portfolio kanban - sandy mamoli

Sandy Mamoli

@[email protected]

Portfolio Kanban

Wednesday, 25 September 13

mailto:[email protected]




We’ll talk about

Problems

Causes

Solutions

Portfolio Kanban - how we implemented it

How we prioritised

Benefits & Challenges


Problems


What’s going on?


I asked and found ...

‣ Projects take a really long time to get finished

‣ We don’t know where our projects are at

‣ We can’t trust the estimates


Project stickies


We realised...

‣ Heaps of projects are in progress

‣ We have no idea of what our capacity is


Causes


Lack of visualisation


Organisational stop-go


Solution


Moving targets - fix them!


Stable teams

Team 1 Team 2 Team 3


Stable priorities


Portfolio Kanban


Portfolio Kanban

1. Visualise your workflow

2. Limit work in progress

3. Manage flow

4. Make exit policies explicit

5. Implement feedback loops

6. Improve collaboratively


Step 1: Visualise


2. Limit your WIP


Step 2: Limit WIP


Block stuff in progress


Blocked means don’t work on it!

Really


Track progress


3. Manage flow


Step 3: Manage flow


4. Exit policies


Make exit policies explicit


Make your rules explicit


5. Feedback loops


You get what you measure


What matters to Trade Me?

‣ Get stuff out fast

‣ Have high quality

‣ Have happy clients (business people/end users)

‣ Have happy employees

‣ Build the right thing


Get stuff out fast - cycle time


Get stuff out fast - stories shipped


Happiness surveys


Example: business survey

On a scale of 1 to 5 do you feel...

... you have confidence that the problem you have will be solved, it will be solved well and it will be solved quickly?

... your projects are hitting the promised dates?

... the amount of time to get a project delivered is right and reasonable?

... project progress is highly visible and you always know what will happen next?

... you know how you can help and also influence successful delivery yourself?


Example: Employee survey


Step 6: Improve collaboratively


How we prioritised


Prioritisation session


What about started projects?


Democratic dot vote


Update the board


Prioritisation session outcomes

‣ A ranked list of 14 projects

‣ Shared understanding of all projects

‣ An agreement to do this every 3 months

‣ Acceptance that things will change


Where are we now?


Fewer projects in progress


Now

‣ Partially there

‣ Collect more data

‣ Have measures to know if we’re moving in the right direction


Benefits & challenges


Work on the right stuff


Shiny new things


Getting stuff out


Ecom

GE Money

BoatsMCAT

Getting stuff out


Discussion point


Where are the bottlenecks?


Missing link to squads


Intangible goodness

“I think tech get more empathy now that it’s

all visible.”David Mole, Head of Projects


Challenge: Ownership


Challenge: keep changing it!


Challenge: Location


Portfolio Kanban


2. Limit work in progress

3. Manage flow

4. Make exit policies explicit

5. Implement feedback loops



@[email protected]

If you’re interested in seeing this presentation live feel free to get in touch. I live in Wellington, New Zealand.






portfolio kanban - sandy mamoli

News & Politics

stuff outm

stuff outwednesday

fewer projects

heaps of projects

block stuff

limit work

project progress

portfolio kanban1