“power corrupts. powerpoint corrupts absolutely.” – the internet
DESCRIPTION
“Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet. Four Horsemen of the Digital, Ethical Apocalypse. Alvin F. Lindsay Hogan Lovells Miami, Florida. Blowing the Privilege. Mining for Data. Record Deletion Failure. Misleading Presentations. Blowing the Privilege. - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/1.jpg)
“Power Corrupts. PowerPoint Corrupts Absolutely.”
– The Internet
![Page 2: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/2.jpg)
Four Horsemen of the Digital, Ethical Apocalypse
Alvin F. Lindsay
Hogan Lovells
Miami, Florida
![Page 3: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/3.jpg)
Mining for Data
Blowing the Privilege
Record Deletion Failure
Misleading Presentations
![Page 4: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/4.jpg)
Blowing the Privilege
![Page 5: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/5.jpg)
Duty to Protect the Privilege
4-1.6 Confidentiality of Information
A lawyer shall not reveal information relating to representation of a client . . . unless the client consents after disclosure to the client.
![Page 6: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/6.jpg)
Blowing The Privilege: Never Been Easier
![Page 7: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/7.jpg)
Recent Headlines
![Page 8: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/8.jpg)
Recent Headlines
![Page 9: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/9.jpg)
Recent Headlines
![Page 10: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/10.jpg)
Recent Headlines
![Page 11: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/11.jpg)
1. PW protect all devices
2. Encode critical data
3. Watch what you Tweet
4. Sanitize that e-mail
5. Don’t e-file private data
6. Be aware of your data
![Page 12: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/12.jpg)
Mining for Data
![Page 13: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/13.jpg)
Metadata: Data About the Data
![Page 14: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/14.jpg)
Embedded Data: Data in the Data
![Page 15: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/15.jpg)
Florida Rule of Professional Conduct 4-4.4(b)
A lawyer who receives a document relating to the representation of the lawyer’s client and knows or reasonably should know that the document was inadvertently sent shall promptly notify the sender.
Metadata Mining
![Page 16: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/16.jpg)
![Page 17: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/17.jpg)
1. Don’t look for hidden data
2. If you find, notify
3. Sanitize that e-mail
![Page 18: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/18.jpg)
Record Deletion Failure
![Page 19: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/19.jpg)
When Can Data be Deleted?
• Governments permit
• Internal policies permit
• Litigation status permits
![Page 20: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/20.jpg)
Government Document Preservation Requirements
International, Federal, State
![Page 21: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/21.jpg)
International Requirements
• Privacy laws– EU Data Directive 95/46/EC
• Blocking statutes– French Penal Code Law No. 80-538
![Page 22: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/22.jpg)
Federal Requirements
• Federal Records Act, 44 U.S.C. 3101 – policies, decisions, important meetings, agency
action, etc.
• Family and Medical Leave Act, 29 CFR 825.500– employer obligations under the act
![Page 23: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/23.jpg)
Federal Requirements
• Securities Exchange Act of 1934 § 17(a) – broker-dealers records on customers, purchases and
sales, associated persons, complaints, etc.
• Sarbanes Oxley §§ 802, 1102– public companies and accountants to preserve financial
records for seven years
![Page 24: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/24.jpg)
State Requirements
(805 ILCS 410/2) (from Ch. 116, par. 60) Sec. 2. Unless express provision is made by law for the period during which they must be preserved or for the condition upon which they may be destroyed, business records which persons by the laws of this state are required to keep or preserve may be destroyed after the expiration of three years from the making of such records without constituting an offense under such laws. This section does not apply to minute books of corporations nor to records of sales or other transactions involving weapons, explosives, poisons or other dangerous articles or substances capable of use in the commission of crimes. (Source: Laws 1957, p. 123.)
Uniform Preservation of Private Business Records Act.
![Page 25: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/25.jpg)
Typical Healthcare Business Subject To:
1. Department of Labor (DOL)2. Equal Employment Opportunity Commission
(EEOC)3. Occupational Safety and Health Administration
(OSHA)4. Food and Drug Administration (FDA)5. Veterans Health Administration (VHA)6. Nuclear Regulatory Administration (NRA)7. State (real estate, pharmacy, accounting)
![Page 26: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/26.jpg)
1. Know your business
2. Know international, federal, state law
3. Define a retention program
4. Stick to it
![Page 27: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/27.jpg)
Internal Policies
Make and Follow Retention Plan
![Page 28: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/28.jpg)
Recommended Retention Periods
Record Suggested Period of Retention
Remarks
Administrative Offices
Accident/incident reports 6 years
Annual reports Permanent
Appraisal reports Permanent
Articles of Incorporation Permanent
Birth records Permanent
Bylaws Permanent
Daily census 5 years
Communicable disease reports 3 years
Construction records Permanent
Correspondence 5 yearsKeep only that of continuing interest. Review annually.
Licenses, permits, contracts Permanent
![Page 29: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/29.jpg)
Admissions and Discharges
Listings 6 years
Register Permanent
Business Office
Alien-statement of income paid As long as contents may be material in the administration of an Internal Revenue Law26
Bank deposits 2 years
Bank statements 6 years
Budgets 5 years
Cash receipts 6 years
Cashier’s tapes 6 years
Charge (slips) to patients 5 years
Check vouchers 10 years
Checks (cancelled) 7 years
Check registers 6 years
Correspondence Credit and collections General Insurance
7 years6 years 4 years
![Page 30: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/30.jpg)
Litigation Preservation Requirement
![Page 31: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/31.jpg)
Zubulake v. UBS Warburg LLC
“Litigation Hold”
“Monitor Compliance”
“Data Policies and Architecture”
“Key Players”
“Safety of Data”
“Spoliation”
![Page 32: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/32.jpg)
Zubulake V
“Now that the key issues have been addressed and national standards are developing, parties and their counsel are fully on notice of their responsibility to preserve and produce electronically stored information.”
![Page 33: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/33.jpg)
1.Establish and monitor litigation hold
2.Know retention policy
3.Know computer architecture
3.Ensure data safety
4.Take advantage of Rule 26(f) conference
5.Address e-discovery early in case
![Page 34: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/34.jpg)
Misleading Presentation
![Page 35: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/35.jpg)
Fairness to Opposing Party and CounselA lawyer shall not:
(a) unlawfully obstruct another party's access to evidence or otherwise unlawfully alter. . . a document or other material that the lawyer knows or reasonably should know is relevant to a pending or a reasonably foreseeable proceeding; [or] (b) fabricate evidence,
Florida Rule of Professional Conduct 4-3.4
![Page 36: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/36.jpg)
Candor Toward the Tribunal
A lawyer shall not knowingly . . . make a false statement of material fact or law to a tribunal . . . .
Florida Rule of Professional Conduct 4-3.3
![Page 37: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/37.jpg)
Expediting Litigation
A lawyer shall make reasonable efforts to expedite litigation consistent with the interests of a client.
Florida Rule of Professional Conduct 4-3.2
![Page 38: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/38.jpg)
![Page 39: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/39.jpg)
![Page 40: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/40.jpg)
![Page 41: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/41.jpg)
![Page 44: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/44.jpg)
CASELOAD STANDARDS
Annual Non-Capital Felony Caseload
0
50
100
150
200
250
300
350
400
450
ABA FPDA B&B FGC PD-11
![Page 45: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/45.jpg)
“Inappropriate”
MCAFelony Mental Health
Bond Hearings
Drug CourtJSAP
ERU
Training Attorneys
Supervising Attorneys
![Page 46: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/46.jpg)
MCAFelony Mental Health
Bond Hearings
Drug CourtJSAP
ERU
Division Attorneys
Training Attorneys
Supervising Attorneys
“Appropriate”
![Page 47: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/47.jpg)
Always take the high road . . .
![Page 48: “Power Corrupts. PowerPoint Corrupts Absolutely.” – The Internet](https://reader036.vdocuments.net/reader036/viewer/2022062517/568139c5550346895da1714d/html5/thumbnails/48.jpg)
Lagniappe
TechnologyInLitigation.com