portfolio kanban - seeing the big picture
DESCRIPTION
Doing too many things at once can slow an entire organisation down. As every successful organisation will have more great ideas than they have capacity to build, it is tempting to start too many of them at the same time. However, too many projects in progress will slow down delivery of each and every one of them. So, how can we make sure we work to our organisational capacity and don’t try to do too much? How do we make sure we’re working on the important and not just the urgent stuff? This is where Portfolio Kanban can help: In this session we will explore how Portfolio Kanban can help an organisation prioritise, plan and visually track its projects. Through the example of Trade Me, New Zealand's biggest e-commerce site, I will demonstrate the practical application of Portfolio Kanban. I will explore how Trade Me have benefitted from the increased visibility and reduced work in progress, and how they are using Portfolio Kanban to direct the organisation’s Agile teams. Come along and enjoy tales of our successes, challenges and struggles on our (still continuing) journey towards awesome portfolio management.TRANSCRIPT
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Sandy Mamoli
@smamol [email protected] www.nomad8.com
Portfolio Kanban
AgileAustralia Quiz: bit.ly/agileoz1Or pull down from the session description in the app
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Number of Member Accounts 3,400,000
2 thirds of NZ’s domestic internet traffic
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Each month we:• Send 80 million emails• Serve 1.5 billion pages• Sell 3000 chickens
Every second we have:
• 10,000 images served
• 20,000+ DB transactions
• 450 auctions viewed
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Growing
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I asked and found ...
‣ Projects take a really long time to get finished
‣ We don’t know where our projects are at
‣ We can’t trust the estimates
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Project stickies
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We realised...
‣ Heaps of projects are in progress
‣ We have no idea of what our capacity is
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Causes
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Lac
k o
f v
isu
alis
ati
on
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Lac
k o
f v
isu
alis
ati
on
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Solution
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Moving targets
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Small Stable Teams
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Stable work
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Portfolio Kanban
1. Visualise your workflow
2. Limit work in progress
3. Manage flow
4. Make policies explicit
5. Implement feedback loops
6. Improve collaboratively
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Portfolio Kanban
1. Visualise your workflow
2. Limit work in progress
3. Manage flow
4. Make policies explicit
5. Implement feedback loops
6. Improve collaboratively
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Step 1: Visualise
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Portfolio Kanban
1. Visualise your workflow
2. Limit work in progress
3. Manage flow
4. Make policies explicit
5. Implement feedback loops
6. Improve collaboratively
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Block stuff in progress
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Blocked means don’t work on it!
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How we prioritised
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Whi
ch
pro
jec
ts t
o b
loc
k?
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Prioritisation session outcomes
‣ A ranked list of 14 projects
‣ Shared understanding of all projects
‣ An agreement to do this every 3 months
‣ Acceptance that things will change
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Priorities <> Our Work
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Portfolio Kanban
1. Visualise your workflow
2. Limit work in progress
3. Manage flow
4. Make policies explicit
5. Implement feedback loops
6. Improve collaboratively
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Portfolio Kanban
1. Visualise your workflow
2. Limit work in progress
3. Manage flow
4. Make policies explicit
5. Implement feedback loops
6. Improve collaboratively
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Explicit exit policies
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Portfolio Kanban
1. Visualise your workflow
2. Limit work in progress
3. Manage flow
4. Make policies explicit
5. Implement feedback loops
6. Improve collaboratively
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What matters to Trade Me?
‣ Get stuff out fast
‣ Have high quality
‣ Have happy clients (business people/end users)
‣ Have happy employees
‣ Build the right thing
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Portfolio Kanban
1. Visualise your workflow
2. Limit work in progress
3. Manage flow
4. Make policies explicit
5. Implement feedback loops
6. Improve collaboratively
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Visibility
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Link to squads
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What we got out of it
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Fewer projects in progress
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Working on the right stuff
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What next?
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Portfolio Kanban
1. Visualise your workflow
2. Limit work in progress
3. Manage flow
4. Make policies explicit
5. Implement feedback loops
6. Improve collaboratively
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Thank You
www.nomad8.com
Sandy Mamoli
[email protected] @smamol
AgileAustralia Quiz: bit.ly/agileoz1Or pull down from the session description in the app