port & shipping management 220211

8/6/2019 Port & Shipping Management 220211

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x Ship register

x Ships safety radio certificate

x Ship safety Equipment certificate

x Load line certificate

x De- Rat exemption certificate

x Crew list in quadruplicate

x Port clearance

x Indian lighthouse dues receipt


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x Ship Register


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Ships safety radio certificate

Is issued after a survey, to a cargo ship of above300 tonnage, fitted with radio installation including

life-saving appliances, which complies with the

requirements


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x Ship safety Equipment certificate

Is issued after a survey, to a cargo ship of above

500 tonnage, which complies with the relevant

requirements


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Load line certificatex The ICLL defines the maximum allowed draught of the

vessel

x It verifies that the vessels strength and stability have been

approved for the draught corresponding to the freeboardmark and that the vessel at the maximum draught has a

reserve buoyancy.

x The requirement for reserve buoyancy is to ensure that the

vessel is not broken down by heavy seas.


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De- Rat exemption certificate

x A certificate stating when a ship has been inspected for rats

or fumigated

x Also known as Certificate of Deratisation


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Indian lighthouse dues receiptx For the purpose of providing or maintaining or of providing

and maintaining lighthouses for the benefit of ships voyaging

to or from India or between ports in India, light-dues are

levied and collected.

x Light-dues paid to the proper Officer grants a receipt in

writing specifying-a) that port at which the dues have been paid;

x

b) the amount of the payment;x c) the date on which the dues became payable; and

x d) the name, tonnage and other proper description of the ship in respect of

which the payment is made.


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Port Clearance Certificate

x Port Clearance certificate is issued to the vessel when the all

requirements have been satisfactorily complied with and all

vessel related charges payable by the vessel is settled.

x The agent should ensure that his vessels documents have

been returned to him

x No vessel shall leave the port without the owner, agent or

master obtaining a final port clearance


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x Draft survey

x Agreement of quantity

x Preparation of statement of facts

x Port clearance to captain

x Collecting sailing conditions


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` a) Declaration in vessel in port

Customs

Marine department

Immigration

Port health


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` Berthing: Information to master to obtain free Pratique-Clearance

granted to a ship to proceed into port after compliance

with health regulations or quarantine.

Information to receiver and Charterers

Prior entries formalities

Delivery order

Entry outward (for export) Appointment of surveyor


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` Import discharge and delivery

Appointment of stevedore-One who is employed in theloading or unloading of ships.

Information of vessel arrival

For allotment of berth


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` Berthing meeting Arrival report

Master agency confirmation

Ship document receipt and return


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` Boarding formalities Ship register load line certificate safety construction certificate safety radio certificate de-rat exemption certificate safety equipment certificate last port clearance certificate ILH receipt Boarding particulars Customs appraisal certificate

Same bottom cargo certificate Crew list Ship store list Crew effect declaration


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` Immigration Crew list

Pass port

Shore passes


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` Port health Crew list

Vaccination list

De-rat exemption list

Free Pratique


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` Final entry in port Application for entry

Vessel related charges Form I and Form II

Arrival deck cargo

Declaration of same

Bottom cargo

Crew list


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` Regulation in customs Covering letter from agents to customs

Nil declaration Prior entry appendix

Arrival deck cargo certificate

Same bottom cargo certificate

Form I, Form II, Form IV and Form V

ILH application


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` Signing on/off crew members Intimation to the owners- confirmation from the masters

Letter from OA/CPA to customs

Intimation from the owners- confirmation from the

masters

Letter from OA/OPA to customs and immigration

Bond to be executed to the president of India for MMD

transit VISA


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PORT CLEARANCE

` Clearance from the port Application for clearance

Vessel related charges

Form I and Form II

Sailing deck cargo

Declaration of the same bottom cargo

Crew list

` Health clearance

Bill of health` Immigration clearance

Declaration from the master clearance certificate


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` Income tax clearance for export vessel Letter of guarantee Master authorization letter Calculation sheet Fixture note Income tax assessment number Certificate of incorporation Income tax challan

` Clearance from customs Form I, form II B

ill of health, ILH receipt Clearance from port Clearance certificate from immigration Income tax clearance and all ship documents


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` Discharge completion certificate

` Mates receipt

` Cargo manifest

` Stowage plan` Master authorization for signing of bill of lading

` Arrival departure report

` Agency appreciation certificate

` Release of bill of lading


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` Maintenance of tested, examine and certified and alsodrawl of gear from the stevedoring association

` Servicing Initial survey

Booking of workers Gear readiness

Introduction to the shipping authorities

Opening of hatches

Hatch inspection with the surveyor

Ship gear position enquire Loading sequence

Instruction from ships authorities


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Cargo position confirmation( for export)

Transport confirmation( for import)

Cargo operation commencement

Progressive daily report acknowledgement by ship officer

Interim survey

Trimming (for export bulk cargo)

Lashing for unitized cargo

Final joint survey

Stevedoring certificate( from ship authorities) Wharf cleaning


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` Collecting documents from the importer` Filling bill of entry with customs, shipping for passing and

assessment board` Payment of customs duty` Customs inspection of the cargo` Passing out of charge from customs order` Collecting delivery order from cargo, steamer agent area` Comparing bill of entry and import application submitted to

the shipping control` Obtaining vehicle ticket, customs delivery challan signed

from port/ passing of boat note` Dispatch from wharf/ staking area` Loading on the receiver truck


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` Collecting documents from the shipper` Customs cess/duty payment, filling shipping bills` Payment of port charges and transport paid to CFS/

staking` Export application and shipping collection from steamer

agents` Shipping bills compared with export application and

handed over to the shipping control` Obtain mates receipt in accordance with the shipping

bills` Obtain bill of lading` Customs endorsement on bill of quantity supplied


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` Attending the meeting with the shore base officials for obtaining theloading program

` Identification and arrangement of material to be moved into the port` Applying and obtaining port/customs permission for the material

` Loading the material on the trailers with mobile cranes, hydras, FLTsetc

` Lashing of material` Unloading the material in the transit yard` Movement of material to wharf on berthing of OSV

` Usage of jetty, cranes for handling the material` Loading of material into OSV` Obtaining the signature for the manifest from the masters` Preparing the call record as per manifest for submission to port and

customs


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` Inspection of material in OSV for use of proper slings/ gear forslinging the material in the OSV hatch

` Positioning the trailers for transport of the cargo to the transitwarehouse in the port

` Unloading the cargo from OSV to seashore and loading the

same on to the trailer` Lashing of cargo if necessary for safe transit` Applying and obtaining the customs/ port permission for

movement of the trailers` Movement of trailers loaded with material to shore base/ pile

yard/ warehouse

` Unloading with mobile crane, forklift truck etc and re staking thematerial at shore base/pile yard/warehouse` Obtain the updated stock record accordingly


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` Cargo receipt: from the staking yard to the dumpers to thewharf

` Gear details: multi legged wire rope sling with hooks/ re-shackles and cargo polypropylenes net slings attached tothe ship or port lifting machine

` Type of slings: four legged sling or individual far slingconnected to mild steel sling of the polypropylene net, intowhich cargo is loaded

` Methods of slings: as above

` Supervising: by the company and the DLB supervisor

` Signaling: by the signal men drawn by the DLB


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` Loading into ship:

` Methods : into the bulk carrier hatches in an even

manner

` Additional measures as applicable (mention indetail)

` Stowage: not pertinent to loose dry bulk cargoes

` Trimming: the cargo is trimmed prior to closing of

hatches` Lashing: not pertinent to loose dry bulk cargo


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` Cargo receipt: from the container park in the port area bytractor trailers to wharf ( import from ship to trailer on thewharf) export

` Gear details: container spreader of tested designexamination and clarification attached to the ships or port

lifting machine.` Types of slings: container spreader either of 20 or 40 foot

with inter locking arrangements` Method of slinging: interlocking with spreader into four ends

of container top with ship gantry crane and hoisting` Supervising: by the company and the DLB supervisor` Signaling: by the signal man drawn from the DLB`


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` Loading into ship` Methods: Onto the vessel ( either as hatch cargo or

deck cargo)` For import: from ship to trailer transportation from

wharf to container yard, unloading from trailers atcontainer yard,

` Additional measures as applicable:` Stowage: as per the stowage plan provided by the

ship authorities` Trimming: not pertinent to container cargo

export/import` Lashing: as per the standard design and in response

to ship specific guidelines


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` Cargo receipt: from the staking yard by tractor trailers to wharf` Gear details: multi legged wire rope sling with hooks/d- shackles

and padding of old rubber at the sides to avoid friction betweensteel roan and steel cargo being handled and guide rope tocontrol the swerve while being lifted, attached to the ships or portlifting machines

` Types of slings: four legged sling of individual four of twoconnected to mild steel and shakles to lock in tightly around thecargo

` Method of slinging: by taking the wire rope slings around theplate of both ends separately and providing padding at contactpoints

` Supervising: by the company and the DLB supervisor` Signaling: by the signal man drawn from the DLB`


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` Loading into ship/ unloading to wharf

` Methods: Onto the vessel hatches in an even

manner

` Additional measures as applicable:` Stowage: as per the stowage plan provided by the

ship authorities

` Trimming: not pertinent to bulk cargo

` Lashing: to be carried out in case of need


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` Cargo receipt: from the vessel or from the storageterminal by pipeline

` Gear details: tested, examined and certified unloadingarm to be connected to ship which belongs to either

vessel or storage terminal or to both separately` Types of slings: not related for liquid bulks( only

through pipe line)` Method of slinging: as above` Supervising: by the company and surveyors and

storage terminal personnel` Signaling: not relevant to liquid bulk cargoes


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` Loading into ship/ unloading of wharf:

` Methods: into or from the liquid bulker vessel tank

holds in an even manner as per the ship quidlines

` Additional measures as applicable:` Stowage: not pertinent to liquid bulk cargo

` Trimming: not pertinent to liquid bulk cargo

` Lashing: not pertinent to loose dry bulk cargo


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` Cargo receipt: from the vessel

` Gear details: unloading of cargo with the help of partor ships lifting machine and mechanical grabs

`

Type of slings: with mechanical/ hydraulic grabsattached to lifting machines

` Methods of slings: scooping the cargo with grab anddischarging

` Supervising: by the company and the DLB supervisor

` Signaling: by the signal men drawn from the DLB


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` Loading into ship unloading to wharf :

` Methods : from the vessel hatches to wharf or intodumpers via giant clutches stationed on quay

` Additional measures as applicable (mention in detail)

` Stowage: not pertinent to loose dry bulk cargoes` Trimming: the cargo is trimmed for evenness and for

easy scooping

` Lashing: not pertinent to loose dry bulk cargo


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` AGENCY:` Funds: timely inflow of funds from the principal to declare

the vessel and to fulfill the port or customs required` Communication facility: to keep all concern informed about

the vessel position through the period right from the

declaration of the vessel, arrival at roads and berthing tosailing round the clock

` Professional staff: to carry out the requisoite jobs as part ofagency service, to ensure prompt care and attendance tothe needs of the customs, principal/ master of the vessel,including coordination with the suppliers

` Transportation equipment: to be provided to the customeras per requirement


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` Funds: to plan and execute the logistics for the entire operation` Equipment and cargo gear: for cargo handling operation ensuring the

availability of suitable lifting machinery ( ship) and right type of cargogear in the proper condition

` Personnel: skilled personnel to manage and supervise the cargohandling operation and logistics

` Communication: field to office and vice versa, captive communicationand also daily updates to receiver/importer/exporter

` Personal protective equipment: safety helmet, safety shoes, handgloves, nose mask, safety goggles suitable type of cargo handlingoperations

` Handling equipment: pay loaders, dozers, mobile cranes, hydras asrequired to clear the cargo from wharf.

` Transport support: suitable type of transport vehicle like dumpers,tractors, trailers for fast shore clearance


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` Funds: to plan and execute the logistics for the entireoperation

` Communication facility: initial job confirmation withreceiver/importer/exporter and field to office captivecommunications while the job is underway and dailyupdates to principal

` CHA: the presence of customs handling agent fordocumentation clearance at customs

` Field staff: to promptly execute the clearing and forwardingoperation as planned

` Handling / transport equipment: pay loaders, dozers, forhandling or at rail yard to load the racks and dumper totake cargo to the stock yard


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` Transport and handling equipment: mobile cranes, fork lift trucks,trailers, trucks will be used and made available as per thecontractual scope of the sore base

` Suitable gear: usage of cargo hooks, shackles, padded nylonslings, Teflon hooks etc will be used for safe handling of thecargo depending of nature and type

` Communication facility: personal at shore base to be providedwith latest communication facilities to keep all concernedinformed about the service flow at the shore base

` Professional staff: to carry out the requisite jobs as part of shorebase management service to ensure prompt care andattendance to the needs of the customers/principals/ master of

the vessel


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` The purpose of voyage estimate is to make

budget for the cost involved in running a ship for a

voyage for more than one voyage as the case

may be

` There are 3 basic ship cost:

` Capital cost

` Voyage cost

` Operating and running cost`


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` Are fixed cost associated with ship purpose theyinclude:

` Pre- delivery expenses` Loan repayment`

Interest payment` Leasing charges` Initial registration fees` Taxes` Any bare boat charter payable

` These costs are generally the owners responsibilityand in case at the bare boat charter some of thesecosts may be transferred to the deponent owner


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` These are variable cost associated with commercialemployment of the ship. They include

` Bunkers

` Pilot age

` Tub hire` Agency fees

` Stevedoring charges(loading, discharging expenses)

` These are the responsibility of the ships commercial

operator.


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` These are semi variable costs which fall between capitaland voyage cost these include:

` Crewing` Storing` Maintenance` Insurance` Administration` These are the responsibility of the ship owner or manager

as the cost may be in preparing voyage estimates. Inpreparing voyage estimates the main cost which may be

taken into are voyage cost and operating cost. However afew of the fixed capital cost will also be taken into accountfor example Loan repayment, interest charges


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` Crewing cost:

` Officers and crew wages, leave pay etc

` Overtime

` Pension, insurance contribution for crew` Establishment cost( recruitment and training etc)

` Crew travel expenses

` Sundry, unrecoverable medicals

`


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Storing cost` Provisions

` Deck and engine general store

` Paints

` Rope and Lubricants

` Cabin stores/ laundry

`

Fresh water


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Insurance cost

` Insurance of hull and machine

` Protection and indemnity cost

` Insurance for loss of earning

` Deductable allowances

` Insurance for war risk


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Maintenance cost` Deck repairs and spares

` Engine repairs and spares

` Electronic and navigational aids including charterand publication

` Surveys, certification etc


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Administration cost` Communication cost

` Port cost on owners account

` Management fees` Miscellaneous cost

port & shipping management 220211

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