Position DescriptionRoom Leader

1. Position IdentificationPosition Title: Room Leader Position Number: CCD063/64/65/66/067

Classification: Band 5 Reports to: Centre Coordinator

Directorate: Social and EconomicDevelopment

Budget responsibility:

$1,000

Department: Community Support Services

No. of direct reports:

5

Job Family: Coordinators/TL/Sup (SUP)

Delegation,Authorisations and Appointment:

Certified Supervisor

Date Approved: 23 October 2015

2. Yarra Ranges Corporate Values

We are a values based organisation and behave in a way that is consistent with our organisational values:

We are committed to achieving excellence through improvement by applying the Business Excellence Framework.

3. Position Purpose

To provide supervision, direction, pedagogical leadership to educators, volunteers and students, within program boundaries in your designated room. To also provide support and backfill for the Children’s Centre Coordinator, as required.

Management & Staff Supervision Quality Assurance & Best Practice Communication and Relationship Development

All positions will be required to undertake roles and activities related to Business Continuity and Emergency Management in preparation for and during times of crisis.

Yarra Ranges Council promotes the safety, wellbeing and inclusion of all children, including Indigenous children, children with a disability and children from culturally and /or linguistically diverse backgrounds.  Council is committed to ensuring the protection of children against abuse in line with the Victorian Chid Safe Standards. All staff working with children will be

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required to undertake the Department of Education and Training online Protecting Children – Mandatory Reporting & Other Obligations for the Early Childhood Sector training.

4. Key Responsibility Areas

Create a Customer Service Culture - Leads the implementation of new processes, activities, or culture that enhance the customer experience; ensures that associates live a customer-focused culture day to day. Quickly absorb new information and apply it when providing services to customers/parents. Clarify the nature of customer needs and then attempt to meet or exceed customer/parent

expectations. Handle upset customers/parents by hearing them out, empathising, apologising, and taking

responsibility for resolving the issues. Clearly communicate instructions and information to customers/parents, using a variety of

media and techniques. Abide by legal duty of care to report to DHHS Child Protection and Victoria Police any belief on

reasonable grounds that a child has suffered, or is likely to suffer, significant harm/ abuse.

Drive Cross-Functional Partnerships - Builds and leverages formal or informal high-performing, cross-boundary partnerships. Build strategic relationships between one’s area and other teams, departments, or

organisations to achieve business goals. Use interpersonal skills, engagement skills and influence strategies to build relationships with

team members and facilitate group agreement.

Drive Efficiency – Makes decisions that ensure consistent execution of key systems and processes that make effective use of organisational resources. Delegate decision-making authority and task responsibility to ensure efficient execution of key

systems and processes Persist in achieving goals when faced with obstacles by doubling efforts or trying multiple

strategies. Handle stress appropriately and maintain effective performance when facing pressure or

opposition. Analyse information, generate alternatives, and commit to solutions that ensure the efficient

use of organisational resources.

Implement Improvement Efforts/Initiatives - Implements new systems and processes that make effective use of available resources and opportunities. Identify opportunities, seek collaboration from educators and initiate action to improve Centre

policies, systems, programming and pedagogy. In collaboration with the Centre Coordinator and Educators, generate innovative solutions or

combine ideas in unique ways to create new processes. Establish plans based on prioritised tasks, available resources, work schedules, and project

milestones.

Lead High Performance Work Groups - Implements a culture within organisational groups that leads to greater excellence or continuous improvement. Distribute allocated room planning time appropriately to ensure Educators have adequate time

to complete administrative and programing tasks/functions.

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Develop, plan and implement high quality education and care program, in collaboration with Educators and the Educational Leader.

Communicate clear, timely information and instructions to Educators while facilitating team meetings, room programming, or group discussions.

Help the team achieve its goals by sharing information, involving team members in decisions and demonstrating commitment to the team.

Anticipate problems or opportunities and take immediate action to address them. Set and demonstrate high standards of performance, quality and accountability for oneself and

others. Provide guidance and input into operational policy development as required. Quickly address and dissipate conflicts among team members.

5. Position Specific Specialisations

Knowledge of:

The Education and Care Services National Regulations 2011 The Education and Care Services National Law Act 2010 Child Safe Standards 2015 Food Act, 1984 plus amendments National Quality Standards Early Years Learning Framework (EYLF) Victorian Early Years Learning and Development Framework (VEYLDF) Children’s Developmental stages (Aged 6 years and under) Appropriate Hygiene standards Centre policies and procedures Council policy Australian Early Childhood Association Code of Ethics Confidentiality and Privacy in relation to families, children and staff Occupational Health and Safety policies and practices

Skills in:

Planning of children’s programs, responsive, respectful and equitable relationships, balancing the needs of individual children and program delivery

Supervision and safety of young children.

6. Position Banding Descriptors

Accountability and extent of authority Child care worker or director of a child care centre The freedom to act is governed by clear objectives and/or budgets with regular reporting

to ensure adherence Impact of decisions is on supported employeesInterpersonal Skills Write reports in their field of expertise and/or routine correspondence and/or

documentation including but not limited to user guides, instructions, flow charts. Requires some discretion

Gain cooperation from the public and/or other employees in the administration of well defined activities and in the supervision of employees

Requires verbal and written communication skills with the public and/or other employees including in the resolution of minor issues.

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Judgement and decision making Tasks are clearly defined, however may require problem solving using the application of

professional/technical knowledge and experience. Guidance is usually available in time to make the choice Some problem solving responsibility, however not a major component of this roleManagement Plan and organise work of supervised employees or contractors, within available

resources and timetable, implementation of personnel policies may be requiredSpecialist Skills and Knowledge Appreciation of the organisation's long term goals and context of the position's function

in the organisational context Interpretation of legislation, policies, precedents within the field of expertise Familiarity with budgeting methodsQualifications and Experience Degree / Diploma or Tertiary qualifications with some relevant work experience.

7. Position Specific Qualifications/Memberships Diploma or higher in Early childhood education and care.

8. Selection Criteria / Key Competencies7.1 Core Organisational Competencies

Building Strategic Work RelationshipsDeveloping and using collaborative relationships to facilitate the accomplishment of work goals.

Customer FocusEnsuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers’ and own organisation’s needs.

Facilitating ChangeEncouraging others to seek opportunities for different and innovative approaches to addressing problems and opportunities; facilitating the implementation and acceptance of change within the workplace

Leading Through Vision and ValuesKeeping the organisation’s vision and values at the forefront of associate decision making and action

8.2 Position Specific CompetenciesBuilding a Successful TeamUsing appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitating the completion of team goals.

CoachingProviding timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem.

Decision Making

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Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.

Delegating ResponsibilityAllocating decision-making authority and/or task responsibility to appropriate others to maximise the organisation’s and individuals’ effectiveness.

Driving for ResultsSetting high goals for personal and group accomplishment; using measurement methods to monitor progress toward goals; tenaciously working to meet or exceed goals while deriving satisfaction from that achievement and continuous improvement.

Facilitating ChangeEncouraging others to seek opportunities for different and innovative approaches to addressing problems and opportunities; facilitating the implementation and acceptance of change within the workplace.

Planning and OrganisingEstablishing courses of action for self and others to ensure that work is completed efficiently.

9. Conditions of EmploymentConditions of employment are in accordance with the Yarra Ranges Shire Council Enterprise Agreement and the Yarra Ranges Council Corporate Code of Conduct.

Applicants will require the following:

Medical Check – please refer to the Physical Requirements Section for details Police Check - renewal required every 5 years Current Working with Children Check Current Victorian Driver’s licence Current approved First Aid qualification Current approved Anaphylaxis Management training Ability to work as rostered (shifts cover the hours of 7.00am to 6.00pm) Ability to comply with the Department of Education and Training requirements to be a person

currently present and in charge of the service. Completion of the Department of Education and Training online Protecting Children –

Mandatory Reporting & Other Obligations for the Early Childhood Sector training. (within their induction period).

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10. Physical Requirements

Task FrequencyWorking at low levels (kneeling, squatting, bending) FrequentStanding on hard surfaces (for extended periods of time) and balancing FrequentPushing, pulling or exerting force (such tables, chairs, planks, A frames, swings, gym mats)

Frequent

Reaching, twisting (ie. to obtain equipment/hang washing)Occasionally this may be above should height to obtain equipment.

Occasional

Lifting, lowering or carrying weights (ie. child aged 0 -2 years unaided) FrequentTactile Sense ConstantHearing and speech in relation to communicating with children and families ConstantFine motor skills — such as picking up small objects, grasping and holding objects/items etc.

Frequent

Visual Acuity (colour, depth perception and field of vision. ConstantHandwriting, sitting at Computer/Desk OccasionalWalking both indoor and outdoor spaces with occasional climbing (including stairs)

Frequent

Capacity to observe large groups over a wide area, make judgements and respond immediately with physical and mental action

Constant

Attached is a collage of photos of the landscape of the centre. This is a big centre with the need to move long distances. There are many levels with steps and uneven surfaces to navigate.

Constant

Positions with physical requirements may be required to undergo a pre-employment medical check.

This process assesses only the applicant’s capacity to perform the routine tasks relevant to the functions of the position without injury to themselves or others. All information obtained will be handled with the utmost respect for confidentiality.

Please refer to our website www.yarraranges.vic.gov.au for more information on our Corporate Values, Diversity and Inclusion, Emergency Management and Occupational Health and Safety.

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