Stuart Hammond, University of GeorgiaSusan Santos, Penn State University

*POS Interface

*SOUTH FOOD DISTRICT

*The South Food District is made up of 11 different food stations set up in an area covering around 40,000 square feet.*We average 6800 transactions per day in our food court.*We do a little over $12 million in business each year.

*SERVICE RECORDS

*Could you imagine having to input all those transactions into FoodPro manually!*What a nightmare, I’d have to hire a full time person to do nothing but that.

*POS SYSTEMS

*When we remodeled to the food court that we currently operate 10 years ago we were using Blackboard*Since about 2006 we have been using Micros Simphony.

*WHY INTERFACE?

*Accuracy*Time*Multiple Locations

*ACCURACY

*Close to 100%*As long as your recipes are correct*As long as your recipes are pointing to the right SKU*Helps with Forecasting*You know your numbers are correct and people are not guessing how much they served

*TIME

*No Service Records*Downloads all the information automatically*Allows you to focus on other things*I don’t need to worry that my data is being entered correctly*I can simply go into FoodPro and make quick decisions

*MULTIPLE LOCATIONS

*Recipe Items Served Report*Helped identify what was being served and what wasn’t in order to make good decisions about what recipes to delete

*MULTIPLE LOCATIONS

*4TR*We have 9 merchandisers with grab and go food located throughout our space*For each individual item FoodPro gathers the information from multiple points of sale into one recipe

*MULTIPLE LOCATIONS

*Same is true for prepackaged vendor items such as bottled beverages and snacks*Anything that we use a bar code for and scan

*SET IT UP

*How do I make the connection between FoodPro and my POS system?

*SET IT UP

*One to one relation, one sandwich for one sandwich*On menu the portion is one each or one serving

*SET IT UP

*Size definitions in Micros, 1, 2, 3, or 4*1 is small, 2 is next, etc is what we decided to

do here at PSU in Micros, so when creating that item in Micros the size definitions are 1, 2 3, *In FoodPro the sizing starts with zero = small,

etc.*Portion size is the portion size on the menu, in

this case 12 oz coffee and a 16 oz coffee.*If I had a 22 oz coffee then I’d have a third line

that says product size 2 and portion size 22

*UGA – Sequoia Interface

*Each C-Store is a FoodPro location*All product sold in the C-Stores comes from

our Commissary location*Commissary receives all product from

vendors, then redistribute it to all stores*Mostly Pre-Packaged product with UPCs (Coke,

Chips, etc.)*Some in-house made product (sandwiches,

salads, etc.)*FoodPro Custom Labels generate these UPCs ;-)

*UGA – Sequoia Interface

*All in-house product gets a FoodPro generated UPC…which comes from the Global Recipe program

* For those that are made fresh everyday and sealed, a label is affixed to them to be scanned at the POS

* For items that cannot have UPCs placed on them – banana, small cup of coffee, large soup - we create a GREC, print a label, then put it on an index card

* The card is laminated and each store gets a card for that item (they are placed on a ring)* When someone buys a small cup of coffee, the card is retrieved,

scanned, and rung up* We use a generic Large Soup recipe/label/UPC for all soups; same

for coffee; we assign a GREC for every product and every product size…but there are not that many, which is why it works

*UGA – Sequoia Interface

*Even though we have a recipe for Large Soup, Small Soup, Large Coffee, Small Coffee, the type of soup and coffee are not considered*Current manager of all stores wants to know how much

soup was sold; how much coffee was sold*What about specials? Sandwich, Coke, and Chips for

$3.50 – create a recipe with water as ingredient, assign it to the Sequoia item number, see how many specials are sold – the different combinations are not a concern. Just how many were sold (weekly inventory – Calc Day 7 and Sell Through = YES – sorts out what the inventory should be…if it is off at the end of the month, the manager must justify it)

*UGA – Sequoia Interface

*Walk through of UGA process*Log into UGA account and demonstrate*Utility – Written by AIS*Transaction File*Update POS Transactions*Error Punch List*Troubleshoot* New Item?* Recipe not it location?* The mysterious ‘Open Key’ transactions?