power point pointers - tips for public speaking

8/7/2019 Power Point Pointers - Tips for Public Speaking

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PowerPoint PointersThe Dos and Donts of

Public Speaking & Presentations


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What do you want to learn?


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Public Speaking

These tips are from

Speaking to groups by James B. Anderson

The elements of speechwriting and public

speaking by Jeff Scott Cook


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When public speaking

Remember 5 principles


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When public speaking,

remember

FOCUS


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FOCUSConcentrate on:

What is most important What is the exact problem?

What is the best solution?

What is the bottom line?

What does this mean for the future?

Unifying your talk around a central theme or idea


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remember

SIMPLIFY


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SIMPLIFYSupport your main idea with just a few examples

Rule of 1-2-3

Hold the extra details

Skip the past history (unless asked)

Be narrowly deep, not widely shallow


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remember

ORGANIZE


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ORGANIZEStructure your talk:

1. State the main issue

2. Develop your viewpoint with specifics

3. End with a clear summary

4. Handle any questions

5. Make a last statement or request


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remember

DRAMATIZE


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DRAMATIZEDont just tell it, SHOW IT!

What is your main idea? Find a vivid, memorable way to make your point

Can you tell the story visually? Chart, graph, photo, demonstration

Use your creative imagination!


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remember

HUMANIZE


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HUMANIZEPeople are more important than things

Dont get lost in numbers

Cut the jargon

Think: How does my idea relate to real people intheir own day-to-day lives?


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When public speaking

Dodge the Dozen Deadly Dangers


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remember to dodge

NO CLEAROBJECTIVE


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NO CLEAR OBJECTIVEwould you tell me please, which way I ought to walk from here?

That depends a good deal on where you want to get to, said theCat.

I dont much care where said Alice.

Then it doesnt matter which way you walk, said the Cat.

So long as I get somewhere, Alice added, as an explanation.

Oh, youre sure to do that, said the Cat, if only you walk longenough.

Alices Adventures in Wonderland


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NO CLEAR OBJECTIVE Why exactly is my audience

attending this talk?

What do I hope toaccomplish?

How can I measure my

failure or success?


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remember to dodge

FORGETTING THE

AUDIENCE


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FORGETTING THE AUDIENCE

Audience Analysis Who is attending, and why?

What will be the audiences attitude? (friendly, neutral,

hostile)

What is its general level of knowledge?

What is the purpose to this presentation?


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FORGETTING THE AUDIENCE

Audience Analysis

What are the key points you want the audience tounderstand and accept? What will it take to make thishappen?

What are the main objections the audience might make?

What questions is this audience likely to ask?

What action do you want this audience to make as aresult of this presentation?


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remember to dodge

ANTICLIMAX ENDING


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ANTICLIMAX ENDING Plan the closing first!

Sequence for preparation:

1.Closing

2.Opening

3.Body


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ANTICLIMAX ENDING Four functions of a closing

Summary just the facts

Alternatives list the possible choices for an

upcoming decision

Conclusion based on the facts presented

Recommendation a call to action


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remember to dodge

MYSTERIOUSOPENING


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MYSTERIOUS OPENING

Know your audience

Plan: How to connect with them


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MYSTERIOUS OPENINGOpening Techniques

1. Agenda2. Visual

intriguing visual has 3x impact of words

3. Question engage the mind more than statements

4. Dramatic can surprise, shock, or stir emotions

5. You Emphasis presentation was requested and now you have fulfilled therequest


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MYSTERIOUS OPENINGOpening Techniques

6. Quotation witty, relevant, memorable, famous

7. Fact shock or intrigue audience

8. Personal Touch acknowledge people in the audience, an anecdote related toaudience members

9. Humour reinforces main point, appropriate for audience, butt of joke isspeaker (or nobody)

10.Audience Self-interest promise of benefit to audience, its organization, or both


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remember to dodge

LOSS OF FOCUS


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LOSS OF FOCUS General + Specific = Meaning

Three common ways to lose FOCUS


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LOSS OF FOCUSThree common ways to lose FOCUS

1. A forest without trees(i.e., only abstract generalizations)

2. Trees but no forest(overwhelming sea of details)

3. Lost in the fog(i.e., information overload; many secondarypoints, few primary points)


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remember to dodge

NO SCRIPT


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NO SCRIPTDont

1. Memorize the talk

2. Read verbatim

3. Make notes too sketchy or too detailed

4. Look at notes too long

5. Assume you talk better without notes


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NO SCRIPTDo

1. Use key words, written large

2. Number each page

3. Draw pictures, if it helps

4. Practice with notes beforehand

5. Keep notes inconspicuous


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remember to dodge

POOR DELIVERY


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POOR DELIVERYMannerisms ummm, uhhh, yknow, etc.

Awareness

Practice being quiet (i.e., not doing it)

Relaxation (good antidote to nervousness)

Preparation


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remember to dodge

BAD VISUALS


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BAD VISUALSPractice these principles

Keep it simple

Big enough

Keep audience involvement talk to the audience, not your visual

Use colour for emphasis


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BAD VISUALSPractice these principles

Enough absorption time

Once used, get it out of sight

Make it meaningful or dont use it!


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remember to dodge

WEAK EVIDENCE


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WEAK EVIDENCEStrong evidence Backs up conclusions with hard specifics and appropriate

examples

Gives a balanced look, anticipating weak points ordrawbacks

Uses credible sources

Appeals to both logic and positive emotions

Is effectively delivered

Is aimed at the audience and its perspective


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remember to dodge

NEGATIVE ATTITUDE


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NEGATIVE ATTITUDE Extreme fear??

Total Relaxation??

Relaxed Alertness


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remember to dodge

SLIPSHODPREPARATION


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SLIPSHOD PREPARATION Be mindful

Be prepared

Practice what weve discussed


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remember to dodge

NO FOLLOW-UP


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NO FOLLOW-UPWhen its all over

Keep your promises

Honour special requests

Self-critique

Monitor the outcome

Persist continue to politely show interest in the outcome


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And now for the sequel

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