will be completed in 2014.

5. The proposed additional works are in the form of creek diversion, access road and associated facilities to obtain rock based construction materials. The creek diversion will be within an area demarcated for use by PNGPCL as the LPDP area and the access road is immediately to the east of the LPDP Area. 6. The design of the slope protection has been modified such that large quantities of rock material will be required as the primary and secondary layers of rock armour for the tidal basin wall slopes. Therefore quarry stone is now considered as a major construction material for the Project. For reclamation of the future port areas, suitable

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dredged material will be used. The quantities of suitable material dredged will be in excess of the quantity required for port development. Surplus material for construction will be stored in reclamation areas. Rock based materials in the form of sand and gravel will be obtained from the usable portion of the dredged material from the tidal basin. Larger rock based materials, stones, cobbles and boulders will be brought in from sources near Lae; yet to be confirmed. 7. Categorization. The project additonal works are classified as Category B in accordance with ADB's Safeguard Policy Statement (2009), as no significant impacts are envisioned. The greater Project is environment Category A. The EIA was carried out (circa 2006-2007) approved in 2007 by ADB and by the environmental authority, Director of Environment (DOE) in Department of Environment and Conservation (DEC) in PNG in 2009. The results of this IEE will be integrated with the results of the EIA and an updated EIA and EMP will be compiled by the PMU and approved by ADB. 8. This IEE focuses on the key physical activities in the above outputs which would cause environmental impacts as defined by SPS, 2009. This IEE is based on field reconnaissance surveys, secondary sources of information, and public consultation undertaken specifically for this study. 9. Implementation Arrangements. The executing agency (EA) for the Project is the PNGPCL Corporation Limited (PNGPCL). The implementing agency will be Independent Public Business Corporation (IPBC). A project management unit (PMU) has been set up in IPBC (based in Lae) to lead project implementation. The IPBC will engage Construction Supervision Consultants (CSC) to manage the construction of the Project. The IPBC Project Management Unit (PMU) will be assisted by the CSC. The new Lae Port will eventually be operated by PNGPCL. The PMU will engage the contractors for construction and will monitor the implementation of environmental and social safeguards assisted by the environmental and social safeguard cell (PMU) in the CSC. 10. Policy, Legal And Administrative Framework. The Project shall comply with requirements of the ADB SPS 2009 and the Government‟s guidelines or initiatives on implementation of the Environmental Act 2000 (as amended). The DOE,must issue clearances in the form of and environmental permit that will be required for the Project and also certain activities commonly associated with infrastructure projects such as quarry operations, extraction of rock based sand and gravel materials and discharge of solid waste and waste water as swell as water abstraction. The PMU must prepare and Environmental Impact Statement (EIS) and obtain an Environmental Permit under the Environmental Act 2000 before construction commences. Negotiations and agreement will also be required with the land owners before extraction of rock based sand and gravel materials can commence.

11. In order to obtain the necessary environmental permits for PNGPCL the PMU (assisted by CSC) will submit the EIS to DOE and disclose the revised scale and scope of the Project to the environmental authorities in due course. The PMU (assisted by CSC consultants) will also progress the environmental clearance of the project under the Environmental Act 2000 (as amended). The statutory environmental permit application process will be triggered by submission of an Inception Report by PMU to DOE specifying the coverage of the EIS indicating that the application for environmental clearance is underway. This will result in agreement of terms of reference for the EIS. The acceptance of the environmental assessment by DOE in 2009 requires the EIS to be approved after which clearance of the Project area can start. Physical demolition and construction works can only take place after DOE has issued the environmental permit for the project under the Environmental Act 2000.

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12. Environmental Management Plan. Mitigation measures, environmental monitoring, and capacity development are required to minimize the environmental impacts in the pre-construction, construction and operational phases. The Contractors are tasked with finalizing the detailed design of the creek diversion, access road and to identify the source location(s) for rock based materials. The main issues relate to planning and fine tuning the design of the LPDP structures and drainage, and control of construction impacts such as quarrying, spoil and waste disposal, traffic interruption, noise and dust during construction.

13. To ensure these impacts are mitigated to the greatest extent feasible, the PMU assisted by the CSC shall update the EIA, include the assessments made in this IEE and prepare an updated site-specific EMP (CEMP) during the pre construction phase. The CEMP shall be approved by ADB will include all the management plans which will form part of the contract documents and will include: (i) waste management and spoil disposal; (ii) drainage management; (iii) construction materials management; (iv) noise and dust control; (vii) temporary traffic management; and (viii) worker and public safety.

14. The operation of the additional works for the LPDP should have beneficial effects on the surrounding environment overall. The upgrading of the access road will allow more convenient traffic flow, smoother pavement, improved road side gutters and drainage. These measures can be expected to reduce the accumulation of road side dust and therefore air pollution from disturbed dust should also be controlled. The diversion of the creek and site drainage will reduce the risk of flooding locally.

15. Information Disclosure, Consultation and Participation. The stakeholder consultation process disseminated information to all key stakeholders near the additional works including the general public and the authorities through meetings and door to door surveys along the access road. Information was provided on the scale and scope of the additional works and the expected impacts and the proposed mitigation measures in advance by consultation with government departments, local authorities and the general public in meetings and by surveys. The process also gathered information on relevant concerns of the local community for the additional works so as to address these in the project implementation stages.

16. Grievance Redress Mechanism (GRM). A GRM will be established to receive, evaluate and facilitate the resolution of affected people‟s concerns, complaints and grievances about the environmental and social performance at the level of the Project. The GRM will aim to provide an accessible, time-bound and transparent mechanism for the affected persons to voice and resolve social and environmental concerns linked to the Project.

17. Conclusion and Recommendations. The Project construction is restricted to the LPDP area and the access road and the construction yard. Access will also be required to the areas where rock based materials are extracted. This IEE study was carried out after the Project design but before the CSC and Contractors were engaged for the fine tuning of the detailed stages of design. The impacts from construction and operation of the additional works will be manageable and no insurmountable impacts are predicted, provided that the EMP is included in the contract documents and implemented thoroughly. IPBC/PMU shall ensure that the EMP is included in the contract documents, and the EMP provisions are implemented and monitored to their full extent. In the event that any design details change the locations or scope of the proposed additional works the environmental assessment and EMP shall be reviewed and revised accordingly. There is no need for further ADB Environmental Impact Assessment (EIA) as the provisions in the IEE and EMP will mitigate impacts to ensure no significant impacts from the additional works.

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Figure 1.1: Location of Lae Port Development Project Area

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Figure 1.2: Location of Lae Port Development Additional Works

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2. POLICY AND LEGAL FRAMEWORK

A. Environmental Regulatory Compliance 18. The implementation of the Project will be governed by Asian Development Bank Safeguard Policy Statement (SPS, 2009) and the environmental laws, policies and regulations of the Government of Papua New Guinea (GOP). 19. Asian Development Bank. The ADB SPS stipulates addressing environmental concerns, if any, of a proposed activity in the initial stages of Project preparation. For this, the ADB SPS categorizes the proposed components into categories (A, B or C) to determine the level of environmental assessment required to address the potential impacts. 20. The additional works for the Project are Category B. Accordingly this IEE is prepared to address the potential impacts in line with the SPS. Stakeholder consultation was carried out as part of the IEE and an environmental management plan (EMP) specifying mitigation measures to be adhered to during implementation of the Project has been prepared. 21. The Project as a whole is environment category “A”. The EIA was carried out (circa 2006-2007) approved by ADB and received “in principle” approval from the environmental authority in 2009 from Director of Environment (DOE) in PNG. For purposes of this IEE that EIA will be referred to as “EIA 2009” The results of this IEE will be integrated with the results of the EIA and an updated EIA and EMP will be compiled by the PMU and approved by ADB. 22. Government of Papua New Guinea. The implementation of the Project will also be governed by laws, regulations, and standards for environmental assessment and management of Government of Papua New Guinea (GOP). Table 2.1 summarizes the main requirements of GOP for environmental management that will apply to the Project.

Table 2.1: Key Environmental Laws of PNG. Statute Outline Relevance

Environmental Act 2000

Conservation of environment, improvement of environmental standards and control and mitigation of environmental pollution.

The provisions of the act apply to all of the Project interventions in the construction & operation stages.

Environmental (Permits and Transitional) Regulations (EPR), 2002

Prescribes processes & requirements for obtaining Environmental Permit (EP) by regulations, an Inception Report and Environmental Impact Statement (EIS) must accompany the permit application. The Director of the Department of the Environment (DOE). Projects are classified according to impact on the environment

The Project is categorized as Level 3 and will require EP. Quarries, waste disposal and water abstraction will also require separate EPs. All requisite clearances (EPs) from the DOE shall be obtained prior to commencement of civil works on ground. PMU will proceed with application for clearances in due course.

Mining Act 1992

Responsibilities or mining an d quarries to Mineral Resources Authority but in practice to ensure public health for residents by providing primary and public health services, sanitation, water supply, vector and infectious disease control, etc.

Project must integrate community health and hygiene of the residents and workers in the construction stage, and take forward appropriate issues to the operational stage.

23. The main provisions for environmental protection and pollution control in Papua New Guinea are contained in the Environmental Act (2000) and the Environmental Permits and Transitional) Regulations 2002 (EPR). This legislation also provides the principal mechanism for assessing and mitigating the environmental impacts of projects, both existing and proposed. Under the EPR projects are classified as Level 1, Level 2 or Level 3 to determine the level of environmental assessment and requirements involved. According to EPR

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schedules show the main Project is Level 3 and the additional works are Level 2.1 An EIA was prepared for the main Project and approved „in principle in 2009. In due course an environmental impact statement (EIS) must be prepared in the prescribed format and be submitted to the Director of Environment (DOE) for approval to obtain the Environmental Permit. Table 2.2 show the summary of environmental regulatory compliance required for the Project.

B. Environmental Clearance Requirements 24. Section 54 of the Environmental Act requires that the application for Environmental Permit must be accompanied by and Environmental Impact Statement (EIS) made to the DOE. Prior to the EIS and Inception Report (IR) with scope of the EIS should be agreed by the DOE Divisional Officer (60 days). Under the EPR, DEC has 30 days to respond to the application for Environmental Permit (EP) and EIS. Therefore there is a minimum of 90 days for the approval of the EIS and granting of the EP.

Table 2.2: Environmental Regulatory Compliance

Component Description Government of Papua New Guinea ADB Category in

accordance with EPR * Environmental Assessment

Category in accordance

with SPS

Environmental Assessment

Original Project (LPDP) Level 3 EIA and EMP Category A EIA Additional Financing: - Quarries Level 2 IR and EIS Category B IEE - Waste Disposal (solid

and liquid) Level 2 IR and EIS Category B IEE

- Water Abstraction Level 2 IR and EIS Category B IEE ADB = Asian Development Bank, EPR* = Environmental (Permits and Transitional) Regulations (EPR), 2002, EMP = Environmental Management Plan, EIA = Environmental Impact Assessment, IEE = Initial Environmental Examination, SPS = Safeguard Policy Statement. EIS = Environmental Impact Statement, IR = inception Report

C. Occupational Health and Safety 25. During construction, the Project will conform to the labor laws and occupational and health related rules as outlined in Table 2.3.

Table 2.3 Relevant Employment Laws

Title Year Overview

Employment Act 1978 Provides for safety of work force during construction period..

Employment Regulations 1980 Act calls Provides for safe and healthy conditions for work, equipment etc.

Source: Papua New Guinea Government Rules and Regulation book

D. International Conventions 26. Papua New Guinea is a party to several international conventions that are relevant to environmental management (Appendix E). None of these conventions have any direct or specific relevance for the additional works in this IEE as the Project not encounter any areas of environmental sensitivity covered by the conventions.

1 Consultation with the DOE during the course of this environmental assesment confirmed that the Project is Level 3 and the additional works can be captured as project activities in the EIAand requires EIA under the ECA and ECR.

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3. DESCRIPTION OF THE PROJECT

A. Background 27. The Lae Port Development Project (the Project) comprises the extension of the existing berths through construction of a tidal basin and associated deep water wharf and container terminal, located to the west of the present port site. The project could help support the Government‟s overarching development strategy towards export-driven economic growth, rural development, and poverty reduction.

B. Description of Existing Conditions LPDP Area and the Proposed Activity

28. The tidal basin for the Lae port development project will be excavated in the coastal marshland, located between the present shipping wharf and the Markham River. The Project aims to upgrade the port‟s existing facilities. The Project includes construction of a tidal basin (700m long and 400m wide) with a dredged depth of 13m, a multipurpose berth (240m long and 45–50m wide) and terminal works including all buildings, storage area; roads; and drainage, water, electrical, and sewerage services.

29. Prior to the commencement of dredging activities, the future port area (120 hectares [ha] of secondary re-growth vegetation first cleared in 1980) will be cleared of all vegetation. About 6.5 million cubic meters (m3) of material will be removed to develop the future port area. For dredging, reclamation, and disposal, a cutter suction dredger (CSD) will be used. The material to be dredged to create the future port basin can be classified as (i) unsuitable material (3.4 million m3) originating from a 5m thick clayey, peaty upper layers, and (ii) suitable fill material (3.1 million m3) originating from the lower sand-gravel stratum. About 1.7 million m3 of suitable material is required for the necessary reclamation works, leaving approximately 1.4 million m3 to be stockpiled within the cleared area for future use. The suitable material provided by the lower soil layers of the area to be dredged will be used for constructing the port basin and other structures proposed by the Project. The quantities of suitable material dredged will be in excess of the quantity required for port development. Surplus material for construction will be stored in reclamation areas.

C. Additional works requiring environmehtal assessment 30. It was assumed in the earlier designs (circa 2007) that some of the surplus dredged suitable material would be used to make concrete slope protection blocks for the tidal basin. Also the Mai Creek diversion and the access road were not designed at that time. Therefore the EIA 2009 did not assess use of quarry stone for slope protection or the Mai Creek diversion or the access road, Designs for these components have subsequently been developed.

31. There are therefore three main components which require further environmental assessment. These are (i) use of quarry stone for slope protection and the sourcing of sufficient rock based materials, (ii) the Mai Creek diversion and (iii) the access road. In addition it is proposed that the main construction yard will be located next to the access road and this is also described in this environmental assessment. The available area for the Contractors Yard is on land known as Lot 1 Section 83.

32. The Contractors Yard is located only about 100m from the site boundary in Sletholm Street. Access and egress can be through the existing port back up areas in Morobe Avenue and Montoro Street. (Figure 1.2). In addition there is a potential lay down area adjacent on land known as Lot 5 Section 83.

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1. Access Road 33. Preferred Access: The access during the construction phase will be provided along Sletholm Street that runs from the industrial and commercial area east of Morobe Avenue almost to the LPDP site boundary. The construction will involve improvement of the existing road (about 200m) and extension and connection of the road (about 100m) into the site. The road will be paved and drainage will be included. A footpath with a safety barrier or rail for pedestrians will be included to provide a safer footpath to serve the residents in the houses on the north side of Sletholm Street. The Contractor‟s Yard will be on the vacant land on the south side of Sletholm Street. Wheel washing facilities will be included just inside the LPDP site for vehicles coming out of the site so that the new road can be kept clean. (Figure 3.1).

34. Alternative alignments: Based on observation, there are two other possible access points to the LPDP site which are to the north and south of the proposed access. To the south the potential access would have to come from Bumbu Road South through and extended portion of Bumbu Road and then turn north into the southern portion for the LPDP site. However this access would be a long way from the Contractors Yard (Lot 1, Section 83) and would necessitate movement of heavy vehicles and plant to and from the Contractors Yard through the busy port back up areas in between. 35. To the north the potential access would have to come from the western end of Samos Street or from the Bumbu Road North through residential areas and would also require the local roads to be extended into the northern portion for the LPDP site. But this could only occur further resettlement of many families in Dowsett that are resident in the area near Samos Street and Bumbu Road North. This access would also be a long way from the Contractors Yard and would necessitate movement of heavy vehicles and plant to and from the Contractors Yard through the residential area of Dowsett neighbourhood and busy commercial areas in between.

2. Mai Creek Diversion 36. Preferred Alignment: The flows from the Mai Creek will be diverted from a point where the Mai Creek crosses the northern boundary of the LPDP in to a trapezoidal channel as far as the tidal basin. The design will follow the concept presented in the bidding documents (Figure 3.2) but will be subject to detailed design by the consultants. Figure 3.2 also shows that there are numerous small tributaries of the Mai Creek which must also be intercepted to avoid flooding in the hinterland. Therefore the project works will include that the Contractor will, as a detailed design requirement, under the contract (i) monitor the discharge into and from the Mai Creek, (ii) monitor and observe all the tributaries crossing land that drains towards and away from the LPDP site for a sufficient period and with enough observations and measurements to make a professional analysis of the surrounding drainage pattern (iii) enable the Contractor to make sustainable designs for the Mai Creek diversion and all the surrounding creeks or hydrological linked drainage channels that will be affected by the Mai Creek Diversion. In so doing the Contractor will (iv) make an assessment of the surrounding drainage and hydrology and (v) install and maintain as necessary all temporary drainage facilities to ensure the Works, the adjacent land and existing facilities, are adequately drained during the course of the Works and that they do not flood in the construction or operational phase, due to the Project works.

37. The precursor to the design will be that the Contractor will also be required carefully to study phasing of the works and design the monitoring of flows accordingly in the Mai Creek (as per the contract) and study the drainage and hydrology in order to design the phasing of the Mai Creek Diversion which will require careful phasing and advance planning of the dredging. The drainage system, on surrounding lands will be affected by construction activities as follows: a) dredging and Mai Creek Diversion will interfere with local drainage pattern and b) reclamation will cut off natural streams that drain into the LPDP area and

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adjacent drainage pathways may become silted materials (earth) in the runoff from the construction area therefore drainage channels running up to the works areas also require diversion.

3. Candidate quarries 38. The construction of the LPDP will require abut 450,000m3 of rock based materials including boulders, cobbles, gravel and sand. Ten candidate sites have been proposed by PMU as possible sources of quarry materials. The main features of the candidate sites are shown in (Table 3.1).

Table 3.1: Summary of Candidate Quarries Ref. Name Type Description Distance

(km approx.)

Likely production (sufficient rock based

material)

Comment (based on observation)

01 Labu (North) L Outcrop of rock 11 No Fractured rock 02 Patep R Boulders in river 65 No Small river in gulley 03 Mumeng

Station R/L Debris flow

accumulated after heavy rains

70 Yes Shifting debris flows have plenty of large boulders and cobbles

04 Buang L Side of Buang (Snake) River

75 No Limestone outcrop. Under land dispute

05 Labu (South) Pileh

R Boulders in river 23 No Small river. Already plundered

06 Bumbu River R Boulders in river 6 No Small river in gulley with bridges downstream

07 Busu River (North – downstream of Busu Bridge)

R Raised boulder beach

11 Yes Accumulated alluvial soil has fields with crops. Further inventory of losses and compensation.

08 Busu River (South)

R Large debris flow 8 Yes Shifting debris flows have plenty of large boulders and cobbles

09 Marambe River R 25 No Small river. Already plundered

10 Gubadik Creek R Boulders in river 33 No Small river. Already plundered

Source: Consultant. 39. The locations are shown in Figures 3.3 and 3.4. Based on observation many of the candidate quarry site are unlikely to produce sufficient rock. However locations 03 and 08 are river sites with large debris flows including large boulders which appear to be able to supply sufficient materials for the whole of the LPDP project. Photos of these two key locations are presented in Figure 3.5.

40. Location 03 covers a site that was once the Mumeng Station. The Mumeng Bridge and facilities were washed away by massive debris flows in recent years. There are many large boulders as well as cobbles and aggregates but this location is more than 70km from the LPDP site. Although there is an abundance of readily available rock based materials at this site the distance from the LPDP site is essentially prohibitve due to the likely traveling time, fuel consumption and transport costs. 41. Location 08 is a site that is much nearer and has already been utilized by local engineering contractors. The site in the fan delta of the Busu River and has easy access from the Busu Road (Back Road). The river runs through customary land. The Busu Bridge (location 07) is about 3km upstream. There are no bridges before the Busu River discharges

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into the Huon Gulf. Mumeng Bridge, a further 6km downstream. This area of Busu River is apparently inundated with large debris flows on a regular basis. There are many large boulders as well as cobbles and aggregates and this location is about 11km from the LPDP site.

42. Therefore based on observation Location 08 is potentially a sustainable source of rock based materials and it is recommended that the Contractor be introduced to this site prior to the signing of the contract in order to establish that the tender sums for provision of rock based materials are still valid, and that the use of this area of Busu River, or another area with similar large sustainable debris flows of boulders, cobbles and aggregates and environmental impacts can be utilized within the tendered sums in the bid.

4. Project Access 43. There will be hundreds of lorries and trucks coming to and going from the LPDP area on a regular basis. The roads that run from the north of the east and south of the LPDP area come through residential and recreational areas and street markets. The roads around the LPDP area to the east and south from the end of the access road (Sletholm Street) go through industrial and commercial areas. Therefore it is recommended that the access be controlled and that lorries and trucks coming to and going from the site use a prescribed route through Sletholm Street, Morobe Avenue, Montero Street to Milford Haven Road (the main transport artery near the LPDP) for egress from the site and vice versa for access.

44. Trucks going to and from the quarry site at Busu River should use an eastern route along the wide Busu Road/Back Road to avoid residential areas. From the end of Sletholm Street, turn right Morobe Avenue, turn left Montero Street (cross Milford Haven) Montero Street, turn left Mangola Street, turn right Aircorps road, turn left to The Esplanade, continue on straight along Butibum Road, Busu Road / Back Road. Turn right into Busu River quarry site after about 11km.

D. Implementation Schedule 45. The project is intended to mobilize Contractors and start detailed design works in 2011. The implementation schedule is as follows:

i. Detailed Design (2011/2012, 3 months approximately): To design Access Road, Mai Creek Diversion and identify and obtain all environmental permits. ii. Construction (2012/14, 30 months approximately): dredging, reclamation, construct tidal basin LPDP facilities, etc.

46. The likely commencement and duration of construction works will depend to a large extent on the duration of the detailed design phase but construction is currently planned to be concluded by 2015. The implementation schedule and main environmental management actions are shown in Appendix D.

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Figure 3.1: Access Road and Container Yard

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Figure 3.2: Mai Creek Diversion

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Figure 3.3: Candidate sources of rock materials - West

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Figure 3.4: Candidate sources of rock materials - East

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Figure 3.5 Busu River and Mumeng Station candidate sources of rock materials

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4. DESCRIPTION OF ENVIRONMENT

A. Physical Environment 1. Meteorology and Climate

47. Papua New Guinea has a tropical monsoon climate and its climate is characterized by high temperature, heavy rainfall, frequent high humidity and seasonal variations. The reversal of the winds between summer and winter causes two marked seasons and there is generally also a transitional period from September to early November. The rainy monsoon season is from May to October, during which more than 85% of the total annual rainfall occurs; and the cooler dry season is from November to February. The pre-monsoon hot season is from March through May. The beginning of the rainy season can vary from year to year. Heavy rains, typical of the monsoon, may commence between mid April and early June and may end between the end of September and mid November.

2. Rainfall

48. Mid November to February is the driest period and March to May is the hottest period with periodic heavy thunderstorms. June to mid September is the most rainy and humid period. Mid September to early November is a transitional period with decreasing rainfall but with frequent thunderstorms but with relatively high temperatures and humidity. 49. Rain mostly falls in the few months of the monsoon; usually about 4500mm. Monsoon rains can be stormy, and downpours of >100mm per day are not uncommon and storms of more than 250mm in a day are occasionally experienced. The rainfall follows the general climate pattern with the highest rainfall in the summer months of May to September and minimum rainfall in the cooler and drier months of November to March.

3. Temperature

50. The temperature of the country is related to rainfall. In general the cool season coincides with the period of lowest rainfall. The yearly average temperature ranges between 21oC to 31oC. Average annual maximum temperature is 36oC and minimum average is 13oC. The maximum temperature can sometimes exceed 40oC.

4. Geomorphology of Coastal Areas

51. The coastal area around the LPDP has three distinguishable coastal sediment layers:

i. Swamp deposits, consisting of very soft clayey peat, found inland and up to 1m in thickness;

ii. Recent soft deposits, consisting of soft grey silty clay and silt in layers of less than 1m of thickness;

iii. Granular units, covering the future wharf and inland tidal basin area, comprising a lower granular layer, consisting of variably dense sandy gravel and dense gravely sand.

52. The Mai Creek Diversion works will take place in conditions across all three layers. 53.

5. Seismic activity 54. Papua New Guinea is seismically active and has experienced numerous large earthquakes during the past 200 years. The tectonic setting of the Huon Peninsula and Huon

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Gulf has been reviewed in detail in the EIA. The Markham River drainage system, the Huon Peninsula and the inner portion of the Huon Gulf lie within an active seismic zone Earthquakes are common and the detailed design of the LPDP has taken account of these requirements. The works for the Mai Creek Diversion will be designed to the same seismic standard as the rest of the LPDP.

6. Surface waters and drainage pattern 55. The LPDP Project Area is a swamp and is crossed buy numerous surface water channels. The Mai Creek is the main natural drainage channel and there are numerous other natural and man-made channels running into it (Figure 3.2). The Mai Creek discharges where the entrance of the LPDP tidal basin will be created to the east of the Markham River and its tributaries that drain the swamp land to the west of the LPDP area.

56. There are numerous surface ponds and ditches within about 50m east and north side of the Project area. Many of these ponds and ditches catch the drainage from either side of the land which currently drains onto the area upon which the Project will be constructed. Urbanization has modified the hydrological system in the channels to the east and north of the Mai Creek (Figure 4.Y) that flow into it blocking of some drainage channels and the very poor fall of the drainage appears to have has caused localized water logging, accumulated pollution and some localized land subsidence and building collapse in parts of the surrounding area.

57. The numerous natural and man-made channels running into the Mai Creek from points south of the diversion will be blocked by the planned reclamation and all will have to be intercepted by the new drainage built for the LPDP area in order to avoid the possibility of the surface water flows backing up and flooding in these areas. Therefore the Contractor will also be required under the contract to (i) monitor the discharge into and from the Mai Creek, (ii) monitor and observe all the tributaries crossing land that drains towards and away from the LPDP site for a sufficient period and with enough observations and measurements to make a professional analysis of the surrounding drainage pattern (iii) enable the Contractor to implement sustainable designs for the Mai Creek diversion and all the surrounding creeks or hydrological linked drainage channels and components that will be affected by the Mai Creek Diversion. In so doing the Contractor will (iv) make an assessment of the surrounding drainage (v) install and maintain, as necessary, all temporary drainage facilities to ensure the Works, the adjacent land and existing facilities are adequately drained during the course of the Works and that they do not flood due to the Project works.

7. Rivers and sediments 58. The main rivers nearest the LPDP are the Markham River and the Busu River. Very large volumes of sediment move through the Markham River and the neighbouring Busu Rivers drainage systems to the Huon Gulf which receives very large water and sediment discharges. Very heavy rainstorms cause floods and debris torrents in the mountain catchments. There are frequent earthquakes, which trigger landslides, both in the mountains and under the sea floor. Combinations of landslides and floods bring huge volumes of sediment to the fan deltas on the coast. The catchment Busu Rivers, located to the East of Lae, delivers very large sediment loads of sand gravel and boulders to the Huon Gulf, especially when rainstorms generate floods supercharged with landslide debris.

59. The rivers entering the north side of the Huon Gulf have built up large fan deltas believed to have been occurring for at least 40,000 years, with both long and short time changes in the locations of the active river mouths. The fan delta deposits overlie the Pleistocene Leron formation, comprising well laminated mudstones, siltstones, pebbly sandstone and sandy conglomerates. The sediments of the Busu River sub aerial fan, covering about 60km2,

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include the remnants of large debris flows, alternating with channels; coarse gravels. Cobbles and boulders, up to 20-30 cm in diameter, are abundant and larger boulders are common. Overall there is a fairly widespread distribution of silts and clays, transported by the rivers as suspended load, and spread widely offshore as surface and near surface suspension plumes, which can be seen on satellite images.

8. Groundwater 60. In and around the project area water is obtained from water mains reticulation system. These is no use of ground water in the areas subject to the additional works for the project

9. Sea Level 61. The feasibility studies carried out earlier noted that in recent years, the South Pacific Regional Environment Program (SPREP) and the National Tidal Facility at Flinders University in Australia have established sea-level monitoring stations across the Pacific. Preliminary results show a sea-level rise of up to 1 inch each year, well above the global estimate of a 0.1 inch annual rise made by the Intergovernmental Panel on Climate Change (IPCC). Satellite data have validated these findings, showing a 0.8-inch to 1.2-inch per year sea-level rise in a region stretching from Papua New Guinea southeast to Fiji. This accelerated sea-level rise is thought to be linked mainly to the "El Niño" weather phenomenon, which has become markedly more frequent and intense over the past two decades. El Niño brings stronger storm surges to the Pacific.

10. Air Quality 62. Motor vehicles and factories are two of the main causes of air pollution in the Lae Port area. Industrial undertakings are likely to be contributing more to increasing air pollution. There is a transportation company and container storage yard nest to the site on the east side. 63. The other source of air pollution is dust arising from ground or soil disturbance. Dust concentrations will be higher, if only intermittently, on surrounding roads, when dust rises from the damaged surfaces and shoulders. When vehicles pass, dust levels are high enough to obscure vision significantly, based on field observations.

11. Noise 64. Noise from vehicles is a major feature of the streets around LPDP at present as vehicular transport runs more or less continuously during the day and many lorries run at night. There is no specific criterion for noise in Papua New Guinea therefore the World Bank criteria will be applicable. The World Bank2 criterion for residential, school and hospital sensitive receivers is Leq55dB(A) or background +3dB(A)) where background exceeds the criterion. Due to the existing container yard and transportation activities near the Project area it is likely that the World Bank criteria are exceeded by the existing noise therefore a criterion of background +3dB(A)) will be applied in the assessment. It is noted that there is a general presumption that there will be no night time working except in exceptional circumstances.

B. Biological Environment

65. The land for the LPDP project was cleared in 1980 to prepare for this Project and human impact has removed much of the natural vegetation in the areas around Project area.

1. Agriculture

2 World Bank Group, 2007. Environmental, Health, and Safety General Guidelines. Washington, DC

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66. There is no agriculture in the Project area. To the east are factories and port back up facilities. The areas in the hinterland about 50m to 100m to the north form the Project area are used for residential gardens. To the west is the coastal marsh area. All residents of the LPDP area have been resettled.

2. Forestry

67. There are trees planted for garden beautification near the LPDP area. In the hinterland areas near the project the removal of natural vegetation is almost total due to clearance for gardens. A few of the areas near the LPDP area still have remnant patches of larger trees. There are a few isolated small trees that have regrown on the LPDP area are in some places.

3. Coastal marshlands

68. The EIA 2009 notes that the project area is located in the terrestrial ecoregion of “Northern New Guinea lowland rain and freshwater swamp forests”. On either side of the Markham River coastal marshlands have evolved by natural processes of accretion of the river delta. On the Labu side of the Markham River there is mangrove forest, intersected by tidal channels, known as the Labu Lakes or Labu estuary. On the eastern (Lae) side of the river, prior to the earlier bush clearing for port development, the marshland vegetation consisted of a very poorly developed mangrove fringe, mainly composed of Bruguiera cylindrical and Sonneratia caseolaris3.

69. Prior to the bush clearing, carried out in the 1980s to prepare the land for dredging of the tidal basin, the Lae marshlands supported a mixed forest of tree species adapted to swampy conditions. At the time writing (October 2011) the vegetation in the marshland area to be reclaimed consists of secondary plant growth. In the marshland area adjacent to the port, on the eastern bank of the tidal Mai Creek crossing the area to be reclaimed is mainly palm trees, derelict vegetable gardens (residents were resettled. The natural vegetation existing in the area to be reclaimed on the western bank of the tidal creek is highly degraded.

4. Fauna and Flora

70. The whole project area is next to urban development and there are no rare, threatened or endangered species of terrestrial and aquatic flora and fauna in the impact zone of the Project. The LPDP is not near areas protected for the natural habitats for rare or endangered species. No precious fauna species are met in the degraded marshland environment. Already prior to the bush clearing in the 1980s, the marshland area did not harbour any vulnerable fauna species. Also bird life in the Lae marshland was recorded to be limited, both in species and abundance. However, the tidal flats near the Markham River mouth offer a suitable habitat for water fowl.

C. Social and Cultural Environment 1. Human Issues and Life Quality

71. Lae is the Capital city of Morobe Province in Papua New Guinea and grew up around the air strip during the mining boom of the 1920s. The area under Lae Urban LLG. The present population of Lae is about 200,000.

72. The LPDP is adjacent to the busy Lae Port back up area. This busy area runs for about 2km from near the old airport to the main Lae Port at the south. The dominant land use activity to the east is commercial that has been developed over many years. There are also industrial factories and supermarkets..

3 EIA 2009: ADB TA 4793-PNG, PNG Ports Corporation Limited, Haskoning Nedrland BV

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73. The LPDP area, where the tidal basin will be developed, is vacant Government Land, located at Portion 508 Milinch of Lae Fourmille of Markham. In various planning documents, the land is alternatively described as a site for port related industries (“general industrial”). The land is now vacant but was occupied by settlers up to 2009; migrants originating from many provinces of the country. Land Use acquisition was carried out according to the approved Resettlement Plan prior to 2009

2. Cultural and historical sites, schools and housing 74. The busy Lae Port back up areas play a significant role in the economic and social life and other activities of the region. Lae and Port Moresby co-hosted the South Pacific Games in 1991. Lae Port transships the largest amounts of PNG trading cargoes. Lae is also one of the centers of entertainment. There is also the Rainforest Habitat exhibit at the University of Technology and the botanical gardens in Lay Town. Lae is mainly known for its port and there are a few historical sites such as man made caves and tunnels excavated during war time.

75. Schools and colleges are located in proximity to the main thoroughfares in many locations. There is no school or college near the LPDP work areas. 76. There are many places of worship, mainly churches and chapels and several are located within about 400m north on the corner of Malaita Steet and Morobe Avenue (to the north of the of the proposed access road). The places of worship are generally outside the area of direct impact for the Project..

3. Power supply

77. Electrical power is supplied throughout the area around Project area from the PNG Poer Company Ltd grid. The low voltage distribution network runs on poles adjacent to the roads but there is no distribution network across the LPDP area. The power distribution network runs up to Sletholm Straeet adjacent to the Project and will need to be connected during the works.

4. Water supply

78. Water is supplied throughout the areas to the north and east of the Project area from the PNG Water Company Limited pipes. An environmental permit will be required for water abstraction from the Mai Creek Water for the works will be obtained from the Mai Creek. In the operational phase water supply will be provided for the project from the mains at rate of 400m3/day.

5. Telecomunications 79. There are no telecommunications cables running across the LPDP Project Area area.

6. Air Travel

80. Air Niugini Airlines operates a network of services to Port Moresby and other major destinations in PNG. The airport is located adjacent to the Highlands Highway at Nadzab about 40km North West of Lae.

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5. ANTICIPATED ENVIRONMENTAL IMPACTS AND MITIGATION MEASURES

A. Environmental Impact Associated with the Additional Works to the Project 81. This section discusses the potential environmental impacts of the necessary additional works for the Project and identifies mitigation measures to minimize the impacts in the pre-construction and construction phases. Mitigation measures for the potential environmental impacts for the whole Project in the design, pre-construction, construction and operational phases have been approved in principle in the EIA 2009. Environmental analysis of the Project additional works covered potential direct, indirect, cumulative, and induced impacts but primarily focusing on the additional physical impacts within the LPDP area and for the sources of rock based materials during the pre-construction and construction phases. The additional works will not have any expected impacts in the operational phases. 82. Physical Impacts. The main physical issues relate to impacts such as minor earthworks and reconstruction of the access road to utilize the full width of Sletholm Street to the LPDP, supply and installation of bitumen, construction of the Mai Creek Diversion into the LPDP tidal basin and obtaining rock based construction materials, noise, dust, spoil and sediment disposal, disposal of other waste from the additional works. Blasting can generally be ruled out unless there are unforeseen subterranean boulder masses to be removed. The construction for the additional civil works will create some unavoidable dust, noise and vibration and all require to be addressed. 83. Management Issues. The main management issues for the additional works relate to impacts such as, planning temporary drainage management measures, prevention of flooding and protection of the construction works, management of waste and spoil disposal, materials supply, controlling noise and dust and managing workers and public safety. 84. Biological Impacts. Mitigation measures for the potential biological impacts for the whole Project have been approved in the EIA 2009. There are few biological issues that relate to the additional works. There is no agricultural land near the LPDP alignment and there is no issue of interference with sites protected for their biodiversity. There will be no interference with protected forests as the additional works will be in the urban fringe area, within the designated LPDP designated area. The impacts to rivers have been dealt with in the EIA 2009. The impacts to rivers that may be used for sources of rock based materials are dealt with in this IEE. 85. Social Impacts. The social and human impacts to residential areas and street level activities and impacts to social infrastructure are mitigated through implementation of the Resettlement Plan. Most impacts are to settlers in the LPDP area. The Project has provided alternative sites for settlement with other entitlements to ensure no significant negative impacts.

B. Cumulative, Indirect and Induced Environmental Impacts 86. The comprehensive network of Lae Port activities that the LPDP will be part of is already well developed. Planning aims are to expand the Lae Port in line with the PNGPCL strategic planning. Lae Port network of activities will increase gradually after LPDP Project completion but there will be other benefits from improved efficiency and capacity. 87. Cumulative impacts: The other infrastructure improvement projects planned for Lae are mainly routine road maintenance and other local infrastructure projects and there is no significance for cumulative direct impacts. In the vicinity of the LPDP Project there will be further expansion of the Lae Port in years to come, but this is still in the planning stages. The construction of the Lae Port Link Road will run just inside the eastern boundary of the LPDP area and was included in the EIA 2009. At this stage there are no readily identifiable indirect

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or induced direct cumulative impacts. The direct cumulative impacts of the additional works is insignificant. The minor additional impacts are likely to be mainly construction related, relatively short lived and can be mitigated by implementing mitigation measures and a suite of management arrangements and other mitigation measures similar to those identified in the EMP. 88. Indirect impacts: There may be some adverse and beneficial environmental impacts which cannot be immediately traced to the project activities but can be causally linked. For example, a project's pollution may directly impact air quality. Overall the improvements shifting of future port activates to the ease into unoccupied areas in Lae will potentially lead to growing transport and commercial activities that may indirectly lead to additional pollution. Conversely the use of more fuel efficient vehicles and the development of better sealed roads will improve the system overall and reduce some of the pollution arising and therefore have some indirect benefits on the respiratory health of some of those living near to roads. However it is not possible to quantify these impacts. 89. Induced impacts: The LPDP will be carried out on an undeveloped area and there will be many more traveling container trucks to service the port as the LPDP systems develop. The origins and destinations of the traveling container lorries may remain much the same in the existing Lae Port area but overall pattern of movements towards the new LPDP area in the west will increase but the LPDP facilities should make container movements more efficient. 90. The statutory provisions under the laws of Papua New Guinea cover pollution control. These laws are established but institutional strengthening is required and improvements in resources are needed to achieve better enforcement to support strategic management of pollution control in the long term. The controls on the LPDP operations will provide a good example a clean efficient port facility. Therefore overall there would appear to be some opportunity for beneficial induced impacts although it is difficult to foresee unplanned developments caused by the project that may occur later or at different locations, that would bring about any negative impacts, caveat there will be better planning for strategic container handling overall. 91. The potential environmental impacts of the additional works in the pre-construction, construction and operational phases are assessed below. Where impacts exceed accepted environmental standards, mitigation measures are proposed in order to reduce residual impact to acceptable levels and achieve the expected outcomes of the project. The national standards of GOP are in development. Therefore where GOP has not set standards or guidelines that prescribe international good practice, such as those presented in the standards given in World Bank’s Environmental Health and Safety Guidelines (2007) international good practice willl be used. The EMP (Chapter VIII) provides a matrix of mitigation and monitoring measures to prevent or minimize the impacts. For purposes of this assessment the PMU will engage a Construction Supervision Consultant (CSC) to manage and supervise the Contractors detailed designs and construction.

C. Pre-Construction Phase – Detailed Design 92. The proposed Project involves design and construction and operation of the LPDP. The designs for the Project have been completed but there are certain detailed design tasks for the additional works that will be completed by the Contractors and some potential impact will need to be mitigated in the preconstruction and construction phases. There are a number of mitigation measures that will need to be carried out by the CSC in order to avoid construction impacts and by good environmental management to minimize impacts. The CSC will be engaged by the PMU. Detailed design of the access road and Mai Creek diversion and additional slope stabilization measures (by the contractor) will be required to ensure that the LPDP can cope with flooding. In line with ADB policy on environmentally responsible

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procurement, opportunities to provide environmental enhancements will also be identified in the detailed design and routine matters such as avoiding unnecessary removal of trees and compensatory and enhancement planting will be conducted.

1. Design measures and project disclosure 93. The CSC in cooperation with PMU will supervise the Contractor‟s preparation of the detailed designs and detailed management plans to address the requirements below including, but not necessarily limited to the following design requirements, and all items in the EMP (Table 8.2):

i) Further land acquisition, resettlement and environmental impacts will be avoided or minimized by basing the detailed designs within the LPDP area as proposed in the designs.

ii) Arrangements will be made to facilitate the timely production and supply of rock and bitumen based materials for construction and to avoid impacts by stockpiling within or near the LPDP area.

iii) Extensions and improvements of drainage culverts in and around the LPDP area drainage and the adjacent road will be designed to account for increased rain due to a once in 100 year return storm event4.

iv) Hydrological and drainage impacts during construction will be minimized by including in the detailed design and the Mai Creek Diversion the early phasing of collection and diversion of incoming surface runoff from drains and ditches, culverts and other infrastructure around the LPDP area. Guidance and general principles of drainage management planning are provided in Appendix E.

v) Disruption to current facilities for water supply will be avoided and facilities will be retained or re-provisioned before construction works commence; provisions will be made to preserve the operation of current facilities for water supply in sufficient quantity in agreement with the local community.

vi) Disruption to current power supply will be avoided and movement of power lines will be planned well in advance. Power distribution circuitry will be re-provisioned before construction works commence; provisions will be made to preserve the operation of current facilities for power supply in sufficient quantity in agreement with the local power supply company.

vii) Plans to minimize disturbance of vehicular transport and pedestrians during construction will be included in the detailed designs. Plans will be discussed and agreed with the police authorities and other local authorities around the project area. Phasing and programming for construction will retain a passing lane along the access road during construction and avoid community interference.

viii) Temporary facilities will utilize the planned area in Sletholm Street for a contractor‟s yard. If additional areas are requires acquisition of land will be minimized by selecting locations for additional lay down areas, crushing plant, construction yards or asphalt plant etc. on barren or marginal land and agree terms with local community.

94. The final detailed designs will be disclosed and DOE under the requirements of the Environment Act 2000 and Environment (Permits and Transitional) Regulations 2002 with the application for environmental permit and a check will be made at the detailed design stage that the LPDP has been designed as planned to avoid and mitigate impacts. The EIA and EMP shall be updated by the PMU and CSC and resubmitted to ADB for approval incorporating the results of this IEE and any recommendations and requirements from the DOE. Further, if during detailed design there are any unexpected changes to Project design (such as change in layout of footprint) that would result to environmental impacts or risks that are not within the scope of the updated EIA and EMP, the PMU assisted by CSC during the detailed design phase shall further update the EMP or prepare a new environmental

4 Derived from historical meteriological and climate projection data.

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assessment report for submission to and approval by ADB. Prior to preparation of the updated or new environmental assessment report, the proposed Project change(s) shall be screened by ADB for potential environmental impacts and risks to determine the appropriate extent and type of environmental assessment to be undertaken. PMU will also establish the Grievance Redress Mechanism at this stage before site works commence.

95. With special regard for the potential drainage impacts and the requirements of the Contractor‟s design requirements, the Contractor will

(i) monitor the discharge into and from the Mai Creek, (ii) monitor and observe all the tributaries crossing land that drains towards

and away from the LPDP site for a sufficient period and with enough observations and measurements to make a professional analysis of the surrounding drainage pattern

(iii) enable the Contractor to make sustainable designs for the Mai Creek diversion and all the surrounding creeks or hydrological linked drainage channels and components that will be affected by the Mai Creek Diversion. In so doing the Contractor will

(iv) make an assessment of the surrounding drainage and hydrology sufficient to (see - v)

(v) install and maintain as necessary all temporary drainage and permanent sustainable drainage facilities to ensure the Works, the adjacent land and existing facilities are adequately drained during the course of the Works and that they do not flood due to the operation of Project works.

2. Environmental capacity development of PMU

96. PMU will engage officers to staff an Environment and Social Safeguard Unit (ESSU) in PMU to be trained and prepared by CSC to ensure that Contractors will be primed to cooperate with the PMU, CSC and local population in the mitigation of environmental impacts. for the project. Therefore it is proposed that the PMU will engage staff as Environmental and Safety Officer (ESO) and Environmental and Safety Technician (EST) to undertake environmental management for the PMU on the project. These staff will have qualifications and experience in environmental management. These staff may be the already qualified individual staff seconded from other departments in PNGPCL/IPBC or be engaged by other means. It is also proposed that PMU‟s Social Safeguard staff work alongside the ESO and EST in an Environmental and Social Safeguard Unit (ESSU) to assist in the monitoring of complaints and grievance under the Grievance Redress Mechanism. The CSC will also develop strengthening plan for the environmental management by PMU and ESSU training and retention of environmental staff. Details of the proposed environmental capacity building are provided in Chapter 8 (Environmental Management Plan).

3. Preparation of CSC Method Statements

97. Based on the EMP, the following method statements shall be drafted by the CSC in the preconstruction/detailed design stage.

a. Drainage Management Plan (DMP) to ensure that dredging works and other reclamation works will not cause blockages to existing drainage or ponding/flooding within the Project site, or the residential and commercial areas adjacent to the LPDP area, around the construction camps, borrow/quarry areas, other areas used for project-related activities and other areas adjacent to the Project;

b. Waste Management (WMP) for handling, storage, treatment, transport and disposal of solid and liquid wastes, hazardous materials, hazardous wastes and excavation of spoil from the Mai Creek diversion;

c. Materials Management Plan (MMP) detailing arrangements to be made to facilitate the timely production and supply of construction materials to avoid impacts due to unnecessary stockpiling inside and near the Project site area.

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d. Noise and Dust Control Plan (NDCP) to minimize impacts to sensitive receptors (educational establishments, hospitals, residential areas, etc.) due to construction works, sourcing and transport of construction materials, and other project-related activities;

e. Workers and Public Safety Plan (WPSP) to identify interfaces between the works and public and ensure worker and public safety, prevent accidents due to the construction works and report all accidents due to the Project activities.

98. These method statements will be updated by the Contractor (assisted by CSC) before construction commences in the preparation of Contractor‟s Site-specific CEMP 99. This IEE and EMP provide the scope and approach of mitigation, monitoring, and reporting measures to be included in contract documents. The Contractor will use these documents, in concert with CSC method statements to prepare site-specific construction environmental management plans (CEMPs). The CEMPs will demonstrate the manner (location, responsibilities, schedule, timeframe, persons responsible, budget, etc.) in which the Contractor will implement the mitigation, monitoring, and reporting measures specified in the EMP.

1. Environmentally responsible procurement 100. All the above plans will be agreed in advance by PMU/CSC in the project preparation phase after consultation all relevant authorities and will be included in contract documentation. The requirements in the CSC contract will include full implementation of the EMP including all the above plans to ensure contractors are fully aware in advance of their environmental responsibilities and obligations. PMU/CSC shall ensure that the EMP and above plans are included in the contract documents for civil works. PMU shall require the contractor to engage capable and trained environmental staff or site agents to take responsibility for the environmental management at the working level and to audit the effectiveness of the contractor‟s CEMP and review mitigation measures as the project proceeds. The effective implementation of the CEMP will be audited as part of the loan conditions and the executing agency (PNGPCL/IPBC) will be prepared for this. In this regard, the PMU will also prepare to allow sufficient resources for their ESSU assisted by CSC to fulfill the requirements of the law. The international and national environmental specialist(s) in CSC will train environmental officers (ESOs) in the PMU to guide the contractors on the environmental aspects of Project construction. This process will be initiated on this project and will be carried forward in future projects. Any recent recommendations and initiatives from DOE or other provincial authorities will be incorporated in the EMP and updated and audited as necessary as the Project is rolled out.

2. Ambient environmental baseline data

a. Noise

101. Baseline data on noise levels shall be collected before commencement of civil works. Such data will help in assessing project impacts during implementation. The Contractor shall collect baseline data on noise levels at residential area adjacent to the northeast of the LPDP area as specified in the EMP in the calendar month before the construction commences. Measurements shall be taken at least two weeks before commencement of civil works. 102. Noise impacts may be of short duration, although they can be very intrusive if not controlled properly. Noise shall be measured in dB(A) over a 24 hours covering the different periods (i.e., 6h to 18h, 18h to 22h and 2h to 6h). Measurement will also be taken to establish if the World Bank criterion of Leq55dB(A)1-hour is exceeded at the measurement points and at what time of day / night it is exceeded. The World Bank criterion of background +3dB(A) will be applied in the monitoring. Works are not expected to be carried out at night but if this is

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unavoidable for unexpected reasons separate measurements will also be taken before construction commences to establish night time background noise levels and the monitoring assessment criteria will be established accordingly. 103. Information such as recent rainfall will be documented as part of the baseline measurement. The sampling report will also specify if the sampling was undertaken during the rainy or dry season. Time and date of sampling, sources of dust and noise emissions during the sampling period, comparison of results to applicable standards shall also be included in the report. Actual location of the sampling stations shall be described in the report and plotted on a map together with GPS readings. The noise baseline monitoring will be reported by CSC prior to the commencement of Construction in a dedicated baseline monitoring report.

b. Water quality and Sediment

104. Baseline data on surface water quality and sediments will not be necessary for the additional works but will be collected by the Contractor as required in the updated EMP and in the contracts. Sampling points shall be established as required in the EMP. 105. The Contractor shall also collect sediment samples as required in the EMP. Baseline data on surface water quality and sediments will not be necessary for the additional works.

3. Enhancements 106. Environmental enhancements have not been a major consideration in the assessment. Whereas it is noted that it has been common practice in many paces to plant trees along Lae streets and highways to provide visual interest in line with best international practice there will be few opportunity sites for tree planting in the vicinity of the additional works. Other opportunities for enhancements can be assessed prior to construction.

D. Construction Phase 107. The source of the construction impacts from LPDP additional works will include (i) construction of the LPDP access road and associated minor earthworks to utilize the full width of the road and create necessary drainage, (ii) excavation and construction of Mai Creek Diversion and associated earthworks and slope protection, (iii)Censuring drainage and access near adjacent access road other adjacent areas is unimpaired by construction, (iv) excavation of rock based materials from river beds or quarries (v) ensuring security of supply for construction materials, For purposes of this assessment it is assumed that the Construction Supervision Consultant (CSC) will cover construction supervision. Detailed design of the access road and Mai Creek Diversion will be completed by the Contractor in the pre-construction phase.

1. Activate CEMPs and obtain permits and licenses

108. The CSC will be engaged by PMU in line with ADB guidelines. The CSC will provide awareness training, induct and supervise the contractors to carry forward the environmental mitigation measures and enhancements identified in the detailed designs. On behalf of PMU the CSC will assist Contractors to prepare updates of the management plans/CEMPs prepared by CSC at the pre-construction stage. The benchmark for monitoring and reporting on the contractor‟s environmental performance are the updated CEMPs, all the mitigation measure in the EMP (Table 8.2) and any additional mitigation measures that may be included by the CSC in the EMP during detailed design stage by CSC or conditions of environmental permits received from DOE. Prior to commencement of construction, the updated CEMPs/management plans shall be approved by the CSC and PMU. PMU shall ensure that Contractor(s) and their suppliers comply with all statutory requirements for permits from DOE with regard to use of mechanical equipment, establishment and operation of construction

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plants such as asphalt plant, concrete batching plant, rock crusher etc. PMU shall ensure that Contractor(s) and their suppliers use sources of rock based materials that comply with all statutory permits and DOE requirements environmental permits.

2. Orientation of contractor

109. CSC shall orient the Contractor(s) on implementation of construction mitigation measures in the CEMPs/management plans and all other construction phase mitigation measures included in the Project EMP (i.e., EMP included in the IEE) and any mitigation measures that may be included by the CSC during detailed design stage. The CSC will monitor the implementation of mitigation measures by the Contractor(s) and if the required measures are not installed payments will be withheld as per the bidding documents. This will include implementation of malaria controls and HIV-AIDS education in line with social plans and the requirements for HIV/AIDS awareness and prevention program to be implemented under the Project. These requirements including the EMP table on mitigation measures (Table 8.2) will be included in the Particular Specification for the contract.

3. Drainage and hydrology

110. The dredging, drainage and hydrology of the Mai Creek Diversion will require careful phasing and advance planning. The drainage system, irrigation and water resources on surrounding lands will be affected by construction activities as follows: a) dredging and Mai Creek Diversion will interfere with local drainage pattern, b) reclamation will cut off natural streams that drain into the LPDP area and adjacent drainage pathways may become silted materials (earth) in the runoff from the construction area, workshops and equipment washing-yards, c) rebuilding drainage channels crossing the works areas and required reprovisioning, d) surface and subsurface water resources in the Project area could be contaminated by fuel and chemical spills, or by solid waste and effluents generated by the kitchens and toilets at construction campsites.

111. The contractors will be required to implement the provisions of the Drainage Management Plan to prevent flooding and ponding on land around the work provide drainage facilities to avoid ponding/flooding construction camps, borrow/quarry areas, within reclaimed areas of the Project site and other areas used for project-related activities and adjacent areas. The DMP will address:

i. Prevention of flooding and ponding on land around the work site that previously drained into the work site, Mai Creek and its tributaries and adjacent streams.

ii. The safety of residents and pedestrians and vehicular traffic around through the construction zone or on land around the work site that previously drained into the work site, Mai Creek and its tributaries and adjacent streams.

iii. Protection of work crews from hazards associated with rainfall draining towards the site. moving traffic;

iv. Mitigation of the adverse impact to the road capacity and delays to the road-users; v. Maintenance of access to adjoining properties; and vi. Addressing issues that may delay the Project works.

112. The contractors will incorporate the following design features into the CEMP after review of the detailed design to minimize alterations to and impacts on surface drainage patterns in the areas around Project area‟s as far as possible:

i. Contractors will review the detailed designs for drainage structures provided with the tender and assess and agree with PMU/CSC if redesign is required or if new or additional structures or channels will be constructed or existing ones will be repaired.

ii. The Contractor shall review the local weather and rainfall patterns and install and maintain as necessary all temporary drainage facilities to ensure the Works, the adjacent land and existing facilities are adequately drained during the course of the Works.

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iii. Contractors (assisted by CSC) will update the Drainage Management Plan in a timely manner as required.

iv. In areas close to the sensitive receivers (SR), appropriate drains would be constructed so that the outfalls of the surface run-off from the LPDP are diverted away from the SR.

v. Measures will also be taken during the construction phase to ensure that storm drains and highway drainage systems on the access road are regularly cleared to maintain storm water flow.

4. Materials exploitation and management of quarry and borrow areas

113. It has been estimated that approximately 450,000m3 of rock based materials will be required for the LPDP construction. The extraction of rock based materials and the timely supply of construction materials is a major consideration in planning and managing the construction works. The CSC will produce a draft Materials Management Plan (MMP) in the pre-construction phase for confirmation by the contractor in the pre-construction phase. The MMP will be updated as necessary in the construction phase by the contractor. The MMP will seek as far as is reasonably practicable to minimize the use of non-renewable resources and rock based materials contribute to the minimization of impacts due to extraction of rock based materials. As a first priority, where surplus materials arise from the removal of the existing surfaces these will be used elsewhere on the project for fill (if suitable) before additional rock, gravel or sand extraction is considered. 114. The Materials Management Plan will include as a minimum consideration of the following: The Materials Management Plan

Required materials, potential sources and estimated quantities available. Impacts to identified sources and availability Excavated river bed and slope material for reuse and recycling methods to be

employed. Endorsement from DOE and local landowners for use of sources. Methods of transportation to minimize interference with normal traffic. Constraints of regular delivery schedule to reduce stockpiling on site. Program for reuse of underground excavated material for reuse Program for delivery of quarry and borrow materials. Discussion of the PMUs/CSC inspection/monitoring role. Agreement on publicity/public consultation requirements.

115. In the detailed design stage the CSC will produce a draft mass haul chart for the aggregate and asphalt materials needed for the construction works. The mass haul chart will also be updated and modified as necessary by the Contractor(s) as part of the CEMP before construction commences to produce a materials management plan (MMP) including mitigation for the extraction of materials, to specify (i) the methods to be employed prior to and during the extraction and transportation of boulders and rock based materials for construction and (ii) all other measures to be employed to mitigate nuisances to local residents, Contractual clauses will be included to require the contractor(s) to update the draft MMP regularly and report monthly to monitor the production and use of materials. The Contractor will be responsible for updating the cut and fill estimates in the MMP and reporting to PMU. The MMP can then be used to plan for aggregates management and to provide a monitoring tool for the use of local resources. The Contractor will be responsible to:

Update draft Materials Management Plan from the CSC. Balance cut and fill requirements to minimize impacts from extraction of aggregates. Procure materials only from DOE authorized quarries and borrow sites with

environmental permits. Prioritize use of existing quarry sites with suitable materials and update the list of

quarries and borrow pits monthly in MMP and report to PMU and minimize impacts on other local resources.

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If the Contractor shall operate the quarry site, required environmental permits shall be secured prior to operation of quarry/borrow areas.

Borrow/quarry sites shall not be located in productive land and forested areas. Stockpile topsoil for later use and fence and re-contour borrow pits after use Topsoil, overburden, and low-quality materials shall be properly removed, stockpiled

near the site, and preserved for. Use quarry with highest ratio between extractive capacity (both in terms of quality) and

loss of natural state. Use quarry sites lying close to the LPDP site, with a high level of accessibility and with

a low gradient. Damaged access roads due to transport of quarry/borrow materials, other construction

materials and due to various project-related activities shall be reinstated upon completion of construction works at each location.

During quarry/borrow site operation, provide adequate drainage to avoid accumulation of stagnant water.

It is not possible to avoid the use of quarry sites located on river beds therefore quarry sites lying on small rivers and streams shall be avoided.

Alluvial terraces or alluvial deposits which lie on the river beds but not covered by water in normal hydrological conditions, shall be preferred.

Ensure borrow areas are left in a tidy state with stable side slopes and proper drainage in order to avoid creation of water bodies favorable for mosquito breeding

To avoid drowning when pits become water-filled, measures such as fencing, providing flotation devices such as a buoy tied to a rope, etc. shall be implemented.

5. River protection

116. It is likely that river based sources of rock based construction materials will be exploited. There are some very wide river sources in the area that can provide the necessary materials. The high flow regime and flooding of the river appears to replenish the materials from debris flows. However careless extraction of the construction materials control can cause blockage to rivers. Therefore in areas along and near the river the following will be carried out: to rivers. Therefore in areas along and near the river the following will be carried out:

Guidelines under the MMP will be established to minimize the impacts to the river beds used for obtaining rock based materials.

Confine winning river materials to 40% of river width. Keep away from river banks in all locations. Boulders and stones will be promptly removed so that they do not block the river,

resulting in adverse impact on the flow regime. In the river quarry sites bridge rocks and boulders will be removed in a controlled

manner according to the MMP. Waste materials will not be disposed of at rivers.. Cofferdams, silt fences, sediment barriers or other devices will be used as appropriate

based on the design to prevent migration of silt during excavation and boring operations within the stream.

Reinstate river banks if necessary.

6. Spoil, and Spoil Disposal 117. The LPDP works will require dredging and cutting.. Mitigation measures have been proposed in the EIA 2009 for the control of the impacts. The construction of the Mai Creek will involve a modest additional amount of dredging and cutting but this amount has not been estimated separately. For the main LPDP a large proportion of the dredged materials will be suitable for filling. However the surplus of rock and sand based materials will be stockpiled and for reuse elsewhere.

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118. About 6.5 million cubic meters (m3) of material will be removed to develop the future port area. For dredging, reclamation, and disposal, a cutter suction dredger (CSD) will be used. The material to be dredged to create the future port basin can be classified as (i) unsuitable material (3.4 million m3 spoil) originating from 5m thick clayey, peaty upper layers, and (ii) suitable fill material (3.1million m3) originating from the lower sand-gravel stratum. About 1.7 million m3 of suitable material is required for the necessary reclamation works, leaving approximately 1.4 million m3 to be stockpiled within the cleared area for future use. It is recommended that the same mitigation measures are adopted for the dredged and cut materials for the Mai Creek Diversion. 119. The unsuitable material will be disposal of at sea as proposed in the EIA 2009 as approved. The stockpiling and reuse of the surplus material as well as all other wastes should follow a managed and planned approach an therefore a Waste Management Plan (WMP) will be required to ensure waste from LPDP construction is managed properly and to reduce, reuse and recycle waste wherever possible. The WMP will cover all aspects of construction waste disposal including from the additional works at the Access Road and Mai Creek diversion. The WMP can be used to support the application for the environmental permit for solid and liquid waste disposal as required under the Environment Act 2000. 120. Contractors will initially review the CSC‟s draft WMP options for stockpiling locations for cut and dredged materials and reconfirm or propose alternative locations for agreement with PMU. The Contractor will prepare the WMP (as part of the CEMP) one month before the commencement of construction including stockpiling and disposal areas identified for agreement by CSC/PMU. It is preferred that Government land is used for dumping of material. If private land is to be used for the purpose of dumping it shall commence only after written permission from the land owner is checked and recorded by the CSC/PMU and agreeable to DOE. 121. Contractual clauses will be included to require the contractor(s) to update the draft WMSP one month before construction commences to identify all the agreed disposal sites and to balance cut and fill as far as practicable for the duration of the works. 122. Mitigation measures will seek to control the impacts at source in the first place. The CSC will be responsible to report the update of the cut and fill estimates in conjunction with aggregate materials planning (MMP) between the different areas and contractors and advise on overall balancing for cut and fill materials to minimize impacts on local resources. 123. The Spoil Disposal section of the Waste Management Plan (WMP) will include consideration of the following: consideration of the following

Locations and quantities of spoil arising from the construction works including the additional works.

Agreed locations for stockpiling and disposal / endorsement from PMU and DOE. Methods of transportation to minimize interference with normal traffic. Establishment of acceptable working hours and constraints. Agreement on time scale and program for disposal and chain of custody. Programming issues including the time of year and available resources. Discussion of the PMUs/CSC inspection/monitoring role. Establishment of complaints management system for duration of the works Agreement on publicity/public consultation requirements (advance signing etc.).

124. Mitigation measures will seek to prevent surface collapse impacts and control the impacts at source in the first place. The CSC will be responsible to monitor the progress of excavations and stockpiling and the implementation of mitigation measures, to minimize impacts. The mitigation measures in the Spoil Disposal section of the WMP will include but not necessarily be limited to:

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Spoil will be disposed of at deep sea location as prescribed in the EIA 2009 and the environmental permit.

Spoil will not be disposed of on slopes, flood ways, wetland, farmland, forest, religious or other culturally sensitive areas or areas where a livelihood is derived.

Spoil disposal will be monitored by CSC/PMU and recorded using a written chain of custody (trip-ticket) system to the designated disposal site.

Spoil disposal shall not cause sedimentation and obstruction of flow of watercourses, damage to agricultural land and densely vegetated areas.

7. General Construction Waste Management

125. Uncontrolled waste disposal operations can cause significant impacts. Mitigation measures for the waste arising from the additional works will seek to reduce, recycle and reuse waste as far as practicable. The CSC will be responsible to monitor the contractor‟s progress of updating the WMP and to include the additional works and the implementation of mitigation measures, to minimize impacts. 126. The General Waste section of the WMP will include consideration of all matters related to solid an liquid waste disposal including the following:

Expected types of waste and quantities of waste arising. Waste reduction, reuse and recycling methods to be employed Agreed reuse and recycling options and locations for disposal / endorsement from

DOE and local groups. Methods for treatment and disposal of all solid and liquid wastes. Establishment of regular disposal schedule and constraints for hazardous waste. Program for disposal of general waste / chain of custody for hazardous waste. Discussion of the PMU/CSC inspection/monitoring role. Establishment of complaints management system for duration of the works Agreement on publicity/public consultation requirements (advance signing etc.).

127. The Contractors mitigation measures in the waste management plan (WMP) will include but not necessarily be limited to the measures listed below. The contractors shall ensure implementation of these measures.

Update the draft WMP (in CEMP, assisted by CSC) to cover all aspects of waste storage, disposal and accidental spills, all to be approved in writing by the CSC one month prior to starting works.

Areas for disposal to be agreed with local authorities and checked and recorded and monitored by the CSC/PMU.

Segregation of wastes shall be observed. Organic (biodegradable - such as tree trimmings from site clearance) shall be collected, stockpiled and given to the local community as required in the contract (NO BURNING is allowed on site).

Recyclables shall be recovered and sold to recyclers. Residual and hazardous wastes shall be disposed of in disposal sites approved by

local authorities. Construction/workers‟ camps shall be provided with garbage bins. Burning of construction and domestic wastes shall be prohibited. Disposal of solid wastes into canals, rivers, other watercourses, agricultural field and

public areas shall be prohibited. There will be no site-specific landfills established by the contractors. All solid waste will

be collected and removed from the work camps and disposed in local waste disposal sites.

Waste disposal areas approved by local authorities shall be rehabilitated, monitored, catalogued, and marked.

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8. Hazardous materials and hazardous waste disposal

128. Use of hazardous substances such as oils and lubricants from the additional works can cause significant impacts if uncontrolled or if waste is not disposed correctly. Mitigation measures will seek to control access to and the use of hazardous substances such as oils and lubricants and control waste disposal. The CSC will be responsible to monitor the contractor‟s progress of updating the Waste Management Plan to include implementation of mitigation measures, to minimize impacts from hazardous substances such as oils and lubricants. The Contractors will consult with the Morobe Provincial Authority to identify and agree the locations for the disposal of hazardous waste. 129. The Contractors mitigation measures in the Hazardous Materials section of the Waste Management Plan of the CEMP will include but not necessarily be limited to the following measures. The contractors shall ensure implementation of such measures.

Ensure that safe storage of fuel, other hazardous substances and bulk materials are agreed by PMU/CSC and have necessary approval/permit from DOE and local authorities.

Hydrocarbon, toxic material and explosives will be stored in adequately protected sites consistent with national and local regulations to prevent soil and water contamination.

Equipment/vehicle maintenance and refueling areas will be confined to areas in construction sites designed to contain spilled lubricants and fuels. Such areas shall be provided with drainage leading to an oil-water separator that will be regularly skimmed of oil and maintained to ensure efficiency.

The Contractor shall identify named personnel in the WMP/CEMP in-charge of these sites and ensure they are properly trained to control access to these areas and entry will be allowed only under authorization.

Fuel and other hazardous substances shall be stored in areas provided with roof, impervious flooring and bund/containment wall to protect these from the elements and to readily contain spilled fuel/lubricant.

Segregate hazardous wastes (oily wastes, used batteries, fuel drums) and ensure that storage, transport and disposal shall not cause pollution and shall be undertaken consistent with national and local regulations.

Ensure all storage containers are in good condition with proper labeling. Regularly check containers for leakage and undertake necessary repair or

replacement. Store hazardous materials above possible flood level. Discharge of oil contaminated water shall be prohibited. Used oil and other toxic and hazardous materials shall be disposed of in an authorized

facility off-site. Adequate precautions will be taken to prevent oil/lubricant/ hydrocarbon contamination

of drainage channel beds. Ensure availability of spill clean up materials (e.g., absorbent pads, etc.) specifically

designed for petroleum products and other hazardous substances where such materials are being stored.

Spillage, if any, will be immediately cleared with utmost caution to leave no traces. Spillage waste will be disposed at disposal sites approved by local authorities and

approved by CSC. All areas intended for storage of hazardous materials will be quarantined and provided

with adequate facilities to combat emergency situations complying with all the applicable statutory stipulation.

9. Rock crushing and bitumen supply

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130. Construction of LPDP additional works will require rock based material and asphalt. The amounts of crushed rock, rock armor and bitumen rock required for the additional works will be modest in comparison to the amounts required for the main LPDP work. However crushing activities will generate noise and dust and the pavement works for the access road will generate gas and odour from the asphalt hot-mix plant and noise from the compaction of the pavement. Although the emissions from powered mechanical equipment that supply crushed rock and asphalt will be rapidly dispersed they will need to be sited carefully to avoid complaints. 131. In order to maintain the existing air quality of the project area in a condition acceptable to the local population compliance with the following mitigation measures will be needed: the local population compliance with the following mitigation measures will be needed:

Cement batching and aggregate mixing plant shall be located as far as possible (at least 500m) from settlements and habitation near the Project area and as required by environmental regulations.

All conditions of DOE permits and local guidelines shall be observed. Dust suppression equipment shall be installed at cement and aggregate mix plants. Areas of construction on the LPDP pavements as well as the haul road shall be

maintained damp by watering the construction area. Where local roads are used for haulage they shall be kept in serviceable condition

and any damage shall be repaired promptly without interference to local travel areas. Storage sites, mixing plants, and asphalt (hot mix) plants will be at least 500m

downwind of the nearest human settlements or as otherwise required under DOE permits and guidelines.

All hot-mix plants, crushers, and batching plants will be located in agreement with the PMU and installed on a sealed area only after receiving approval from the PMU.

132. Fumes from asphalt chemicals are likely to be well dissipated in the wide open LPDP however phenol compounds in the bitumen have a very low odour threshold and extremely low concentrations can cause nuisances. These are un likely to accumulate to toxic levels. Bitumen will be supplied from local suppliers therefore there will be no impact from local plant as it will be well away from sensitive receivers.

10. Noise 133. The construction of the additional works will require powered mechanical equipment such as generators, excavators, bulldozers, piling rigs, stabilizers, drills, vibratory rollers, concrete-mixing plants, stone crushers, graders and screening plants will generate noise and vibration. Whereas various modern machines are a coustically designed to generate low noise levels and acoustically insulated plant may be available in Papua New Guinea. The additional works will take place close to residential accommodation and settlements and the cumulative effects from several machines can be significant and may cause significant nuisances. 134. To minimize impacts the contractors should be required by the PMU and CSC to (i) provide evidence and certification that all equipment to be used for construction is fitted with the necessary air pollution and noise dampening devices to meet the WB requirements2, (ii) maintain and service all equipment to minimize noise levels, and (iii) locate equipment to minimize nuisances and (iv) install acoustic insulation or use portable noise barriers where practicable to limit noise at sensitive receivers. Insulation should be provided to minimize noise impacts such that the measured noise at the edge of the works nearest residential areas will be less than 45dB(A)Leq during night time (10 p.m. to 7 a.m.) and 70 dB(A) Leq at other times during the day. 135. There are residences next to the access road within about 20m that are set back from the working areas for the road. Noise from road construction will be of short duration and should not be a major consideration for these residences who indicated that they will welcome the road improvement.

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136. There are some places of worship within about 500m of the Access Road and Mai Creek Diversion (Junction Malaita St / Morobe Ave area) that are t herefore set back from the working areas for the project and noise should be attenuated. However noise is a major consideration for places of worship and if noise nuisance occurs, despite the available setback, construction should be avoided at sensitive times.

11. Dust 137. Rock crushing activities will be the main sources of dust but there is no indication of where rock crushers providing materials for the access road and Mai Creek diversion works will be located. If the rock crushers are located on the LPDP area south of the access road suite there will be some buffer distance between the work area and the existing SRs such that no significant impact is expected from the construction works on residential and other sensitive receivers in terms of noise, vibration, and dust. At this stage there is no definite requirement for works to take place at night. Although most work is expected to be carried out during the day, some night time working may be allowed; especially in circumstances where major disruption to day time transport can be avoided by night working. 138. Although construction noise and dust were recognized as nuisances by the local population they were also considered acceptable nuisances in view of the potential benefits from the LPDP access road and future improved road conditions. It is unlikely that dust will be a major problem due to the prevailing wet conditions on the LPDP area. However the public requested that water sprinklers be used to suppress dust on the access road. Also it is good practice to control all dusty materials at source so that nuisances do not occur, so that dust and soil is not carried to adjacent roads and visibility on adjacent roads is not impaired and so that road safety can be maintained or improved. Water is available in the study area and sufficient surplus water should be available to suppress dust at all locations in dry conditions. The other mitigation measure will include: The other mitigation measure will include:

If the work surfaces are dry water they will be sprinkled on the road and exposed surfaces when work is carried out within 50m of residences or roadside food stalls.

No work will be carried out within during the night (2200hrs to 0700hrs) except in special circumstances permitted by the PMU.

If works have given rise to complaints over dust, the contractor shall investigate the cause, report it to the PMU Grievance Facilitation Committee and in the monthly progress reports and review and propose alternative mitigation measures before works recommence.

Fuel-efficient and well-maintained haulage trucks will be employed to minimize exhaust emissions. Smoke belching vehicles and equipment shall not be allowed and shall be removed from the project.

Vehicles transporting rock, sand and other construction materials will be covered with tarpaulin sheets to avoid impact from dust. Speed limits of such vehicles within the works site and on unpaved edge areas of the Project area will be established and agreed with the PMC.

Vehicles moving out of the site shall be halted and have the wheels and under carriage of the vehicle thoroughly washed in order to minimize transporting mud and sand on to adjacent roads that may add to impacts from dust.

139. The need for large stockpiles should be minimized by careful planning of the supply of materials from controlled sources. Stockpiles should not be located within 100m of educational establishments, public amenities and should be covered with tarpaulins when not in use and at the end of the working day to enclose dust. If large stockpiles (>25m3) of crushed materials are necessary they should be enclosed with side barriers and also covered when not in use.

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140. CSC shall undertake semi-annual monitoring of TSP and noise at the stations which were sampled during pre-construction phase. Field measurements shall also be carried out, as necessary, to validate complaints.

12. Vibration

141. At this stage blasting is not expected. It is clear from discussions with the project team and observations that blasting will not be the method of choice because most of the surface materials can be removed with powered mechanical equipment (PME). It is therefore anticipated that powered mechanical equipment and local labour with hand tool methods will be used to implement the LPDP. 142. In the event that blasting is required in special circumstances (say if underground boulders are encountered or at quarry locations) only controlled blasting will be allowed. Blasting will only be carried out in line with the rules set down by Chief Mining Inspector of the Mineral Resources Authority (MRA). A Blasting Certificate will be required (from MRA) for the authorized person and the authority is the Chief Mining Inspector. Blasting will only be carried out after prior notice to all local residents and the local district authorities. One month prior to the blasting in any area a building condition survey including photographs will be made of all residences within 500m of the blast sites. The condition of the residences shall be agreed with the CSC in case there are any future claims for damage to residences due to the blasting. All blasting shall be carried out in the daytime and at regular intervals after siren warnings. All residents within 500m of the blast sites shall be kept informed of the plans and progress of blasting and residents shall be temporarily evacuated and provided with alternative accommodation if required. 143. No blasting will be allowed at night unless in special circumstances blasting cannot be practically be carried out at any other time. Controlled blasting will strictly follow the license requirements from MRA and any conditions set by the Chief Mining Inspector. Pre-splitting should be undertaken. Where the vibration from blasting is exceeding the maximum permissible level, information from the blasting should be used to modify blasting patterns and calculate a reduced charge for future blasts with the aim of eradicating damage and to minimize damage as far as possible. Blasting shall be under careful and strict management of properly trained and licensed personnel. During blasting the contractor shall observe proper warning and precautionary measures to ensure safety of residents, pedestrians, motorists and structures.

13. Water Quality

144. Water quality impacts from the additional works are unlikely to affect possible sources of water supply or surface water however disruption will be investigated and where the complaint can be substantiated. The following precautionary measures will be undertaken for the additional works by the contractors:

Lubricants will be stored in dedicated enclosures with a sealed floor/base >50m from water bodies.

Solid waste from construction activities will not be thrown in ditches or ponds or rivers and shall be disposed of as per the WMP and the environmental permit and there will be NO BURNING of waste.

Construction storage/stockpiles shall be provided with bunds to prevent silted run-off. Stockpiled materials will be covered to reduce run-off. Stockpile areas and storage areas for hazardous substances shall be located away

from water bodies. If complaints occur they will be reported to the PMU and investigated. Work in streams such as the Mai Creek will be scheduled for periods when less rain is

expected and work duration shall be as short as possible. Bare ground shall be stabilized immediately after works completed.

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Washing of machinery and vehicles in surface waters or the Mai Creek shall be prohibited.

14. Water Resources

145. Ample water should be available and local water resources could be used because sufficient yield is generally available. Other measures to mitigate the adverse impact on water resources and surface drainage patterns have been incorporated into the other drainage management plan mitigation measures. 146. The contractors will carry out the following measures to mitigate the impact of using local community water resources, where required:

In all areas availability of water will be assessed to evaluate the impact on community resources. If necessary project water will be brought in by tanker as necessary without depleting local supplies.

The contractors will be required to maintain close liaison with local communities to ensure that any potential conflicts related to common resource utilization for project purposes are resolved quickly through the GRM.

Guidelines will be established to minimize the wastage of water during construction operations and at campsites.

Re-provision drainage channels affected by works two weeks before commencement of works to satisfaction of CSC/PMU and local community

In case of obstruction or damage, drainage ditches shall be cleaned or repaired immediately.

15. Construction camps and canteen facilities

147. The Contractors construction camp and maintenance yards will be located along the access road opposite the residences in Sletholm Street. This location is acceptable to the all the residents who made comments at interview (Appendix B) and they foresee opportunities for employment and setting up small businesses to supply food and sundries to workers. The location of the main Contractors Yard in Sletholm Street is known (Figure 1.2). Other worker compound accommodation may be set up as necessary. Contractors will adopt good management practices to ensure that fuels and chemicals, raw sewage, wastewater effluent, and construction debris/scarified material is disposed of in line with the requirements of the environmental permit for solid and liquid waste management. Waste will be disposed of under controlled conditions to reduce the risk of contamination. The proposed measures include:

Worker camp location and facilities located to be agreed with local community with facilities approved by CSC and PMU and camps managed to minimize impacts.

Construction camp will be established in areas with adequate drainage in order to prevent water logging at the camp and formation of breeding sites for mosquitoes in order to facilitate flow of the treated effluents.

Potable water, clean water for showers, hygienic sanitation facilities/toilets with sufficient water supply, worker canteen/rest area and first aid facilities will be provided. Separate toilets shall be provided for male and female workers.

As many local workers as possible will be hired and trained. Adequate housing for all workers will be provided at the construction camps and

establish clean canteen/eating and cooking areas. Flushing lavatories shall be installed and open defecation shall be prohibited and use

of lavatories encouraged by cleaning lavatories daily and by keeping lavatory facilities clean at all times.

Wastewater effluent from contractors‟ workshops and equipment washing-yards will be passed through gravel/sand beds and all oil/grease contaminants will be removed before discharging it into natural streams. Oil and grease residues shall be stored in drums awaiting disposal in line with the agreed WMP.

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Predictable wastewater effluent discharges from construction works shall have the necessary permits from DOE before the works commence.

The Contractors Yard area will be cleaned up to the satisfaction of PMU and local community after use.

All waste materials shall be removed and disposed to disposal sites approved by local authorities

16. Sanitation and Disease Vectors

148. Potential sanitation and impacts from disease will need to be controlled by maintaining hygienic conditions in the Construction Yard and other worker camps and the construction site, implementing the social and health programs for the Project. The contractor will ensure that:

Measures to prevent malaria shall be implemented (e.g., provision of insecticide treated mosquito nets to workers, installation of proper drainage to avoid formation of stagnant water, etc.).

Standing water will not be allowed to accumulate in the temporary drainage facilities or along the roadside to prevent proliferation of mosquitoes.

Temporary and permanent drainage facilities will be designed to facilitate the rapid removal of surface water from all areas and prevent the accumulation of surface water ponds.

Portable lavatories shall be installed around the LPDP site and open defecation shall be prohibited and use of lavatories encouraged by cleaning lavatories daily and by keeping lavatory facilities clean at all times.

Malaria controls will be implemented in line with social plans for the Project. HIV/AIDS awareness and HIV-AIDS education and prevention program shall be

implemented in line with social plans under the Social and Poverty Assessment Report.

17. Occupational Health and Safety

149. Worker occupational health and safety is generally governed by the Papua New Guinea Employment Act 1978. A Worker and Public Safety Plan will be submitted by the Contractor in the CEMP to establish routine safety measures to cover the main Project area and any other associated quarry sites or construction yards. The Worker and Public Safety Plan will meet the requirements of good engineering practice the Employment Act 1978 and World Bank Environmental, Health, and Safety General Guidelines2 as well as to provide first aid facilities. 150. Mitigation measures to be implemented by contractors to ensure health and safety of workers are as follows:

At least one month before construction commences the Contractor will demonstrate to PMU that the safety plan will be properly resourced and a qualified safety officer will be identified by the contractor as shown in their bid and the safety plan will be approved by PMU and CSC before construction commences.

Before construction commences the Contractor will conduct of training for all workers on environmental, safety and environmental hygiene. The contractor will instruct workers in health and safety matters as required by law and by good engineering practice and provide first aid facilities.

The Contractor will instruct and induct all workers in health and safety matters (induction course) before they start work and site agents/foremen will follow up with toolbox talks on a weekly basis. Workforce training for all workers starting on site will include environment, safety and environmental hygiene.

Workers shall be provided (before they start work) with of appropriate personnel safety equipment such as safety boots, helmets, gloves, protective clothes, breathing mask, goggles, and ear protection at no cost to the workers. Site agents/foremen will follow up to see that the safety equipment is used and not sold on.

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Fencing shall be installed on all areas of excavation greater than 1m deep and at sides of temporary works.

Audible reversing signals shall be installed on all construction vehicles. 151. The contractor will include provisions in the Worker Safety section of the Worker and Public Safety Plan in the CEMP for: Public Safety Plan in the

Instruction of all workers in health and safety matters. Provision of potable water supply in all work locations. Establishment of safety measures as required by law and by good engineering

practice and provision of first aid facilities. Providing to all workers appropriate personal protective equipment (PPE) such as

safety shoes, hard hats, safety glasses, ear plugs, gloves, etc. Scheduling of regular (e.g., weekly tool box talks) to orient the workers on health and

safety issues related to their activities as well as on proper use of PPE. Where worker exposure to transport cannot be completely eliminated, protective

barriers shall be provided to shield workers from transport vehicles. Alternatively another measure is to install channeling devices (e.g., transport cones and barrels) to delineate the work zone.

Fencing on all excavation, borrow pits and sides of temporary bridges The main construction yard shall be provided with toilets/sanitation facilities in

accordance with local regulations to prevent any hazard to public health or contamination of land, surface or groundwater. These facilities shall be cleaned daily and well maintained to allow effective operation.

152. Facilities for workers and public safety, construction site offices and canteen will also be regulated in line with the Papua New Guinea Employment Act 1978. Complaints will be monitored and investigated and mitigation measures will be revised and the CEMP will be updated as necessary if unexpected impacts occur. All measures related to workers‟ safety and health protection shall be free of charge to workers. The worker occupational health and safety plan to be submitted by the contractor before construction commences and in tandem can be extended to cover public safety and approved by PMU/CSC.

18. Community Health and Safety

153. Public safety, particularly of pedestrians and children can be threatened by the excavation of the trenches for side drain construction and station access tunnels. Fencing will be installed prior to excavation work commencing on all sides of temporary and permanent excavations. There will be a footpath constructed on the north side of the access road Sletholm Street and a safety barrier will be installed at the edge of the pavement to discourage pedestrians and children from walking on the access roadway. The plans will also include provisions for site security and guards, trench barriers and covers to other holes and any other safety measures as necessary. The contractor will provide warning signs at the periphery of the site warning the public not to enter and define this in the CEMP. The contractor will restrict the speed of project vehicles and also control traffic on the access road by contra-flow and provide flag men and warning signs at either side/end of the works areas where the traveling lanes must be temporarily reduced. The safety measures for the public in the Worker and Public Safety Plan will include:

Barriers (e.g. fence) and signboards shall be installed around the construction areas to deter pedestrian access to the LPDP site.

Signboards shall be installed around the quarry areas to deter pedestrian access to the quarry sites.

Pedestrian footpath and barrier on the north side of Sletholm Street to deter pedestrian access to the roadway except at designated crossing points.

The general public/local residents shall not be allowed in the LPDP site which is a high-risk area, e.g., excavation sites and areas where heavy equipment is in operation

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and all access points to the LPDP site will have a watchman at the entrance to keep public out.

Provide warning signs at the periphery of the site and the Construction Yard warning the public not to enter, beware of heavy machinery and define this in the CEMP.

Provisions for site security, trench barriers and covers to other holes and any other safety measures as necessary.

Upon completion of quarry operations, borrow areas will be backfilled or fenced. Speed restrictions shall be imposed on Project vehicles and equipment traveling within

50m of sensitive receptors (e.g. residential, schools, temples, etc.). Strict imposition of speed limits along residential areas and where other sensitive

receptors such as schools, hospitals, and other populated areas are located. Educate drivers on safe driving practices to minimize accidents and to prevent spill of

hazardous substances (fuel and oil) and other construction materials during transport. Communication to the public through local officials, radio and mass media and notice

boards regarding the scope and schedule of construction, as well as certain construction activities causing disruptions or access restrictions.

154. The contractor will provide information boards near the work sites to inform and instruct the public on how to conduct themselves and to be aware of their surroundings if they must approach the works. The notice board will provide contact numbers. The Public Safety section of the Worker and Public Safety Plan will include but not necessarily be limited to the following:

Statement of contractor‟s safety policy for Workers and Public. Legal requirements. Works safety issues and public safety issues. Training the workforce and informing the public on works safety issues. Establishment and monitoring of acceptable working practices to protect safety. Overlap with traffic and road safety (e.g. traffic flow/delay requirements). Discussion of the CSC/PMU inspection/monitoring role. Establishment of complaints management system for duration of the works Agreement on publicity/public consultation requirements. Reporting of accidents. Complaints management

19. Transport Management

155. Construction activities are not likely to have a major affect on the roads around the LPDP area as almost all activities will take place within the Project site. However there will be a requirement to transport construction materials to the site and the there will be a requirement for many thousands of truck loads from the quarry sites that will serve the additional works. Therefore traffic flow in the surrounding areas may be interrupted if not mitigated properly. A Temporary Traffic Management plan will be developed with the assistance of the CSC and submitted by the contractor before commencement of construction. The main objectives of the plan shall be to maximize the safety of the workforce and the traveling public. The main secondary objective will be to keep traffic flowing as freely as possible in the areas around the LPDP site and the access to the quarry areas. The Temporary Transport Management Plan will include consideration of the following will include consideration of the following

Lane availability and minimizing interference with traffic flows past near the works site. Establishment of acceptable working hours and constraints. Agreement on time scale and establishment of traffic flow/delay requirements. Programming issues including the time of year and available resources. Discussion of the CSC/PMU inspection/monitoring role. Establishment of complaints management system (GRM) for duration of the works Agreement on publicity/public consultation requirements (advance signing etc.).

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156. The plan will be reviewed by PMU/CSC and approved, if found appropriate. Resources from the contractor and PMU will be provided as per the plan before construction commences for:

Implementation of Temporary Transport Management Plan and awareness program. Communication to the public through local officials and notice boards and regarding

the scope and schedule of construction, as well as certain construction activities causing disruptions or access restrictions.

Coordination with local traffic / police authorities to implement appropriate traffic diversion schemes to avoid inconvenience due to project operations to road users, ensure smooth traffic flow and avoid or minimize accidents, traffic hold ups and congestion.

In coordination with local traffic / police officials, schedule transport of materials to avoid congestion, set up clear traffic signal boards and traffic advisory signs at the roads running near the LPDP construction site and quarries sites to minimize traffic build-up.

Provision of safe vehicle and pedestrian access around LPDP construction areas including a safety barrier for the footpath on the site access road.

Installation of bold diversion signs that would be clearly visible even at night and provide flag persons to warn of dangerous conditions; 24hrs if necessary.

Provision of sufficient lighting at night and in other dark conditions, within and in the vicinity of the LPDP construction site.

Designation of traffic officers in and around the LPDP construction site. 20. Enhancements

157. Environmental enhancements such as tree planting near the road will be explored in the detailed designs. Enhancements shall be re-assessed prior to construction and proposed enhancements should be discussed with the contractor.

E. Operational Phase

158. There will be no operational impacts from the additional works for the Project. The quarries will not be in use and the maintenance of the access road and Mai Creek Diversion will come under the operational mitigation measures covered in the EIA 2099 that will be updated prior to implementation for construction and approved by ADB.

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6. INFORMATION DISCLOSURE, CONSULTATION AND PARTICIPATION

159. Information disclosure and public consultation was conducted under the Environmental Impact Assessment that received “in principle” approval in 2009. The Public consultations for the EIA 2009 were undertaken during January 2007 to inform stakeholders about project components and discuss the main environmental impacts expected from project implementation. The second public consultation meeting in March 2007 was to inform stakeholders about the results of the draft EIA and discuss the main environmental impacts expected from project implementation and proposed mitigation measures. The EIA 2009 reported that general opinion was that the Project should proceed. However some participants expressed opinions that some activities of the existing port have caused environmental changes over the past years. Stakeholders suggested that they should be more involved in environmental issues related to port development and operation.

160. The objectives of the stakeholder consultation process was to disseminate information on the additional works for the Project and the expected impact, long-term as well as short-term, among primary and secondary stakeholders and to gather information on relevant issues so that the feedback received could be used to address these issues at early stages of project design. Another important objective was to determine the extent of the concerns amongst the community, to address these in the project implementation and to suggest appropriate mitigation measures. For the purposes of this IEE the main group interviewed was the community around the access road and the local official in the Morobe Provincial Administration. The feedback received has been used to address these issues at early stages of project design.

A. Identification of Stakeholders 161. The stakeholders consulted for the additional works for the Project included local affected persons and other groups with an interest in where the additional works for the Project will be implemented. Individuals representing most of the family groups living on the 10 residential plots adjacent to the access road were informed about the additional works for the Project and invited to comment on their environmental concerns. These stakeholders were considered to be representative of the community living in the area, the road users, the business associated with the access road and the locally elected representatives. Consultations took place on 11th and 12th October 2011. The dates and locations of consultations are presented in Appendix B. Government departments were also consulted to identify any local or national requirement prior to obtaining rock based materials from potential quarry sites.

B. Consultastion with Stakeholders 162. The summaries of results of the public consultations are recorded in Appendix B. Many local affected people near the access road were pleased to respond but one refused to comment and requested anonymity. There were no residents in the location of the creek diversion as resettlement has already been completed. The main environmental and other concerns can be summarized as follows. 163. Interest in the survey: All the residents interviewed along the access road indicated they had some comments to make on the Project. None said the Project would affect their working and home lives. No residents could be located in two properties. 164. Support for Project: All respondents were in favour of the project and indicated their support for the Project. About 70% of respondents also commented that the improved road would generally be more convenient and reduce travel time to shops. 165. Overall environmental impact: When questioned on the overall environmental impact of the project about half of respondents had some ideas to share. More than 50% of

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respondents identified potential benefits in terms of easier transportation and better life standard and quality of environment. There is already a container yard opposite which has no environmental controls. The containers may be removed and it may be used as a lay down area for the Contractor. More than 30% expressed an opinion and saw some potential improvements. Most foresaw opportunities to create small businesses to provide food and sundries to the workers on the site. Most identified some dis-benefits in terms of temporary increased pollution, increases potential for accidents and some said that although impacts were potentially significant the overall impacts would not be much greater that the impacts from the existing container yard opposite. Most respondents expected their men folk to be able to work on the project. Overall the impacts should be tolerable given the potential opportunities for employment on the site and to provide food and supplies to the workers on the site. 166. Controlling environmental impacts: When questioned on ideas on how to control the overall environmental impact of the project about 60% of respondents said that they were concerned about accidents and needed a footpath on their side. They also commented that their children currently play in the road (it is a cul-de-sac) and requested that the footpath have a rail to discourage children from running n the road next to heavy plant and lorries. Most said the project was welcome and should be completed as soon as possible. 167. There were about 10 comments on specific environmental controls. About 50% commented that proper drainage should be included in the access road design. One commented that the access rod should be sealed with bitumen or concrete. Two suggested that the road should be wetted to reduce dust. 168. Increased dust, noise and controlling the interface with project workers and sanitation during construction were also general concerns. Another general concern was the water supply. However the water main does not run directly under the access road. Affected people were concerned about social issues such as security but saw the presence of the project would discourage criminals from hiding in the area and could provide employment for the younger men. Few commented on compensation for land acquisition as the resettlement plan has already been completed. They new about the resettlement but only one respondent was concerned about compensation for accidents, should they occur. 169. No significant operational phase impacts were identified and the community near the access road generally indicated they would fully support the additional works for the Project as and saw the Project overall as a benefit. 170. The affected persons also fully expect that the necessary arrangements to compensate loss of any property that may result from the installation of the access road are addressed before construction commences. Results are summarized broadly in Table 6.1. Further information is provided in Appendix B.

C. Concens Addressed 171. The main issues raised are addressed in the environmental management plan, as far as is reasonably practicable at this stage. Concerns with respect to safety, footpath, sealed surface, keeping the access road clean, have been passed to the Project Team. Concerns with respect to temporary increased pollution, increases in accidents, environmental awareness of the implementing agency and planning environmental controls have been addressed in the EMP. 172. The access road alignment is assumed to be as at present and drainage design and the disturbance to property and business, private property and community disturbance have been brought to the attention of the project proponent. The relevant parties are well aware of the potential for local disturbance that can result from poorly controlled contractors. A

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resettlement plan has already been executed to compensate for affected persons that can reasonably be predicted at this stage. Unforeseen impacts will also be captured by the requirements to update the EIA and environmental management plan and inform ADB in response to any unpredicted impacts that arise periodically as necessary. Table 6.1 Summary of Main Environmental Concerns from Public Consultation

Concerns Expressed* How concerns are addressed in IEE Want access road to improve

drainage and improve safety. Project will require Contractor to design access road with footpath and safety rail on the north (residential) side with drainage, start soon and complete a soon as practicable and PMU and CSC will monitor progress of the works.

Want free and ready access and egress via the access road to improve convenient travel to shops.

Project will require Contractor to design access road with sufficient width for construction traffic footpath and safety rail on the north (residential) side with drainage, start soon and complete a soon as practicable and PMU and CSC will monitor progress of the works.

Want access road to reduce dust.

Project will require Contractor to design access road with sealed surface and provide water bowser with sprinkler. Project will require Contractor to keep the access road free from accumulating mud and dust from the site in the daytime and clean road surface at the end of the day. Wheel washing facilities to be provided just inside Project site boundary gate and used by all vehicles exiting Project site.

Temporary increased pollution EMP provides for controls on noise and dust during implementation.

Increases in accidents EMP provides for worker and public safety plan during implementation.

Fruit trees in front garden Project will require Contractor to avoid boundaries and fences of properties fronting Sletholm Street

* In one cases the interviewee was reluctant to discuss. The concerns are inferred from the replies in the field . D. Information Disclosure and Participation

173. Concerns have been expressed that the local affected people do not know much about the project. The PMU has already disclosed the Project construction works in advance prior to the resettlement process. It will be necessary also to disclose the complaints monitoring and GRM (Chapter 7) which will provide further opportunities for consultation in the construction phase and can assist in public participation. Providing information through local authority offices will provide a conduit for the improvement of the project implementation to better serve the stakeholders. Public consultation can also assist in

i) harnessing cooperation from informed people to help local authorities reconfirm the extent of local permits and licenses that will be required at a later stage;

ii) obtaining cooperation from informed residents and groups which to avoid cost and time in dealing with complaints;

iii) identifying local infrastructure projects or other local initiatives that will interface with the Project areas with assistance from informed local authorities;

iv) the collection of anecdotal information on the current condition of the local environment.

174. The environmental assessment process under the SPS 2009 requires the disclosure of the IEE in an accessible place and language to the public during the completion of the IEE. This IEE will be integrated with the updated EIA and EMP and PMU will provide summary of the EIA in Papua New Guinea language (in Tok Pisin) at public places around the Project site and make people aware of this through appropriate communication/media channels. This process will be concluded by PMU providing copies of the updated EIA for display at the district and ward headquarters during the period when the EIA is disclosed on the ADB website.

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7. GRIEVANCE REDRESS MECHANISM

175. A project grievance redress mechanism (GRM) will be established to receive, evaluate and facilitate the resolution of affected people‟s concerns, complaints and grievances about the social and environmental performance at the level of the Project. The GRM will aim to provide a time-bound and transparent mechanism to voice and resolve social and environmental concerns linked to the project. The approved EIA proposed in 2007 that an entity called the “Environmental Consultative Council” be set up to deal with grievance redress. The second tier of the GRM, the Grievance Redress Committee (GRC) is in line with requirements of the SPS will replace the Environmental Consultative Council. 176. It is important that PMU is alert on environmental impacts during project preparation and implementation. It is therefore envisaged that PMU is staffed with an experienced and qualified environmental management specialist(s), preferably with experience regarding the impacts of dredging and infrastructure projects.

177. Existing arrangements for redress of grievances for affected persons are through complaints to the compound, village and ward committees up to the district level and then through the provincial Department of Mines, Natural Resources and Environment (DMNRE) and back to the agency that implements a project (in this case IPBC/PNGPCL). This indirect area will remain in place to preserve the usual administrative remedies.

178. There will be a need to deal with complaints and grievances during construction for this project. Therefore another mechanism will be available to affected persons whereby complaints can also be made direct to the PMU (with the usual parties PNGPCL, DOE and MRA being kept informed).

179. The grievance redress mechanism (GRM) will be established in the preconstruction phase and well before construction commences. The PMU and PNGPCL will maintain an open door policy to accept complaints at all levels concerning the environmental performance of the project. The GRM will aim to provide a time-bound and transparent mechanism to voice and resolve social and environmental concerns linked to the project.

180. The PMU shall make the public aware of the GRM through public awareness campaigns and a project information brochure. The contact phone number of the PMU will serve as a hotline for complaints and shall be publicized through the media and placed on notice boards outside the PMU offices and at the construction sites and quarry sites by displaying contact telephone numbers on the notice boards at site entrances and at the entrance to the Contractor‟s maintenance yard.

181. The project information brochure will include information on the GRM and shall be widely disseminated to the stakeholders in the areas surrounding the LPDP area by the safeguards officers in the PMU. Grievances can be filed in writing or by phone with any member of the PMU or DRBFC, construction sites and other key public offices, all of which will maintain an open door policy to accept complaints.

182. First tier of GRM. The PMU is the first tier of GRM which offers the fastest and most accessible mechanism for resolution of grievances. The Environmental Safeguards Officer (ESO) and Social Safeguards Officer (SSO) in the PMU shall be designated as the key officers for grievance redress. Resolution of complaints will be done within fifteen working (15) days.

183. The ESO and SSO will be the core of the PMU Environmental and Social Safeguards Unit (ESSU) and will provide the support and guidance in grievance redress matters. Investigation of grievances will involve site visits and consultations with relevant parties (e.g.,

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affected persons, contractors, traffic police, etc.). Grievances will be documented and personal details (name, address, date of complaint, etc.) will be included unless anonymity is requested. A tracking number shall be assigned for each grievance, including the following elements:

i. Initial grievance sheet (including the description of the grievance), with an acknowledgement of receipt handed back to the complainant when the complaint is registered;

ii. Grievance monitoring sheet, mentioning actions taken (investigation, corrective measures);

iii. Closure sheet, one copy of which will be handed to the complainant after he/she has agreed to the resolution and signed-off.

184. The updated register of grievances and complaints will be available to the public at the PMU office, construction sites and other key public offices along the project area (offices of the ward and districts). Should the grievance remain unresolved it will be escalated to the second tier. The GRC shall be established by RHD/PIU before commencement of site works, shall be chaired by Project Director PMU and shall have members from ward committees and district or municipal authority committees, relevant government departments, a local NGO, and a women‟s organization. The contractor(s) will have observer status on the committee.

185. Second Tier of GRM. The NES and SSO will activate the second tier of GRM by referring the unresolved issue (with written documentation) to the PMU who will pass unresolved complaints upward to the Grievance Redress Committee (GRC). The GRC shall be established by PMU/PNGPCL before commencement of site works. The GRC will consist of persons representing the following groups:

(i) Project Director (IPBC/PMU); (ii) Community Development Manager (IPBC/PMU) (iii) Morobe Provincial Administration – District Services (iv) Morobe Provincial Land Administration. (v) Lae District - Manager (vi) Morobe Provincial Department of Mining Natural Resources and Environment

(DMNRE for environmental related grievances). (vii) Morobe Provincial Police (viii) District and Ward; (ix) representative of the affected person(s); (x) representative of the local women‟s group / NGO (e.g. Soroptomist International); and (xi) Lae Chamber of Commerce

186. A hearing will be called with the GRC, if necessary, where the affected person can present his/her concern/issues. The process will facilitate resolution through mediation. The local GRC will meet as necessary when there are grievances to be addressed. The local GRC will suggest corrective measures at the field level and assign clear responsibilities for implementing its decision within thirty (30) working days. The contractor will have observer status on the committee. If unsatisfied with the decision, the existence of the GRC shall not impede the complainant‟s access to the GOP's judicial or administrative remedies.

187. The functions of the local GRC are as follows: (i) resolve problems and provide support to affected persons arising from various environmental issues and including dust, noise, utilities, power and water supply, waste disposal, traffic interference and public safety as well as social issues land acquisition (temporary or permanent); asset acquisition; and eligibility for entitlements, compensation and assistance; (ii) reconfirm grievances of displaced persons, categorize and prioritize them and aim to provide solutions within a month; and (iii) report to the aggrieved parties about developments regarding their grievances and decisions of the GRC.

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188. The PMU/ESSU officers will be responsible for processing and placing all papers before the GRC, maintaining database of complaints, recording decisions, issuing minutes of the meetings and monitoring to see that formal orders are issued and the decisions carried out.

189. Third tier of GRM. In the event that a grievance cannot be resolved directly by the PMU/ESSU officers (first tier) or GRC (second tier), the affected person can seek alternative redress through the Ward or District committees under the existing arrangements for redress of grievances for affected persons. The PMU or GRC will be kept informed by the district, municipal or national authority. The GRM procedure is depicted in Figure 7.1 below. The monitoring reports of the EMP and RP implementation shall include the following aspects pertaining to progress on grievances: (i) Number of cases registered with the GRC, level of jurisdiction (first, second and third tiers), number of hearings held, decisions made, and the status of pending cases; and (ii) lists of cases in process and already decided upon may be prepared with details such as Name, ID with unique serial number, date of notice, date of application, date of hearing, decisions, remarks, actions taken to resolve issues, and status of grievance (i.e., open, closed, pending).

.

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Figure 7.1: Grievance Redress Mechanism

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8. ENVIRONMENTAL MANAGEMENT PLAN

A. Implementation Arrangements 190. In Papua New Guinea the environmental regulations of GOP are derived from the Environmental Act (2000) and subsequent rules and regulations. The environmental assessment rules are set out in the Environmental (Permits and Transitional) Regulations (2002) that require Environmental Impact Assessment (EIA) for this Project (Chapter II). The Director of Environmental in the Department of Environment and Conservation (DEC) approved the EIA “in principle” in 2009. The Project is a Level 3 activity and the additional works are Level 2 activities. PMU must prepare an environmental impact statement (EIS) and obtain an environmental permit to cover all the proposed activities before construction commences. DOE must issue the necessary environmental permits before construction can commence.

191. Under the Environment Act 2000 prior to submitting an EIS, the Project proponent must submit an inception report (IR) scoping the issues to be covered in the EIS. The DOE, within 60 days, either approves the IR or refers it back for amendment. The draft EIS can be prepared during that period.

192. The EIS must cover the issues approved in the inception report which shall include:–

i. comprehensive details of the processes involved in carrying out the LPDP; ii. a statement of the risks of environmental harm associated with the LPDP; iii. a description of the sources and nature of any contamination which is likely to

result from carrying out the LPDP; iv. the steps which the applicant proposes to take to minimise or prevent any

environmental harm as a result of the LPDP; and v. a map of the LPDP site and associated works (quarries etc.).

193. The DOE must assess the EIS within 30 days and notify the proponent if additional time is required to assess the EIS or accept the EIS. Therefore there is potentially a period of 90 days to approve the EIS after the IR is submitted.

194. However the DOR shall also require the EIS to be made available for public review and shall determine the period of the review within which government authorities and the public may make submissions to the DOE in respect of the EIS. The DOE may also direct the proponent to publicize the EIS at the proponent‟s expense. Therefore the 90 days approval period may be longer, if required by the DOE.

195. Clearances in the form of environmental permits from DOE will also be required for certain activities commonly associated with infrastructure projects such as quarry operations, extraction of rock based sand and gravel materials or discharge of solid waste and waste water as well as water abstraction. DOE has indicated that the environmental permission for these activities can be included in the environmental permit for the main Project providing that all the necessary details can be included in the EIS. Specifically the Environmental (Permits and Transitional) Regulations (2002) state that were an activity involves two or more categories of Level 2 or Level 3 activities or both Level 2 and Level 3 activities, an application for a permit in relation to that activity shall identify all the categories of Level 2 or Level 3 activity that are relevant to the application. The main Project is Level 3 and extraction of rock materials, discharge of solid waste and waste water and water abstraction are Level 2. The permit from DOE may be issued subject to such conditions the Director considers are necessary or desirable.

196. The Environment Act also provides for preparatory work and if it is proposed to carry out preparatory work, prior to the issue of the environmental permit for a Level 2 or Level 3

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activity, the intention must be registered DOE at least one month prior to commencing any preparatory work in relation to the proposed activity. The definition of preparatory work is limited but includes carrying out other studies relevant to environmental issues. It is an offence not to register preparatory work and fines can be levied for non registration of preparatory work. 197. It is also required that an application for an environment permit shall be made by the body that is responsible for the proposed activities carried out at the site mentioned in the application. Where the applicant is a Corporation, the natural person signing on behalf of the Corporation must be a senior person with overall supervision and management of the activities conducted at the site mentioned in the application. The “in principle” approval of the EIA 2009 was made to PNGPCL and therefore clarification should be sought from DOE that PNGPCL or another body should be the applicant named for the environmental permit(s) or if there should e an application for transfer of permit to IPBC in due course.

198. Construction Supervision Consultants (CSC) will be recruited to support the PMU management during project implementation including supervision of the detailed designs by the consultant and supervision of construction. The consulting packages will include capacity building. The CSC will have one international environmental and safety specialist (IES) and at least one national environmental and safety specialist (NES) to train and support the Environmental and Social Safeguard Unit (ESSU) in the PMU. The PMU will engage the contractors for construction. The Contractors will also have environmental specialist and environmental engineer delegated in their health and safety management division. 199. The PMU will engage an Environmental and Social Safeguard Unit (ESSSU) to support the PMU. The PMU already has community development and social and resettlement officers in post (SSOs) to cover the social responsibilities of the ESSU. The PMU will also engage two environmental and safety officers (ESOs) to cover the environmental and safety responsibilities of the ESSU. The ESSU officers will be trained on the job by safeguard specialists in CSC. 200. The project proponent (PNGPCL/IPBC) is required to obtain approval from the Director of Environment (DOE) following environmental assessment and public consultation. It has been clarified by DOE that under Environmental Act (2000) the project is Level 3 and, further to the “in principle” approval given to the EIA 2009, an EIS is required to disclose the scale and scope of all the LPDP works in a timely manner under the provisions of the Environmental (Permits and Transitional) Regulations (2002) and EP is required. DOE can then decide on the further procedures that need to be completed under the environmental laws in Papua New Guinea so as not to delay unnecessarily the issue of the EP and implementation of the project. Therefore the PMU (assisted by the CSC) on behalf of PNGPCL/IPBC will submit the Inception Report for the EIS to disclose the full scale and scope of the Projects in due course and prior to the submission of the EIS; including an application for the EP so that the necessary review and public disclosure of the EIS can take place. PMU (assisted by the CSC) can then complete the environmental assessment process to obtain approval and clearance certification and the EP can be issued in due course. 201. Pollution standards for the protection environment are in development. Therefore the World Bank criteria5 will be applied. 202. The PMU will be responsible to ensure compliance with all the statutory environmental requirements for the Project including the additional works. The ESSU will be trained on the job by safeguard specialists in CSC to do this but for all practical purposed the CSC‟s IES and NES specialists will have to lead the environmental workstream. Due to the scale and scope

5 World Bank Group, 2007. Environmental, Health, and Safety General Guidelines. Washington, DC

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of the environmental tasks to be completed to support the environmental workstream for the Project and the additional works it is recommended that the IES and NES work full time for the first three months of the CSC contract in order to allow sufficient resources to support environmental compliance, training for the ESSU, induction and awareness training for the Contractror and setting up the environmental monitoring mechanisms as well as other support to the PMU on environmental matters, as necessary. Table 8.1 presents the responsibilities of the various parties as identified during the environmental assessment of the additional works that will apply to all aspects of the project implementation including the additional works and the associated activities such as the quarry sources of rock based materials.

Table 8.1: Responsibilities for EMP Implementation Agency Responsibilities

Independent public Business Corporation (IPBC) / PNG Ports Corporation Limited (PNGPCL)

Executing agency with overall responsibility for project construction and operation Ensure that sufficient funds are available to properly implement the EMP Ensure that Project, regardless of financing source, complies with the provisions of the

EMP and ADB Safeguard Policy Statement 2009 (SPS) Ensure that Project implementation complies with Government environmental policies

and regulations For project duration ensure that the Project Management Unit (PMU) commit and retain

dedicated staff environment and safety managers in the Environmental and Social Safeguard Unit (ESSU) to oversee EMP implementation.

Provide sufficient resources to PMU to support ESSU for proper and timely staffing and monitoring and reporting of required mitigation measures in the EMP and CEMP and segregate these sums

Project Management Unit (PMU)

Ensure that environmental protection and mitigation measures in the EMP are incorporated in the detailed designs

Obtain necessary environmental clearances certification under ECR from DOE prior to award of civil works contracts

Ensure that Project implementation complies with ADB's Safeguards Policy Statement (SPS 2009) principles and requirements

For project duration, commit and retain dedicated staff within the PMU as environment and safety officer and environment and safety technician (ESO/EST) to oversee EMP implementation (assisted by CSC)

Establish and implement an environmental grievance redress mechanism, as described in the updated IEE and updated EIA, to receive and facilitate resolution of affected peoples' concerns, complaints, and grievances about the Project's environmental performance

Confirm that contract documents for CSC and Contractor include the updated EMP Prior to Contract being signed seek clarification from the Contractor on the Contractor‟s

proposed detailed design and method statements as proposed in the tender submitted. Ensure that bidding and contract documents include the updated EMP Include the IEE for additional works and it‟s EMP in the updated EIA and Project EMP

and specify in the employers requirements of the contract for preparation and implementation of method statement and Contractor‟s site-specific EMP (CEMP) as described in the IEE/EMP and that the CEMP includes all mitigation measure specified in the updated EMP.

Ensure that updated EMP provisions are strictly implemented during various project phases (design/pre-construction, construction and operation) to mitigate environmental impacts to acceptable levels

Check that environmental protection and mitigation measures in the updated EMP and CEMP are incorporated in the detailed designs and carried out by the Contractor

Check that necessary environmental clearances and approval(s) from DOE prior to award of civil works contracts

Participate in an environmental grievance redress mechanism, as described in the IEE and updated in the EIA, to receive and facilitate resolution of affected peoples' concerns, complaints, and grievances about the Project's environmental performance

Undertake monitoring of the implementation of the EMP (mitigation and monitoring measures) with assistance from CSC.

Report to ADB on all aspects of environmental management and monitoring at six month intervals, based on the results of EMP monitoring

Submit monthly progress reports on EMP implementation to IPBC / PNGPCL and ADB as necessary.

Prepare and submit summary semi-annual monitoring reports on EMP implementation to ADB with support from CSC.

Based on the results of EMP monitoring, identify environmental corrective actions and

49

Agency Responsibilities prepare a corrective action plan, as necessary, for submission to ADB

Ensure that the contractor has provided sufficient funding and human resources for proper and timely implementation of required mitigation measures in the CEMP and that these sums are segregated in the contract documents

Utilize all resources provided to PMU to support ESSU for proper and timely staffing and monitoring and reporting of required mitigation measures in the EMP and CEMP and segregate these sums

Construction Supervision Consultant (CSC)

Prior to Contract being signed assist PMU to seek clarification from the Contractor on the Contractors proposed detailed design and method statements in the tender submitted.

Update the EIA and EMP based on this IEE and the Contractor‟s proposed detailed design and method statements.

During the pre-construction phase when the Contractor produces detailed designs ensure that the detailed designs of the Contractor incorporate all the environmental protection and mitigation measures identified in the updated EMP;

Assist PMU/ESSU to ensure that all environmental requirements and mitigation measures from the IEE, updated EIA and EMP are incorporated in the contract documents

During detailed design phase, prepare draft method statement/CEMPs (Drainage Management Plan, Runoff Control Plan, Waste Management and Spoil Disposal Plan, Noise and Dust Control Plan, etc.) described in the updated EIA & EMP.

Prior to construction, review and approve in writing the updated CEMP/method statements prepared in consultation with contractors as Employers Requirements

Implement all mitigation and monitoring measures for various project phases specified as CSC‟s tasks in the EMP

Work within PMU to execute any additional environmental assessment prior to project construction as required in the EMP (e.g., preparation of new or supplementary environmental assessment, inception report and environmental impact statement, to include additional works and any other changes to the project proposals that will result to adverse environmental impacts that are not within the scope of the in the EIA 2009 or this IEE prepared during loan processing or subsequently, etc.)

On behalf of PMU prepare and submit statutory EIS and obtain environmental clearance (EP) prior to project construction as required in the EMP (Also preparation of new or supplementary environmental assessment in case of change in project proposals that will result to adverse environmental impacts that are not within the scope of the EIA 2009 or IEE prepared during loan processing or subsequently, etc.)

Assist PMU in obtaining environmental approvals and permits from DOE prior to award of civil works contracts

Assist PMU in obtaining approvals for preparatory works from DOE if required prior to award of civil works contracts

Assist PMU to ensure that the contractor has provided sufficient funding and human resources for proper and timely implementation of required mitigation measures in the CEMP and that these sums are segregated in the contract documents

Undertake environmental management capacity building activities for PMU and ESSU and awareness training and induction for Contractor‟s staff as described in the IEE, updated EIA and EMP

Engage at least one international (IES) and one national environment and safety specialists (ESS) to ensure proper implementation of EMP provisions. Through these specialist, the CSC shall: (i) ensure proper and timely implementation of CSC‟s tasks specified in the EMP, (ii) conduct environmental training as specified in the EIA/IEE/EMP for PMU/ESO, (iii) conduct contractors workers‟ orientation, awareness training and induction on EMP provisions, (iv) undertake regular monitoring of the Contractor‟s environmental performance, as scheduled in the EMP (v) conduct field measurements for sediment, water quality, dust and noise as required in the updated EIA and EMP, (vi) Conduct construction-phase consultation with people living near quarry areas, transport routes of quarry materials, and construction areas. Report results in regular SEMP monitoring reports to PMU.and (vii) prepare environmental baseline report and environmental semi-annual environmental monitoring reports, as specified in the EMP, for PMU submission to ADB

Contractor Recruit qualified environmental and safety agents (environmental specialists and / or environmental engineers (ESA) to ensure compliance with environmental statutory and contractual obligations and proper implementation of the EMP and CEMP

Implement Drainage Management Plan and other management plans with relevant in close coordination with relevant authorities

Prior to start of construction, update the EMP and compile draft CEMP based on method statements for approval by CSC.

Provide sufficient funding and human resources for proper and timely implementation of required mitigation measures in the EMP and CEMP and segregate these sums in the

50

Agency Responsibilities contract documents

Implement additional environmental mitigation measures for unexpected impacts, as necessary and as required by the PMU/CSC

Monitor environmental effect as required by environmental permit and ADB approved updated EIA and EMP.

PNG PCL i.e. port operator

Responsible for operation and maintenance of Project area Implement all monitoring as required in updated EIA and EMP for operations. Provide additional resources to PMU if agreed with IPBC to support ESSU for proper and

timely implementation of monitoring required mitigation measures in the EMP and CEMP Department of Environment

Review and approve environmental assessment reports required by the Government. Undertake monitoring of the project‟s environmental performance based on their

mandate 203. To facilitate EMP implementation, during construction the contractors must be prepared during the pre-contract and pre-construction phase to cooperate with PMU, ESSU, CSC and the local population in the mitigation of impacts. However, experience suggests that contractors may have little impetus or interest in dealing with environmental problems in the absence of performance-related criteria. Therefore, as mentioned in Chapter V, the contractor will be required (under employers requirements of the contract and with the assistance of the CSC) to compile a Contractors Environmental Management Plan based on the updated EIA and EMP prepared by the CSC during the pre-construction phase. Clearances for payments will include certification from the CSC as to the effective implementation of the CEMP and all other mitigation measures specified in the EIA and updated EMP. The completion of implementation of mitigation measures will therefore be linked to payment milestones.

B. Environmental Mitigation 204. The anticipated environmental impacts and mitigation measures for the additional works discussed in the previous section is presented in Table 8.2. The table also shows responsibilities and timeframe/schedule for implementation of mitigation measures and monitoring. 205. Table 8.2 shows that most mitigation activities during pre-construction are t o be implemented by the CSC while during construction, measures shall be primarily implemented by the Contractor. During the operation stage, the LPDP operator shall undertake environmental mitigation and monitoring requirements specified in the EMP. To ensure implementation of mitigation measures during construction, the EIA 2009 was included in the tender and contract documents for civil works. Contractors‟ conformity with environmental contract procedures and specifications shall be regularly monitored by CSC with assistance from PMU/ESSSU and results shall be reported semi-annually to ADB as part of the Project‟s EMP progress reports.

51

Table 8.2: Environmental Mitigation and Environmental Performance Monitoring Plan for LPDP (additional works)6 Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

PRE-CONSTRUCTION 1. Design update and project disclosure

Incorporate detailed design measures in the project design to minimize environmental impacts. Compliance with PNG statutory environmental assessment process. Establishment of Grievance Redress Mechanism (GRM)

1. Secure the services of the Construction Supervision Consultant (CSC) to update designs to address design requirements. 2. Update EIA and EMP based on detailed designs and additional works and submit to ADB for review and approval. 3. Ensure updated EMP is included in and contract documents. 4. Notify Project to DOE and identify and obtain environmental permits / certificates under statutory environmental assessment process. 5. Implement plan for Grievance Redress Mechanism as described in the IEE and inform local authorities 6. Based on the Project EMP (included in the IEE), prepare the following draft method statements/site-specific EMPs (CEMPs) for updating by the contractor before construction commences, such CEMPs shall not be in conflict with any provisions of the EMP: Waste Management Plan, Materials Management Plan, Drainage Management Plan, Traffic Management Plan, Noise and Dust Control Plan, and Workers and Public Safety Plan. These CEMPs will demonstrate the manner (location, responsibilities, schedule/ timeframe, budget, etc.) in which the contractor will implement the mitigation measures specified in the Project EMP, and other measures identified during detailed design. Further details that should be included in the

1 to 5 and 7: PMU 6 (i to ix): Construction Supervision Consultant (CSC)/PMU

1 to 3: Immediate. Start of preconstruction & detailed design. 4: Before start of civil works 5 & 6 (i to ix): preconstruction & detailed design phase

All LPDP area. Cost included in PMU and CSC staffing.

Environmental approval for the Project obtained from DOE Response from DOE on permits. Require, in CSC contract. check at DD. Complete check of items 1 to 7.

Completion detailed design/prior to signing of Contractor‟s contract and start of site works. Once.

PMU/ESSU Cost met by PMU/ESSU project staffing

6 additionaal monitoring is required under the EIA and EMP 2009 that will be update by others (CSC) to include the above requirements and any additional requirements from te conditions of the Environmental permit in due course.

52

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

above CEMPs are provided in the subsequent sections of this table and in Chapter V of the IEE. 7. Incorporate/undertake the following measures in the project design: i. Land acquisition, resettlement and environmental impacts will be avoided or minimized by basing the detailed designs within the LPDP area as proposed in the designs. Continue to implement RP and provide all compensation and entitlements prior to displacement. ii. Potential solution spaces to ensure sufficient disposal space for dredged materials and to avoid fly-tipping will be identified in advance by the CSC and approved by PMU and the local community before contracts are signed. iii. Potential sources of rock base materials to ensure sufficient rock and aggregate supply will be identified in advance by the CSC and approved by PMU in consultation with the local community before contracts are signed. iv. Arrangements will be made to facilitate the timely production and supply of rock and bitumen based materials for construction and to minimize impacts due to unnecessary stockpiling outside the LPDP area. v. Extensions and improvements of drainage culverts for LPDP and drainage and the adjacent surrounding land will be designed to account for increased rain due to a once in 100 year return storm event. vi. Hydrological and drainage impacts during construction will be minimized by including in the Drainage Management Plan the early phasing of replacement of side drains, culverts and other infrastructure. vii. Plans to minimize disturbance of

53

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

vehicular transport and pedestrians during construction will be included in the detailed designs. Plans will be discussed and agreed with the police authorities and other local authorities along the project area. Plans to avoid or minimize disturbance of vehicular transport and pedestrians during construction will be included in the detailed design. Phasing and programming for construction will retain passing lanes along the road during construction and avoid community severance. viii. Aim to provide enhancements under ADB guidelines on environmentally responsible procurement and avoid negative impacts due to unnecessary removal of trees.

2. Environmental capacity development

Develop environmental management capacity of PMU to ensure proper EMP implementation and promote environmental awareness among Contractors and workers.

1. PMU to commit and retain dedicated staff (ESO) for project duration to oversee EMP implementation 2. CSC to train PMU/ESOs to build their capacity on EMP implementation, monitoring and reporting using workshops and on-the-job training techniques and case studies. 3. Conduct Contractor / workers‟ orientation on EMP provisions. Such orientation shall be periodically conducted by the CSC as every new contractor is engaged.

1: PMU/ESO 2&3: CSC

Initiate during detailed design phase and continue throughout project construction

Throughout LPDP area

Cost included in PMU and CSC cost

Require in CSC contract. Check at Preconstruction. Complete training and check before and during construction

Prior to start of site works and throughout construction phase.

PMU/ESSU Cost met by PMU/ESSU project staffing

3a Drainage and Hydrological Impacts, (Control of Flooding)

To minimize hydrological impacts flooding and runoff from area surrounding LPDP and work areas associated with project.

1. Designs for drainage and culverts sufficient to control flooding with appropriate drainage structures to cater for worst case flow and rainfall from 100 year return storm. 2. With special regard for the potential drainage impacts and the requirements of the Contractor‟s design requirements, the Contractor will monitor the discharge into and from the Mai Creek, monitor and observe all the tributaries crossing land that drains towards and away from

CSC Pre-construction design phase (before contracts are signed )

Throughout all LPD

Cost included in design fees.

CSC contract. Check at Preconstruction. Complete check of items 1 to 4

Once, pre-construction design phase

PMU/ESSU Cost met by PMU/ESSU project staffing

54

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

the LPDP site for a sufficient period and with enough observations and measurements to make a professional analysis of the surrounding drainage pattern enable the Contractor to make sustainable designs for the Mai Creek diversion and all the surrounding creeks or hydrological linked drainage channels and components that will be affected by the Mai Creek Diversion. In so doing the Contractor will make an assessment of the surrounding drainage and hydrology sufficient to install and maintain as necessary all temporary drainage and permanent sustainable drainage facilities to ensure the Works, the adjacent land and existing facilities are adequately drained during the course of the Works and that they do not flood due to the operation of Project works.

3. Prepare draft DRAINAGE MANAGEMENT PLAN (to be updated by contractor later). The plan shall detail measures and other provisions to ensure that construction works will not cause ponding/flooding within the Project site and surrounding area construction camps, borrow/quarry areas, other areas used for project-related activities and adjacent areas.

3b. Plan Waste Disposal

Comply with legal requirements for EP and minimize waste; avoid fly-tipping and pollution from liquid waste.

1. Re-use of waste materials & spoil disposal locations included in contract documents. 2. Prepare a draft WASTE MANAGEMENT PLAN (to be updated by contractor later). The plan shall cover handling, storage, treatment, transport and disposal of solid and liquid wastes, hazardous materials, hazardous wastes and excavated spoil / sand for reuse. 3. The General Waste section of the draft WASTE MANAGEMENT PLAN will include consideration of all matters related to solid an liquid waste disposal

CSC (updated by contractor in preconstruction.

Detailed design phase (before bidding).

Throughout all LPDP area

Cost included in design fees.

CSC contract. Check at Preconstruction. Complete check of items 1 to 5

Once, detailed design phase

PMU/ESSU Cost met by PMU/ESSU project staffing

55

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

including the following: i) Expected types of waste and quantities of waste arising. ii) Waste reduction, reuse and recycling methods to be employed iii) Agreed reuse and recycling options and locations for disposal / endorsement from DOE and local groups. iv) Methods for treatment and disposal of all solid ad liquid wastes. v) Methods of transportation to minimize interference with normal traffic. vi) Establishment of regular disposal schedule and constraints for hazardous waste. vii) Program for disposal of general waste / chain of custody for hazardous waste. viii) Discussion of the PMU/CSC inspection/monitoring role. ix) Establishment of complaints management system for duration of the works x) Agreement on publicity/public consultation requirements (advance signing etc.). 4. The draft Waste Management Plan shall include a section on Hazardous Materials and Waste section. This will detail the mitigation measures, organizational arrangements, resources, facilities, etc. to avoid environmental as well as health and safety impacts due to use and disposal of hazardous materials/substances. 5. The Spoil Disposal section of the Waste Management Plan will include consideration of the following: i) Locations and quantities of spoil and reusable material from the construction works. ii) Agreed locations for disposal / endorsement from DOE (EP conditions). iii) Methods of transportation to minimize

56

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

interference with traffic/navigation. iv) Establishment of acceptable working hours and constraints. v) Agreement on time scale and program for disposal and chain of custody. vi) Programming issues including the time of year and available resources. vii) Discussion of the PMU/CSC inspection/monitoring role. viii) Establishment of GRM and complaints management system for duration of the works ix) Agreement on publicity/public consultation requirements (advance signing etc.).

3c. Plan construction materials management

Avoid interruptions to supply of materials and plan stockpiling of rock based materials and avoid runoff.

1. Designs to balance cut and fill where possible. 2. Prepare a draft MATERIALS MANAGEMENT PLAN (to be updated by contractor later). The plan shall detail the arrangements to be made to facilitate the timely production and supply of construction materials to avoid impacts due to unnecessary stockpiling outside the Project site. As a minimum, the plan shall consider the following: (i) Required materials, identify potential sources and estimated quantities available, supply chain, competitors. (ii) Impacts to identified sources and availability, (iii) Excavated suitable dredged material for reuse and recycling methods to be employed. (iv) Endorsement from DOE and local customary landowner groups for use of sources of rock materials. (v) Methods of transportation to minimize interference with normal traffic. (vi) Constraints of regular delivery schedule to reduce stockpiling on site. (vii) Program for reuse of suitable dredged material for reuse (viii) Program for delivery of quarry and borrow materials.

CSC (updated by contractor in preconstruction.

Detailed design phase (before bidding)

Throughout all LPD

Cost included in CSC fees.

CSC contract. Check at Preconstruction. Complete check of items 1 to 3

Once, detailed design phase

PMU/ESSU Cost met by PMU/ESSU project staffing

57

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

(ix) Discussion of the PMU/CSC inspection/monitoring role. (x) Agreement on publicity/public consultation requirements. 3. Prepare a draft mass haul chart for the rocks and aggregates and asphalt materials as needed for the construction works.

3d.Traffic Management Plan

Minimize Transport disruption and congestion.

1. Contact all relevant local authorities and local district groups and conduct traffic impact assessments to plan transport management and conduct Drainage assessment if necessary. 2 Prepare a draft TRAFFIC MANAGEMENT PLAN (TMP) during construction (to be updated later by the contractor) to minimize disturbance of vehicular transport and pedestrians during construction. Access arrangements for vehicles accessing the Project area will be formulated such that this will avoid community disturbance and severance and will at least retain a passing lane along all roads used during construction. The plan will include consideration of the following (Also see Appendix E for further guidance in TMP) i) Minimizing interference with traffic flows past the works site. ii) Establishment of acceptable working hours and constraints. iii) Agreement on time scale and establishment of traffic flow/delay requirements. iv) Discussion of the CSC/PMU inspection/monitoring role. vi) Establishment of complaints management system for duration of the works

CSC (updated by contractor in preconstruction.

Detailed design phase (before bidding)

Throughout all LPD

Cost included in CSC fees.

CSC contract. Check at Preconstruction. Complete check of items 1 to 2

Once, detailed design phase

PMU/ESSU Cost met by PMU/ESSU project staffing

3e. Noise and dust management

Minimize noise and dust

1. Reconfirm all noise and dust sensitive receivers likely to be affected by construction works. 2. Contact local district groups to plan mitigation in advance.

CSC (updated by contractor in preconstruction.

Detailed design phase (before bidding)

Throughout all LPD

Cost included in CSC fees.

CSC contract. Check at Preconstruction.

Once, detailed design phase

PMU/ESSU Cost met by PMU/ESSU project staffing

58

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

3. Prepare a draft NOISE and DUST CONTROL PLAN (to be updated later by contractor) to minimize impacts to sensitive receptors (residential areas, schools, temples, hospitals, etc.) due to construction works, sourcing and transport of construction materials, and other project-related activities..

Complete check of contractor‟s implementation of items 1 to 3

3f. Workers and public safety

Avoid accidents due to construction works

Prepare a draft WORKERS and PUBLIC SAFETY PLAN (to be updated later by contractor) to identify interfaces between the works and the public, formulate measures to ensure safety of workers and the public, and prevent accidents due to the construction works.

CSC (updated by contractor in preconstruction.

Detailed design phase (before bidding)

Throughout all LPD

Cost included in CSC fees..

CSC contract. Check at Preconstruction.

Once, detailed design phase

PMU/ESSU Cost met by PMU/ESSU project staffing

4. Environmentally responsible procurement

EMP provisions are properly implemented by selected contractor.

1. EMP is included in bidding and contract documents to ensure that mitigation measures are budgeted and to prepare the contractor for environmental responsibilities. 2. Specify in bid document that Contractor shall engage capable and trained staff or site agent(s) to take responsibility for the environmental management and safety issues at the working level and to monitor the effectiveness and review mitigation measures as the project proceeds. 3. Contractors (assisted by CSC) submit updated specific environmental management plans or CEMPs for approval by CSC (i.e., materials, management plans such as drainage, materials, waste traffic, noise and dust management plans, etc.). 4. Contractors recruit qualified and experienced staff to oversee implementation of environmental and safety measures specified in the EMP.

1 & 2: CSC for PMUs 3: Preparation of CEMPs –Contractor, Approval of CEMPs-CSC 4: Contractor

1 & 2: Bid preparation 3 & 4: Before start of civil works

Throughout all LPD

Included in bid cost

1 & 2: Inclusion in bid docs 3 & 4: Check compliance

Bid preparation stage. Before start of site works

PMU/ESSU Cost met by PMU/ESSU project staffing

5. Baseline, noise, water and sediment quality and noise

Establish baseline air water and sediment quality and noise levels to help in assessing

1. Collect baseline data on noise at representative receivers in the calendar month before the construction commences. 3. Collect baseline water quality in the

1 to 3: CSC 4. CSC notifies DOE

To be completed no later than the calendar month before the

As required in Environmental Permit.

Included in CSC costs

As required in updated EMP and Environmental Permit.

To be completed no later than the calendar month before

PMU/ESSU Cost met by PMU/ESSU project staffing

59

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

monitoring project impacts during implementation.

calendar month before the construction commences. 4. Collect baseline data on sediment quality no later than the calendar month before the construction commences. 5. Collect baseline data as required by DOE in EP

construction commences.

the construction commences.

CONSTRUCTION STAGE 1. Activate management plans and obtain permits / licenses.

Avoid impacts from unplanned activities.

1. Update and activate management plans/CEMPs for waste disposal, materials management, drainage, traffic, noise and dust control and workers and public safety. The CEMPs shall not be in conflict with any provisions of the EMP. 2. Contractor(s) and their suppliers comply with all statutory requirements for permits from DOE with regard to use of rivers for rock based materials, mechanical equipment, establishment and operation of construction plants such as concrete batching plant, rock crusher, waste disposal, water abstraction etc.

1: Contractor to prepare updated CEMPs, CSC to assist and approve 2: Contractor

1. One month before start of site works 2. Before start of site works.

Cost included in contractors fees

1. Complete check and approve before construction. 2. Complete check of all necessary environmental approvals/ permits.

Two weeks before start of site works.

CSC & PMU/ESSU

Cost met by CSC & PMU/ESSU project staffing

2. Orientation for Contractor, Workers on environmental and social management.

Contractor & workers trained to implement mitigation measures and better implementation of EMP.

1. Contractors clearly separate resources applied to mitigation measures. Tenders identify named staff to supervise management‟s plans. 2. CSC shall conduct training/orientation involving construction workers and /PMU with regard to implementation of mitigation measures in the updated management plans/CEMPs, Project EMP (i.e., those specified in the IEE) and any additional measures identified during the preparation of EIS and detailed design phase. 3. Implement malaria controls and HIV-AIDS education and prevention program in line with social plans.

1: Contractor 2: CSC 3: Contractor

1: Before start of site works 2: Within one week of start of site works 3. Upon deployment of workers to project site

Project site Cost included in contracts for CSC and Contractor

Complete check of implementation of items 1 to 3

1: Before start of site works 2: Within one week of start of construction 3: Monthly during construction.

CSC & PMU/ESSU

Cost met by CSC & PMU/ESSU project staffing

3. Drainage and Hydrological Impacts

To minimize hydrological impacts flooding and runoff of river

1. Review detailed designs drainage and side-drainage structures, assess and agree with PMU/CSC if redesign is required or if new structures would be

1: Contractor 2: Contractor to update DMP, CSC to assist

1 & 2: One month before start of site works

Throughout project site, particularly at bridges,

Cost included in design

Check implementation of items 1-8 and

1 & 2: Before start of site works 3 to 8: Monthly

CSC, PMU/ESO

Cost met by CSC, PMU/ESO project

60

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

banks. constructed or existing ones would be repaired. 2. Before start of site works, update draft DRAINAGE MANAGEMENT PLAN (DMP) prepared by CSC during detailed design phase. Updated plan to be approved in writing by CSC one month prior to starting works. Contractor to implement provisions of DMP. 3. Implement agreed designs for bridges and culverts sufficient to control flooding as designed and to dissipate energy of flow to reduce runoff. 4 Divert lead-in streams that may run into LPDP site and prevent becoming silted by construction runoff, workshops or equipment washing-yards. 5. Make necessary alterations in the project area‟s surface drainage patterns to prevent flooding and as much as possible: 6. Drains to be constructed so that the outfalls of the surface run-off from the LPDP site are diverted away from the SRs. 7 Ensure that adjacent drains and drainage systems are periodically cleared to maintain storm water flow during construction.

and approve. 3 to 8: Contractor

3 to 8: Throughout construction phase

causeways, irrigation canals and all areas considered prone to flooding.

DMP provisions

Implementation of DMP provisions: Monthly

staffing

4. Materials exploitation and management of sources of rock materials, quarry and borrow areas

Minimize impacts from materials extraction, transportation and storage.

1. Update draft MATERIALS MANAGEMENT PLAN or MMP (which will also include a mass haul chart) prepared by CSC during detailed design phase. Updated plan to be approved in writing by CSC one month prior to starting works. Contractor to agree & implement MMP provisions. 2. Balance requirements to minimization impacts from extraction of aggregates. 3. Prioritize use of existing river quarry sites with suitable materials and update the list of quarries and borrow pits monthly in MMP and report to PMU/ESO and minimize impacts on other local

1: Contractor to update MMP, CSC to approve 2 to 17: Contractor

1: One month before start of site works, MMP to be updated regularly (monthly or as required by CSC) 2 to 13: Throughout construction 14 to 17: Upon completion of materials extraction

Project site, quarry and borrow sites

Cost included in contract

Check implementation of items 1-17 and MMP provisions

1: Before construction 2 & 17: Monthly Implementation of MMP provisions: Monthly

CSC & PMU/ESSU

Cost met by CSC & PMU/ESSU project staffing

61

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

resources. 4. Procure materials only from DOE authorized quarries and borrow sites with environmental permit and consult with affected people near the quarry and along the quarry route (once the sites are selected). 5. If the contractor shall operate the quarry site, required environmental permits shall be secured prior to operation of quarry/borrow areas. 6. Use quarry with highest ratio between extractive capacity (both in terms of quality) and loss of natural state; 7. Use quarry sites lying close to the LPDP, with a high level of accessibility; 8. Do not use quarries in areas of natural woodland or near rivers which provide food and shelters for birds and other animals. 9. Borrow/quarry sites shall not be located in productive land and forested areas. 10. During quarry/borrow site operation, provide adequate drainage to avoid accumulation of stagnant water. 11. It is preferable to avoid or reduce the sections of quarry sites located on river bed. If it is not possible to locate quarries out of river beds, quarry sites lying on small rivers and streams shall be avoided. 12. Alluvial terraces or alluvial deposits which lie on the river beds but not covered by water in normal hydrological conditions, are preferred; Guidelines under the MMP will be established to minimize the impacts to the river beds used for obtaining rock based materials. Confine winning river materials to 40% of river width. 13. Keep away from river banks in all locations. 14. Boulders and stones will be promptly

62

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

removed so that they do not block the river, resulting in adverse impact on the flow regime. 15. In the river quarry sites bridge rocks and boulders will be removed in a controlled manner according to the MMP. 16. Waste materials will not be disposed of at rivers.. 17. Ensure borrow pits are left in a tidy state with stable side slopes and proper drainage in order to avoid creation of water bodies favorable for mosquito breeding 18. Upon completion of extraction activities, quarry and borrow pits shall be dewatered and fences shall be installed, as appropriate, to minimize health and safety risks. 19. To avoid drowning when pits become water-filled, measures such as fencing, providing flotation devices such as a life buoy tied to a rope, etc. shall be implemented.

5. River protection

Retain integrity of river physical and hydrological properties.

1. Guidelines under the MMP will be established to minimize the impacts to the river beds used for obtaining rock based materials. 2. In areas along and near the river the following will be carried out: 3. Confine winning river materials to 40% of river width. 4. Keep away from river banks in all locations. 5. Boulders and stones will be promptly removed so that they do not block the river, resulting in adverse impact on the flow regime. 6. In the river quarry sites bridge rocks and boulders will be removed in a controlled manner according to the MMP. 7. Waste materials will not be disposed of at rivers.

1: Contractor to update MMP CSC to assist and approve 2 to 8: Contractor

1: One month before start of site works 2 to 8: Throughout construction phase

Sources of rock based materials in rivers

Cost included in contracts

Check implementation of items 1-12 and MMP provisions by contractor and checked by CSC/PMU

1: Before construction 2 & 8: check monthly

CSC, PMU/ESSU

Cost met by CSC and PMU/ESSU project staffing

63

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

8. Cofferdams, silt fences, sediment barriers or other devices will be used as appropriate based on the design to prevent migration of silt during excavation and boring operations within the stream. Reinstate river banks if necessary.

6. Spoil Disposal

Control spoil and construction waste disposal, oily and hazardous wastes.

1. Update Spoil Disposal section in draft WASTE MANAGEMENT PLAN (WMP) prepared by the CSC. The updated section shall cover all aspects of spoil removal, storage, disposal and monitoring, Updated plan to be approved in writing by CSC one month prior to starting works. Contractor to implement WMP provisions. 2. Areas for disposal (piped and pumped to deep sea outfall) to be agreed with DOE checked and recorded by the CSC/PMU and monitored 3. Spoil will not be disposed of in rivers and streams or other natural drainage path. 4. Spoil will not be disposed of on fragile slopes, flood ways, wetland, farmland, forest, religious or other culturally sensitive areas or areas where a livelihood is derived. 5. Spoil disposal shall not cause sedimentation and obstruction of flow of watercourses, damage to agricultural land and densely vegetated areas. 6. Deep sea disposal is required. Under no circumstances will spoil be dumped into watercourses (rivers, streams, drainage, irrigation canals, etc.) 7. The spoil disposal site shall be located at least 300m from mouth of tidal basin or as specified by Environmental permit.

1: Contractor to update WMP, CSC to assist and approve 2 to 12: Contractor

1: One month before start of site works 2 to 12: Throughout construction phase

Project site and disposal sites

Cost included in contracts

Check implementation of items 1-12 and WMP provisions Spoil disposal will be monitored by contractor and results checked by CSC/PMU/ and measured and recorded using a written chain of custody (trip-ticket) system to the designated disposal sites.

1: Before construction 2 & 12: Monthly Implementation of WMP provisions: Monthly

CSC, PMU/ESSU

Cost met by CSC and PMU/ESSU project staffing

7. General Construction Waste Disposal

Reduce, reuse and recycle waste and contamination due to poor waste

1. Update the Waste Management section of the draft WASTE MANAGEMENT and PMUIL DISPOSAL PLAN prepared by the CSC, one month

1: Contractor to update WMP, CSC to assist and approve

1: One month before start of site works 2 to 10:

Project site and waste disposal areas

Cost included in contracts

Check implementation of items 1-10 and

1: Before construction 2 & 10: Monthly

CSC & PMU/ESSU

Cost met by CSC & PMU/ESSU project

64

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

disposal practices. before construction to cover all aspects of waste storage, disposal and accidental spills to be approved in writing by CSC one month prior to starting works. Contractor to implement WMP provisions. 2. Areas for disposal to be agreed with land owner and DOE checked; and recorded and monitored by the CSC/PMU/ESO. 3. Waste disposal areas approved by local authorities shall be rehabilitated, monitored, catalogued, and marked. 4. Segregation of wastes shall be observed. Cleared foliage, shrubs and grasses can be given to local farmers for fodder and fuel. Organic (biodegradable) shall be collected and disposed of on site by composting (no burning on site). 4. Recyclables shall be recovered and sold to recyclers. 5. Residual and hazardous wastes shall be disposed of in disposal sites approved by local authorities. 6. Construction/workers‟ camps shall be provided with garbage bins. 7. Burning of construction and domestic wastes shall be prohibited. 8. Disposal of solid wastes into canals, rivers, other watercourses, agricultural field and public areas shall be prohibited. 9. There will be no site-specific landfills established by the contractors. All solid waste will be collected and removed from the work camps and disposed in local waste disposal sites. 10. Solid waste generated during construction and at campsites to be treated and safely disposed only in demarcated off-site waste disposal sites identified and agreed with CSC/PMU, local community and local authorities.

2 to 10: Contractor

Throughout construction phase

WMP provisions

Implementation of WMP provisions: Monthly

staffing

8. Use of hazardous

Minimize contamination due

1. Update Hazardous Waste section of WASTE MANAGEMENT and PMUIL

1: Contractor to update WMP,

1: One month before start of

Throughout Project site,

Cost included in

Check implementat

1: Before construction

CSC & PMU/ESSU

Cost met by CSC &

65

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

substances and hazardous waste disposal

to use and storage of hazardous substances

DISPOSAL PLAN prepared by the CSC, one month before construction. Updated plan to be approved in writing by CSC one month prior to starting works. Contractor to implement WMP provisions. 2. Ensure that safe storage of fuel, other hazardous substances and bulk materials are agreed by PMU/ESO/CSC and have necessary approval/permit from DOE and local authorities. 3. Hydrocarbon, toxic material and explosives will be stored in adequately protected sites consistent with national and local regulations to prevent soil and water contamination. 4. Equipment/vehicle maintenance and refueling areas will be confined to areas in construction sites designed to contain spilled lubricants and fuels. Such areas shall be provided with drainage leading to an oil-water separator that will be regularly skimmed of oil and maintained to ensure efficiency. 5. Fuel and other hazardous substances shall be stored in areas provided with roof, impervious flooring and bund/containment wall to protect these from the elements and to readily contain spilled fuel/lubricant. 6. Segregate hazardous wastes (oily wastes, used batteries, fuel drums) and ensure that storage, transport and disposal shall not cause pollution and shall be undertaken consistent with national and local regulations. 7. Ensure all storage containers are in good condition with proper labeling. 8. Regularly check containers for leakage and undertake necessary repair or replacement. 9. Store hazardous materials above flood level. 10. Discharge of oil contaminated water

CSC to approve 2 to 17: Contractor

site works 2 to 17: Throughout construction phase

storage areas, equipment and vehicle maintenance and refueling areas

contracts ion of items 1-17 and WMP provisions

2 & 17: Monthly Implementation of WMP provisions: Monthly

PMU/ESSU project staffing

66

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

shall be prohibited. 11. Used oil and other toxic and hazardous materials shall be disposed of in an authorized facility off-site. 12. Adequate precautions will be taken to prevent oil/lubricant/ hydrocarbon contamination of channel beds. 13. Ensure availability of spill clean up materials (e.g., absorbent pads, etc.) specifically designed for petroleum products and other hazardous substances where such materials are being stored. 14. Spillage, if any, will be immediately cleared with utmost caution to leave no traces. 15. Spillage waste will be disposed at disposal sites approved by local authorities and approved by CSC. 16. All areas intended for storage of hazardous materials will be quarantined and provided with adequate facilities to combat emergency situations complying with all the applicable statutory stipulation. 17. The Contractor shall identify named personnel in the management plan/CEMP in-charge of these sites and ensure they are properly trained to control access to these areas and entry will be allowed only under authorization.

9. Rock crushers, bitumen usage and soil contamination

Avoid air pollution, nuisances, Drainage obstacles and contamination

1. Locate rock crushers and bitumen supply off road and (wherever practicable) at least 500m from nearest sensitive receivers (residential areas, schools, hospital, etc.) and rivers and install and maintain dust suppression equipment. 2. Bitumen should be obtained from local suppliers wherever possible 3. All accidental spills of bitumen or chemicals should be cleaned up immediately with the top 2cm of any contaminated soil underneath and

Contractor 1: During selection of locations for asphalt plant, rock crusher, bitumen storage 2 to 4: Throughout construction phase

Throughout all LPDP area.

Cost included in contracts

Check implementation of items 1-4

1: Before establishment of facilities 2 to 4: Check Monthly

CSC, PMU/ESSU

Cost met by CSC and PMU/ESSU project staffing

67

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

disposed of as chemical waste to a site approved by the local authority. 4. Prevent soil contamination requiring contractors to instruct and train their workforce on storage and handling of materials and chemicals that can potentially cause soil contamination.

10/11. Noise and dust nuisances

To minimize noise and air impacts effectively and avoid complaints due to noise and airborne dust.

1. Before construction starts, update the draft NOISE and DUST CONTROL PLAN (NDCP) prepared by the CSC. Include requirements for controlling noise and dusty materials at source. Updated plan to be approved in writing by CSC one month prior to starting works. Contractor to implement NDCP provisions. 2. Restrict works to daylight hours within 500m of residential settlements and hospitals. 3. Powered mechanical equipment and all construction equipment and vehicles shall have valid certifications indicating compliance to vehicle emission standards. 4. Construction equipment and vehicles will be maintained to a good standard and shall be provided with muffler silencers. Machinery causing excessive pollution will be banned from construction sites. 5. Monitor and investigate complaints; propose alternative mitigation measures. 6. Install wheel washing facilities just inside gate of site at Sletholm Street entrance and ensure ALL vehicles and plant exiting the site has wheels and undercarriage washed effectively before the vehicles and plant exit the site to Sletholm Street. 7. Clean up road surface of Sletholm Street every day at 12 noon and after work to keep accumulations of site mud on road to a minimum. 8. Keep stockpiles moist or cover with

1: Contractor to update NDCP, CSC to approve 2 to 16: Contractor

1: One month before start of site works 2 to 16: Throughout construction phase

Throughout all LPD

Cost included in contracts

Check implementation of items 1-16 and NDCP provisions

1: Before construction 2 & 16: Monthly and PMU checks Implementation of noise mitigation provisions: Monthly and PMU checks

CSC, PMU/ESO

Cost met by CSC and PMU/ESO project staffing

68

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

tarpaulins. 9. Tightly cover trucks transporting construction materials (sand, soil, cement, gravel, etc.) to avoid or minimize spills and dust emission. 10. On rainless day undertake watering, at least twice per day, on dusty and exposed areas at construction yards, materials stockpile, construction sites, access roads, quarry areas, borrow sites and other project areas where residential sites and other sensitive receptors such as schools, hospital, etc. are located nearby. 11. Mixing and crushing plants operations will be equipped with dust suppression devices such as water sprays. 12. To protect buildings and structures from vibration, non-vibrating roller shall be used in construction sites near buildings and structures. 13. Structures which are damaged due to vibration caused by the Project shall be repaired immediately as directed by CSC. 14. Machinery shall be turned off when not in use. 15. Pile driving during to be schedule for day time if construction site is near sensitive receptors or approved by DOE, local authority and CSC. 16. Impose speed limits on construction vehicles to minimize dust emission along areas where sensitive receptors are located (houses, schools, hospitals, etc.).

12. Vibration from blasting (if required)

Perform safe blasting and prevent damage and nuisances from blasting

1. Before sites works, blasting plan to be prepared by contractor and approved by CSC/PMU in writing. Contractor to obtain blasting license from MRA and Chief inspector of Explosives and implement blasting plan provisions. 2. All the statutory laws, regulation, rules

Contractor 1: Before site works 2 to 11: Throughout construction phase.

Sections of project alignment where blasting will be undertaken

Cost included in contracts

Check implementation of items 1-11

1: Before construction 2 & 11: Monthly and PMU checks Implementa-

CSC, PMU/ESO

Cost met by CSC and PMU/ESO project staffing

69

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

etc., pertaining to acquisition, transport, storage, handling and use of explosives will be strictly followed. Blasting will be carried out as per Papua New Guinea statutory requirements with notification to DOE and MRA and local police. 3. No blasting will take place without condition survey of the buildings within 500m and permission and monitoring by the CSC. 4. People living near blasting sites will be informed of blasting times prior to the blasting. 5. Warning sirens will be sounded before blasting. 6. Pre-splitting shall be undertaken. 7. Blast blankets will be laid over the blast area to reduce flying rock 8. Where the vibration from blasting is exceeding the maximum permissible level, or damage occurs to local property information from the blasting shall be used to modify blasting patterns and calculate a reduced charge for future blasts 9. Blasting will not be undertaken at night. 10. Blasting shall be under careful and strict management of properly trained and licensed personnel. Workers at blasting sites will be trained prior to blast operations and provided with safety equipment and earplugs. 11. Observe proper warning and precautionary measures to ensure safety of residents, pedestrians, motorists and structures during blasting.

tion of provisions of blasting plan: Monthly and PMU/CSC to check

13. Runoff control / run-off

Protect established works.

1. Update the draft Runoff Control Plan (RCP) produced by the CSC and implement excavation stabilization measures specified in the detailed designs and maintained during construction to protect the works. Updated plan to be approved in writing

1: Contractor to update ECP, CSC to assist and approve 2 to 12: Contractor

1: One month before start of site works 2 to 12: Throughout construction phase

Throughout project site and all vulnerable slopes agreed with CSC.

Cost included in contracts

Check implementation of items 1-12 and ECP provisions

1: Before construction 2 & 12: Monthly Implementation of ECP

CSC, PMU/ESSU

Cost met by CSC and PMU/ESSU project staffing

70

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

by CSC one month prior to starting works. Contractor to implement provisions of RCP. 2. Establish permanent surfaces immediately after completion of works in each stretch / sector. 3. Check weather forecasts and minimize work in wet weather. 4. Include and implement appropriate measures for excavation protection, i.e. shoring up as required in the detailed construction drawings. 5. Prevent runoff and protect the excavations with temporary or permanent drainage as soon as practicable after cutting. 6. Payments will be linked to the completion of the works as indicated by the installation of runoff control measures to protect the works to the satisfaction of CSC/PMU.

provisions: Monthly

13. Water quality

Prevent water quality impacts due to negligence and ensure unavoidable impacts managed effectively.

1. Store lubricants, fuels in dedicated enclosures >50 m from water bodies. 2. Solid waste from construction activities and workers camps will not be thrown in rivers and other water courses (drainage, irrigation, etc.) 3. Construction storage/stockpiles shall be provided with bunds to prevent silted run-off. 4. Stockpiled materials will be covered to reduce silted run-off. 5. Work in rivers will be scheduled during dry season and work duration shall be as short as possible. 6. Construction storage/stockpiles shall be provided with bunds to prevent silted run-off. 7. Washing of machinery and vehicles in surface waters shall be prohibited.

Contractor Throughout construction phase

Throughout project site

Cost included in contracts

Check implementation of items 1-10

Monthly CSC, PMU/ESSU

Cost met by CSC and PMU/ESSU project staffing

14. Water resources

Mitigate the impact of using local community water resources.

1. Assess availability of water and evaluate impact on use of local water resources to ensure that water utilization for Project shall not deplete local village

Contractor Throughout construction phase

Throughout project site, construction camps

Cost included in contracts

Check implementation of items 1-5

Monthly CSC, PMU/ESSU

Cost met by CSC and PMU/ESSU project

71

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

supplies. 2. Bring in project water by tanker as necessary. 3. Worker camps will be located as agreed with local community authority to prevent the unplanned consumption of community-owned water resources. 4. Maintain close liaison with local communities to ensure that any potential conflicts related to common resource utilization for project purposes are resolved quickly. 5. Establish and implement guidelines to minimize the wastage of water during construction and at campsites.

staffing

15. Operation of Construction Yard, workers camps and workshops / yards.

Worker facilities not to cause nuisance.

1. Worker camp location and facilities located and agreed with local communities and facilities approved by PMU/CSC and managed to minimize impacts. 2. Construction camps will be established in areas with adequate natural drainage. 3. Hire and train as many local workers as possible. 4. Provide adequate housing for all workers at the construction camps and establish clean canteen/eating and cooking areas. 5. Flushing lavatories shall be installed and open defecation shall be prohibited and prevented by cleaning lavatories daily and by keeping lavatory facilities clean at all times. 6. Provide separate hygienic sanitation facilities/toilets and bathing areas with sufficient water supply for male and female workers. 7. Wastewater effluents from contractors‟ workshops and equipment washing-yards will be passed through gravel/sand beds and all oil/grease contaminants will be removed discharging it into natural streams. Oil

Contractor 1 & 2: During selection of locations for workers camps. 3 to 16: Throughout construction phase

Project site, construction camps

Cost included in contracts.

Check implementation of items 1-16

1 & 2: Once for each location, prior to establishment of facilities 3 to 16: Monthly

CSC & PMU/ESSU

Cost met by CSC & PMU/ESSU project staffing

72

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

and grease residues shall be stored in drums awaiting disposal in line with the agreed Waste Management Plan and consistent with national and local regulations. 8. Predictable wastewater effluent discharges from construction works shall have the necessary permits from DOE and local authorities before the works commence. 9. Yard site and Sletholm Street will be cleaned up to the satisfaction of PMU/CSC and local community after use. 12. Solid and liquid waste will be managed in line with Waste Management Plan. 13. All waste materials shall be removed and disposed to disposal sites approved by local authorities 14. Land used for worker campsites shall be restored to the original condition as far as practicable.

16. Sanitation and Diseases

Control of infectious diseases.

1. Standing water will not be allowed to accumulate in the temporary drainage facilities or along the roadside to prevent proliferation of mosquitoes. 2. Temporary and permanent drainage facilities will be designed to facilitate the rapid removal of surface water from all areas and prevent the accumulation of surface water ponds. 3. Malaria controls ((e.g., provision of insecticide treated mosquito nets to workers, installation of proper drainage to avoid formation of stagnant water, etc.) and HIV-AIDS education will be implemented in line with social plans for the project. 4. HIV/AIDS awareness and prevention program shall be implemented in line with social plans under the Project

Contractor Throughout construction.

Throughout project site, workers camps

Cost included in contracts.

Check implementation of items 1-4

Monthly CSC, PMU/ESSU

Cost met by CSC and PMU/ESSU project staffing

17. Safety Precautions for

Ensure worker safety.

1. Contractor to update draft WORKER AND PUBLIC SAFETY PLAN (WPSP)

1: Contractor to update WPSP,

1: One month before start of

All construction sites

Cost included in

Check implementat

1: Before construction

CSC, PMU/ESSU

Cost met by CSC and

73

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

the Workers prepared by CSC and instructs workers in health and safety matters. Updated plan to be approved in writing by CSC one month prior to starting works. Contractor to implement WPSP provisions. 2. Establish safety measures as required by law and by good engineering practice and provide first aid facilities that are readily accessible by workers. 3. Scheduling of regular (e.g., weekly tool box talks) to orient the workers on health and safety issues related to their activities as well as on proper use of PPE. 4. Fencing on all excavation, borrow pits and sides of temporary bridges 5. Workers shall be provided with appropriate personal protective equipment (PPE) such as safety shoes, hard hats, safety glasses, ear plugs, gloves, etc. at no cost to the employee. 6. Where worker exposure to Drainage cannot be completely eliminated, protective barriers shall be provided to shield workers from Drainage vehicles. Another measure is to install channeling devices (e.g., Drainage cones and barrels) to delineate the work zone. 7. Workers shall be provided with reliable supply of potable water. 8. Construction camps shall be provided with adequate drainage to avoid accumulation of stagnant water. 9. Construction camps shall be provided with toilets/sanitation facilities in accordance with local regulations to prevent any hazard to public health or contamination of land, surface or groundwater. These facilities shall be well maintained to allow effective operation. 10. Ensure reversing signals are installed on all construction vehicles.

CSC to assist and approve. 2 to 10: Contractor

site works 2 to 10: Throughout construction phase

contracts ion of items 1-10 and WPSP provisions Check compliance to Papua New Guinea Employ-ment Act (1978).

2 & 10: Monthly Implementa-tion of WPSP provisions: Monthly

PMU/ESSU project staffing

74

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

18. Community and Public safety

Prevent accident with public in local community

1a. Access road design to include footpath and pavement edge barrier. 1b. Include in WPSP for barriers (e.g., temporary fence), shall be installed at construction areas to deter pedestrian access to the roadway except at designated crossing points. 2. The general public/local residents shall not be allowed in high-risk areas, e.g., excavation sites and areas where heavy equipment is in operation and such sites have a watchman to keep public out. 3. Speed restrictions shall be imposed on Project vehicles and equipment when traveling within 50m of sensitive receptors (e.g. residential, schools, temples, etc.). 4. Upon completion of construction works, borrow areas will be backfilled or fenced.

Contractor At all times throughout construction phase

Locations identified and agreed by CSC

Cost included in contracts

Check implementation of items 1-4

Monthly CSC & PMU/ESSU

Cost met by CSC & PMU/ESSU project staffing

19 Traffic Management

Provide environmental enhancement of the project

1. Contractor to reconfirm and implement TRAFFIC MANAGEMENT PLAN developed with the assistance of the CSC and submitted by the contractor before commencement of construction. 2. Implementation of Temporary Transport Management Plan and awareness program. 3. Communication to the public through local official’s ad notice boards and regarding the scope and schedule of construction, as well as certain construction activities causing disruptions or access restrictions. 4. Coordination with local traffic / police authorities to implement appropriate traffic diversion schemes to avoid inconvenience due to project operations to road users, ensure smooth traffic flow and avoid or minimize accidents, traffic hold ups and congestion. 5. In coordination with local traffic / police

Contractor Throughout construction.

All areas. Cost included in contracts.

Confirmed implementation of required enhancements

Before construction and monthly check.

CSC & PMU/ESSU

Cost met by CSC & PMU/ESSU project staffing

75

Impact mitigation Performance and Impact monitoring

Environmental Concern

Objective Proposed Mitigation Measures (MM)

Responsible to Implement MM

Timing to Implement MM

Locations Implement MM

Mitigation Cost

Parameter to monitor

Frequency & Verification

Responsible to Monitor

Monitoring Cost

officials, schedule transport of materials to avoid congestion, set up clear traffic signal boards and traffic advisory signs at the roads running near the LPDP construction site and quarries sites to minimize traffic build-up. 6. Provision of safe vehicle and pedestrian access around LPDP construction areas including a safety barrier for the footpath on the site access road. 7. Installation of bold diversion signs that would be clearly visible even at night and provide flag persons to warn of dangerous conditions; 24hrs if necessary. 8. Provision of sufficient lighting at night and in other dark conditions, within and in the vicinity of the LPDP construction site. Designation of traffic officers in and around the LPDP construction site

76

C. Environmental Monitoring 1. Compliance Monitoring

206. Table 8.2 above also shows the program for monitoring the compliance on various provisions of the EMP during pre-construction, construction and operation phases. CSC needs to implement a number of measures during the pre-construction (e.g., incorporation of environmental design measures into the detailed design, preparation of draft method statements/CEMP, etc.) and this will be confirmed by CSC/PMU to ADB. During construction, most of the mitigation measures shall be implemented by the Contractor and their environmental performance, in terms of implementation of such measures, shall be monitored by CSC. The timing or frequency of monitoring is also specified in Table 8.2. During operation EMP implementation shall be the responsibility of the LPDP Operator (PNGPCL).

i) Pre-construction – Contractors Designs Stage 207. PMU will ensure that contract documents for CSC consultants will also include the EIA, EMP and this IEE. PMU assisted by the CSC shall ensure that updated EMP measures for the pre-construction stage are incorporated in the detailed designs by the Contractor in the pre construction stage. The effective incorporation of the EMP in the civil works contracts shall also be ensured be by PMU with assistance from CSC and this, along with implementation of updated EMP provisions shall be audited by ADB as part of the loan conditions.

208. Prior to implementation of the Project the EIA and EMP will be updated and amended, to include the findings of this IEE as necessary, by CSC after the detailed designs are complete and contracting arrangements are known. Such updating shall be based on reconfirmation and any additional information on the assumptions made at the pre-construction / detailed design stage on location scale and expected conditions of the Project. For example, in this case when the detailed design of the Mai Creek diversion is confirmed the EMP may be amended and the environmental significance must be reviewed. Although no major additional impacts would be anticipated based on the information provided to date, the performance and evaluation schedules to be implemented during project construction can be reviewed, updated, and costs estimates can be revised if necessary. ii) Pre-construction Stage 209. Implementation of construction of the Project will need to comply with environmental permit(s) and clearance that has been obtained from DOE for the whole Project at national level. The construction of the Project will therefore need to comply with the Environmental Impact Statement in the environmental permit application. CSC will also need to confirm that Contractor(s) and their suppliers have complied with all statutory requirements for environmental permits from DOE and provincial authorities. For avoidance of doubt this includes environmental permits to extract rock based materials from river beds. CSC shall also check that Contractor(s) have all the necessary valid licenses and permits for use of electrical power and powered mechanical equipment if necessary and the use of local water supplies (and to construct or operate plant such as for cement batching or asphalt/bitumen (if required) in line with all environmental regulations and environmental clearance certification conditions from division al authorities. (N.B. existing local suppliers of cement and bitumen with will be preferred if practicable.) iii) Construction Stage

77

210. The updated CEMP / method statement prepared by Contractor will be reviewed and approved by PMU/ESSU with assistance from the CSC, before any construction activity is initiated to take account of any subsequent changes and fine tuning of the updated EMP prepared by CSC. The CSC shall undertake regular monitoring of the contractor‟s implementation of mitigation measures specified in the EMP. iv) Operational Stage 211. LPDP Operator shall implement the EMP mitigation and monitoring requirements during operation as described in the updated EIA and EMP including operational monitoring. Accidents at the LPDP site shall also be monitored as basis for implementation of mitigation measures to improve safety. No operational

2. Environmental Effects Monitoring for Additional Works

212. Environmental effects monitoring for the construction phase has been proposed in the EIA 2009 and included in the bidding documents in “Section 6, Employers Requirements Part 11 Environmental Issues”. The mitigation and monitoring requirements during construction and operation will be reviewed as necessary in the updated EIA and EMP including any additional monitoring required according to the conditions of the environmental permits from DOE. The monitoring required shall be carried out by Contractors and reported to the CSC. The CSC will report the findings to the PMU on a monthly basis. The Contractor shall also undertake the baseline environmental monitoring for noise and vibration, water quality and sediment quality. Sampling shall be conducted prior to start of site works at the specified locations. Noise and vibration, water quality and sediment quality according to the Employers Requirements. During construction, the Contractor will also undertake monitoring of noise and vibration, water quality and sediment quality in the same locations sampled during pre-construction according to the Employers Requirements. No additional monitoring of environmental effects is required for the additional works. Supplementary sampling shall be carried out on occasions and additional parameters shall be analyzed (as necessary) to validate complaints and/or investigate pollution events caused by the Project.

3. Reporting 213. PMU shall submit the following environmental monitoring reports to ADB: 214. Baseline Monitoring Report: The results of baseline data collection carried out by the Contractor on noise and vibration, water quality and sediment quality (as specified in the EMP) shall be reviewed and validated by the CSC and shall be submitted by PMU to ADB prior to commencement of civil works. The baseline monitoring report will include areas that are relevant to the additional works. 215. Environmental Monitoring Reports: Environmental monitoring reports shall cover the status of EMP implementation in terms of environmental compliance and permitting, required mitigation measures for different project phases, results of environmental effects monitoring (noise and vibration, water quality and sediment quality), necessary remedial actions to effectively address negative environmental impacts due to project implementation, status of environmental capacity building activities as well as documentation of complaints received and corresponding action/resolution. It may also include issues raised last report and how they were addressed, and EMP priorities for next reporting phase. The environmental monitoring reports will be submitted to ADB semi-annually during the construction period and annually for two years after completion of construction. The monitoring for the additional works can be included in the above reporting stream.

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216. Environmental Costs. As part of good engineering practices in the Project, there have been several measures as drainage management, waste and spoil management, safety, signage, dust prevention, noise mitigation, etc. the costs for which will be included in the design costs of the Project. The IEE costs include monitoring costs during construction and capacity building costs on environmental management of which are absorbed into CSC or contractors works packages. The costs for training proposed include the costs incurred towards the site visits, travel to the training program by the participants, printing of training materials and other logistic arrangements are also included in the CSC consulting package. The costs involved towards preparation of training material and imparting of training are covered in the CSC fees. The budget for the environmental management costs for the Project has therefore already been accounted for in the environmental costs estimated for the EIA 2009. The incremental costs for the additional work sites covered in this IEE is not significant addition to the overall cost already accounted for in the EIA 2009.

Table 8.3: Summary of Estimated Costs for EMP Implementation (4 years)* Item Estimated Total

Cost (USD) Costs covered by

Environmental specialists in CSC

International (1 person for 12 man months USD25,000/month intermittent over 3 years)*

300,000 CSC

National (1 person for 36 months @ USD3,000/month)* 108,000 CSC

Environmental management capacity building program/training to be undertaken by CSC

20,000 CSC

Environmental impact monitoring (allow USD 3,000/quarter) 36,000 Contractor

Mitigation measures (included in project costs) To be determined during detailed design as part of project design costs

Contractor

Environmental and Safety Officer for PMU To be confirmed

PNGPCL

Environmental and Safety Technician for PMU To be confirmed

PMU

Environmental Permitting** 7,500 PMU

Water Abstraction** To be confirmed

Contractor

Sewage Discharge** To be confirmed

Contractor

Sub-total

Contingency (10%, approximately) 50,000

Total

*includes design and construction phases. ** N.B. Permits for environmental Permit at 15,000Kina for project <500million Kina. Environmental (Fees and Charges Regulations 2002

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D. Capacity Building 217. In Papua New Guinea, the environmental assessment process is established but environmental awareness and capability for implementation of EMP in infrastructure projects of both the executing agency (IPBC/PNGPCL) and the implementation agency (PMU) are in development. As of October 2011, PMU has three officers that are in charge of community development affairs and have to date mainly undertaken support to the resettlement activities. These will become Social Safeguard Officers as part of the Environmental and Social Safeguards Unit. There are currently no staffs that are delegated environmental duties but it is planned by PMU to recruit two staff or possibly second staff from PNGPCL as Environmental and Safety Officers in the near future. The delegated officers will have responsibility to bring environmental issues to the notice of senior management. The status quo is that no PMU officers are capable to check environmental assessments prepared by consultants or the adequacy of the EMP.

218. The EIA 2009 and EMP were referred to the environmental manager in PNGPCL and ADB. However the environmental manager position in PNGPCL is currently vacant. The PNGPCL is not currently directly involved with project implementation but has an administrative responsibility to ensure environmental compliance in the operational phase. It is also noted that PNGPCL are the named proponent on the in principle approval of the EIA 2009. 219. It is therefore clear that both PMU and PBGPCL do not currently have the capacity to complete the environmental responsibilities for the project or check the adequacy of the CEMP to be developed for this Project. Therefore the CSC will undertake to support the PMU with these responsibilities. The CSC will recruit/retain an Environmental Team composed of one International Environmental Specialist (IES) and at least one National Environment and Safety Safeguard Specialist (NES). The IES will lead the environmental workstream. The IES and the NES will work closely with the ESSU within PMU. The NES will be responsible for the day to day environmental monitoring work with the ESSU and giving them on the job training. The IES and NES in CSC will be responsible for day to day monitoring and reporting environmental management coordination for the whole Project. The ESOs in ESSU will be assisting with day monitoring and reporting environmental management under the supervision of the IES and NES. The dedicated Social Safeguard Officer (SSOs) in ESSU will also be available for load clipping and dealing with environmental and social complaints and the grievance redress mechanism.

220. The ability of the ESOs in the Environmental and Social Safeguards Unit (ESSU) to undertake environmental responsibilities of the PMU for this Project will increase gradually and on the job training progresses. Environmental responsibilities in PMU and PNGPCL are sufficient to warrant dedicated staff and in future this approach can be broadened and continued by the ESSU. In the long term it is recommended that the ESSU be strengthened into a more robust safeguards management unit for the LPDP and other PNGPCL facilities with permanent dedicated staff trained in environmental engineering and environmental management. The ESSU could be developed to improve overall environmental capacity in the PNGPCL. The developed ESSU could work with various project PMUs and PNGPCL facilities as required and respond to growing national and international environmental concerns that will face the PNGPCL in the medium and long term. 221. The most significant challenge for environmental management on this Project is the lack of human and financial resources and necessary infrastructure in the PMU and PNGPCL. There is an intention in PNGPCL to establish a separate safeguards office to respond to growing national and international environmental concerns. In consultation, PNGPCL indicated that a first step will be to recruit an Environment / Safety Safeguard

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Officer (ESO) to work with the Social Safeguard Officer (SSO) for the LPDP under the PMU. The SSO and ESO will each have backgrounds and experience in the social sciences and environmental management and ideally be graduates. This approach can be repeated in IPBC so that PMU on future projects can monitor the environmental management of projects and liaise with the DOE. 222. Therefore PNGPCL will take a general role to support increased environmental capability and awareness in PMU by providing human resources and also ensure that the necessary actions to comply with the environmental requirements for the operational phase are included in the Project, If PNGPCL environmental staff are seconded to as Environment and Safety Safeguard Officers as part of the Environmental and Social Safeguards Unit there will be significant opportunities for on the job training. If the staff of the ESSU can be retained for the operational phase they will also be able to provide environmental and social resources for other PNGPCL project as port activities are scaled up in to cope with future trading requirements on future. 223. The requisite ESO staff in PMU should be delegated prior to the commencement of the tendering for the detailed design activities in order to work full time with CSC to ensure the inclusion of environmental requirements can be translated into contractual works for completion also respond to unexpected circumstances. The CSC international and national environmental specialists can then train the environmental officers (ESO) in PMU “on the job” and there can also be some benefits available to PMU if training sessions are broadened out to include PMU. The ESO can initially fall back on assistance from CSC as they develop experience. 224. Considering the number of Government agencies that need to be involved in implementing the EMP, training workshops should be conducted by the CSC two weeks before works commence and refresher courses should be set up every month for the first three months as the Project construction gears up. Training workshops should be conducted periodically by the CSC as every new contractor is engaged in the first year and every six months or twice each year, for the second and third year, to share experience in the implementation of the works and the monitoring report on the implementation of the EMP, to share lessons learned in the implementation and to decide on remedial actions, if unexpected environmental impacts occur. The ESO in PMU and PMU officers can take over this role as they develop capability. 225. The table below shows the indicative terms of reference for the environmental management capacity building activity to be conducted by CSC for PMU/ESO staff tasked to oversee EMP implementation.

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Table 8.4: Sample Training Program for Environmental Management Capacity

Building of PMU Program Description Participants Form of

Training Duration Trainer /

Agency Introduction and sensitization to environment issues

Sensitization on environmental concerns Environmental impacts of LPDP. Environmental regulations of the Government ADB environmental regulations Coordination between departments for implementation of environmental issues

ESO and SSO and ESSU technicians, PMU engineers / management team, officials responsible for implementing project, and other PMU / CSC staff as interested.

Workshop One day workshops Pre-construction

CSC Environmental Specialist

Pre-project training on hazards, health, safety and environmental issues pertaining to the project

Sensitization and training for engineering and management professionals, to be involved in on-site execution and operation of the proposed facilities.

ESO and SSO and ESSU technicians, PMU engineers / management team, officials responsible for implementing project, and other PMU / CSC staff as interested.

Workshops, site visits

Three days, pre-construction

Tailor made training programs by Industrial safety board of Papua New Guinea (ISBB), Engineering Staff college etc.

EMP implementation

Implementation of environment EMP Identification of environment impacts Monitoring and reporting for EMP Public interactions and consultations Coordination for consents and with various departments Monitoring formats filling and review of impacts

ESO and SSO and ESSU technicians, PMU engineers / management team, officials, officials responsible for implementing project, and other PMU / CSC staff as interested

Lectures and field visit

Two-day session Construction stage

CSC Environmental Specialist

Training on environmental management, OHS systems, emergency and risk response systems

Guidance for conformance to environmental management systems

ESO and SSO and ESSU technicians, PMU engineers / management team, officials, officials responsible for implementing project, and other PMU/CSC staff as interested.

Lectures Four day program, lectures, site visits

Tailor made training programs by departments at board of Papua New Guinea University of Technology (PNG Unitech), engineering college etc

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9. CONCLUSIONS AND RECOMMENDATIONS 226. This IEE concludes that the environmental impacts from the additional works will be manageable if the mitigation measures are implemented thoroughly. The EMP is based on the type, extent and duration of the identified environmental impacts of the additional works. The EMP has been prepared by close reference to best practices and in line with SPS. 227. This IEE study was carried out after LPDP detailed design but before the CSC or the Contractor was engaged and before certain detailed designs that are delegated to the Contractor were completed. Essentially secondary data were used to assess the environmental impacts in a comprehensive manner. Public consultation and site reconnaissance were carried out in order complete the environmental assessments and recommend suitable mitigation measures. The potential environmental impacts were assessed in a comprehensive manner. The IEE report assesses the potential environmental impacts associated with the LPDP additional works and suitable mitigation measures have been recommended. It is required by SPS that in the event that any design details for the locations or scope of the LPDP and additional works are changed, the environmental assessments and EMP shall be reviewed and revised accordingly and submitted to ADB for acceptance. The EIA and EMP approved earlier by ADB and approved “in principle” by GOP will be reviewed by the CSC as soon as they are engaged and included in contract documents before the detailed design requirements of the contractor are confirmed by signing the contract.

228. The LPDP and additional works offer robust options for the enhancement of the Lae Port to serve future requirements. Several actions are required before signing the contract and during the pre-construction stage to minimize impacts to acceptable levels. The negative environmental impacts from the LPDP and will take place during the construction and operational stages stage and the EIA and EMP will be updated to avoid and mitigate those impacts and approved by ADB. The negative environmental impacts from the LPDP additional works and will take place during the construction stage and the IEE provides suitable mitigation that can be integrated in the updated EIA and EMP by the CSC in due course. The construction impacts should be very predictable and manageable and with appropriate mitigation few residual impacts are likely. Additional human and financial resources will be required to improve environmental capability and to progress and achieve necessary statutory compliance and environmental clearance certification for the LPDP and associated activities that also require environmental impact statements and environmental permits under the environmental laws of Papua New Guinea. 229. The responsibilities for the implementation of mitigation measures and the parities responsible will be clearly defined in contracts and agreements and the implementation by various parties will be monitored by PMU with assistance from CSC. 230. Whereas the anticipated environmental impacts related to the LPDP additional works will take place during the construction phase, there are no significant cumulative adverse impacts during construction and operation that are identifiable at this stage. The implementation of the environmental mitigation measures during the construction period shall be the responsibility of the contractors and these requirements will be included in contracts and shall be closely monitored by the PMU assisted by CSC. PMU will maintain the adjacent roads and PNGPCL (the LPDP Operator) shall undertake the appropriate operational mitigation measures for maintenance during the lifetime of the LPDP. 231. Whereas the implementation of the environmental mitigation measures during the construction period will be assigned to the contractors, experience suggests that

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contractors may have little impetus or interest to deal with environmental problems in the absence of performance linked criteria. The required environmental mitigation has been referred to in the contract documents at the bidding stage and environmental performance and the completion of mitigation will be linked to payment milestones in the contracts. The required environmental mitigation for the LPDP additional works and the updated EIA and EMP must be clearly described in the contract documents to ensure that all recent developments and environmental performance requirements are clearly understood by the contractor and linked to payment milestones in the contracts. 232. Training by the CSC will be undertaken by the Environmental and Social Safeguards Unit (ESSU) in PMU to develop environmental awareness at all levels and this can also be broadened to raise environmental awareness and assist Contractor in complying wit his environmental responsibilities. It will require sustained effort over at least a year to achieve proactive management of environmental responsibilities in the PMU and PNGPCL. LPDP and other previous ADB projects have also included provision to consolidate environmental capability and over time environmental improvements can accrue in line with good sustainable practice and ADB guidelines. The ESSU in the PMU will be supported in the short to medium term by the CSC who will be able to liaise with PMU and decide how to better to utilize the available staff resources to support environmental management. This capability can be used to extend environmental awareness for the contractors in the short term. In the medium to long term PMU and PNGPCL can be strengthened to support their developing environmental management responsibilities and dovetail their efforts with the environmental initiatives and requirements from DOE and other agencies. At the completion of the LPDP construction, the staff of ESSU (ESO and SSO etc.) in PMU or national environmental specialists in CSC could be retained in the PNGPCL and the ongoing environmental obligations of the LPDP Operator could be more easily taken up by experienced staff for the future PNGPCL ports and port back up facilities and more ambitious projects in future. 233. Additional environmental permits will be required for the associated quarry activities and waste disposal and water abstraction. The extraction of rock based materials will also require to be negotiated with the customary land owners. The construction of the main LPDP is restricted to the existing State Land and as far as can be ascertained at this stage there will be no more areas of land required however there may be more recent encroachers in the LPDP area that will need to be removed but at this stage there is not likely to be any significant additional land required to complete the construction. However for the quarry site(s), it is likely that in addition to obtaining environmental permits, negotiations will also be required with the Customary Land owners near the quarry site(s). Negotiations will need to take place in the preconstruction stage. 234. The resettlement planning workstream has prepared and established policies and procedures for payment of compensation to affected people for lost or damage assets. The scope of land use impacts, where they occur, will be limited to the areas of the quarry locations where the rock based materials need to be extracted. It is not expected that people will experience losses or that these area will cause displacement of homes, shopkeepers or vendors. In the case that there are any unforeseen impacts on homes, shopkeepers or vendors at quarry site(s) the Resettlement Plan will be implemented and monitored to ensure impacts to vendors and land acquisition are mitigated as per ADB‟s safeguards policy. 235. Environmental impact and compliance monitoring activities will focus on compliance with conditions of environmental permits from DOE and EMP provisions, recording implementation of mitigation measures, recording environmental parameters, reviewing contractor environmental performance and proposing remedial actions to address unexpected impacts and complaints.

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236. The EMP prepared for the Project additional works (Chapter VIII) will be integrated with the EMP for the updated EIA by the CSC and approved by ADB and used as a basis for an environmental compliance program in a regular program of environmental monitoring and auditing. In addition, any conditions included as part of the environmental permits from the Government (DEC/DOE) will also be included as a basis for the environmental monitoring and compliance program. Therefore monitoring of (i) the implementation of mitigation measures (ii) the implementation of the conditions of environmental compliance will be carried out regularly as scheduled in the EMP and results will be reported semi-annually to ADB. The operational performance specifications for the LPDP will be set in future by the PNGPCL that will in future be responsible for all port activities in PNG. 237. This IEE report is prepared based on the designs for LPDP available in October 2011. Contractors will be responsible for the detailed design for the LPDP additional works, the access road and the creek diversion during the preconstruction phase. At the detailed implementation stage during the preconstruction phase, PMU assisted by CSC will make arrangements to ensure that the environmental permits for the main project and for quarry site(s) waste disposal and water abstraction are secured in a timely manner. This can be accomplished in a comprehensive environmental permit application for all the LPDP activities that must be prepared by the CSC environmental specialists starting as soon as the CSC is appointed. The CSC must be made aware of the scale and complexity of the environmental permit application task before signing their contract so that the appropriate resources can be readied for mobilization in advance. The design assumptions and all mitigation measure must be combined in a comprehensive Inception Report and environmental Impact statement for all LPDP on-site and associated off-site activities in order to facilitate smooth interchange with DOE and avoid unnecessary delay in obtaining the environmental permit. The PMU assisted by CSC will monitor the schedules of mitigation measures and conduct of environmental effects monitoring for all activities specified in the updated EIA and EMP. With these measures in place, environmental impacts of the Project should be manageable and will not result in any residual impacts which are above accepted environmental standards. No further or additional impact assessment is considered necessary at this stage.

.

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Appendix A: Selected Photographs

Photograph 1 Vacant Lot Sec 285 Lot 1 for Contractors Yard. (Factory in background)

Photograph 2 East boundary of LPDP looking north along alignment of future Port Link Road (Factory right)

Photograph 3 Point of entry of Access Road into LPDP site at end of Sletholm Street - Typical vegetation

Photograph 4 Mai Creek (see Figure 3.2) looking south from point near proposed Mai Creek Diversion

Photograph 5 Main Drain (see Figure 3.2) looking south from point near proposed Mai Creek Diversion

Photograph 6 Mai Creek (see Figure 3.2) looking north from point on beach near discharge point to Huon Gulf

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Appendix B: Results of Public Consultation

Appendix - B

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Appendix B Summary of Information Disclosure, Consultation and Participation

Ax B 1 – Information provided to residents near access road (October 2011)

Ref. Information Provided

1 As consultants for the ADB financed Lae Port Development Project we are collecting information from interested parties.

2 The main part Project will go ahead soon. The Contractors Yard will be opposite and access road will run to the site along the SLETHOLM STREET in front of your property coming from MOROBE STREET and MONTORO STREET. Do you know about the Project activities and the Access Road? Let me clarify

3 The Project will cover about 120hecteres of lad to the east of SLETHOLM STREET and the existing industrial area. Do you know about the project?

4 The Project will construct a new tidal basin and wharf about 100m to the east of your property. The whole project area will be reclaimed by filling with sand from the excavation of the new tidal basin. The access road will be improved and the corners will realigned in places so that traffic can move efficiently in and out of the site.

5 There will be a construction yard build opposite your property on the vacant land. The construction yard will be designed with proper drainage and sanitation facilities.

6 The Access road for the Project will within the current right of way along SLETHOLM STREET and access to your property will be maintained

7 The project has undergone detailed design in 2010/11 and contractors will be selected in 2011 and are expected to begin work in 2012

8 Construction will be for at least 24 months possibly and the access road will be the main access until the main Port By-pass is constructed (targeted for completion in late 2014)

9 We would like to ask about your opinions on the Project and if you have any other comments / suggestions or ideas?

Appendix - B

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Ax B 2 – Questions posed to (October 2011) QUESTIONAIRE 1

Questions asked during the Public Consultation to the people to get their reactions and comments on the proposed project activities

Ref. Questions Response

1 What are your general comments and observations regarding the Project construction and works? / Agree disagree / comment.

We know about the project and we are waiting. Project will come close to our house. Are you going to move us out? (Answer: NO.) We thought that you will move us out.

2 What are your observations and do you have a comment on the choice of the access road and alterations / improvements.

We are happy that the road will go through the Slethom Street and into the port.

3 How will the upgraded road contribute to local development / local commerce / development?

Project will give us opportunity to do road side market because we now have plenty customers. Our young men will have jobs We will have easy excess to town.

4

How will Project benefit / affect you locally? Will the project cause any local problems? What are your comments on the affects on local traffic due to construction traffic and access for the project lorries/ trucks?

Machine noise will disturb our peace. We have old people and a baby but we are happy with the road to come through this way.

5

Are there any cultural archaeological, religious, or historical sites within 100m from the road? Is there any cemetery or other site with religious or cultural or heritage significance nearby, if so where. What is the distance to the project from that religious site (Approximately in metres).

No sites. It is an urban residential land.

6 Will construction of the Project affect your working life? No. it will not affect our work.

7 Will construction of the Project affect your home life? No.

8

In your opinion, what can be environmental problems we should pay attention to? What will be the environmental problems you expect from the project? Do you as a local representative / resident / worker have any specific observation on the environmental changes and impacts that will take place?

We have few trees along-side which will be cut down. We used to get firewood and water from water hole in the swamp within the project land which will be affected. We have few bananas and fruit trees alongside where the road will pass through. We also have a toilet and water hole alongside the boundary.

9 Do you have any sugestions to reduce such environmental impacts? We agree that project can come but if you could look at the water problem we will face.

10 Do you have any other suggestions ideas? We will be happy if our young man can be employed by the project.

Name Banim Isaac Province/District Lae Morobe / Lae Urban Ward 3

Workplace / Home No. Sletholm Street Isaac Lapun residence – Slethom Street. Position / Occuoation Self employed Location - Distance to Lae Port Development (Approx. for survey) <200m Time / Date 1:00 pm - 11th October 2011

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QUESTIONAIRE 2

Questions asked during the Public Consultation to the people to get their reactions and comments on the proposed project activities

Ref. Questions Response

1 What are your general comments and observations regarding the Project construction and works? / Agree disagree / comment.

My family and I are some of the people that benefited from cash payment. We do know and are fully made aware of the project during the resettlement.

2 What are your observations and do you have a comment on the choice of the access road and alterations / improvements.

Good to have access road coming through. It will be our chance to work on the project.

3 How will the upgraded road contribute to local development / local commerce / development?

The upgrading of road will improve our lives. We will have the opportunity to do road side market at our yard for workers employed on road and port.

4

How will Project benefit / affect you locally? Will the project cause any local problems? What are your comments on the affects on local traffic due to construction traffic and access for the project lorries/ trucks?

No. I don‟t think traffic will be a major problem but if the contractors erect foot path that will be good.

5

Are there any cultural archaeological, religious, or historical sites within 100m from the road? Is there any cemetery or other site with religious or cultural or heritage significance nearby, if so where. What is the distance to the project from that religious site (Approximately in metres).

No.

6 Will construction of the Project affect your working life? No. It will improve our lives one way or the other

7 Will construction of the Project affect your home life? No. my house is 30 meters away from the road.

8

In your opinion, what can be environmental problems we should pay attention to? What will be the environmental problems you expect from the project? Do you as a local representative / resident / worker have any specific observation on the environmental changes and impacts that will take place?

I don‟t think environmental problem will be a big problem here. Health and safety like dust and road accidents maybe some problem but not that bad. We want the project to come. This place was once swampy land and water logged but we put gravel to make it strong.

9 Do you have any sugestions to reduce such environmental impacts? No.

10 Do you have any other suggestions ideas? No.

Name Susan Dau Province/District Lae Morobe / Lae Urban – Ward 3 council

Workplace / Home No. Sletholm Street Slethom Street –Dau’s Residence Position / Occuoation Casual Employed Location - Distance to Lae Port Development (Approx. for survey) <200m Time / Date 3:10 pm / 12th October 2011

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QUESTIONAIRE 3

Questions asked during the Public Consultation to the people to get their reactions and comments on the proposed project activities

Ref. Questions Response

1 What are your general comments and observations regarding the Project construction and works? / Agree disagree / comment.

Heard about the project.

2 What are your observations and do you have a comment on the choice of the access road and alterations / improvements.

He had seen Dekenai contractors coming around with their surveyor‟s.

3 How will the upgraded road contribute to local development / local commerce / development? He said he was not the land lord. He referred us to talk to the land lord as he was just a tenant.

4

How will Project benefit / affect you locally? Will the project cause any local problems? What are your comments on the affects on local traffic due to construction traffic and access for the project lorries/ trucks?

No comment

5

Are there any cultural archaeological, religious, or historical sites within 100m from the road? Is there any cemetery or other site with religious or cultural or heritage significance nearby, if so where. What is the distance to the project from that religious site (Approximately in metres).

No comment

6 Will construction of the Project affect your working life? No comment

7 Will construction of the Project affect your home life? No comment

8

In your opinion, what can be environmental problems we should pay attention to? What will be the environmental problems you expect from the project? Do you as a local representative / resident / worker have any specific observation on the environmental changes and impacts that will take place?

No comment

9 Do you have any sugestions to reduce such environmental impacts? No comment

10 Do you have any other suggestions ideas? No comment

Name Declined Province/District Lae Morobe / Lae urban ward 3

Workplace / Home No. Sletholm Street John Rosso residence Position / Occuoation Private Businessman Location - Distance to Lae Port Development (Approx. for survey) <200m Time / Date 1:20 pm / 11th October 2011

Appendix - B

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QUESTIONAIRE 4

Question

s aske

d durin

g the Public Consultation to the people to get their reactions and comments on the proposed project activities

Ref. Questions Response

1 What are your general comments and observations regarding the Project construction and works? / Agree disagree / comment.

We have no comments. The project is for the benefit for all of us. We agree and looking forward to it.

2 What are your observations and do you have a comment on the choice of the access road and alterations / improvements.

I have no comments. It is the government project.

3 How will the upgraded road contribute to local development / local commerce / development? Increase income through road side market.

4

How will Project benefit / affect you locally? Will the project cause any local problems? What are your comments on the affects on local traffic due to construction traffic and access for the project lorries/ trucks?

We will have the opportunity to road side market to make some money for our family. Dust and noise will disturb us when the road is built and big trucks pass through.

5

Are there any cultural archaeological, religious, or historical sites within 100m from the road? Is there any cemetery or other site with religious or cultural or heritage significance nearby, if so where. What is the distance to the project from that religious site (Approximately in metres).

No. There aren‟t any of these.

6 Will construction of the Project affect your working life? No. we will not be affected

7 Will construction of the Project affect your home life? No. Our homes will not be affected. We are on state demarcate land here.

8

In your opinion, what can be environmental problems we should pay attention to? What will be the environmental problems you expect from the project? Do you as a local representative / resident / worker have any specific observation on the environmental changes and impacts that will take place?

We are concern about our children when they move about. Also we are concern about the dust. We are aware of new port project. Now that you inform us on the access road. It will be good for us as it will help us.

9 Do you have any sugestions to reduce such environmental impacts? Company to provide water trucks (sprinklers) to sprinkle the road during road works.

10 Do you have any other suggestions ideas? No.

Name Wilson Kegana Province/District Lae Morobe / Lae Urban – Ward 3 council

Workplace / Home No. Sletholm Street Sletholm Street Wilson Residence Position / Occuoation Self Employed Location - Distance to Lae Port Development (Approx. for survey) <200m Time / Date 1:40 pm / 11th October 2011

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QUESTIONAIRE 5

Questions asked during the Public Consultation to the people to get their reactions and comments on the proposed project activities

Ref. Questions Response

1 What are your general comments and observations regarding the Project construction and works? / Agree disagree / comment.

Project belongs to the government and we will not say anything. It is for the good of everyone and the country.

2 What are your observations and do you have a comment on the choice of the access road and alterations / improvements.

Brings service to our community. We will have the opportunity to do road side market to earn some money and support our family.

3 How will the upgraded road contribute to local development / local commerce / development?

Improve road. Proper drainage. Easy access to shops. People do road side market.

4

How will Project benefit / affect you locally? Will the project cause any local problems? What are your comments on the affects on local traffic due to construction traffic and access for the project lorries/ trucks?

People, especially youths will get employment. Many youths today are unemployed and involve in criminal activities to make their living. Our security and safety will improve because rascals will no longer hiding here. Securities will be around and criminal activities will stop.

5

Are there any cultural archaeological, religious, or historical sites within 100m from the road? Is there any cemetery or other site with religious or cultural or heritage significance nearby, if so where. What is the distance to the project from that religious site (Approximately in metres).

No. We live on sub divided residential land.

6 Will construction of the Project affect your working life? Walking normally on roads will be affected.

7 Will construction of the Project affect your home life? No.

8

In your opinion, what can be environmental problems we should pay attention to? What will be the environmental problems you expect from the project? Do you as a local representative / resident / worker have any specific observation on the environmental changes and impacts that will take place?

The company should be concern about the dust like all other roads in Lae. Also the noise pollution. Otherwise we have no comments because it is the government project and it is for the good of us.

9 Do you have any sugestions to reduce such environmental impacts? We need foot path to walk.

10 Do you have any other suggestions ideas? Need proper water supply connection.

Name Kul Ailak Province/District Lae Morobe / Lae Urban

Workplace / Home No. Sletholm Street Ailak Kopelak Residence Position / Occuoation Self Employed – Land Lord Location - Distance to Lae Port Development (Approx. for survey) <200m Time / Date 2:10 pm / October 2011

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QUESTIONAIRE 6

Questions asked during the Public Consultation to the people to get their reactions and comments on the proposed project activities

Ref. Questions Response

1 What are your general comments and observations regarding the Project construction and works? / Agree disagree / comment.

We agree to the idea of having a port nearby. It‟s about time we have change in our city. It is good to have an international port to export our local produce.

2 What are your observations and do you have a comment on the choice of the access road and alterations / improvements.

Build proper drainage. Put tar or cement on the road to avoid dust. Build foot part for us to walk on.

3 How will the upgraded road contribute to local development / local commerce / development?

We can market local cook food. We will build small canteen to provide service to local residence and construction workers.

4

How will Project benefit / affect you locally? Will the project cause any local problems? What are your comments on the affects on local traffic due to construction traffic and access for the project lorries/ trucks?

The road project will surely leads to road accidents. Could the contractors guarantee us the road will be safe for us especially our children. If accidents happen, will the company guarantee compensation payment?

5

Are there any cultural archaeological, religious, or historical sites within 100m from the road? Is there any cemetery or other site with religious or cultural or heritage significance nearby, if so where. What is the distance to the project from that religious site (Approximately in metres).

No.

6 Will construction of the Project affect your working life? No.

7 Will construction of the Project affect your home life?

No. We live in Papuan Compound urban land.

8

In your opinion, what can be environmental problems we should pay attention to? What will be the environmental problems you expect from the project? Do you as a local representative / resident / worker have any specific observation on the environmental changes and impacts that will take place?

No. But our main problem will be dust.

9 Do you have any sugestions to reduce such environmental impacts? Build proper drain. Put tar or cement on road.

10 Do you have any other suggestions ideas? No.

Name Sandra Uzirr Rosso Province/District Lae Morobe / Lae urban ward 3

Workplace / Home No. Sletholm Street John Rosso residence Position / Occuoation Women Rep / Private Business Location - Distance to Lae Port Development (Approx. for survey) <200m Time / Date 2:50 pm / 11th October 2011

Appendix - B

94

QUESTIONAIRE 7

Questions asked during the Public Consultation to the people to get their reactions and comments on the proposed project activities

Ref. Questions Response

1 What are your general comments and observations regarding the Project construction and works? / Agree disagree / comment.

Yes. I agree that the project can come. We have heard about the project long time ago.

2 What are your observations and do you have a comment on the choice of the access road and alterations / improvements.

We are happy that the place will be cleared because too many rascals (criminals) roaming around here because we are at the back close to the bush. Development can come.

3 How will the upgraded road contribute to local development / local commerce / development?

It will make it easy for our vehicle to come into the premises. We will build a canteen to serve the workers also we can make money.

4

How will Project benefit / affect you locally? Will the project cause any local problems? What are your comments on the affects on local traffic due to construction traffic and access for the project lorries/ trucks?

Dust but I don‟t think it will be a problem.

5

Are there any cultural archaeological, religious, or historical sites within 100m from the road? Is there any cemetery or other site with religious or cultural or heritage significance nearby, if so where. What is the distance to the project from that religious site (Approximately in metres).

No. not at all.

6 Will construction of the Project affect your working life? No.

7 Will construction of the Project affect your home life? No.

8

In your opinion, what can be environmental problems we should pay attention to? What will be the environmental problems you expect from the project? Do you as a local representative / resident / worker have any specific observation on the environmental changes and impacts that will take place?

Not much of a problem.

9 Do you have any sugestions to reduce such environmental impacts? No.

10 Do you have any other suggestions ideas? No.

Name Mary Kisokau Province/District Lae Morobe / Lae Urban – Ward 3 council

Workplace / Home No. Sletholm Street Slethom Street Kisokau Residence Position / Occuoation Teacher - Milford Have Primary School Location - Distance to Lae Port Development (Approx. for survey) <200m Time / Date 3:30 pm / 12th October 2011

Appendix - B

95

QUESTIONAIRE 8

Questions asked during the Public Consultation to the people to get their reactions and comments on the proposed project activities

Ref. Questions Response

1 What are your general comments and observations regarding the Project construction and works? / Agree disagree / comment.

We agree to the idea of port project to stay close us so our young man can get employed by the port.

2 What are your observations and do you have a comment on the choice of the access road and alterations / improvements.

This is the government road so I have no comment to make.

3 How will the upgraded road contribute to local development / local commerce / development? We can sell our local produce and cigarettes at the road side for the workers at port to come and buy.

4

How will Project benefit / affect you locally? Will the project cause any local problems? What are your comments on the affects on local traffic due to construction traffic and access for the project lorries/ trucks?

Provide employment opportunity for us No local problem Traffic maybe, because we have children running around.

5

Are there any cultural archaeological, religious, or historical sites within 100m from the road? Is there any cemetery or other site with religious or cultural or heritage significance nearby, if so where. What is the distance to the project from that religious site (Approximately in metres).

No. we live on state residential land.

6 Will construction of the Project affect your working life? No. I am unemployed, but he project will bring employment.

7 Will construction of the Project affect your home life? No.

8

In your opinion, what can be environmental problems we should pay attention to? What will be the environmental problems you expect from the project? Do you as a local representative / resident / worker have any specific observation on the environmental changes and impacts that will take place?

Dust and noise pollution, but I don‟t think that will be a problem because we always live close to Kutubu transport and other big vehicle belonging FTM company comes here often.

9 Do you have any sugestions to reduce such environmental impacts? Water the road continually during sunny hot days

10 Do you have any other suggestions ideas? No.

Name Herman Gisalai Province/District Lae Morobe / Lae Urban

Workplace / Home No. Sletholm Street Herman residence Position / Occuoation Self employed Location - Distance to Lae Port Development (Approx. for survey) <200m Time / Date 1:20 pm / 11th October 2011

Appendix - C

96

Appendix C

Sensitive Receptors along the Sletholm Street access road

Type / Ref Name/ Address Nos. of Stories Remarks

House, garden R1 Banim Isaac, C/- Isaac Casual laborer, East/West Transport, Lae, Morobe Province. 1 Interview the spouse

House, garden, parking R2 Susan Dau, Casual employee Honibrook, Lae, Morobe Province. 1 Female head of house

House, garden, parking R 3 Occupier, Care of John Rosso, property owner, FTM company, Lae. 1 Expatriate businessman rented John Rosso‟s property at Slethom Street.

House, garden, parking R 4 Wilson Kegana, Section 39, Lot 38, Papuan Compound Lae 1 Self employed

House, garden, parking R 5 Kul Ailak, C/- Section 39, Lot 40, Papuan Compound 1 Unemployed

House, garden, parking R 6 Sandra Uzirr, Women leader, ward 3 office, P.O Box 1333, Lae411, Morobe Province 1 Women Rep at ward council office.

House, garden, parking R 7 Mary Kisokau, C/- Milford Haven Primary School, Lae, Morobe Province. 1 Teacher.

House, garden, parking R 8 Herman Gisalai, Slethom Street, Papuan Compound, Lae, Morobe Province. 1 Unemployed

House, garden, parking R 9 Not Avalable.

House, garden, parking R 10 Not Avalable. Contractors Yard L Vacant Land - to be occupied by Contractor Container Yard L Possible laying down area for Contractor. 3 high

N.B. L = left side (SOUTH) of Sletholm Street: R = right side (NORTH) of Sletholm Street

Appendix - D

97

Appendix D - Project Implementation Schedule.

Appendix - F

98

APPENDIX E: TEMPORARY DRAINAGE MANAGEMENT PLANNING

A. Principles for Drainage Management Plan (DMP) 1. The the prime objective of this DMP is to prevent flooding and ensure the safety

of all the residents and land users near the work site and to address the following issues:

(i) Prevention of flooding and ponding on the work sitre and on land

around the work site that previously drained into into the work site, Mai Creek and its tributaries and adjacent streams.

(ii) Avoiding flooding and maintaining safety of residents and pedestrians and vehicular traffic travelling near the LPDP construction area or on land around the LPDP site that previously drained into into the work site, Mai Creek and its tributaries and adjacent streams.

(iii) Protection of work crews from hazards associated with rainfall draining towards the site;

(iv) Mitigation of the adverse impact to the drainage capacity; (v) Maintenance of access to adjoining properties; and (vi) Addressing issues that may delay the Project works.

B. Operating steps for DMP 2. Figure AG1 illustrates the steps in deriving the DMP.

Appendix - F

99

Figure AG1: Steps in Developing the DMP

Appendix - F

100

Appendix F

International Conventions to which Papua New Guinea is a party (environmental).

Title of Convention Signed Accession, Ratification, Entry into Force

Clim

ate

Vienna Convention for the Protection of the Ozone Layer 27 Oct 92 (Acc), 27 Jan 93 (F),

Montreal Protocol – substances that deplete Ozone Layer 27 Oct 92 (Acc), 25 Jan 93 (F)

Amendment to the Montreal Protocol 02 Aug 93

Framework Convention on Climate Change (UNFCC) 13 Jun 92 16 Mar 93 (Rat), 31 Mar 94 (F)

Kyoto Protocol to the UNFCC 22 Mar 99 28 Mar 02 (Rat)

Glo

bal

Bio

div

ersi

ty

International Plant Protection Convention 01 Jun 76 (Acc)

International Plant Protection Convention (Revised Text) 13 Nov 91(Acc)

Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES)

12 Dec 75 (Acc), 11 Mar 76 (F)

Convention on Wetlands of International Importance especially as Waterfowl Habitat (Ramsar)

16 Jul 93 (F)

Protocol to amend the Convention on Wetlands of International Importance especially as Waterfowl Habitat (RAMSAR)

16 Mar 93 (F)

Convention on Biological Diversity (CBD) 13 Jun 92 16 Mar 93 (Rat)

International Tropical Timber Agreement 28 Aug 95 28 Aug 95

Agreement for the Implementation of the Provisions of the United Nations Convention on the Law of the Sea relating to the Conservation and Management of Straddling Fish Stocks and Highly Migratory Fish Stocks

04 Dec 95

Convention Concerning the Protection of the World Cultural and Natural Heritage (WHC)

08 Jul 97 (Acc)

Convention to combat Desertification (CCD) 06 Dec 00 (Acc), 01 Mar 01 (F)

Was

tes,

Ch

emic

als,

Po

lluti

on

Stockholm Convention on Persistent Organic Pollution (POPs) 23 May 01

Convention on the Control of Transboundary Movements of Hazardous Wastes and their Disposal (Basel)

01 Sep 95 (Acc), 30 Nov 95 (F)

International Convention relating to Intervention on the High Seas in Cases of Oil Pollution Casualties

12 Mar 80 (Acc), 10 Jun 80 (F)

International Convention for the Prevention of Pollution from Ships as modified by the Protocol of 1978 (MARPOL)

25 Oct 93 (Acc), 25 Jan 94 (F)

International Convention on Civil Liability for Oil Pollution Damage (CLC 69) 12 Mar 80 (Acc), 10 Jun 80 (F)

Protocol of 1992 to amend the International Convention on Civil Liability for Oil Pollution (CLC 69)

23 Jan 01 (Acc), 23 Jun 02 (F)

Convention on the Prevention of Marine Pollution by Dumping of Wastes and Other Matter (LDC)

10 Mar 80 (Acc), 09 Apr 80 (F)

Reg

ion

al E

nvi

ron

men

tal A

gre

emen

ts

Convention for the Protection of the Natural Resources and Environment of the South Pacific Region (Noumea)

05 Nov 87 22 Aug 90 (F)

Protocol for the Prevention of Pollution of the South Pacific Region by Dumping

03 Nov 87 18 Aug 90 (F)

Protocol Concerning Cooperation in Combating Pollution Emergencies in the South Pacific Region

03 Nov 87 18 Aug 90 (F)

Plant Protection Agreement for Asia and Pacific Region 01 Jun 76 (Acc)

Agreement Establishing the South Pacific Commission 16 Sep 75 (Acc)

South Pacific Forum Fisheries Agency Convention 10 Jul 79 10 Jul 79 (F)

Convention on Conservation of Nature in the South Pacific (Apia) 12 Jun 76

The South Pacific Nuclear Free Zone Treaty (Rarotonga) 16 Sep 85 15 Sep 89 (F)

Agreement establishing the South Pacific Regional Environment Programme (SPREP)

16 Jun 93 31 Aug 95 (F)

Convention to ban the Importation into Forum Island Countries of Hazardous Wastes and Radioactive Wastes and to control the Transboundary Movement and Management of Hazardous Wastes within the South Pacific (Waigani)

16 Sep 95 21 Oct 01 (F)

Agreement for the Establishment of a Regional Animal Protection and Health Commission for Asia and Pacific

25 Jul 80 (Acc)

Source: Department of Environment: N.B. #DOE terminology Acc= Accession, F=in Force, Rat=Ratification.