Portal User Group Meeting

March 9, 2011

Agenda

Introduction Guest Presentation – Website

Accessibility Michelle Laramie, David Bergmann,

Jolene Nemeth from Board of Education and Services for the Blind (BESB)

Reminders and Updates

Website Accessibility

Michelle Laramie, David Bergmann,& Jolene Nemeth

Reminders and Updates

WebFile Manager – Status

We are very low on space available for storing files

We are unable to increase storage on our current hardware

We are purchasing equipment needed to connect to SAN Storage

WebFile Manager – Best Practices

Web File Manager should not be used to archive files no longer linked on the site – that should be done on agency network drives

If you remove a link to a file, remember to go and delete the file

Routinely run an orphan file report and remove them from the File Manager (we are still working on getting a functioning orphan report tool)

WebFile Manager – Videos

Video Size No bigger than 50 MB Contact PMG for options

Don’t ever upload a video that is not from a trusted source

Must be Work Related Acceptable Use of State Systems Policy

WebFile Manager – Folders

Review of two methods to upload to folders in the File Manager Single file upload to a folder Multiple file upload to a folder

DSF Feature (eAlerts)

Due to the high volume of mail server traffic, it is a strain to the system to process eAlerts during regular business hours

Sent after 5pm unless time sensitive Use “Specific Date”

USA Search

USA.gov added a new feature “Add to Bing” – specify pages to have

Bing include them in their index and search results within 24 hours

Google Analytics(GA)

Google Analytics is collecting data All Portal sites All non-Portal sites on which GA code was

placed (Currently 9) To implement GA on your non-Portal site,

email craig.mollison@ct.gov To view your reports:

Get a Google Analytics account Fill out this form:

http://www.ct.gov/cpi/gaaccountrequest

Google Analytics – Code Change

We noticed not all sites were collecting downloaded files

This was caused by a change in Google Analytics code

GA code was updated on Portal sites as needed Non-portal site webmasters have been

notified to update the code they were originally given

Google Analytics – Training

We held first Training Session on February 9, 2011

Materials can be found here: http://www.ct.gov/cpi/gatraining1

If you attended, please fill out the survey which can be found with the materials

Future Training Sessions will be booked as determined by user interest

WCMS Standard

A sub-group of the Application/Web Development Group is meeting to set a Web Content Management System Standard

Releasing an RFI at the end of the month

Would like system administrators to review requirements and provide feedback

Social Media Policy

There is now a listing of all State Social Media Sites on CT.gov (social media registry) http://www.ct.gov/ctsocialmedia If you have a site not listed, please email

pmg@ct.gov with the address Social Media Policy approved and

available on DOIT website Social Media Guidelines still being

developed Authorization form available if creating a

new site Social Media User Group established

Commissioners on Home Page

All websites should have Commissioner name or equivalent clearly marked on the site

Standard is a graphic on left or right side of template

Photo of Commissioner within the graphic is optional on V1 and V3 templates

Fill out Portal Request for assistance creating and/or placing the graphic

Governor’s Template

Governor’s Office approved an agency version of the new template that is based on the Governor and Lt. Governor sites

Governor’s Office has expressed interest in standardizing it for agencies

Questions & Comments