Point of SalesVisual Basic for Applications

GROUP 2

Developers and Designation

Gregory DulaJasper Sambilay

Macario LequinChuck Loven Ballacer

ALL GROUP MEMBERS

Macario LequinJohn Keno Valdez

Amanda ArevaloBernadette Francisco

DATA GATHERING EXCEL DATABASE STRUCTURE

DESIGNER PROGRAM FORM STRUCTURE

PRESENTERS

Introduction

Point of sale (POS) or checkout is the place where a retail transaction is completed.

It is the point at which a customer makes a payment to the merchant in exchange for goods or services.

Introduction (con’t)

At the point of sale, the retailer would calculate the amount owed by the customer and provide options for the customer to make payment.

The merchant will also normally issue a receipt for the transaction.

Introduction (con’t)

The term POS is applicable to a retail shop or store, the checkout/cashier counter in the store, or a location where such transactions can occur in this type of environment.

It can also apply to the actual Point of Sale (POS) Hardware & Software including but not limited to : electronic cash register systems, touch-screen display, barcode scanners, receipt printers, scales and pole displays.

EXAMPLE OF A POS SYSTEM

Introduction (con’t)

Before the use of POS systems, the manual method was employed in recording sales transaction.

This method made use of paper and writing implements (pens and pencils) to manually record sales transactions.

Calculators were used to compute for the total cost of purchases.

Today, POS in various retail industries uses customized hardware and software as per their requirements

Current State of Technology

The one item in a retail store a business owner can't do without is the cash management system. Whether it's the traditional, electronic cash register or an elaborate computerized point of sale (POS) system, every store needs a machine to process sales.

When the doors are open and the lights are on, the cash register becomes more than a safe place to store money. It has the ability to save money, quickly process a customer's transaction and accurately keep records.

Current State of Technology (con’t)

Currently, retail POS Systems are among the most sophisticated, powerful and user friendly computer networks in commercial usage.

In fact, most Point of Sale Systems do much more than just "Point of Sale" tasks.

Current State of Technology (con’t)

Even for the smaller retailers, there are Point of Sale Solutions available that include fully integrated accounting, inventory tracking & management, open-to-buy forecasting, customer relation management (CRM), service management, rental services, operation reporting and payroll modules.

Prior to the modern POS, all of these functions were done independently and required the manual re-keying of information, which can lead to entry errors.

Because of this, the modern point of sale is many times called as the Point of Service.

James Ritty invented what was nicknamed the "Incorruptible Cashier“ or the first working, mechanical cash register in 1893.

His invention came with that familiar bell sound referred to in advertising as "The Bell Heard Round the World".

Charles F. Kettering designed a cash register with an electric motor in 1906, while working at the National Cash Register Company.

He later worked at General Motors and invented an electric self-starter (ignition) for a Cadillac.

Norman Woodland received the National Medal of Technology from President Bush in 1992, because of his work inventing the barcode.

The Bar code was first used commercially in 1966. Later, it was realized that some sort of industry standard was needed.

In 1970 Logicon Inc. wrote the Universal Grocery Products Identification Code (UGPIC). Later UGPIC became the familiar UPC number.

The first company to produce bar code equipment for retail use was the American company Monarch Marking in 1970, while British firm Plessey Telecommunications was first for industrial purposes.

 In June 1974, the first UPC scanner was installed at a Marsh's supermarket in Ohio. The first product scanned was a packet of Wrigley's Juicy Fruit Gum.

Early electronic cash registers (ECR) were controlled with proprietary software and were limited in function and communications capability.

In August 1973, IBM released the IBM 3650 and 3660 store systems. These were mainframe computers used as a store controller that could control point of sale registers.

This system was the first commercial use of client-server technology, peer-to-peer communications, local area network (LAN) simultaneous backup, and remote initialization.

One of the first microprocessor-controlled cash register systems was built by William Brobeck and Associates in 1974, for McDonald’s Restaurants.

McDonald’s POS device by

William Brobeck

In 1985, Gene Mosher introduced the first graphical color touch-screen POS software under the ViewTouch trademark. This software operated on the Atari ST, which was the world's first consumer-level color graphic computer.

These two combined was the first commercially available POS system with a widget-driven color graphic touch screen interface and was installed in several restaurants in the USA and Canada.

In 1992 Martin Goodwin and Bob Henry created the first point of sale software that could run on Microsoft Windows platform named IT Retail.

From that point on, point of sale software has become increasingly user friendly and cost effective, with all systems defined by their quick speed and a breadth of useful functions for any business.

Our Objectives

General Objectives

To understand the importance of Point of Sales (POS) system in business.

To be able to construct a program for POS application.

To be able to respond to current trends in technology faster To reduce costs

Our Objectives (con’t)

Specific Objectives

To understand the nature of POS system.

To appreciate the use of POS system in business.

To learn how to record sales transactions.

To improve Customer Service and boost Marketing

To be able to create a POS program in Visual Basic.

To manage and control the flow of money

Our Problem

General Problem

To develop a system that would improve over-all business performance and, at the same time, cope with technological trends

Our Problem (con’t)

Specific Problem

Retaining more customers

Managing inventory of goods, eliminating inventory loss, and “out of stock” and “over-stock” conditions

Maintaining control over cash flow, eliminating cash shortages

Improving efficiency of employees

The Environment

Welcome Screen

OK Button – used to go to the UserID and Password screen

EXIT Button – used to exit the program

The Environment (con’t)

UserID and Password Screen

Text Box 1 – used to enter User ID

Text Box 2 – used to enter user’s password

Log On Button – used to accept user’s ID and password and go to the Point of Sales Main Menu

EXIT Button – used to exit the program

The Environment (con’t)Point of Sales Main Menu

A. POS Button – enter the POS main program

B. USERS Button – access information about current user

C. SUPPLIER Button – access the list of suppliers

D. ABOUT US Button – access the About Us screen

E. CALCULATOR Button – access the Calculator

F. NOTEPAD Button – access the Notepad

G. MY DOC Button – access My Documents folder

H. BACK Button – Return to the Main Menu

I. EXIT Button – leave the program

A

B

C

D

E

F

G

H I

The Environment (con’t)Point of Sales Main Program

The Environment (con’t)

Point of Sales Main Program

A

B

C

D

E

F

G

A. BARCODE – used to enter the barcode of the product

B. PRODUCT NAME – displays the name of the product

C. PRICE – displays the price of the product

D. DESCRIPTION – displays a description of the product

E. QUANTITY – use d to enter the quantity of the product purchased

F. PAYMENT– used to enter the amount of money given

G. DISCOUNT – use to enter the percentage discount given to the customer.

The Environment (con’t)Point of Sales Main Program

H. PRINT RECEIPT Button – used to print a receipt for the item purchased. A summary of the transaction is shown on the display screen (L) on the right.

I. DISCOUNT Button – used to compute for the discount. This will be automatically deducted from the total amount due (M)

J. PURCHASE Button - used to compute for the total amount purchased and the change due.

K. CLEAR Button – used to erase all items on the menu.

H I J

K

The Environment (con’t)Point of Sales Main Program

L

MN

O P

L. Display Screen - area where a summary of the transaction is displayed upon pressing the PRINT RECEIPT Button (H)

M.Total – displays the total amount due from the customer.

N. Change – displays the change due to the customer.

O. BACK Button – used to go back to the Point of Sales Main Menu

P. EXIT Button – use to leave the program.

The Environment (con’t)

Users Screen

BACK Button – used to return to the Point of Sales Main Menu

EXIT Button – Used to leave the program

The Environment (con’t)

Suppliers Screen

PROGRAM Button –to go back to the Point of Sales Main Menu.

The Environment (con’t)

Suppliers Screen

BACK Button – used to return to the Point of Sales Main Menu

EXIT Button – Used to leave the program

Modifications

Monetary Format For Price Values

Modifications (con’t)

Discount

Modifications (con’t)

Form and Database Synchronization

Program Features

User-Friendly and menu driven

UserID and Password for security purposes

Automated cash register activated by entering the bar code of the product purchased

Simplified barcode of products for ease of entry

Built-in access to calculator, notepad, and my documents

Conclusion

We therefore conclude that Point of Sales :

Affords management with the opportunity to cope with the trends in technology

Offers a systematic way for management to monitor inventory and cash receipts, thereby minimizing unnecessary expenses and losses

Provides management with a means to track volume and performance, and control the operation of the business

Simplifies the job of store employees, making them more efficient in their work and giving them time to attend to revenue-generating tasks like assisting customers

Improve over-all business performance through increased customer satisfaction

a way of

Thank You !!!