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06/14/22 Paul R. Celluzzi, [email protected], 703-487- 8554 1 Contents IT Infrastructure Portfolio Project Management 2005.01.28 Paul Celluzzi (DOI.IOS.OCIO.EID) Department of the Interior

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Page 1: Portfolio Project Manager

04/12/23 Paul R. Celluzzi, [email protected], 703-487-8554 1

Contents

IT InfrastructurePortfolio Project Management

2005.01.28

Paul Celluzzi (DOI.IOS.OCIO.EID)

Department of the Interior

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04/12/23 Paul R. Celluzzi, [email protected], 703-487-8554 2

Contents

Contents

A. ITI Portfolio Project Management (PPM) Project

B. PPM Governance Context

C. ITI Portfolio and OMB Report (Schedule 300)

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Part A. Portfolio Project Management Project…

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ITI PPM Project Deliverables

A. ITI Portfolio Project Management

• Function: DOI IT PPM Requirements/Function/Position

• Process: PPM Process & Integration with Other Governance

• Tools: PPM Support Requirements/Tools

• Documentation: Project Templates, Examples, Archive

B. ITI Portfolio Business Case

• Process: ITI Portfolio Business case development process

• OMB Report: ITI FY2007 OMB Schedule 300

• CPIC Report: ITI CPIC report

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Contents

ITI Portfolio Project Management Responsibilities

1. Project Management Assurance

2. Governance Clearinghouse

3. Project Coordination

4. Portfolio Reporting

5. Tools & Techniques

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ITI PPM Responsibilities…1. Project Management Assurance:

Insure that all projects within the ITI Portfolio use the required project management structure, documentation, and process in accordance with DOI standards and best practices established by DOI Project Management Office (PMO).

Work with the PMO & other Governance entities to insure application of Project, Portfolio, and Program management standards & processes.

Support the Project Review function.

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ITI PPM Responsibilities…2. Governance Clearinghouse:

Serve as project governance clearinghouse for Infrastructure- Facilitate the navigation of ITI projects through the required governance process including:

Capital Planning & Investment .. Investment Review Board (IRB)

IT Portfolio Management Division (PMD)

Enterprise Architecture………... Architecture Review Board (ARB)

Office of Departmental Architecture (ODA)

Technology Planning ………...... DOI Chief Technology Officer (CTO)

Project Management ………....... Project Management Office

Program Management Enterprise Infrastructure Division (EID)

IT Policy & Strategic Planning… DOI CIO, IT Management Council (ITMC)

Project Review ………................. Project Review Board (PRB)

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IT PPM Responsibilities…3. ITI Project Coordination:

Insure that all project plans document and address project impacts, dependencies, and interfaces with other projects and activities. Monitor interdependencies.

Monitor portfolio so that it reflects, conforms, refreshes to the DOI Enterprise Architecture.

Maintain calendar/anticipate/inform projects of CPIC & other due dates.

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IT PPM Responsibilities…4. Portfolio Reporting:

Coordinate projects in the preparation of ITI Business Case.

Prepare ITI OMB Schedule 300 report.Maintain ITI master portfolio plan, schedule,

& portfolio dashboard. Keep Required Governance Bodies informed of

portfolio status.

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IT PPM Responsibilities…

5. Project & Portfolio Framework, Tools, & Techniques:

Maintain Knowledge & ExpertiseApply to ITI PPM

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Part B. PPM Governance Context…

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CTO-ARB

IBAT

ITI-CABPRBCIO-ITMC HelpDesk

IRB

Support Systems & ToolsSupport Systems & Tools (Administrative, Financial, Project, Portfolio, CRM, …)

ITI Portfolio Investment Management- DOI

““Program”Program”

““Mission”Mission”

““Architecture”Architecture”

““Investment”Investment”

““IT Policy”IT Policy” ““Project Project Review”Review” ““Assistance”Assistance”

““Feedback”Feedback”

NeedsNeeds ProjectProject OperationsOperationsSelectionSelection AssuranceAssurance

Portfolio ProjectManagement

PPMPPM

Decision & ControlExecution & Support

EntArch

InvestQ

ITStrat Plan

ITI300

ProjPlan

ITIProgPort

DOIStrat Plan

OpsPlan

ITIProjPor

t

BusCase

LOBStrat Plan

Stand &

Prac

CCM CRMK

Base

Control points

SS

$$MM

AA

PP

OOpp

Programs

Projects Operations

ProgramManagement

CPIC

PP&C PMO

DOT DOT DOT DOT

…pm pm pm pm

PM PM PM PM

…PM

DATsDAT

PMD

Customer

OCIO EID

ODA

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PPM Theme

Organizational Discipline of Managed Projects.

Standardized, Repeatable, Documented Processes.

Standard Artifacts.

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PPM Project Initial Status /Actions

1. PPM Mission Needs Statement.2. PPM Project Proposal.3. PPM Charter.4. Formal Approval.5. PPM Integrated Project Team.6. Develop PPM Integrated Project Plan.

Current Status: Draft, Unapproved, Unfunded.

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GAP

StructuralAlignment300

Project Management

SelectionAccounting

OMB Language:•Lack of EVM•EA Application

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Part C.ITI Portfolio & OMB Schedule 300 Report

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PPM Performance Measures

Not… the OMB300 score.Is… Improved:• Project management (within budget, schedule,

scope) by application of PM principles.• Portfolio management (coordinated projects).• Selection (so only legitimate projects make it

into the portfolio) - meet PMI standards.• Closeout and handoff to operations.• Business case analysis.

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ITI Portfolio Projects- FY06

•Enterprise Services Network (ESN)•Enterprise Active Directory Services (EAD)•eAuthentication SmartCard•Enterprise Messaging Services (EMS)•Narrowband Radio Services•Enterprise Web Services (EWS)

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Other Potential Candidates …•Portfolio Project Management (PPM)•Enterprise Storage Services•Cellular Commercial Wireless Services•Local Converged Services•Shared Savings Initiative•Federal Networx•Radio over IP•CIO Web Portal•Enterprise Web Hosting•Enteprise HelpDesk•Application Integration Services•……

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What About the FY07 ITI 300?1. Recognize FY07 Temporary Road.2. Analysis/Documentation of ITI Portfolio-CPIC

current environment.3. How was it done in FY05-06.4. Establish Interim Standard Report to PPM5. Booz Allen Hamilton Support Proposal6. Friends. PPM IPT.7. Bureau Best Case/Best Practice8. External Best of Breed Successes9. ESN Contractors

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Project Readiness AssessmentProject ManagerPM ProcessDecomposed WBSTime Phased Budget (Planned $)Work Accomplished Tracking (Performed $)System to Track & Assign Actual CostIf not, …..

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ITI Portfolio Issues

Composition of PortfolioInconsistent / Ad hoc Project ManagementRebaseliningEVMPM training for ITI projects FundingLaunch new initiatives as projects…and things talked about today.

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The End.

Questions?

Not to worry.Not to fret.All is well,…but not just yet.