portfolio manager user guide 0609

8/6/2019 Portfolio Manager User Guide 0609

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Portfolio Manager UserGuide

June 02, 2009


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Contents Page

1. Creating an Account 3

2. Logging into Portfolio Manager 4

3. Creating a Portfolio Portfolio Types 6i. Transactional Portfolio 8ii. Watchlist Portfolio 8

4. Creating a Watchlist Portfolio 9i. Adding a holding 9ii. Reviewing the data 13

iii. Editing a Portfolio 16iv. Deleting holdings 17v. Modifying a Portfolio 18vi. Deleting an existing Portfolio 20vii. Combining Portfolios 21

5. Creating a Transactional Portfolio 22i. Entering Transactions 23ii. Dividends Tab 25

iii. Splits Tab 26iv. Recurring Tab 26

v. Reviewing the data 27


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Creating an Account

1. Enter your First Name and Surname2. Enter an email address of your choice3. Enter a Password and verify your Password chosen4. Confirm acceptance of Terms and Conditions5. Select Register

Please Note: the registration page will be upgraded to the below:


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Log in to the Portfolio Manager

To log in

1. In the log-in area, enter your e-mail address2. Enter your password.

New Registration Page


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Forgotten password

To retrieve a forgotten password select the Forgot your password link in the top right hand corner, the user

will then be directed to a page requesting their email address. Enter your email address and select Submit.

Your password will then be sent to the email address advised.

New Registration Page


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Creating a Portfolio

To create a portfolio

Once you are logged in and are on the Portfolio tab, you are ready to create a portfolio.

1. Name your Portfolio2. Select a default Benchmark

The benchmark selected will be used throughout your portfolio analysis where

performance figures for a benchmark are referenced. The default benchmark is MSCI

World NR USD


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3. Select a currency to display all performance the default is British Pounds


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4. Select a Portfolio type:Watchlist

Allocations to holdings selected for your portfolio can be entered in amounts () or

percentages (%) only. This portfolio type does not account for transactions.

Transaction

Provides a complete look at your portfolios current positioning and historic performance

by including purchases, sales and other transactions. You can enter either complete

transaction history or your current portfolio and its performance will develop as future

transactions are added.

Note: if you already have at least one portfolio, you can create new portfolios by selecting the Create

link in the portfolio tool navigation:


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Creating a Watchlist Portfolio

Adding holdings

The Edit tab enables holdings to be added to the portfolio. There are 2 different steps that can be

used.

Step 1

1. Start typing the name of the holding you require. Whilst typing, a list of potential matches willappear in a drop down.

2. Select the holding you require.PLEASE NOTE: Should the holding you require not be displayed in the fund list please use

option 2.

3. Type in a percentage allocation or an amount allocation


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4. Repeat this process (points 1, 2 and 3) until you have selected the number of Holdingsrequired. Allocations must add up to 100%. The Portfolio will not be saved unless all holding

allocations add up to 100%

5. When completed select Save.

Step 2

1. Select the magnifying glass next to the text field


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2. Filter options are made available for the user to narrow down the search to identify theholdings required make selections where applicable

Filter options available: Fund Universe, Fund Companies, Distribution status Inc or Acc,

holdings within a specific Morningstar category (please see Morningstar Category

Classifications) or Currency. Additionally the Funds ISIN code can be inserted to find a

holding.

3. Select the Arrow button to generate results


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4. A list of holdings will display based on the filter options made select the holding and this willappear in the Edit screen.

5 Repeat steps 1 through to 4 to select the rest of the holdings required

PLEASE NOTE: If the holding you are looking for does not appear within the drop down box

please contact the support team for the website and please provide the full holding name and

ISIN code.

Equal Allocation function

Should you require an equal distribution between all the holdings selected.

1. Select all holdings without assigning an allocation amount or percentage2. Select the Equal Allocation link at the bottom of the page

This will distribute 100% equally amongst all the holdings. Save the portfolio.

PLEASE NOTE: This only applies when allocating by percentages


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Reviewing the data

1. Once saving a portfolio you will be transferred to the Snapshot tab. All holdings selected

for the Portfolio are displayed alongside their Morningstar Rating - Morningstar rates

investments from one to five stars based on how well they've performed in comparison to

similar investments, after adjusting for risk and accounting for all relevant sales charges.

Investments are rated for up to three time periods - 3, 5, and 10 years, and these ratings are

combined to produce an overall rating. Investments with less than three years of history are

not rated. Current price of the holding (as at close of business the previous day), 1 day %

Return and the Weight (either % or ) assigned to each holding.

2. The Intraday tab displays a view of all your holdings and can be used throughout the day totrack how market performance effects the Equities only held within your portfolio. The Price

Change % column shows the intraday percentage change in price, compared to the price at

market close on the prior trading day. The Todays High column shows the highest price a

share reached during the course of the day. Todays Low column shows the lowest price a

share reached during the course of the day. The Daily Volume column shows the number of

shares traded during the course of the day. The 52-Week High column shows the highest

price a share has traded at within the last 52 weeks and the 52-Week Low column shows

the lowest price a share has traded at within the last 52 weeks. Share prices are delayed by atleast 15 minutes unless otherwise stated.


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3. The Performance tab displays a combination of long term and short term performance data

for each holding. Figures displayed in red denote a fall. The Morningstar Risk (rel to

category) is also displayed see definition below.

Morningstar Category

Funds are grouped into categories according to their actual investment style, not merely their

stated investment objectives, nor their ability to generate a certain level of income. To ensure

homogeneous groupings, Morningstar normally allocates funds to categories on the basis of

their portfolio holdings. Several portfolios are taken into account to ensure that the funds real

investment stance is taken into account. For more information please see Morningstar

Category Classifications

Morningstar Risk

In each Morningstar Category, the top 10% ofinvestments earn a High rating, the next 22.5%

Above Average, the middle 35% Average, the next 22.5% Below Average, and the bottom10% Low. Investments with less than three years of performance history are not rated. It is

an annualised measure of a fund's downside volatility over a three-, five-, or ten-year period.

The remaining data columns display the funds returns over specific time periods


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4. The Fundamentals tab displays portfolio information for the selected holdings (excluding

Equities). Data displayed include the Morningstar category, Equity Style box - provides a

graphical representation of the investment styleof funds. It classifies securities according to

market capitalization (the vertical axis) and 10 growth and value factors (the horizontal axis)

and allows us to provide analysis on a 5 by 5 style box as well as providing the traditional style

box assignment, which is the basis for the Morningstar Category. Bond Style box (displayed

for Bond holdings only and it will display only if the Fund Group have provided a Fixed Income

Survey for the holding), P/E Forward (Price to Earnings) and P/B Forward (Price to Book)

and Average credit quality (only applicable for Bond holdings)


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Editing a Portfolio

1. If edits are required to be made to a Portfolio at any stage select the Edit tab

2. This returns the user to the original screen advised in the Add Holdings section whereholdings cab be added


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Deleting Holdings

To delete a holding the user must be in the Edit screen see Editing a Portfolio

1. Select the holding to be deleted using the selection boxes displayed to the left of the funds

and then select the Delete icon.

2. The Holding will be removed

3. To delete all holdings within a Portfolio select the Select All icon and then Delete


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Modifying a Portfolio

To rename an existing portfolio

1. Select Modify, in the top navigation

2. Select the area within the row bar for the Portfolio you wish to modify


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3. The Portfolio name can be amended and a different Primary benchmark can be selected fromthe drop down menu.

4 Once amends have been made then select update, if you no longer wish to implement theamends select cancel.

To view a different portfolio select the Portfolio name, to view the Portfolio you were just editing select

the Back to Tracking View button


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Deleting an existing portfolio

1. Follow steps 1 and 2 above2. Select the check box next to the portfolio to be deleted

3. The portfolio will then be deleted.


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Combining existing portfolios

For Transactional portfolios only, multiple portfolios can be combined to make one portfolio

1. Select the transactional portfolios you wish to combine2. Select the Combine button

PLEASE NOTE: The portfolios will always roll up to the portfolio at the top of the list

3. The portfolios are combined into one single portfolio


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Creating a Transaction Portfolio

A Transaction portfolio enables the user to track specific buys and sells, as well as splits and

dividends.

1. Follow steps 1 - 3 in the Create Portfoliosection2. Select Transaction Portfolio as a portfolio type in the Create portfolio screen.

PLEASE NOTE: If you already have at least one portfolio created, select create and follow

steps 1-3 advised in the Create Portfoliosection.

3 Select Next


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Entering Transactions

The first tab is the Transactions tab

1. Transactions can be entered by amount or by shares.

2. Details can be entered in the Holdings section at the top or the bottom of the page. If thebottom section is used please remember to select Add for the holding to populate in the

top section.


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3. As a default the first line is reserved for cash to be added. If no cash is required for thePortfolio this can be overridden see Add Holdingssection.

PLEASE NOTE: When adding a Cash holding the value should be inserted using the

shares field only

Populate the following fields:

Type

Specify whether the transaction is in-flow (buy) or out-flow (sell)

Shares

The number of shares required

Date:

As at which date this transaction is to take place

PLEASE NOTE: No future dates can be inserted example: the current date would be a

future date as the holdings price is as at close of business the previous dayPrice:

This is an optional field, if the price for the holding is known it can be typed in otherwise it

will be populated automatically.

Commission Amount

This is an optional field if there is a fee amount the user is aware of this can be typed in

PLEASE NOTE: Figures are displayed in the local currency i.e. Pounds for the UK and if

there is an option to change the currency through the currency dropdown the Price and

Commission will be based on the currency specified.

The Transaction Value column outlines the total value of each holding added to the portfolio based

on the details entered for the various fields advised above.


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4. Select Save your changes will be confirmed.

5. Select Tracking tab

Dividends Tab

This tab enables users to reinvest dividends, as they will not be automatically reinvested by within thetool.

1. Select the holding within the Portfolio in which dividends is required to be reinvested, thedrop down option in the first column will list all the holdings within the portfolio.

2. Enter the date of reinvestment3. Enter the amountyou would like to reinvestwithin the Total distribution

4. Enter the reinvest share price5. The Commission Amount is optional if there is a fee to be paid and is known this can

be added here


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Splits Tab

This tab enables users to apply a split if it occurred within a holding.

1. Select the holding within the Portfolio in which the split is to be applied, the drop down

option in the first column will l ist all the holdings within the portfolio.

2. Enter the date the split occurred.

3. Enter the split ratio (ex 2 for 1, For every 1 share you had in this fund you now have 2)

Recurring Tab

This tab enables users to set monthly, quarterly or yearly transactions. It can be used to buy a bit of

a fund on a regular basis i.e. setting up a monthly transaction.

1. Select the holding within the Portfolio in which the split is to be applied, the drop downoption in the first column will l ist all the holdings within the portfolio.

2. Enter the date of the first transaction3. Enter the amount


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4 Select a currency the default is GBP

5. Select the frequency of the transaction, monthly, quarterly or yearly


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Reviewing the Data

1. The default tab is the Snapshot tab. All holdings selected for the Portfolio are displayed,

together with their Morningstar Rating, Current price of the holding (as at close of

business the previous day), 1 day % Return, number of shares held (based upon the

number entered for the holding when entering a transaction), the market value of the

holding and the % Weight of that holding within the portfolio.

2. The Intraday tab displays a view of all your holdings and can be used throughout the day to

track how market performance effects the Equities only held within your portfolio. The PriceChange % column shows the intraday percentage change in price, compared to the price at

market close on the prior trading day. The Todays High column shows the highest price a

share reached during the course of the day. Todays Low column shows the lowest price a

share reached during the course of the day. The Daily Volume column shows the number of

shares traded during the course of the day. The 52-Week High column shows the highest

price a share has traded at within the last 52 weeks and the 52-Week Low column shows

the lowest price a share has traded at within the last 52 weeks. Share prices are delayed by atleast 15 minutes unless otherwise stated.


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3. Performance tab displays a graph with the portfolios performance, compared to a

benchmark

PLEASE NOTE: The benchmark selected within the Create a Portfoliosection will be used

as default.

The default period for the graph is 10yrs and YTD this can be amended to display Trailing 12

Months by select the checkbox for this option. The graph will automatically re graph.


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Total Return data for your portfolio

Underneath the graph the Total Return of the portfolio is displayed, based upon a given period of time.

It captures both the income and the capital gains (or losses) of a return.

Personal Returns

Personal Returns measures the actual return earned based on the beginning portfolio value and on any

net contributions made during the period.

Benchmark

Performance of the chosen benchmark over the specified time period

The last section displays the individual fund returns over the advised time periods together with the

Morningstar Risk relative to the Morningstar category.

3. The Gain & Loss tab outlines how much has been gained and loss for each holding within

your given portfolio. User will see the number of shares held for that holding, Cost per

share this is the average amount paid per share, Total Inflows - the total amount invested

in purchasing shares, taking into consideration all past transactions, Total Outflows - the

total amount received from selling shares, The market value of the holding, the Gain/Loss

Since Purchase column displays the total amount gained or lost for a particular holding. This

amount is calculated using the following formula:

Gain/Loss Since Purchase = Market Cap + Total Outflows Total Inflows

Please note: commissions are added to Total Inflows, therefore reducing gains and

increasing losses.


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The final column Gain/Loss since Purchase % column displays what has been gained or

lost for a particular holding as a percentage. This percentage is calculated using the following

formula:

Gain/Loss Since Purchase % = (Gain/Loss Since Purchase)/Total Inflows. Please note that this

figure, unlike most return figures is not annualised

4. The Fundamentals tab see page 11 point 3 for further details

5. The Cash Flow tab shows cash inflows and outflows per quarter and overall, starting fromthe date of the oldest transaction.

Columns available are Total Inflows this showsinflows per quarter (i.e. buy transactions),

taking into consideration the transaction value paid (number of shares x cost per share) as

well as adding the commission amount. Total Outflows this shows outflows per quarter

(i.e. sell transactions), taking into consideration the transaction value received (number of

shares x cost per share) as well as subtracting the commission amount. Transaction Costs

this showsthe up-front commission amount, if specified as part of filling in the transactions

and finally Net Cash Flow this showsthe portfolios overall cash flow which will be equals to

Total Outflows minus Total Inflows.

portfolio manager user guide 0609

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