potential proposers june 3, 2020...2020/06/03 · 5 ridgefield treatment plant plc replacement $...
TRANSCRIPT
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Presentation to:
Potential Proposers June 3, 2020
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Agenda and Review Committee Introductions
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Agenda
• Review Committee Introductions
• Alliance Overview and Consultant Expectations
• Alliance Program Elements
• Administrative Requirements
• Questions
3
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Review Committee
4
John Peterson Heath Henderson
Rich Ludlow Travis Capson
Dale Lough
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Alliance Overview and Consultant Expectations
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Alliance Overview
6
• Regional Sewer Basicso Four agency partnership
Formed under Joint Municipal Utility Services Act – 39.106 RCW (new law –2011)
District is managing partner –“Administrative Lead”
o Member agencies Clark Regional Wastewater District
Clark County
City of Battle Ground
City of Ridgefield
Shane BowmanAlliance Board ChairBattle Ground Councilmember
Ron OnslowAlliance Vice-Chair Ridgefield Mayor
Julie Olson Alliance SecretaryClark County Councilor
Norm HarkerAlliance Director District Commissioner
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Alliance Overview
7
• Regional Sewer Basicso Emphasis on treatment
Major cost center Specialized expertise Serves multiple UGAs Best managed under regional
framework
o Key assets Ridgefield, Salmon Creek
treatment plants Major pipelines/pump stations
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Regional Utility Partnerships
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Alliance Business Model
9
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• Highly Engaged Owner
o Both Engineering and Operations
• Function as Extension of Staff
• Technical Expertise Important
• Effective Project Management Key
Consultant Expectations
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Alliance Program Elements
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Alliance Program Element 1:Existing and Emerging Regulatory
Support
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APE 1: Existing Regulatory Support
Existing Regulatory Support
• Renewal of NPDES and SWCAA permits and Biosolids General Permit coverage
• Technical expertise, agency engagement, compliance reporting, and application package preparation
13
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APE 1: Emerging Regulatory Support
14
Emerging Regulatory Support
• Columbia River temperature TMDL
• PFAS and impact to wastewater treatment (including biosolids)
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Alliance Program Element 2:Asset Management Program Support
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APE 2: Asset Management Program Support
16
• 2017 Assessment Review
• 2020 Executive Level Framework
• 2021-2026 Program Development
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APE 2: 2017 Assessment Review
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• 7 Key Focus Areas
• 38 Themes
• 5-Point Asset Management Maturity Scale
Assessment of Alliance program performed in 2017:
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APE 2: 2020 Executive Level Framework
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• 6 executive level program elements to be developed from 2017 Alliance Assessment work
• 2020 Completion
• Sets foundation for program development
Goal set to develop AM Executive Framework:
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APE 2: 2021 – 2026 Program Development
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• Themes• 8 – Prioritized Plan for Information
Technology Functional Requirements
• 13 – Asset Inventory
• 14 – Asset Information Standards
• 16 – Information Management
• 29 – Materials Management
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Alliance Program Element 3:Operator Engineering Support
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APE 3: Operator Engineering Support: Overview
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• Project value less than $64,000
• Quick response typically required
• Contracts with Operators (County and District)
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APE 3: Operator Engineering Support: Types of Services
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• Wastewater process analysis, troubleshooting and operational optimization
• Performance testing and documentation
• SCADA and PLC programming support
• Operational business needs assessment including staffing studies
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APE 3: Operator Engineering Support: Types of Services
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• Equipment reconditioning vs. replacement business case assessment
• O&M manual and SOP preparation
• Staff technical training
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Alliance Program Element 4:Capital Plan and Capital Program
Support
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APE 4: Capital Plan and Capital Program Support
25
• Capital Plan Purpose
• Capital Plan Update Process
• Repair and Replacement Program
• Capital Improvement Program
• Capital Program Support
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APE 4: Capital Plan Purpose
26
• Section 1 – Alliance Overview
• History and Context
• List of Alliance Regional Assets
• Section 2 – Capital Plan
• Existing Assets – Repair and Replacement Program
• New Assets – Capital Improvement Program
• Allocated Capacity – tied to finance mechanisms
• 20 Year Expenditure Projection – hand off to budget process
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APE 4: Capital Plan Update Process
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• Asset Management for Existing Assets
• Capacity Management for New Assets
• Completed Every Two Years
• Supports the 2021-2022 Capital Budget Process
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APE 4: Existing Regional Assets –Repair and Replacement Program
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• Program designed to keep existing assets in good working order
• Working to build an appropriate Alliance “asset management” program
• Based initially on existing/available information on Regional Assets
• Additional program development work completed as part of 2018 and 2020 Capital Plans
TheAsset
Lifecycle
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APE 4: Existing Regional Assets –Repair and Replacement Program
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• 2020 Condition and Criticality Assessmento Focused on four “vertical” assets
Two regional treatment plants
Two regional pump stations
o Assessed primary components for Condition (likelihood of failure) 1-10 scale
Criticality (consequence of failure) 1-10 scale
Prioritization based on Condition x Criticality 1-100 scale
o Project identification Over 600 components assessed and scored
28 projects scoring greater than 25 carried forward
11 projects identified to be Operator responsibility
17 projects met the R&R capital project threshold of $64,000
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APE 4: Existing Regional Assets –Repair and Replacement Program
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PROJECTCOST
Battle Ground Percentage Share
Clark Regional Percentage Share
Battle GroundCost Allocation
Clark RegionalCost Allocation
11,140,000$ 23.2% 76.8% 264,000$ 876,000$
2 SCTP Fire Alarm System Replacement 1,688,000$ 23.2% 76.8% 392,000$ 1,296,000$
3 SCTP Fire Pump Controller Replacement 300,000$ 23.2% 76.8% 70,000$ 230,000$
4 36th Ave Pump Station Controls Replacement 179,000$ 24.8% 75.2% 44,000$ 135,000$
5 Ridgefield Treatment Plant PLC Replacement 143,000$ 0% 100% 0$ 143,000$
6 SCTP Sludge Blend Tank Slope Stabilization 140,000$ 23.2% 76.8% 32,000$ 108,000$
7 SCTP Diesel Fuel Tank (Building 83) Replacement 145,000$ 23.2% 76.8% 34,000$ 111,000$
8 SCTP Instrumentation Replacements 322,000$ 23.2% 76.8% 75,000$ 247,000$
9 SCTP Blower 5, 6, & 7 Control Component Replacement 137,000$ 23.2% 76.8% 32,000$ 105,000$
10 SCTP Waste Gas Burner Replacement 1,455,000$ 23.2% 76.8% 338,000$ 1,117,000$
11 SCTP Access Road and Asphalt Repair 327,000$ 22.6% 77.4% 74,000$ 253,000$
12 SCTP HVAC Systems Replacement 1,982,000$ 23.2% 76.8% 460,000$ 1,522,000$
13 SCTP SCADA System Platform Update 134,000$ 23.2% 76.8% 31,000$ 103,000$
14 SCTP Influent Screen Replacement 747,000$ 22.6% 77.4% 169,000$ 578,000$
15 SCTP Ultraviolet System Replacement 3,773,000$ 22.6% 77.4% 853,000$ 2,920,000$
16 SCTP Dewatering Equipment Replacement 3,832,000$ 22.6% 77.4% 866,000$ 2,966,000$
17 SCTP Primary Sludge Pump Replacement 636,000$ 22.6% 77.4% 144,000$ 492,000$
17,080,000$ 3,878,000$ 13,202,000$
R&R Project Name
Salmon Creek Treatment Plant (SCTP) Control SystemNetwork Separation
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APE 4: Existing Regional Assets –Repair and Replacement Program
31
• Future program development anticipatedo Assess generator systems at treatment plants and pump
stationso Assess buildings and building systems at treatment plants
and pump stationso Assess control panel wiring, fusing, and interconnections at
treatment plantso Regional transmission systems (redundancy and spare parts
assessment)
• Additional condition assessment work planned for 2021-2022 budgeto On-demand needs will be addressed with program allowanceo Future project needs will be reflected in 2023-2024 budget
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APE 4: New Regional Assets – Capital Improvement Program
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Describes New Regional Assets Needed for:
• Capacity Management
• Regulatory Compliance
• New Levels of Service
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APE 4: New Regional Assets – Capital Improvement Program
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Salmon Creek Treatment Plant• Primary Regional Asset
• Limiting capacity element in regional system
• Approaching capacity
• Facility expanded 4 times in 40 years
• Currently working on Phase 5 expansion
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APE 4: New Regional Assets – Capital Improvement Program
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APE 4: New Regional Assets – Capital Improvement Program
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APE 4: New Regional Assets – Capital Improvement Program
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• Capacity is needed in the regional system by 2025
• Currently Working on Phase 5 Expansion
o Work Began in 2015
o Planned Completion 2024
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APE 4: Capital Program Support
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• Dependent on Administrative Lead workload
• Staff augmentation
• Program development support
• Project management
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Alliance Program Element 5:Capital Project Delivery Services
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APE 5: Capital Project Delivery Services: Overview
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• Draft 2020 Capital Plan Projects
• Project Delivery
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APE 5: Draft 2020 Capital Plan Projects
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PROJECTCOST
Battle Ground Percentage Share
Clark Regional Percentage Share
Battle GroundCost Allocation
Clark RegionalCost Allocation
11,140,000$ 23.2% 76.8% 264,000$ 876,000$
2 SCTP Fire Alarm System Replacement 1,688,000$ 23.2% 76.8% 392,000$ 1,296,000$
3 SCTP Fire Pump Controller Replacement 300,000$ 23.2% 76.8% 70,000$ 230,000$
4 36th Ave Pump Station Controls Replacement 179,000$ 24.8% 75.2% 44,000$ 135,000$
5 Ridgefield Treatment Plant PLC Replacement 143,000$ 0% 100% 0$ 143,000$
6 SCTP Sludge Blend Tank Slope Stabilization 140,000$ 23.2% 76.8% 32,000$ 108,000$
7 SCTP Diesel Fuel Tank (Building 83) Replacement 145,000$ 23.2% 76.8% 34,000$ 111,000$
8 SCTP Instrumentation Replacements 322,000$ 23.2% 76.8% 75,000$ 247,000$
9 SCTP Blower 5, 6, & 7 Control Component Replacement 137,000$ 23.2% 76.8% 32,000$ 105,000$
10 SCTP Waste Gas Burner Replacement 1,455,000$ 23.2% 76.8% 338,000$ 1,117,000$
11 SCTP Access Road and Asphalt Repair 327,000$ 22.6% 77.4% 74,000$ 253,000$
12 SCTP HVAC Systems Replacement 1,982,000$ 23.2% 76.8% 460,000$ 1,522,000$
13 SCTP SCADA System Platform Update 134,000$ 23.2% 76.8% 31,000$ 103,000$
7 Ridgefield Treatment Plant (RTP) Odor Control 350,000$ 0.0% 100.0% -$ 350,000$
8,442,000$ 1,846,000$ 6,596,000$
Project Name
Salmon Creek Treatment Plant (SCTP) Control SystemNetwork Separation
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APE 5: Project Delivery
• High engagement from District engineering, County operations, and District operations staff
• Effective project management, scope/schedule/budget
• Typical to design/permit project in odd year, bid in Q1 even year, build in balance of even year
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Alliance Program Element 6:Final Design and Construction Services for
Phase 5B: Package 2 – SCTP Secondary Treatment Process Improvements
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APE 6: Overview
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• Project Scope
• Owner/Consultant Engagement
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APE 6: Project Scope
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• New Aeration Basin 7• Blower Building Modifications/New
Blower 8• New Biosolids Conditioning System
(Orege)• Perimeter Fence Security
Improvements• Surveillance Cameras Security
Improvements
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APE 6: Project Scope cont.
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• Demolition of Secondary Clarifier 2
• New Secondary Clarifier 5
• RAS System Pumping Improvements (7 New Pumps)
• New Digester Gas Treatment System
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APE 6: Project Scope cont.
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APE 6: Project Scope cont.
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APE 6: Owner/Consultant Engagement
• High engagement from District engineering and County operations staff
• Collaborative approach to project development
• Effective project management, no surprises
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Administrative Requirements
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Administrative Requirements
• RFP documents can be found on Alliance website at: https://discoverycwa.org/consultants.html
• Proposers shall be listed on Plan Holders list in order to be considered responsive, contact [email protected] to be listed
• Questions must be submitted in writing to [email protected]
• Question and answer log maintained on website
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Administrative Requirements cont.
• Proposals due July 2, 2020 by 2:00 pm
• PDF submittal to [email protected]
• Interviews (if required) are tentatively scheduled for September 21 through October 1
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Questions?
Leanne MattosSenior Administrative Assistant Clark Regional Wastewater District
8000 NE 52nd CourtVancouver, WA [email protected]