power point-traceability training

8/4/2019 Power Point-traceability Training

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PURPOSE OF THIS TRAINING Equip technical staff and managers to manage

the traceability system manually

Technical staff are to have the ability to train &

Guide outgrower farmers to implement

traceability systems

The traceability system must comply with EU

provisions

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The Training GoalsBy the end of this training, you must be able to;

Know the definitions of traceability

Outline the importance of traceability systems

Understand the EU legislative requirements of traceability

Implement and manage the companys traceability system

Understand and be able to efficiently participate in acompany product recall exercise

Guide outgrowers to implement the traceability system ontheir farms

Maintain traceability records

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Traceability, where does it start? Traceability must start from

primary production. That is,right on the farm!

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How is Traceability Defined?

EU 178/2002

the ability to trace and follow a food, feed, food

producing animal or substance intended to beor expected to be incorporated into a food or

feed, through all stages of production, processi

ng and distribution(article 3 (15)) (OJL 2002)

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ISO 8402:1994

the ability to trace the history or

location of an article or anactivity, or similar articles or

activities, by means of recordedidentifiers

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CODEX ALIMENTARIUS COMMI SSION

the ability to follow the movement of a food through specified

stage(s) of production, processi

ng anddistribution

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USA Food & Dr ug Administrat ion

the ability to identify by means of pap

er or electronic records a food produc

t and its producer, from where and w

hen it came, and to where and whenit was sent (OECD, 2003).

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Why Implement Traceability?

prove that you comply with specification

requirements, or that you have taken all the

necessary measures concerning:Product manufacture

Compliance with technical specifications

Crisis managementTHIS IS CALLED CUSTOMER APPROACH

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Why Implement Traceability? to trace the history of a product in case a problem should

arise and to have access to a system of proofs in order to :

trace the products (product lot or unit) throughout theproducts life cycle;

communicate adequate information about themanufacture of the product and its specific associatedcharacteristics to clients and partners ;

retrieve and store data on a given product/process anddetermine the respective responsibilities in case a problem

should arise.T H I S I S C A LLED F O O D S A F ET Y A PPRO A C H

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Why Implement Traceability?

to comply with regulations

Provisions concerning traceability areapplicable to all products in EU countries as

from January 1st, 2005identification of suppliers and direct clients;

other obligations: identification of theproducts packing agent, respect of pesticidemaximum residue limits.

THIS IS CALLED REGULATORY APPROACH

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Why Implement Traceability? to record and utilise the historical background of the main

processes used by suppliers and the company in order toimprove operations in general :

improve overall company organisation and production

processes; correction of the related manufacturing process, when the

latter is observed to be the cause of product non-conformity;

monitoring the efficiency of implemented corrective

actions; managing relations with the outgrowers and suppliers.

THIS IS CALLED BUSINESS MANAGEMENT APPROACH

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What are the benefits of Traceability

The Consumer

Enables real choice to be exercised betweenfoods made in different ways

Provides information on food ingredients in caseof allergenicity

Supports consumers right to know where thefood comes from and identify the responsible

organisationProvides a basis for verifying specific information

about the product

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The Company Facilitates the withdrawal and or recall of product in case of

an incident

Helps to minimise the size of any withdrawal or recall andtherefore reduces the cost to be incurred in a food incident

Provides a system of records which can help to reviewoperations for improvement

Assists technical staff and managers to investigate product

non-conformity Assists the company to easily keep track with production

inputs

Helps to create an efficient and coordinated way ofidentifying fruit suppliers

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The Competent Authorities TheEU/Governments

Protects public health throughwithdrawal/recall of products

Helps prevent fraud in cases where analysiscannot be used for authenticity

In livestock rearing, helps to monitor livestocknumbers for subsidy claim

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How much should a TS cover? SCOPE

When introducing atraceability system, it isimportant to define and setthe scope to be covered bythe system.

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To set the scope of a Traceabilitysystem, you should consider,

The needs of the customerThe regulatory requirements

The management needsThe type of production processes

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THE NEEDS OF THE CUSTOMER

Who are our customers?

What do consumers expect to know of

our product?

What data and characteristics of ourproduct will be useful to the consumer?

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Examples ofcustomer expected traceabilityinformation

1. By the factory or processing organization

The product name

Weight/volume

Production date

Expiry date

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Examples of CUSTOMER expectedtraceability information

2. Formulated products: product name

Amount date and spreading conditions

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Examples of CUSTOMER expected traceability

information

3. Fertiliser: product name

Amount

spreading date and conditions origin of organic manure items

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Examples of CUSTOMER expectedtraceability information

4. Seeds or plants: supplier name

Variety presence or not of GMOs

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Examples of CUSTOMER expected

traceability information

5. Planting:

soil disinfection type

previous crop

planting date

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6. Irrigation:

origin and quality of water supply

quantity

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How much should a TS cover?SCOPE



7. Harvesting:

Maturity

harvest date

quantity harvested

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The regulatory demands

At what stages does the law

require traceability

What specific information

must be captured

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Examples of REGULATION expected traceability

information

The manufacturing date The expiry date

The description of the product

The country of origin

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THE MANAGEMENT NEEDS

How will traceability improve the

operations How will traceability improve

communication with customers

How will traceability help manage the

raw material supply efficiently

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The production processes

What changes will be required in

the production processes

Which specific stages of the

process should be captured fortraceability

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Examples of production processtraceability information

Temperature

Humidity

Weight

Maturity of fruits pH

Water activity

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THE EU RCEABILITY REGULATION

EU legislation related to food safety and traceability isprimarily based on

two texts :

1. COUNCIL DIRECTIVE 93/43/EEC of June 14, 1993 onthe hygiene of foodstuffs,

2. REGULATION (EC) No 178/2002 of January 28, 2002laying down the general principles and requirementsof food law, establishing the European Food SafetyAuthority and laying down procedures in matters offood safety

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THE COMBINED AIM OF THE TWO TEXTS:

To ensure food safety at all levels of

the food production chain, fromprimary production (including animal

feed) down to sale or supply of food

to the consumer.

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THE REQUIREMENTS OF REGULATION EC 178/2002 ON

TRACEABILITY ARE:

Food Business organisations must be able to

identify their suppliers of food, food-producing animalsand any other

substance intended or expected to be incorporatedinto food;

identify the businesses to which they have suppliedproducts; and

produce this information to the competent authoritieson demand.

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TRCEABILITY NEEDS ANALYSIS

TO CONDUCT A TRACEABILITY NEEDS ANALYSIS

MEANS

To access what the law requires

Analyse what the customers expects

Analyse how to use traceability to improve

company operations

Establish the data to be collected for traceability

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TRACEABILITY EXERCISE 1

SUPPLIERS:

List the stages of the production process

a) At what stage(s) will regulation imposetraceability?

b) At what stage(s) will your customer want

information when your produce is supplied?

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TRACEABILITY EXERCISE 1

Processing organisation (HPW Fresh and Dry):

Make a complete process flow chart of the

production processa) At what stage(s) will regulation impose

traceability?

b) At what stage(s) will your customer wantinformation when your produce is supplied?

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End of Day 1

Thank you!!

power point-traceability training

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