politics and the ppso john zachar principal consultant citi limited
TRANSCRIPT
Politics and the PPSO
John ZacharPrincipal consultantCITI Limited
Where has it come from?
Where has the impetus for the PPSO come from?
What have been the driving forces?
Who has been involved? ????
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At the design of the PPSO
Do they know the Various types of PPSO they could have?
PjSO PgSO PPSO
PjMO PgMO something else
What experience do the decision makers have of designing a new business function?
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At the design of the PPSO
What experience do the designers have of designing a PPSO?
Does the implementation of a PSO resemble the implementation of any other new business function?
Who is driving this?
The organisation? or
The Project and Programme Managers? or
YOU !
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The politics – negatives?
Who will own the PPSO?
Where will you sit in the organisation?
Therefore, who will you serve first? Demand side? or Supply side?
What are the real benefits you are to provide and to who?
Are you owned by a senior manager?Or managers?What are the implications?
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Stakeholders ?
How you answer the foregoing questions, substantially affects the stakeholders of the
PPSO!
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One who has a vested interest in either the success or failure of the venture.
One who can have an impact of the venture, or impacted by the venture.
Stakeholder satisfaction really
should be the goal!
The politics – negatives?
Will the PSO (you) pose a threat to the pet project?
Will the PSO (you) pose a threat to inefficient PM’s and departmental managers?
Will the PPSO expose other hidden malpractices?
Who are going to be in the PPSO and are they fit for the job?
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The politics – negatives?
“The PPSO is not really a “doing” part of the organisation!”
If you go to the PPSO (to work) is this the end of your career?
If you don’t know the answers . . . . . . . .
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The politics – positive
We can help other departments – to help them do their job – directly – reporting & status
We can help PM’s do an even greater job – coaching / mentoring / methodology
Our information can help other business functions – e.g. show what changes are on thehorizon, etc
Trends can be identified – achievement, productivity, skills required etc.
PM capability & capacity
The PPSO staff act as internal consultants NOT project admin
Soft charging of the services provided by the PPSO can increase the visibility of the PSO’s value
You evolve as the organisation’s need’s change – but retain the good stuff from the past to help with the future
The politics – positive
Things to bear in mind
Get real sponsorship
You can lead the organisation to water
but you can’t make it think!
You are in front of their understanding of what can be done and achieved;you have had longer to think about it!
Things to bear in mind
A convoy can only go as fast as the slowest vehicle –
If you shoot ahead you might be killed by theenemy through lack of strength!
Things to bear in mind
A convoy can only go as fast as the slowest vehicle –
If you shoot ahead you might be killed by the
enemy through lack of strength!
If a project ‘breaks down’, maybe it should be shoved off the road to let the rest of the convoy pass?
Mail truck
Things to bear in mind
A convoy can only go as fast as the slowest vehicle –
If you shoot ahead you might be killed by theenemy through lack of strength!
If a project ‘breaks down’, maybe it should be shoved off the road to let the rest of the convoy pass?
But you don’t shove the mail truck off the road!
WHY?
Things to bear in mind
Never overstate what you can or will deliver!
Keep providing / broadcasting a consistent message
Have a communication plan
Don’t forget to stressthe positives thePPSO delivers“the value to theorganisation”
Questions?
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Thank you !
John ZacharPrincipal consultantCITI Limited
01908 283 600
www.citi.co.uk
Stakeholder Analysis& Management
Mark Hygate
Stakeholder Analysis& Management
“Stakeholders are any persons (or groups) who have an interest in your project, are affected by it, or who can influence its outcome”
Mike Field & Laurie Keller – Project Management, The Open University
“All the people or groups whose lives or environment are affected by the project, but who receive no direct benefit from it”
J Rodney Turner – The Handbook of Project-Based Management
“Anyone who can ruin my day”A Wing Commander in the RAF
Stakeholder Analysis& Management
In your groups, tease out from your own experience, all the different stakeholders you can think of
Then attempt to categorize them by ‘needs’ and see how much commonality exists
Finally suggest potential strategies for dealing with each requirement
(NB – keep politics as a background thought)
Qualitative and Quantitative Benefits of a PPSO
An hour (13:30 to 14:30)
Rajesh ShenoyPrincipal Consultant, Compuware UK Ltd
Workshop Objectives
To identify benefits of a PPSO Qualitative Quantitative
Why? To assess current state To sell the services provided by the PPSO To plan for the future
Workshop Format
4 Groups
Brainstorming to collect ideas
Collecting and removing duplicates
Refining ideas
Producing Final List and Presenting (Final 15 mins)
Thought Starters
Purpose – What was your PPSO designed to achieve? Can you remember? What does it contribute today? What do you do?
Structure: Where does the PPSO fit? Who does it report to? What is it’s geographical reach? Do you have a supporter/champion?
Technology: What kind of tools do you provide and support?
Process: What processes do you own/maintain?
People: What skills do you or your teams bring to the table? Do they get used? Have your been appreciated for something?
Different PPSO’s – Different Value Propositions
PPSO Project Management Office Enterprise Project Management Office Programme Management Office Enterprise Programme Management Office Project Portfolio Management Office
Proactive Monitoring of Benefits
Tracking benefits of a PPSO – consider annualised cycle plan of benefits that you plan to deliver and track progress
MSP – Benefits Management Process???
Thank You
[email protected]: 07779 881 755
Outputs will be sent to you via email and available on www.ppsosig.co.uk
The relationship between the PPSO & the Programme and
Project Managers
Chris WaltersPM & PSO Capability Enhancement,
Vodaphone, UK