COBE Ambassadors

New Organization Presentation

Active MembersMember Email CommiteeKelly Albert kalbert2@radford.edu Training & DevelopmentR. Elaine Bland rbland3@radford.edu Training & Development Exec.Bridgette Burchett bburchett@radford.edu Training & DevelopmentSydni Chernault schernault@radford.edu MarketingMakensey Clark mclark7@radford.edu TutoringEtrenda Dillon edennis2@radford.edu Social Exec.Rebecca Fariss rfariss3@radford.edu MarketingTyler Francis tfrancis4@radford.edu TutoringHalle Gamble hgamble3@radford.edu MarketingAlex Grizzard agrizzard2@radford.edu SocialJordan Kelly jkelly10@radford.edu Training & DevelopmentRobert King rking3@radford.edu Tutoring ExecChafelmer Mumba cmumba@radford.edu Assistant Executive OfficerNatnael Nadew nnadew@radford.edu Executive OfficerAaliyah Patterson apatterson4@radford.edu SocialChristian Santiago csantiago5@radford.edu Marketing Exec. Co-ChairKelsey Van Asch kvanasch@radford.edu TutoringChinenye Willie-Nwobu cwillienwobu@radford.edu Marketing Exec. Co-Chair

COBE Ambassadors exists to foster professionalism and success within the College of Business and Economics by supporting current students, faculty, and staff in various ways. These service opportunities can include: providing

building tours, creating and hosting professional development events, providing free tutoring, assisting with advising, and staffing commencement. 

What makes COBE ambassadors unique?

Purpose of OrganizationTo have the COBE undergraduate student body

represented at campus recruiting events such as Open Houses, Major/Minor Fairs, and Highlander Days. These students will be able to provide a

student perspective to prospective students and their families and work with the Advising Center staff to

answer general questions.

General Membership Requirements

• Must maintain full-time student status at Radford University.

• Have declared at least one of the following majors: Accounting, Finance, Economics, Management, or Marketing.

• Must maintain a 3.000 in major GPA• Must participate in no less than ten volunteer hours per

semester (not to include social functions, regularly scheduled meetings, or mandatory events)

• All meetings are considered mandatory; however two excused absence are allowed per semester.

Categories of membership• General member • Executive member

i. Qualification:a) Only students who meet general eligibility requirements and

qualifications (to include active membership status) may serve as members of the Executive Board.

b) Taking detailed minutes during meetings to include attendance.c) Serving as the first line of communication to all student

members of the group regarding meeting dates, events, and policies.

d) Communicating directly with the Chairs of each subcommittee regarding planning, development, and implementation of projects.

e) Meeting with the Faculty Advisor(s) to discuss the growth and development of the group.

f) Supporting the Faculty advisor(s) during meetings/events as needed.

g) Reviewing the COBE Ambassadors’ Constitution/Bylaws at least once per year for updates or necessary changes.

Categories of Membership• Assistant Executive Officer

i. Qualificationsa) Will be responsible for assuming the Executive Officer’s duties during

a time the Executive Officer cannot be present for meetings, events, or training opportunities.

b) Will also assist in the planning of monthly Executive Committee and taking detailed minutes.

c) Will also be responsible for handling finances of the COBE Ambassadors, communicating

• Faculty advisori. Qualifications

a) Must be a full-time or adjunct member of Radford University Faculty or staff.

b) Expected to be present and on time for meeting and events c) Required to provide the group advanced two week notice of

meetings.d) Must provide registration opportunities for events via email or in-

persone) Required to provide sufficient and necessary training to COBE

ambassadors to ensure members are able to answer general questions regarding Radford University.

f) Will provide opportunities to enhance professional development.

Our Advisors & Their ResponsibilitiesAdvisor Responsibilities: Appointment

The Faculty Advisor(s) shall be appointed by the COBE Advising Center Coordinator and shall serve until an alternative appointment is made.

Compliance The Faculty Advisor(s) shall work closely with the members of

the COBE Ambassadors especially the Executive Officer, in overseeing operations to ensure they are conducted in compliance with Radford University policies and the laws of the United States, the Commonwealth of Virginia, and the City of Radford.

Expenses The Faculty Advisor(s) must authorize all operating expenses

of the organization. COBE Ambassadors will be funded by COBE Dean’s Office.

Events The Faculty Advisor(s) must approve all events prior to

implementation

Ms. Shannon Porter & Ms. Nasim Schwab

I. Membership of a COBE Ambassador may be terminated if he or she consistently fails to meet or maintain qualifications or expectations set forth by the Faculty Advisor(s) and group members.

II. Prior to termination of membership, the Faculty Advisor(s) will attempt to communicate areas for remediation and will attempt to provide mid-term and final feedback regarding progress.

III. Removal of membership will be considered on an individual basis; however a student can request to forfeit his/her membership; this request should be made in writing to the Faculty Advisor(s).

Removal Procedure

I. These functions will serve as opportunities for the Ambassadors to build and develop social relationships with each other, subsequently strengthening functionality of the group.

II. Social Committee is also responsible for spirit recognition within the Ambassadors (e.g. “Ambassador of the Month Award).

III. All social functions will need to be approved by the Faculty Advisor(s) prior to being offered to the group. Acceptable functions include (but are not limited to:

1. Group activities2. Sporting events3. Teambuilding activities4. Fundraising opportunities

Social Committee

Tutoring & Mentoring Committee

I. The Tutoring & Mentorship Committee will oversee the facilitation and organization of COBE Ambassadors serving as tutors for undergraduate business classes, as well as the oversight of mentorship-related responsibilities.

II. The responsibilities of this committee might include:

III. One-on-one and group tutoring opportunities

IV. Talking to UNIV 100 classes about COBE majors and opportunities

V. GMAT/LSAT/GRE prep classesVI. Piloting a COBE Mentor program for

freshman students

COBE Ambassador Tutoring Room

Training & Development ChairI. Identifying the needs of COBE Ambassadors as they relate to professional

development and skill building andII. Organizing and recruiting professionals to provide trainings to address these

needs.III. Specifically, this committee will focus on the development of the group’s

communication and interpersonal skills and professional development through targeted trainings

IV. The Training and Development Committee will also be responsible for organizing and supporting professional events as they arise in the College of Business and Economics Examples of trainings and events might include:

i. Building tour trainingii. Public speaking trainingiii. Leading a professional meeting – Robert’s Rules of Orderiv. Networking with Faculty/Faculty Meet-and-Greetv. Professional Development Seriesvi. Persuasion skills training

Marketing CommitteeI. The Marketing & Recruitment Committee will

be responsible for supporting the marketing needs of the Tutoring & Mentorship Committee as well as various COBE events.

II. These events might include: Professional Development Series (e.g. Mock Interviews and Resume Critiques, Professional Business Etiquette, Network with Alumni, developing a Linked-In profile, etc.)

i. Department Events iii. Pre-business tutoring and group tutoring opportunities

ii. COBE Experience Fair iv. Marketing COBE Mentor program for freshman student

III. Additionally, this committee will be responsible for the maintenance of any social media outlets or contact databases created by/for COBE, COBE departments, and COBE Ambassadors including but not limited to Facebook, Twitter, and Instagram

Membership ChairThe Membership Committee will act as a temporary committee at the end of each spring semester with the purpose of recruiting and interviewing prospective members. The Membership Committee will be responsible for the following duties:I. Take part in selection of membership committee with Executive

Officer and Faculty AdvisorII. Organization and planning of information sessions for prospective

membersIII. Organizing interviews between prospective members and

committee membersIV. Determine the process of inviting new members

Voting ProcedureEach active member shall be entitled to one vote. While voting we will abide to Robert’s Rule, Newly Revised, or other parliamentary guides. A two-thirds (2/3) vote is

required in all meetings. Each active member holds the option to abstain from any vote, while an inactive member

is considered an abstention. An abstention will be considered a neutral vote and the 2/3 majority will be counted on actual votes cast. Before a motion which

requires a vote is brought to the table, it shall be determined if the vote will be called or secret. In a meeting

a member of the Executive Board shall count and record the votes.

Amendment ProcedureProposed amendments to the COBE Ambassadors’ constitution must be brought forth (in writing) during a regular meeting. Proposals will then be reviewed at the next COBE Ambassadors Executive Committee meeting where it will follow general COBE Ambassador meeting voting procedures. If the proposed amendment(s) are not approved by the COBE Ambassadors Executive Committee the proposal does not continue forward for vote at a general COBE Ambassadors meeting. Any revision of the constitution must be reviewed and approved by the Committee on Clubs and Organizations and/or the Assistant Director of Student Activities – Student Involvement.

Amendment ProcedureI. Adoption

The proposed amendment, when approved by the COBE Ambassadors Executive Committee must then be presented to a quorum of the organization and voted on for approval. A two-thirds vote of active members shall be required for adoption of any changes made to the constitution

II. Notification All members must be notified in writing (e.g., via e-mail) at

least two weeks prior to the meeting at which the proposed amendment will be presented for vote.

III. Approval Any revision of the constitution must be reviewed and/or

approved by the Faculty Advisor(s) and Executive Officer.

Thank you for your time.I hope you love the COBE Ambassadors as much as I do!

Presentation by: Elaine Bland