How to Create a PowerPoint Presentation

Global Education ESL B1/B2 February 26, 2012Jamie Wright

Tips to be Covered

Introduction to Making a PowerPoint

Outlines

Slide Structure

Fonts

Colour

Getting Started

Using PowerPoint

Spelling and Grammar

Conclusions

Questions

Making a PowerPoint can be fast, simple and fun!

PowerPoint presentations are great tools for showing others our ideas in an easy-to-read format

PowerPoint presentations can be very complex, or they can be very simple

It is important to make sure that you are being clear

Important things to always consider when making a PowerPoint presentation

Ask yourself these questions when making a PowerPoint:

Is my PowerPoint-

Simple?

Organized?

Clear?

Does my PowerPoint tell my audience what I want them to know?

Outline

Make your 1st or 2nd slide an outline of your presentation

Ex: previous slide

Follow the order of your outline for the rest of the presentation

Only place main points on the outline slideEx: Use the titles of each slide as main points

Slide Structure Good

Use 1-2 slides per minute of your presentation

Write in point form, not complete sentences

Include 4-5 points per slide

Avoid wordiness: use key words and phrases only

Slide Structure Good

Show one point at a time:

Will help audience concentrate on what you are saying

Will prevent audience from reading ahead

Will help you keep your presentation focused

Colour - Good

Use a colour of font that contrasts sharply with the background

Ex: blue font on white background

Use colour to reinforce the logic of your structureEx: light blue title and dark blue text

Use colour to emphasize a pointBut only use this occasionally

Getting Started

Starting PowerPoint

Double Click the PowerPoint Icon on the desktop

On other Windows XP PCs

Start

All Programs

Microsoft Office

Microsoft PowerPoint

Open Powerpoint in the Start Menu

Using PowerPoint

The First Slide

When PowerPoint starts, you will see a window like this one

The First Slide

or this one.

Typing in Text

1) Move your mouse to the rectangle that says Click to add title, click once, then start typing2) Move your mouse to rectangle that says Click to add subtitle, click once, then start typing

Adding a New Slide

Move your mouse to right end of the toolbar at the top of your PowerPoint Window and click New Slide, once a new slide will appear

If you are using a newer version of PowerPoint, you may find the New Slide icon under the tab Home. Click this icon and a new slide will appear

Adding a photo

Click on the Insert tab.

Find and click the Picture icon.

Find the photo in your computer, and add to presentation.

Changing the Layout

To change the way your slides are organized, click on the Home

Click on Layout and click on the Layout that you would like for your slide

You can change the layout of individual slides, or of all slides at once

Inserting Objects

You can insert many items to help your presentation, such as:Tables

Pictures

Clipart

Shapes

Text

WordArt

Much More!

You can find these items by clicking on the Insert tab

Inserting Objects

You can also find some of these objects under the Home tab

Changing the Theme

You can change the theme of your slides by clicking the Design Tab

Choose the theme you wish to use by clicking on it

Make sure you use a theme that is easy to read, and has a light background with dark text

View Your Slideshow

You can watch your slideshow to see what it looks like full screen

Click the Slide Show icon, and choose one of the options for viewing the Slide Show

While watching the Slide Show you can use these controls:

Move Forward left click or press the right arrow key

Move Backward press the left arrow key

End Slide Show press Esc key on the keyboard

Things to Remember When Making Your Slides

Spelling and Grammar

Proof your slides for:

speling mistakes

the use of of repeated words

grammatical errors you might have make

If English is not your first language, please have someone else check your presentation!

Conclusion

Use an effective and strong closing

Your audience is likely to remember your last words

Use a conclusion slide to:Summarize the main points of your presentation

Suggest future avenues of research

Questions??

End your presentation with a simple question slide to:

Invite your audience to ask questions

Provide a visual aid during question period

Avoid ending a presentation abruptly

Credits

If you used other peoples work to make your presentation (i.e. Internet sources, textbooks, newspapers) be sure to give credit to these sources at the end of your presentation

Credits

Making PowerPoint Slides

www.iasted.org/conferences/formatting/presentations-tips.ppt

How To Make A PowerPoint Presentationwww.classweb.gmu.edu/llmiller/AOCS/HowtoPPT.ppt

Click to edit the title text format

Click to edit the title text format

Click to edit the outline text formatSecond Outline LevelThird Outline LevelFourth Outline LevelFifth Outline LevelSixth Outline LevelSeventh Outline LevelEighth Outline LevelNinth Outline Level

Click to edit the outline text formatSecond Outline LevelThird Outline LevelFourth Outline LevelFifth Outline LevelSixth Outline LevelSeventh Outline LevelEighth Outline LevelNinth Outline Level

Click to edit the title text format

Click to edit the outline text formatSecond Outline LevelThird Outline LevelFourth Outline LevelFifth Outline LevelSixth Outline LevelSeventh Outline LevelEighth Outline LevelNinth Outline Level