position title: technical support staff (casual) · edith farrell director community services ....

GLENELG SHIRE COUNCIL

Specification of Duties & General Conditions of Appointment

Position Title: Technical Support Staff (Casual)

Introduction Glenelg Shire Council currently has 3 x position vacancies for enthusiastic, committed, reliable persons, interested in casual employment as Technical Support Staff for the Glenelg Shire Arts Program, in a range of venues and in various localities throughout the Shire. Applicants must be available for live theatre performances and events, be prepared to travel, and be able to work flexible hours, including weekends, and especially in August 2017. It is preferable that applicants also have demonstrable skill and experience in setting-up and mixing sound, and/or rigging and focusing theatre lights. A current driving licence is also highly desirable, and applicants should be aware that the position requires an ability to work at heights and often involves handling of heavy objects. Training will be provided using such equipment. For enquiries regarding this position, telephone Susie Lyons on 03 5522 2301. Applications will be received until 2pm on Tuesday 18 April 2017. Organisational Structure The successful applicants will be responsible to the Director Community Services or their nominated Officer. Enclosures 1. Standard Conditions of Employment. 2. Position Description. 3. Privacy Statement. 4. Entitlement to Worker’s Compensation Form. 5. Organisation Chart.




Application Procedure Our preferred method to apply for a position is by email:

E-mail to: [email protected] Applications can be sent via email. If you do not receive an e-mail acknowledging your application within two working days please contact Organisational Development on 03 5522 2245. Council will not be responsible for documents that are corrupt and cannot be downloaded for processing.

Should you submit a hard copy application please ensure it is correctly addressed. To ensure that your application is received by the due date and by Organisational Development, please address all hard copy applications as follows: Attention: Organisational Development Confidential Application: Position Name All applications need to arrive before the closing date, as stated in the advertisement for the position. Applications are dealt with in the strictest confidence and in accordance with the Victorian Privacy and Data Protection Act 2014. Details contained in your application will not be conveyed to any person not directly connected with processing your application without your permission. Canvass of Councillors or Officers, either directly or indirectly, will automatically disqualify the applicant. I look forward to receiving your application for consideration

EDITH FARRELL

Director Community Services

mailto:[email protected]




About Our Shire Located in Victoria’s South West, the Discovery Coast is the Western Gateway to the Great Ocean Road and its many natural and historic features, coupled with other unique attractions, make it a destination worth discovering. Embracing an area of 6,212 kilometres, the Shire includes the City of Portland, townships of Heywood and Casterton and many small townships and localities. Rolling hills and rich agricultural land to the north give way to a scenic and secluded river region to the west, pine plantations line the roads through the hinterland, while a huge expanse of coastal beaches and rugged cliffs form the southern perimeter. The Glenelg Shire is ideally located between Adelaide and Melbourne and services a large hinterland including the south east of South Australia, south west Victoria and the Wimmera Mallee. With an extensive interstate and local road network including the Princes and Henty Highways and access to the rail system, the Glenelg Shire is the perfect location for a diverse range of businesses and industries. The Shire’s largest city, Portland has a deep water international port and the southern hemisphere’s largest aluminium smelter. About our Organisation The organisation is led by the Chief Executive Officer, Greg Burgoyne and our Leadership Team comprises:

Greg Burgoyne (Chief Executive Officer)

Edith Farrell (Director, Community Services)

Paul Healy (Director, Assets)

Karena Prevett (Director, Corporate Services)

Ann Kirkham (Organisational Development Manager) As at 30 June 2016 Council’s Staff Composition comprised 251.45 (effective full-time staff EFT).




More about Our Shire The map below outlines the extent of the Glenelg Shire. Additional information is available from our website www.glenelg.vic.gov.au




1. Salary

The salary offered is a Band 2 Level A, which currently has an hourly rate of $30.76, which is inclusive of Industry Allowance, and 25% loading in lieu of annual leave and sick leave. Salary and conditions of appointment will be in accordance with the Glenelg Shire Council’s Enterprise Agreement.

2. Superannuation

The Shire is required to make a statutory contribution to the scheme for the employee’s benefit. The employee may also make a contribution. From 1 July 2014 the statutory contribution is 9.5% of the annual salary. Under the Enterprise Agreement the Local Authorities Superannuation Fund, known as Vision Super will be the Employer Default Fund. Employees may choose to have contributions directed to any complying superannuation fund under the Superannuation Industry (Supervision) Act 1993. All employer superannuation contributions will be made by the employer to Vision Super, or to any other complying fund of the employee’s choice.

3. Eligibility to Apply To be eligible to apply for any position with the Glenelg Shire Council applicants must be

an Australian or New Zealand citizen or have Permanent Resident Status or have a valid Working Visa.

4. Normal Hours & Days of Work

The primary purpose of the casual relieving position is to supplement our existing staff. The terms of engagement will be on a casual basis, where the successful applicant may be engaged in intermittent or relieving work of a casual and/or unexpected nature. There are no regular hours or work.

5. Medical & Police Check

Applicants will be required to have a pre-employment medical, by a medical practitioner nominated and paid for by the Council and will be required to have a satisfactory Police Check. A satisfactory Police Check is an ongoing requirement of these positions.




6. Annual Leave & Sick Leave

Employees will be paid 25% loading in lieu of annual leave, sick leave and public holidays.

7. Smoke Free Environment

The Council premises and vehicles are smoke free environments.

8. Equal Employment Opportunity & Charter of Human Rights & Responsibilities The Council is committed to providing a workplace free of all forms of discrimination and

harassment. It aims for equality of opportunity for all employees and is consistent with our policy of merit-based selection and fairness.

Council continues to have four trained Equal Opportunity Contact Officers and use its

formal induction process for new employees to emphasise the importance of the Policy and the commitment of Council to Equal Opportunity principles and Human Rights Charter compliance.

The Glenelg Shire Council is an equal employment opportunity employer.


POSITION DESCRIPTION

EMPLOYEE: Vacant POSITION TITLE: Technical Support Staff REPORTS TO: Director Community Services DEPARTMENT: Community & Culture DATE APPROVED: 28 March 2017 COMMENCED IN POSITION: COMMENCED WITH COUNCIL: AWARD CLASSIFICATION: Band 2 Level A This position is subject to the Glenelg Shire Council’s Enterprise Agreement. The Glenelg Shire Council is committed to the Human Rights principles and responsibilities of freedom, respect, equality and dignity. We will act compatibly, as far as practicable, with The Charter of Human Rights and Responsibilities by taking human rights into consideration when making laws, setting policies, providing services and to give human rights proper consideration in decision-making.

1. Position Objectives a) To assist with the effective and efficient operation of technical aspects of any events conducted

by the Glenelg Shire Arts Program and/or any other Council events or activities 2. Key Responsibilities & Performance Standards The key responsibilities and performance standards may be modified from time to time to ensure that the desired outcomes are in accordance with the Annual Plans which seek to achieve Council’s stated goals as identified in its Council Plan. Without limiting the above, the key responsibilities and the performance standards of the employee will include: a) Liaise and work effectively with the designated internal or external manager/coordinator of the

event. b) Undertake assigned tasks/duties as requested by the event manager/coordinator, in

accordance with Council’s policies, procedures and guidelines. c) Liaise and work cooperatively with all other persons assigned to the event. d) Assist with the following tasks as required:

Loading and/or unloading of vehicles used for transportation of any of the following items: theatre lighting, sound equipment, sets, stage props, furniture, stage equipment, road cases, exhibition materials;

Assist with the installation or dismantling of sets, erection or dismantling of any portable stages or similar equipment, rigging or removal of theatre lights and/or sound equipment, packing or unpacking of exhibition display items, installation or dismantling of exhibition display items;

Assist with the operation of any theatre lighting, sound equipment or stage machinery, and assist with movement of props and sets during rehearsals and/or performances, as and when required;

Use of power tools and other appropriate tools including ladders, to successfully complete any of the above-mentioned tasks as required;



2. Key Responsibilities & Performance Standards

Assist with transport of any theatre lighting, sound equipment and other associated materials and tools between the Portland Arts Centre and any other venue in the Shire or elsewhere;

e) Work with minimal supervision on specified tasks, as required. f) Abide by all Occupational Health & Safety requirements associated with the event. g) Abide by the conditions of any Confidentiality Agreement associated with the event. h) Complete and submit accurate, signed, timesheets at the completion of each event.

Any other duties, as required The Manager may direct the employee to carry out such duties as are within the limits of the employee’s skill, competence and training, provided such duties do not promote a narrowing of the employee’s skill base. 3. Confidentiality The employee must not, whether during or after the employee’s employment with the Council, make any improper disclosure or use of: a) Any information or trade secrets of the Council; b) The position of the Council or of any Councillor or Council Officer on any confidential matter; or c) Any other information whatsoever, the disclosure of which may be detrimental to the interests

of the Council or of any other person who has provided it to the Council on a confidential basis, unless the employee is required to disclose the information by law. The employee must use the employee’s best endeavours to prevent the improper publication or disclosure or use of any such information by anyone else.

4. Organisational Relationships REPORTS TO: Arts & Culture Manager or other nominated officer Head Theatre Technician SUPERVISES: Nil, unless delegated. INTERNAL LIAISONS: Cultural Services Officer

Community Arts Officer Technical Support Staff

Front of House Staff (casual) Other Council Officers as required EXTERNAL LIAISONS: The designated external manager/coordinator of the event, exhibition

curator, or a member of an organisation hiring a Council venue. 5. Accountability & Extent of Authority a) The extent of authority for the position is in accordance with Council policies, procedures and

delegations. b) Required to work under routine supervision. c) Ability to explain basic procedures and practices to other employees or the public. d) Accountable for the quality, quantity and timeliness of own work and for the care of assets

entrusted.



6. Judgement & Decision Making a) An ability to implement logical and safe solutions to problems as directed and to make

judgments based on safe work practices. b) Ability to successfully undertake tasks under routine supervision using a range of techniques,

systems, equipment, methods or processes. Work is clearly defined.

7. Specialist Skills & Knowledge a) Basic knowledge of the safe use of tools, especially electric or battery-operated drills,

hammers, spanners, pliers, Stanley knives, saws (manual or powered), etc. however training will be provided

b) Basic awareness of safe work practices. 8. Management Skills a) Ability to achieve set objectives in the most efficient manner. b) Ability to work with minimal supervision and/or as part of a team. c) Ability to liaise with clients and team members on a one-to-one basis. d) Willingness to work at heights is highly desirable. e) Willingness to work in different venues in the Shire as and when required. 9. Interpersonal Skills & Knowledge a) Good communication and listening skills. b) A methodical, systems approach to work. 10. Qualifications & Experience a) Basic (or higher knowledge) of First Aid is highly desirable. b) Prior knowledge of the set-up and operation of sound and/or lighting equipment is desirable but

not essential. c) Current driving licence is desirable but not essential. 11. Risk Management Responsibilities (including OHS) The following items are the duties of each employee: a) To take reasonable care for their own safety and the safety of others affected by their acts or

omissions; b) To co-operate with their employer in relation to any action taken to comply with the OH&S Act; c) Not wilfully or recklessly interfere with or misuse anything provided in the interest of health and

safety; d) Not wilfully place at risk the health and safety of any person at the workplace e) Report all safety hazards and risk exposures, including theft and property damage, to their

supervisor f) Maintain physical security of all property, equipment and buildings within your jurisdiction and

control. g) All staff are required to actively reduce Council’s exposure to losses related to security, public

liability and professional indemnity and reporting areas of concern.



12. Key Selection Criteria The following skills are essential: a) Ability to follow directions with regard to labour intensive activities associated with the position,

eg. heavy lifting of sets, stage equipment, exhibition crates and their contents; use of ladders; pre-rigging and focusing of theatre lights; assist with set-up of cabling for sound equipment and basic mixing of sound; assisting with set construction; hanging of art works.

b) Ability to use power tools (saws and drills) and other tools in a safe and competent manner. c) Availability for casual work during day and/or evenings and both during the week and at

weekends. d) Availability to work in any venue or location in the Shire at the times specified, as required. e) Willingness to acquire and/or to improve existing skills and knowledge. f) Ability to follow instructions and to work as part of a team. g) Ability to work with minimal supervision and to use initiative.

13. Signed .............................................................................. ........................... Employee's Signature Date .............................................................................. ........................... Director’s Signature Date

APPLICATION FOR EMPLOYMENT

1. DETAILS OF ADVERTISED POSITION

Position Title: Technical Support Staff - Casual

Closing Date: Tuesday 18 April 2017 at 2PM

To assist Council‘s consideration of your application, please complete this Application Form carefully and attach it to your supporting documentation. To maximise your opportunity for employment in this role, it is suggested that you include the following information with the completed Application Form:

Covering Letter.

Separate attachment outlining your experience against the selection criteria.

Current resume.

Names and contact number for two referees including your current supervisor if you are currently working.

Copies of any formal qualification certificates.

Proof of right to work in Australia or New Zealand Citizen or if you do not have Permanent Resident Status (i.e.: a copy of a Valid Working Visa).

2. PERSONAL HISTORY

Surname:

Given Names:

Preferred Name:

Home Address:

Telephone: Home: Work:

E-mail:

Are you an Australian or New Zealand Citizen or have Permanent Resident Status?

Yes No

If NO, do you have a Valid Working Visa? Yes

Expiry Date ____________________ No

Do you have a driver’s licence: Yes No

Types of licences/endorsements: e.g.: Car, Articulate

Type Expiry Date

3. EMPLOYMENT HISTORY Present

Present Position:

Present Employer:*

Date Commenced with Present Employer:

(*Will not be contacted without your consent)

Previous History

Dates Employed Employer’s Name Duties Performed Reason for Leaving

(Please attach additional details if insufficient space) 4. QUALIFICATIONS (Please include details and provide a copy of appropriate qualifications i.e.: Tertiary education, First Aid, Safe Food Handling etc).

Title Institution Year Obtained

1

2

3

5. HEALTH

Are you restricted in any way, by any past or present injury, from undertaking the performance of the duties listed in the Position Description?

Yes No

If so please explain. List any physical disabilities or restrictions which would inhibit the performance of these duties.

You may also be required to undergo a Police Records Check and Pre-employment Medical. Applications are received upon this condition.

6. REFEREES

Names & addresses of two (2) persons to whom contact may be made (including your current supervisor if you are currently working)

Name & Address Telephone Number

1.

2.

Copies of references from the above referees or others may also be attached to this document. Do not include original documents as they will not be returned.

7. COMMENCEMENT AVAILABILITY

Date duties could be commenced:

___________________________________________

8. AVAILABILITY TO WORK e.g.: hours and days :

Casual

10. COMMENTS

Please provide reasons for seeking this position and any other information which may be useful.

To the best of my knowledge the above information is true and correct:

_________________________ _________________________ _________________________

Name Signature Date

PLEASE TAKE TIME TO READ THIS FORM

PRIVACY STATEMENT

Making an application for this position requires that you consent to the collection, use, storage and destruction of personal information, including details of your referees. This information will assist us to select the best applicant for the vacant position. Under Information Privacy Principle 1.3 of the Victorian Information Privacy Act 2000, the Glenelg Shire has an obligation to explain how it will use all personal information that it may collect, to whom the Glenelg Shire may disclose the information, and how you can access this information. Access to the information can be arranged by contacting the Council’s Privacy Officers:

Ms Debra Clark Governance & Local Laws Coordinator

Privacy Officer Telephone: 03 5522 2305

Glenelg Shire Council, PO Box 152, Portland 3305

At all times during the recruitment and selection process, the Chief Executive Officer will treat personal data in a highly confidential manner. All documents will be in secure storage and available only to members of the selection committee for the purpose of selecting the best person for the position. In line with the Victorian Public Records Act 1973 and Equal Opportunity Act 1995, all unsuccessful applicants’ documentation will be permanently destroyed 12 months after the end of the recruitment process. Please do not send originals of documentation with your application, as they will be destroyed. Successful applicant details become employment-related information and will be placed on the successful applicant’s Personal File. The Glenelg Shire may release this personal information to third parties such as Vision Super Fund Pty Ltd, Victorian Workcover, Centrelink and the relevant Local Government Union for employment related purposes. By receiving this form you acknowledge that the Glenelg Shire has made you aware of its policy on the storage of personal information, the purpose for its collection, and how to contact us to gain access to stored personal information.

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ENTITLEMENT TO WORKERS’ COMPENSATION PURSUANT TO THE ACCIDENT COMPENSATION ACT 1985

Name of Prospective Employee: ___________________________________________ Proposed Position: Technical Support Staff - Casual Pursuant to Section 82 (7) of the Accident Compensation Act 1985 as amended by Section 23 of the Accident Compensation (Miscellaneous Amendment) Act 1997; 1. You are advised that the nature of the position you have applied for with the Glenelg

Shire Council will be as follows:- (description of job duties)

As per Position Description

2. You are requested to disclose all pre-existing injuries and diseases of which you are

aware and that you expect may be affected by the nature of the employment as so advised in point 1 above.

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

________________________________

Please note that Section 82(8) of the Accident Compensation Act 1985 (as amended) will apply if you fail to disclose the information requested or if you make a false or misleading disclosure. According to Section 82(8), any recurrence, aggravation, acceleration, exacerbation or deterioration of any pre-existing injury or disease arising out of or in the course of or due to the nature of employment with the Glenelg Shire Council does not entitle you to compensation under the Accident Compensation Act 1985 (as amended). I acknowledge receipt of this document. ............................................................... Dated the .................................. day of ....................................... 2017


COMMUNITY SERVICES

STAFF STRUCTURE

CHIEF EXECUTIVE OFFICER

Director Community Services Senior Administration Officer Administration Support Officer

Aged & Disability Services Manager

Community Care (Home Care/Respite /Personal) Workers (PT & C)

Home Maintenance Workers (PT & C)

Home Maintenance Workers (Contractors)

PAG Sessional Worker PAG Sessional Worker

(PT) X2 PAG Sessional Worker

(C)

Planned Activity Group (PAG) Program Coordinator

Administration Support Officer x 2

Senior Assessment Officer

Assessment Officer x2 Assessment Officer

(PT) Assessment Officer

(C)

Library & Information Services Manager

Library Coordinator Library Systems &

Resources Officer Library Child & Youth

Services Officer (PT) Library Services Officers

(1 x FT/ 3 x PT) Library Services Officers

(Casuals)

Arts & Culture Manager

Cultural Collection Officer Cultural Services Officer (PT) Community Arts Officer (PT) Arts Program Head Theatre

Technician (PT) Arts Program Technical

Support Staff (Casual) Arts Program Front of House

Staff (Casual)

Children’s Services Manager

Senior Community Care Workers (PT)

Centre Coordinator (Portland)(specialising in early years

programs)

Centre Coordinator (Casterton)(specialising in marketing /

management)

Kindergarten Cluster Manager(specialising in legislation /

compliance)

Senior Educator

Cook Kindergarten Teacher Educators - Diploma

Qualified Educators - Certificate

III Qualified

Senior Educator

Kindergarten Teacher

Educators - Diploma Qualified

Educators - Certificate III Qualified

Admin Support Officer

Customer Service Officer

Immunisation Nurse MCH Nurses Parent Support &

Child Development Officer

Supported Playgroup Facilitator

Kindergarten Teacher Heywood (Lead Teacher)

Kindergarten TeacherKalbarri (Lead Teacher)

Kindergarten TeacherJaycee

Home Based Coordinator

Elsa MacLeod Kindergarten (Community-managed)


Educators - Diploma Qualified



Cleaner Cleaner

Parent Committee Parent CommitteeParent

Committee

Gardener

Cleaner

Gardener Gardener

Cleaner

Gardener

Parent Committee

Parent Committee

Senior Nurse Admin Support Officer

EducatorsCouncil

Gardening

Dartmoor Children’s Centre

Community Wellbeing Manager

Access & Inclusion Officer(T) (PT)

Community Liaison Officer

L2P Program Coordinator

(T) (PT)

Recreation Development

Officer

Community Engagement

Officer

Youth Development

Officer

Aboriginal Development Officer (T) (PT)

Social Planner

Visitor Information Centres

VIC Officer (PT) – Portland x3

VIC Officer (PT) - Casterton x2

VIC Officer (PT) – Nelson x2

VIC Officer - Casuals

Tourism Coordinator

Tourism & Events Officer

Tourism & Events Administration Support Officer


COMMUNITY SERVICES

STAFF STRUCTURE

position title: technical support staff (casual) · edith farrell director community services ....

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