power point study

8/8/2019 Power Point Study

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ContentsContents

Meeting PowerPointMeeting PowerPoint

Creating SlidesCreating SlidesMaking changesMaking changes

Adding Image & ChartsAdding Image & ChartsAdding MotionAdding Motion

Adding SoundAdding SoundTiming & RehearsingTiming & RehearsingTaking It With YouTaking It With You


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Trusty ToolbarsTrusty Toolbars

Finding the toolbarsFinding the toolbars

Standard Toolbar Standard Toolbar It has buttons for It has buttons for common tasks suchcommon tasks such

as saving, printing,as saving, printing,checking spelling,checking spelling,and inserting chartsand inserting charts

and tables.and tables.Menubar Standard

Toolbar


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Formatting Toolbar Formatting Toolbar Use these buttons toUse these buttons to

change the font typechange the font typeor size, make textor size, make textbold or italic, indentbold or italic, indenttext, and inserttext, and insert

bullets.bullets.Drawing Toolbar Drawing Toolbar

It has tools for It has tools for drawing shapes,drawing shapes,adding lines andadding lines andcurves, and insertingcurves, and insertingtext boxes andtext boxes andWordArt.WordArt.

Formatting Toolbar

Drawing Toolbar


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Moving the toolbars toMoving the toolbars to

new locationsnew locationsAA move handlemove handle on theon theleft or top of the toolbar left or top of the toolbar

indicates that the toolbar indicates that the toolbar is docked.is docked.

A title bar indicates thatA title bar indicates that

the toolbar is floating.the toolbar is floating.Movehandle


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Docking a toolbarDocking a toolbar

Click theClick the title bar title bar on theon theCommon Tasks toolbar Common Tasks toolbar ..

Drag the toolbar upwards,Drag the toolbar upwards,

until the toolbar outlineuntil the toolbar outlinesnaps into place alongsnaps into place alongthe edge of the programthe edge of the program

window.window.

Title bar

Programwindo w

Common taskstoolbar


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Adding and removingAdding and removingtoolbarstoolbars

Adding a toolbar Adding a toolbar Click theClick the ViewView menu, andmenu, andthen point tothen point to ToolbarsToolbars ..In the submenu, click theIn the submenu, click the

check box next tocheck box next toanimation effects. Aanimation effects. Apicture toolbar appears inpicture toolbar appears inthe PowerPoint window.the PowerPoint window.

Removing a toolbar Removing a toolbar Click theClick the ViewView menu, andmenu, andthen point tothen point to Toolbar Toolbar ..In the submenu, click theIn the submenu, click thecheck box next to Picturecheck box next to Pictureto deselect it.to deselect it.


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Toolbar optionsToolbar options Toolbar option


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You know a toolbar is successfully dockedYou know a toolbar is successfully docked

when...when...it moves to the side of the page.it moves to the side of the page.

it turns a different color.it turns a different color.move handles appear on it.move handles appear on it.

a loud whistling sound comes from your computer a loud whistling sound comes from your computer speakers.speakers.


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Activating and using the OfficeActivating and using the Office

Assistant:Assistant:Office AssistantOffice Assistant

To activate the OfficeTo activate the OfficeAssistant, click theAssistant, click the HelpHelpmenu, then point tomenu, then point to ShowShowthe Office Assistant the Office Assistant ..


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How do you know when the Office AssistantHow do you know when the Office Assistant

has a tip?has a tip?You will see a flashing light on the bottom of your You will see a flashing light on the bottom of your screen.screen.

You will see a paperclip spinning around.You will see a paperclip spinning around.

You will be asked to insert a graphic.You will be asked to insert a graphic.

You will see an animated character.You will see an animated character.


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Using PowerPoint vocabularyUsing PowerPoint vocabulary

SlideSlide

Presentation FilePresentation File

ObjectObject

Slide ShowSlide Show

Transition


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A Transition is a special effect used to...A Transition is a special effect used to...

introduce a slide during a slide show.introduce a slide during a slide show.add text to your presentation.add text to your presentation.

display slides in sequence.display slides in sequence.save your file to disk.save your file to disk.


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ContentsContents



Adding Image & ChartsAdding Image & ChartsAdding MotionAdding MotionAdding SoundAdding SoundTiming & RehearsingTiming & RehearsingTaking It With YouTaking It With You


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New SlidesNew Slides

Creating a slide fromCreating a slide from

scratchscratch

Open the PowerPointOpen the PowerPointprogram.program.

In the Open window,In the Open window,click click NewNew Slide.Slide.


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Click theClick the FileFile menu, thenmenu, thenClick Click NewNew . And then. And thenclick click Bland presentationBland presentation ..


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Adding text to a slideAdding text to a slide

Click in the Title textClick in the Title textbox.box.

Type a title.Type a title.

Click the Subtitle textClick the Subtitle textbox and type a subtitle.box and type a subtitle.


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Adding another slideAdding another slide

Click on theClick on the

Insert Insert

dropdown menu anddropdown menu andchoosechoose New SlideNew Slide ..

TheThe Slide Layout Slide Layout window will appear onwindow will appear on

when you create a newwhen you create a newslide.slide.


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Moving from slide toMoving from slide toslideslide

To move to a previousTo move to a previousslide:slide:

Click the upper doubleClick the upper double --arrow button on thearrow button on thelower right corner of lower right corner of the PowerPoint window.the PowerPoint window.

To move to the nextTo move to the next

slide:slide:

Click the lower doubleClick the lower double --arrow button on thearrow button on thelower right corner of lower right corner of

the PowerPoint window.the PowerPoint window.


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You know the text box is selected when...You know the text box is selected when...

a New Presentation dialog box appears.a New Presentation dialog box appears.PowerPoint is first launched.PowerPoint is first launched.

a thick gray border appears around it.a thick gray border appears around it.the cursor stops flashing.the cursor stops flashing.


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Orderly OutlinesOrderly Outlines

Switching to OutlineSwitching to OutlineViewView

To switch to OutlineTo switch to OutlineView, click theView, click the OutlineOutline

Tab in the upper leftTab in the upper left --hand corner of thehand corner of thePowerPoint window.PowerPoint window.


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Adding text to yourAdding text to youroutlineoutline

Type a title beside theType a title beside theslide icon.slide icon.

After the slide title, pressAfter the slide title, pressthe Enter key.the Enter key.PowerPoint adds a newPowerPoint adds a newslide.slide.


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You can also add new slides quickly byYou can also add new slides quickly by

using the _____ key.using the _____ key.InsertInsert

Enter Enter

TabTab

CtrlCtrl


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Wise WizardsWise Wizards

Creating aCreating aPresentation using thePresentation using theAutoContent Wizard.AutoContent Wizard.

Click theClick the FileFile menu, thenmenu, then

click click NewNew

In theIn the New PresentationNew Presentation

window, click Fromwindow, click FromAutoContent Wizard AutoContent Wizard ..


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Working with theWorking with theAutoContent WizardAutoContent Wizard

Read the information onRead the information onthe start screen, thenthe start screen, thenclick click Next Next ..

Select the type of Select the type of

presentation you want topresentation you want togive, then click give, then click Next Next totoadvance to the nextadvance to the next

dialog box.dialog box.


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The AutoContent Wizard offers suggestionsThe AutoContent Wizard offers suggestions

for...for...your lunch menu.your lunch menu.

presentation topics.presentation topics.

information on the start screen.information on the start screen.

templates to use.templates to use.

Creating a presentation usingCreating a presentation using


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Creating a presentation usingCreating a presentation using

templatestemplatesClick theClick the FileFile menu, thenmenu, thenclick click NewNew . The New. The New

Presentation windowPresentation windowappears.appears.

Under Templates window,Under Templates window,click click On my computer On my computer . The. TheNew Presentation dialogNew Presentation dialogbox will open. Click Designbox will open. Click DesignTemplates tab or Templates tab or Presentation tab. Then selectPresentation tab. Then selectthe template you wish to use.the template you wish to use.


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What is another name for a template?What is another name for a template?

blank presentationblank presentationdialog boxdialog box

presentation designpresentation design

Hank Hank


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Saving Your PresentationSaving Your Presentation

Click theClick the FileFile menu, andmenu, andthen click then click Save AsSave As ..

In theIn the File nameFile name box, type abox, type aname for your presentation.name for your presentation.


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It's a good idea to save your work...It's a good idea to save your work...

often.often.occasionally.occasionally.

once.once.

after you shut off your computer.after you shut off your computer.


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ContentsContents



Adding Image & ChartsAdding Image & ChartsAdding MotionAdding MotionAdding SoundAdding SoundTiming & RehearsingTiming & RehearsingTaking It With YouTaking It With You


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Changing text boxChanging text box

Moving a text boxMoving a text boxClick the text box youClick the text box youwant to move.want to move.Place the pointer on thePlace the pointer on theborder. The pointer willborder. The pointer will

change into a four change into a four --headed arrow.headed arrow.

Resizing a text boxResizing a text boxClick the text box toClick the text box toselect itselect itPlace the pointer on aPlace the pointer on a

resizing handle.resizing handle.


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Adding a new text boxAdding a new text boxOn the drawing toolbar, click On the drawing toolbar, click

thethe Text BoxText Box buttonbuttonClick on the slide where youClick on the slide where youwant to place the text. A smallwant to place the text. A smalltext box will appear.text box will appear.

Copying a text boxCopying a text boxClick the text box to select it.Click the text box to select it.

Click theClick the Edit Edit menu, thenmenu, thenclick click CopyCopy ..


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Deleting a text boxDeleting a text box

Click the text box toselect it.Click the border andpress the Delete key.


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What are the square handles on a selectedWhat are the square handles on a selected

box called?box called?text or image handles.text or image handles.

selection or resizing handles.selection or resizing handles.

dialog handles.dialog handles.

pointer handlespointer handles

dd l bAddi l b


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Adding color to a text boxAdding color to a text box

Click the text box toClick the text box toselect it.select it.

On the drawing toolbar,On the drawing toolbar,click the arrow besideclick the arrow besidethethe Fill Color Fill Color button,button,then click the greenthen click the greencolor box.color box.


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Next, click theNext, click the LineLineStyleStyle button, and thenbutton, and thenclick 3 pt.click 3 pt.

Finally, click theFinally, click the DashDashStyleStyle buttonbutton


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If you want a permanent outline aroundIf you want a permanent outline around

your text box, use the...your text box, use the...Standard Toolbar.Standard Toolbar.

Formatting Toolbar.Formatting Toolbar.

Drawing Toolbar.Drawing Toolbar.

Common Tasks Toolbar.Common Tasks Toolbar.

Ch i f tCh gi g f t


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Changing your fontChanging your font

Click the text box to select it.Click the text box to select it.

Click theClick the Format Format menu,menu,then click then click Font Font ..

In theIn the Font styleFont style list, click list, click BoldBold

S l ti g b ll t t lSelecting a ne b llet st le


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Selecting a new bullet styleSelecting a new bullet style

Click anywhere in theClick anywhere in thebulleted text to select it.bulleted text to select it.

Click theClick the Format Format menu,menu,

then click then click Bullets and Bullets and Numbering Numbering ..

Click one of the bulletClick one of the bulletstyles shown.styles shown.


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A bullet is a _____ you can use to offset aA bullet is a _____ you can use to offset a

list of text.list of text.dotted line.dotted line.round character.round character.

shaded box.shaded box.

asterisk.asterisk.


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Changing your background patternChanging your background pattern


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Changing your background patternChanging your background pattern

Click theClick the Format Format menu,menu,then click then click Background Background ..

Click theClick the Background Background Fill list box, then click Fill list box, then click

Fill EffectsFill Effects ..


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What do background patterns add to aWhat do background patterns add to a

presentation?presentation?information.information.alignment.alignment.

font.font.

texture.texture.

Checking your spellingChecking your spelling


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Checking your spellingChecking your spelling

On the Standard toolbar,On the Standard toolbar,click theclick the Spelling Spelling button.button.

If a spelling error isIf a spelling error is

detected a Spellingdetected a Spellingdialog box appears.dialog box appears.

Turning the automatic spell checkerTurning the automatic spell checker


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off off

Click theClick the ToolsTools menu,menu,then click then click OptionsOptions . The. TheOptions dialog boxOptions dialog boxappears.appears.

Click the Spelling andClick the Spelling andStyle tab.Style tab.


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If a spelling error is detected...If a spelling error is detected...

a Spelling dialog box appears.a Spelling dialog box appears.your hard drive will crash.your hard drive will crash.

the Tools menu will disappear.the Tools menu will disappear.

the automatic spelling checker will turn off.the automatic spelling checker will turn off.

ContentsContents


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ContentsContents


Creating SlidesCreating SlidesMaking changesMaking changesAdding Image & ChartsAdding Image & ChartsAdding MotionAdding MotionAdding SoundAdding SoundTiming & RehearsingTiming & RehearsingTaking It With YouTaking It With You

Adding a shapeAdding a shape


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Adding a shapeAdding a shape

Click theClick the AutoShapesAutoShapesbutton on thebutton on the drawing drawing toolbar toolbar , point to, point to StarsStarsand Bannersand Banners , and then, and thenclick the 5click the 5 --point star point star shape.shape.

To make the shapeTo make the shapelarger (or smaller), draglarger (or smaller), draga resizing handle.a resizing handle.


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Adding color to a shapeAdding color to a shape


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Adding color to a shapeAdding color to a shape

Click the star shape toClick the star shape toselect it.select it.

Click the arrow besideClick the arrow beside

thethe Fill Color Fill Color buttonbutton

Click the Standard tab,Click the Standard tab,then under Colorsthen under Colors

Adding some texture to the shapeAdding some texture to the shape.


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Adding some texture to the shape.Adding some texture to the shape.

Click the star shape toClick the star shape toselect it.select it.

Click the arrow besideClick the arrow besidethe Fill Color button,the Fill Color button,

then click then click Fill EffectsFill Effects ..


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What shape must the pointer be in order toWhat shape must the pointer be in order to

move a shape?move a shape?

a twoa two --headed arrow.headed arrow.

a blinking line.a blinking line.

a four a four --headed arrow.headed arrow.

a star shape.a star shape.

Adding clip artAdding clip art


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Adding clip artAdding clip art

Go to theGo to the Insert Insert menu,menu,click click PicturePicture , then select, then select

Clip Art Clip Art ..

The Clip Art windowThe Clip Art windowappears on the right sideappears on the right sideof your screen.of your screen.

Click an image to selectClick an image to selectit.it.


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Or, search for anyOr, search for any clipclipart art


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Cropping clip artCropping clip art


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pp g ppp g p

Click the image to selectClick the image to selectit. Resizing handles willit. Resizing handles willappear around the image.appear around the image.

On theOn the picturepicture toolbar,toolbar,click theclick the CropCrop button.button.The resizing handlesThe resizing handleschange to crop handleschange to crop handlesto indicate the cropto indicate the crop

mode is active.mode is active.


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Place the pointer over Place the pointer over one of the crop handles.one of the crop handles.The pointer will changeThe pointer will changeinto a cropping tool.into a cropping tool.

Holding down theHolding down themouse button, dragmouse button, draginwards. A part of theinwards. A part of theimage will disappear.image will disappear.


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When you crop an image, you actually...When you crop an image, you actually...

make it larger or smaller.make it larger or smaller.remove parts of it.remove parts of it.

change its color.change its color.

plant it in your garden.plant it in your garden.

Adding your own works of artAdding your own works of art


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g yg y

Click theClick the Insert Insert menu,menu,point topoint to PicturePicture , and, andthen click then click From FileFrom File ..

In the File name box,In the File name box,enter the name of theenter the name of thefile. Then click thefile. Then click theInsert button.Insert button.

Layering imagesLayering images


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y g g

Click the orange squareClick the orange squareto select it.to select it.On theOn the drawing drawing toolbar,toolbar,

click theclick the DrawDraw button.button.Point toPoint to Order Order , and then, and thenclick click Send to Back Send to Back ..

Adding shadows to imagesAdding shadows to images


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Click the shape to selectClick the shape to selectit.it.

On theOn the Drawing Drawing Toolbar, click theToolbar, click theShadow StyleShadow Style buttonbutton

ShadowStyleButton


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The ordering function allows you to...The ordering function allows you to...

layer images.layer images.

change the color of your images.change the color of your images.

resize images.resize images.

boss everyone around for the entire day.boss everyone around for the entire day.

Adding a chartAdding a chart


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Click theClick the Insert Insert menu,menu,and selectand select Chart Chart


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On the dataOn the datasheet, click insheet, click inthe first rowthe first rowof column A.of column A.

Type in theType in thenumber 50,number 50,then pressthen press

Enter.Enter.

Adding and deleting informationAdding and deleting information


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Go to the next emptyGo to the next emptycolumn on the datacolumn on the datasheet and click inside asheet and click inside acell. Type the numberscell. Type the numbers50, 60, and 70 in the50, 60, and 70 in thefirst three rows.first three rows.

Notice how a new set of Notice how a new set of bars appears in the chart.bars appears in the chart.


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Changing the type of chartChanging the type of chart


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DoubleDouble --click click the chart youthe chart youwant to change.want to change.

Click theClick the Chart Chart menu, thenmenu, thenclick click Chart Chart TypeType ..


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In the Chart Type list,In the Chart Type list,click Pieclick Pie


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A higher number in the data sheet resultsA higher number in the data sheet resultsin...in...

a shorter corresponding bar.a shorter corresponding bar.

a taller corresponding bar.a taller corresponding bar.

a new dialog box opening.a new dialog box opening.

no corresponding bar.no corresponding bar.

Adding a tableAdding a table


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Click theClick the Insert Insert menu,menu,then selectthen select TableTable

In the Insert TableIn the Insert Tabledialog box, choose thedialog box, choose thenumber of rows andnumber of rows andcolumnscolumns


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Type information intoType information intothe work table.the work table.

Adjusting the height and width of Adjusting the height and width of cellscells


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DoubleDouble --click the tableclick the tableto enter the table work to enter the table work window.window.

Place the pointer on thePlace the pointer on thegridline between thegridline between thefirst and second rows.first and second rows.The pointer will changeThe pointer will changeinto a twointo a two --headed arrow.headed arrow.


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DoubleDouble --click the tableclick the table

Open the Tables andOpen the Tables andBorders toolbar Borders toolbar ..

Other formattingOther formattingfeatures of a table arefeatures of a table are

changed by using thechanged by using theFormat Table dialogFormat Table dialogbox.box.


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It's easy to navigate from one table cell toIt's easy to navigate from one table cell toanother by using the...another by using the...

arrow keysarrow keys

Shift key.Shift key.

Page Up and Page Down keysPage Up and Page Down keys

Alt + TAB keys.Alt + TAB keys.

ContentsContents


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Meeting PowerPointMeeting PowerPointCreating SlidesCreating SlidesMaking changesMaking changesAdding Image & ChartsAdding Image & ChartsAdding MotionAdding MotionAdding SoundAdding SoundTiming & RehearsingTiming & RehearsingTaking It With YouTaking It With You

Slippery SlidesSlippery Slides


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Switching to SlideSwitching to SlideSorter ViewSorter View

Click theClick the ViewView menu,menu,then click then click Slide Sorter Slide Sorter ..


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When you go to Slide Sorter View, you see...When you go to Slide Sorter View, you see...enlargements of all the slides in the presentation.enlargements of all the slides in the presentation.

miniatures of all the slides in the presentation.miniatures of all the slides in the presentation.

a new clip art library.a new clip art library.

a corresponding bar.a corresponding bar.

Twirling TransitionsTwirling Transitions


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Adding a TransitionAdding a TransitionInIn Slide Sorter ViewSlide Sorter View ,,

click the slide you wantclick the slide you wantto add the transition to.to add the transition to.

Click theClick the Slide ShowSlide Showmenu, then click menu, then click SlideSlideTransitionTransition ..


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AA Slide TransitionSlide Transitionwindow will appear.window will appear.

In theIn the Apply to selected Apply to selected slidesslides box, click box, click Checkerboard AcrossCheckerboard Across ..

Click the SpeedClick the Speeddropdown box.dropdown box.

In the seconds box, typeIn the seconds box, type

the number of seconds tothe number of seconds toremainremain

Click the Play button.Click the Play button.


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ReviewingReviewingslideslide

transitiontransitioneffecteffect

InIn SlideSlideSorter ViewSorter View ,,you can seeyou can seethe slidethe slidetransitiontransitionschemescheme


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If you want your slide show to runIf you want your slide show to runautomatically, you must add _____ to theautomatically, you must add _____ to theslides.slides.

tables.tables.

charts.charts.transitions.transitions.

timing.timing.

Active AnimationActive Animation


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Active AnimationActive Animation


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Adding your ownAdding your ownartwork artwork

On the slide, click theOn the slide, click thecartoon image to select it.cartoon image to select it.

From theFrom the Slide ShowSlide Showmenu, selectmenu, select CustomCustomAnimationAnimation ..

From the CustomFrom the CustomAnimation task pane,Animation task pane,click theclick the Add Effect Add Effect buttonbutton


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Animating TextAnimating TextIn Slide View, select theIn Slide View, select the

text you want to animatetext you want to animateFrom theFrom the Slide ShowSlide Showmenu, selectmenu, select CustomCustom

AnimationAnimation . The Custom. The CustomAnimation task pane willAnimation task pane willappear.appear.

Click theClick the Add Effect Add Effect buttonbutton

Welcome


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Animating a chartAnimating a chartClick the chart you wantClick the chart you want

to animateto animateFrom theFrom the Slide ShowSlide Showmenu, selectmenu, select CustomCustom

AnimationAnimation ..Click theClick the Add Effect Add Effect button, and select anbutton, and select aneffect.effect.

Jan.Jan. Feb.Feb.

3030 7070


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Changing animationChanging animationorderorder

Click the object youClick the object youwant to change.want to change.

Now drag the animationNow drag the animationeffect to the position youeffect to the position youwant it to appear.want it to appear.


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Previewing anPreviewing ananimationanimation

InIn Slide Sorter ViewSlide Sorter View ,,doubledouble --click the slideclick the slideyou want to preview.you want to preview.

Click theClick the Slide ShowSlide Showmenu, then click menu, then click CustomCustomAnimationAnimation ..

Click theClick the PlayPlay button tobutton tosee a preview.see a preview.


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You specify the way the elements of theYou specify the way the elements of thechart will appear in the ...chart will appear in the ...

Custom Animation task pane.Custom Animation task pane.

mini preview slide.mini preview slide.

animation effect.animation effect.view show box.view show box.

Smooth Slide ShowsSmooth Slide Shows


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Watching the SlideWatching the SlideShowShow

Click theClick the Slide ShowSlide Showmenu, then click menu, then click ViewViewShowShow . The first slide of . The first slide of

the show will appear.the show will appear.


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Starting the SlideStarting the SlideShow somewhere inShow somewhere in

the middlethe middleInIn Slide Sorter ViewSlide Sorter View ,,click click Custom Animation.Custom Animation.

Click the slide you wantClick the slide you wantthe Slide Show to startthe Slide Show to startwith.with.

Click theClick the playplay button.button.


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Stopping the SlideStopping the SlideShowShow

Move the pointer on theMove the pointer on thescreen and wait for thescreen and wait for thebuttons to appear in thebuttons to appear in the

lower, leftlower, left --hand corner hand corner of the screen.of the screen.

Right click on your Right click on your mouse and select themouse and select the End End ShowShow option.option.


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PowerPoint lets you stop the slide show...PowerPoint lets you stop the slide show...only if your computer is too slow.only if your computer is too slow.

only if the power goes out.only if the power goes out.

only if there is a fire drill.only if there is a fire drill.

for any reason.for any reason.

ContentsContents


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Meeting PowerPointMeeting PowerPointCreating SlidesCreating SlidesMaking changesMaking changesAdding Image & ChartsAdding Image & ChartsAdding MotionAdding MotionAdding SoundAdding Sound

Timing & RehearsingTiming & RehearsingTaking It With YouTaking It With You

Sound StartSound Start

Addi dAddi d

ChimeBell


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Adding sound toAdding sound toobject animationsobject animations

In Slide View, select theIn Slide View, select theanimated object.animated object.Click theClick the Slide ShowSlide Show

menu, then click menu, then click

CustomCustom

AnimationAnimation ..Select the animationSelect the animationeffect. Then click theeffect. Then click thearrow and from the droparrow and from the drop --down menu, choosedown menu, chooseEffect OptionsEffect Options ..

F hF th EffEff t bt b


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From theFrom the Effect Effect tab,tab,select a sound effectselect a sound effectfrom the Sound dropfrom the Sound drop --down menu.down menu.

Click OK to add theClick OK to add the

sound to the animation.sound to the animation.The sound is added toThe sound is added tothe animated object.the animated object.

Addi d t lidAddi g d t lid


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Adding sound to slideAdding sound to slidetransitionstransitions

InIn Slide Sorter ViewSlide Sorter View , click , click the slide with the transitionthe slide with the transitionyou are adding sound to.you are adding sound to.

Click theClick the Slide ShowSlide Show menu,menu,and then click and then click SlideSlideTransitionTransition ..

Select a sound effect fromSelect a sound effect fromthe Sound dropthe Sound drop --down list.down list.The sound is added to theThe sound is added to thetransition.transition.


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Wh d d h i ll d iWh t d d t h i t ll d i


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What do you need to have installed in yourWhat do you need to have installed in yourcomputer if you want to hear the soundcomputer if you want to hear the soundeffects?effects?

a modem.a modem.

a sound card.a sound card.a video card.a video card.

an enhanced keyboard.an enhanced keyboard.

Taped Talk Taped Talk

Recording your ownRecording your own


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Recording your ownRecording your ownsound filessound files

Go to Slide View andGo to Slide View anddisplay the slide you wantdisplay the slide you wantto add a recording to.to add a recording to.

Click theClick the Insert menuInsert menu ,,point topoint to Movies and SoundsMovies and Sounds ,,then click then click Record Sound Record Sound ..

When theWhen the Record Sound Record Sound dialog box appears, type adialog box appears, type aname for your recording inname for your recording inthethe NameName box.box.

ReRe recording soundrecording sound


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ReRe --recording soundrecording soundfilesfiles

In theIn the Record Sound Record Sound dialog box, click thedialog box, click theCancel Cancel button. Thebutton. TheRecord Sound dialog boxRecord Sound dialog boxcloses.closes.Click theClick the Insert Insert menu,menu,point topoint to Movies and Movies and

Sound Sound , then click , then click Record Record Sound Sound ..Start recording.Start recording.

O th R d S d di l g b th b ttOn the Record Sound dialog box the button


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On the Record Sound dialog box, the buttonOn the Record Sound dialog box, the buttonwith the red dot is the _____ button.with the red dot is the _____ button.

Record.Record.

Play.Play.

Rewind.Rewind.Belly.Belly.

Prompt PlayPrompt Play

Playing your soundPlaying your sound


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Playing your soundPlaying your soundfiles from the slidefiles from the slide

In Slide View, doubleIn Slide View, double --click the speaker icon.click the speaker icon.The sound file will beginThe sound file will begin

to play.to play.

Attaching your sound filesAttaching your sound files


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Attaching your sound filesAttaching your sound filesto objectsto objects

In Slide View, display theIn Slide View, display theslide you want to add theslide you want to add thesound file to.sound file to.

Record your narration.Record your narration.

In Slide View, click the objectIn Slide View, click the objectthat you want to add thethat you want to add therecording to.recording to.

Click theClick the


menu,menu,

then click then click Custom AnimationCustom Animation ..The Custom Animation task The Custom Animation task pane will appear.pane will appear.

Click theClick the Add EffectsAdd Effects tab.tab.


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Click theC c t e Add Effectsdd ects tab.tab.

If the object isn'tIf the object isn't

animated yet, select ananimated yet, select aneffect using theeffect using the Add Add Effect Effect button.button.


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How do you stop the sound file before itHow do you stop the sound file before it


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How do you stop the sound file before itHow do you stop the sound file before itfinishes playing?finishes playing?

yell "Stop!" as loudly as you can.yell "Stop!" as loudly as you can.

click anywhere on the slide.click anywhere on the slide.

click the Effects tab.click the Effects tab.add narration.add narration.

Tooting TunesTooting Tunes

Adding music fromAdding music from


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Adding music fromgCDsCDs

In Slide View, displayIn Slide View, displaythe slide you want to addthe slide you want to addthe music track to.the music track to.

Click theClick the Insert menuInsert menu ,,point topoint to Movies and Movies and SoundsSounds , and then click , and then click

Play CD Audio Track Play CD Audio Track ..

Under Clip Selection,Under Clip Selection,


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enter the music track enter the music track number in the Start andnumber in the Start andEnd Track boxesEnd Track boxesprovided.provided.

To play the CD track,To play the CD track,doubledouble --click the CD icon.click the CD icon.But make sure the CD isBut make sure the CD isin the drive. Otherwise,in the drive. Otherwise,the music won't play.the music won't play.

Making music playMaking music play


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g p yg p yautomaticallyautomatically

In Slide, click the CDIn Slide, click the CDicon to select it.icon to select it.

Click theClick the Slide ShowSlide Show

menu, then click menu, then click CustomCustomAnimationAnimation . Click the. Click the Add Add Effect Effect and selectand select Sound Sound

ActionsActions andand PlayPlay ..

You can change how itYou can change how it


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starts by using thestarts by using the Start Start function listed in thefunction listed in theModifyModify section of thesection of theCustom Animation task Custom Animation task pane. Click on the arrowpane. Click on the arrowand chooseand choose WithWithPreviousPrevious from the dropfrom the drop --down list. Now the audiodown list. Now the audiowill play automaticallywill play automatically

To add an effect to theTo add an effect to the


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audio, select it, then click audio, select it, then click on the Change button.on the Change button.Pick an animation effectPick an animation effectfrom the dropfrom the drop --down listdown listthat appears.that appears.

Which menu do you click when you want toWhich menu do you click when you want to


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y yy yadd WAV sounds saved on your hardadd WAV sounds saved on your harddrive?drive?

the Insert menu.the Insert menu.

the Format menu.the Format menu.the Tools menu.the Tools menu.

the Dinner menu.the Dinner menu.

Adding sound filesAdding sound files


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from other sourcesfrom other sources

Click theClick the Insert menu,Insert menu,point topoint to Movies and Movies and SoundsSounds , then click , then click Sound Sound

from Filefrom File ..In the Look in box,In the Look in box,specify the drive andspecify the drive and

folder where the soundfolder where the soundfile is located.file is located.


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Vivid VideoVivid Video

Adding a video clipAdding a video clip


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Click theClick the Insert menuInsert menu ,,

point topoint to Movies and Movies and SoundsSounds , and then click , and then click Movie from ClipMovie from Clip

Organizer Organizer ..In theIn the Clip Art Clip Art task pane,task pane,type a search term for thetype a search term for the

type of video you wanttype of video you wantto add,to add, and click Go toand click Go toget the search results.get the search results.

Decide whichDecide whichid liid li


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video clip youvideo clip youwant. If youwant. If youclick within theclick within thevideo clip icon,video clip icon,it will beit will beautomaticallyautomaticallyadded to theadded to thecurrent slidecurrent slideshowing.showing.

Adding a video clipAdding a video clip


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from other sourcesfrom other sources

Click theClick the Insert menuInsert menu ,,point topoint to Movies and Movies and SoundsSounds , and then click , and then click

Movie from File.Movie from File.Select the video clip fileSelect the video clip filefrom the file listfrom the file list

Changing when aChanging when a


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video clip playsvideo clip plays

In Slide View, click theIn Slide View, click thevideo screen icon tovideo screen icon toselect it.select it.

Click theClick the Slide ShowSlide Showmenu, then click menu, then click CustomCustomAnimationAnimation ..

You can change how theYou can change how thevideo clip starts by usingvideo clip starts by usingthe Start functionthe Start function


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ContentsContents



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Creating SlidesCreating SlidesMaking changesMaking changesAdding Image & ChartsAdding Image & Charts

Adding MotionAdding MotionAdding SoundAdding Sound


Neat NotesNeat Notes

Creating speaker notesCreating speaker notes


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In Slide View, displayIn Slide View, display

the slide you want tothe slide you want tocreate notes for.create notes for.

Click theClick the ViewView menu,menu,

then click then click Notes PageNotes Page . A. Apage will appear page will appear containing the slide and acontaining the slide and a

text box.text box.

Adjust the Zoom toAdjust the Zoom to100% on the Standard100% on the Standard


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100% on the Standard100% on the Standardtoolbar.toolbar.

Click in the text box andClick in the text box andtype your notes.type your notes.

Printing your speakerPrinting your speakertt


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notesnotes

From theFrom the FileFile menu,menu,selectselect Print PreviewPrint Preview ..

In theIn the Print What Print What box,box,

from the dropfrom the drop --down list,down list,click Notes Pages.click Notes Pages.

Click the Print icon. TheClick the Print icon. The

Print dialog box willPrint dialog box willappear. Check your appear. Check your printer settings.printer settings.

Where can you see your speaker's notes?Where can you see your speaker's notes?


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in Note Page View.in Note Page View.

in Slide Sorter View.in Slide Sorter View.only during your presentation.only during your presentation.

in your computer speakers.in your computer speakers.

Talk TimeTalk Time

Timing yourTiming yourpresentationpresentation


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presentationpresentation

Click theClick the Slide ShowSlide Showmenu, and then click menu, and then click Rehearse TimingsRehearse Timings ..

Rehearse your Rehearse your presentation until it'spresentation until it'sfinished.finished.

After you're done, aAfter you're done, amessage box appears.message box appears.

The timing is displayed in the...The timing is displayed in the...


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Slide View.Slide View.

Custom Animation task pane.Custom Animation task pane.transitions.transitions.

Rehearsal dialog box.Rehearsal dialog box.

Auto ActAuto Act

Automating yourAutomating yourpresentationpresentation


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ppClick theClick the Slide ShowSlide Showmenu, then click menu, then click Rehearse TimingsRehearse Timings ..Rehearse your SlideRehearse your SlideShow as you did in theShow as you did in theprevious section.previous section.When your presentationWhen your presentationis done, a message boxis done, a message box

appears, asking you if appears, asking you if you want to record theyou want to record thetimings.timings.

Creating a self Creating a self --runrunkiosk presentationkiosk presentation


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kiosk presentationkiosk presentation

Click theClick the Slide ShowSlide Showmenu, then click menu, then click Set UpSet UpShowShow ..

Under Under Show typeShow type , click , click Browsed at a kiosk (full Browsed at a kiosk (full screen).screen).

Under Under Advance slidesAdvance slides ,,click click Using timings, if Using timings, if present present ..


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Letting the viewer runLetting the viewer runthe showthe show


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the showthe show

Click theClick the Slide ShowSlide Showmenu, the click menu, the click Set UpSet UpShowShow ..

Under Under Show typeShow type , click , click the optionthe option Presented byPresented bya speaker (full screen).a speaker (full screen).

Under Advance slides,Under Advance slides,click the optionclick the optionManuallyManually ..

Adding your ownAdding your ownbuttonsbuttons


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buttonsbuttons

Click theClick the Slide ShowSlide Showmenu, point tomenu, point to ActionActionButtonsButtons , then click the, then click the

Forward Action button.Forward Action button.Click on the slide andClick on the slide anddrag, until the actiondrag, until the action

button is the size youbutton is the size youwant.want.

What is the major benefit of adding anWhat is the major benefit of adding anaction button to a slide?action button to a slide?


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action button to a slide?action button to a slide?it looks cool.it looks cool.you give the viewer an obvious place to click theyou give the viewer an obvious place to click the

mouse.mouse.your presentation will be quicker.your presentation will be quicker.

your slides will be more colorful.your slides will be more colorful.

ContentsContents

Meeting PowerPointMeeting PowerPointCreating SlidesCreating Slides


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Creating SlidesCreating Slides

Making changesMaking changesAdding Image & ChartsAdding Image & Charts

Adding MotionAdding MotionAdding SoundAdding Sound


Dashing Disk Dashing Disk

Packing yourPacking yourpresentationpresentation


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pp

Insert a disk CD intoInsert a disk CD intoyour CD drive.your CD drive.

Open the presentationOpen the presentation

you want to pack.you want to pack.Click theClick the FileFile menu, thenmenu, thenclick click Package for CDPackage for CD ..

Unpacking yourUnpacking yourpresentationpresentation


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pp

Place your CD in the CDPlace your CD in the CDdrive of the destinationdrive of the destinationcomputer.computer.

Open up My Computer Open up My Computer from Start on thefrom Start on theWindows Desktop.Windows Desktop.

DoubleDouble --click the CDclick the CDicon. The presentationicon. The presentationwill automatically run.will automatically run.

What kind of computer can play yourWhat kind of computer can play yourpacked presentation?packed presentation?


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packed presentation?packed presentation?

one that has a DVD drive.one that has a DVD drive.one that must have PowerPoint installed.one that must have PowerPoint installed.

one that runs Windows 95.one that runs Windows 95.one that runs Windows 98 2nd Edition or later.one that runs Windows 98 2nd Edition or later.

Portable PrintPortable Print

Printing yourPrinting yourpresentationpresentation


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p

Click theClick the FileFile menu, andmenu, andthen click then click Print Print ..

In theIn the Print what Print what list box,list box,

select what slide contentsselect what slide contentsyou want printed.you want printed.

To print your presentation, you must firstTo print your presentation, you must firstclick the menu.click the menu.


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click the _____ menu.click the _____ menu.

File.File.Tools.Tools.

Format.Format.Help.Help.

World Wide WebWorld Wide Web

Converting yourConverting yourpresentation into Webpresentation into Web


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pagespagesOpen the presentationOpen the presentationyou want to convert.you want to convert.

Click theClick the FileFile menu, andmenu, andthen click then click Save as WebSave as WebPagePage ..

Click Save to convertClick Save to convertyour presentation.your presentation.

Viewing yourViewing yourpresentation on yourpresentation on your


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computercomputerOpen the InternetOpen the InternetExplorer browser.Explorer browser.

Click theClick the FileFile menu, thenmenu, thenclick click OpenOpen ..

Click the Browse buttonClick the Browse button

and locate the page withand locate the page withthe filenamethe filename index.htmindex.htm ..

Publishing your pages on the WebPublishing your pages on the WebThe Web pages you created in PowerPoint do notThe Web pages you created in PowerPoint do not


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The Web pages you created in PowerPoint do notThe Web pages you created in PowerPoint do not

automatically appear on the World Wide Webautomatically appear on the World Wide Web(WWW).(WWW).

You must make arrangements to have the pagesYou must make arrangements to have the pagesstored on a Web server. Only then is your stored on a Web server. Only then is your presentation available to Web users. You canpresentation available to Web users. You can

usually publish your Web pages through anusually publish your Web pages through anInternet Service Provider (ISP).Internet Service Provider (ISP).

Where can you find options for how yourWhere can you find options for how yourpresentation looks on the Internet?presentation looks on the Internet?


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pp

in the Web Page Preview.in the Web Page Preview.in the Slide Design task bar.in the Slide Design task bar.

in the Package for CD dialog box.in the Package for CD dialog box.in the Publish as Web Page dialog box.in the Publish as Web Page dialog box.

Voyaging VideoVoyaging Video

Transferring yourTransferring yourpresentation to a videopresentation to a video

If your PowerPointIf your PowerPointpresentation has soundpresentation has soundclips or effects, you canclips or effects, you can

f h idf h id


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tapetapeTurn off your computer,Turn off your computer,television and VCR.television and VCR.

Set up all the cableSet up all the cableconnectionsconnections

transfer them to video,transfer them to video,too. Simply plug audiotoo. Simply plug audiocables into your cables into your computer's audio outputcomputer's audio outputjacks, and attach thejacks, and attach theother end to the audioother end to the audioinput jacks on your VCR.input jacks on your VCR.Turn on all of theTurn on all of the

machines. Open your machines. Open your PowerPoint program.PowerPoint program.


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Thank You !!Thank You !!

Technology Transfer Institute

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