powerpoint 2010 level 1 - learnflexsharedhealthmb.learnflex.net › upload › courseware › cts...

PowerPoint 2010 - Level 1 Student Guide

Version 1.3

Revision Date 2019-Apr-11

Course Length 6 hours

PowerPoint 2010 - Level 1 SSttuuddeenntt GGuuiiddee

Table of Contents

Quick Reference .................................................................................................................................. 2

Frequently Used Commands ............................................................................................................................................... 2

Manitoba eHealth Learning Management System .............................................................................................................. 2

CTS Website ....................................................................................................................................................................... 2

General Keyboard Shortcuts ............................................................................................................................................... 2

Navigation Keyboard Shortcuts ........................................................................................................................................... 2

Formatting Shortcuts ........................................................................................................................................................... 2

Editing Shortcuts ................................................................................................................................................................. 2

Slide Show Shortcuts .......................................................................................................................................................... 2

The PowerPoint Environment ............................................................................................................ 3

The PowerPoint 2010 Application Window ......................................................................................................................... 3

Viewing a Presentation ........................................................................................................................................................ 3

Running a Slide Show ......................................................................................................................................................... 4

Saving a Presentation ......................................................................................................................................................... 4

Creating a Presentation ...................................................................................................................... 6

Creating a Presentation ....................................................................................................................................................... 6

Entering Text on a Slide ...................................................................................................................................................... 7

Arranging Text on a Slide .................................................................................................................................................... 7

Formatting Text in a Presentation ..................................................................................................... 8

Formatting Text ................................................................................................................................................................... 8

Formatting Paragraphs ........................................................................................................................................................ 8

Creating Bulleted and Numbered Lists ................................................................................................................................ 9

Adding Slides to a Presentation .......................................................................................................................................... 9

Applying Themes ............................................................................................................................................................... 11

Adding Graphics to a Presentation ................................................................................................. 11

Inserting Images into a Presentation ................................................................................................................................. 11

Working with Graphical Objects ........................................................................................................................................ 13

Inserting Tables and Charts ............................................................................................................. 14

Working with Tables .......................................................................................................................................................... 14

Working with Charts .......................................................................................................................................................... 15

Preparing To Deliver a Presentation ............................................................................................... 17

Adding Transition Effects ................................................................................................................................................... 17

Adding Speaker Notes ....................................................................................................................................................... 17

Reviewing Content ............................................................................................................................................................ 17

Printing a Presentation ...................................................................................................................................................... 18

Delivering a Presentation ................................................................................................................. 18


Computer Training Solutions Page 2 of 18

QUICK REFERENCE

Frequently Used Commands

Location Commands

File Tab

Home Tab

View Tab

Quick Access Toolbar Save Undo Redo Clear

Manitoba eHealth Learning Management System

http://manitoba-ehealth.learnflex.net

CTS Website

http://www.manitoba-ehealth.ca/cts/

General Keyboard Shortcuts

Open a Presentation ........................................... Ctrl + O

Save a Presentation ............................................ Ctrl + S

Print a Presentation ............................................. Ctrl + P

Close a Presentation .......................................... Ctrl + W

Undo .................................................................... Ctrl + Z

Redo .................................................................... Ctrl + Y

New Slide ........................................................... Ctrl + M

Help ............................................................................. F1

Select All ............................................................ Ctrl + A

Navigation Keyboard Shortcuts

The Previous Slide ..................... Page Up or Backspace

The Next Slide .......................... Page Down or Spacebar

The First Slide .............................................. Ctrl + Home

The Last Slide ................................................. Ctrl + End

Formatting Shortcuts

Bold ....................................................................... Ctrl + B

Italic ....................................................................... Ctrl + I

Underline ............................................................... Ctrl + U

Editing Shortcuts

Cut ......................................................................... Ctrl + X

Copy ..................................................................... Ctrl + C

Paste .................................................................... Ctrl + V

Find ...................................................................... Ctrl + F

Replace ................................................................. Ctrl + H

Slide Show Shortcuts

These shortcuts only work in slide show view.

End Slide Show .......................................................... Esc

Display Specific Slide ................................ Slide # + Enter

Toggle Screen Black .......................................................B

Stop Automatic Show ......................................................S

Show/Hide Pointer ..........................................................A

Change Arrow to Pen ............................................ Ctrl + P

Change Pen to Arrow ............................................ Ctrl + A

Erase Screen Annotations ..............................................E

Run Presentation .......................................................... F5

http://manitoba-ehealth.learnflex.net/

http://www.manitoba-ehealth.ca/cts/



THE POWERPOINT ENVIRONMENT

The PowerPoint 2010 Application Window

Viewing a Presentation

NORMAL VIEW The primary view that you can use to create and edit slides in a presentation. It is the default view when PowerPoint 2010 opens.

See #’s above

Working Area Displays

1 The Slides tab All the slides in a presentation (as thumbnails)

2 The Outline tab The text on each slide in an outline format (text-only)

3 The Slides pane A large working view of the current slide

4 The Notes pane An area to type notes that pertain to a particular slide

Ribbon

Quick Access Toolbar

Title Bar

Functional Group

Tab

Status Bar

Views

Slide Number

1 2

3

4

Theme



PROTECTED VIEW

A file displayed in Protected view has its editing options disabled. Clicking the Enable Editing button on the Trust Bar will allow you to edit the file.

PRESENTATION VIEWS Navigate and arrange slides using these views in PowerPoint 2010

Presentation View Description

The Slide Sorter view Displays all the slides in a presentation as thumbnails. This view makes it easier to arrange slides.

The Notes Page view Displays a slide with the slide content and the entire contents of the Notes pane. It also enables you to edit the notes content while viewing the entire slide.

The Reading view Displays a presentation on a screen, one slide at a time within the window, similar to how it will be presented to the audience.

THE SLIDE SHOW VIEW

Slide Show View displays a collection of slides on screen, one slide at a time, as you would present to an audience. To navigate through a presentation in this view you have the option of using keyboard shortcuts (see Slide Show shortcuts on page 1), the Slide Show shortcut menu (right click), or the left (primary) mouse button.

Running a Slide Show

1. Click the Slide Show view button.

2. Click the left mouse button to advance to the next slide and continuing clicking to move through all slides. To stop the slide show at any time, press Esc key.

Saving a Presentation

1. Choose File > Save As.

2. Select the location you want to save to.

3. In the File Name text box, type the name of the file.

4. If desired, from the Save as type drop-down list, select a file type. (eg; PowerPoint 97-2003)

5. Click Save.

Note: Save vs. Save As - The Save command overwrites an existing file, whereas the Save As command creates a copy of the file with the required changes and leaves the original file intact.



COMPATIBILITY CHECKER

If you save a presentation in the PowerPoint 97-2003 format, the compatibility checker will open by default. This feature will identify objects in a PowerPoint 2010 presentation such as charts, shapes, and SmartArt that may not be compatible with previous versions of PowerPoint. Any object that is not compatible will be converted to a picture in order to display correctly in the earlier version and will not be available for editing.

PowerPoint 2010 File Types Extension

PowerPoint Presentation .pptx - the x is for XML which is the 2010 default file format

.ppt - compatible with previous versions of PowerPoint

Template .potx - default for a PowerPoint 2010 template

.pot - compatible with previous versions of PowerPoint

Show .ppsx - PowerPoint 2010 slide show

.pps - slide show compatible with previous versions of PowerPoint



CREATING A PRESENTATION

Creating a Presentation

Method Description Procedure

BLANK PRESENTATION

A presentation with a single blank slide. No formatting or layout options are applied.

1. Select the File tab and choose New.

2. In the Available Templates and Themes pane, click Blank Presentation.

3. Click Create.

THEMES A presentation from slide themes provides a consistent visual look and feel using a combination of colours, fonts, and graphics.


2. In the Available Templates and Themes pane, click Themes.

3. In the Themes section, choose a theme.

4. Click Create from the right pane.

TEMPLATES A presentation that includes pre-defined elements such as backgrounds and colour schemes.

Recent templates – A presentation based on a template that was recently used to create a presentation.

Sample templates - A presentation based on a preconfigured template.

My templates – A presentation based on a template that is marked as a favorite.


2. In the Available Templates and Themes pane, choose one of the following:

a. Recent templates – make a selection and in the right pane, click Create.

b. Sample templates – make a selection and in the right pane, click Create.

c. My templates – In the New Presentation dialog box, select a template from the Personal Templates section and click OK.

NEW FROM EXISTING

A presentation created from a previously saved presentation.


2. In the Available Templates and Themes pane, select New from existing.

3. In the New from Existing Presentation dialogue box, navigate to the required folder and choose the file.

4. Click Create New.



Entering Text on a Slide

A text Placeholder is a container that allows you to type text by clicking in it. Most slide layouts contain one or more text placeholders, which can be moved anywhere on the slide.

TO ENTER TEXT IN A TEXT PLACEHOLDER:

1. Click in the placeholder you wish to add text to.

2. Type the text.

Note: a placeholder can contain multiple lines of text which automatically wraps to the next line when the text reaches the right boarder.

A Text Box is an additional text placeholder inserted when you need to add text outside the existing text placeholders in a slide layout.

TO INSERT A TEXT BOX:

1. Select the Insert tab on the ribbon.

2. On the Insert tab, in the Text group, click Text Box.

3. Click and drag on the slide to create a text box.

4. Type text in the text box.

Note: If you click outside of the text box before entering text in it, the text box disappears.

Move a Text Placeholder Resize a Text Placeholder Delete a Text Placeholder

Point to the border of a text placeholder and click and drag to desired location.

Drag the sizing handles to change the width or length of the text box.

Click the border of a text placeholder to select it and press Delete.

Arranging Text on a Slide

SELECTING TEXT

Text Selection Method Description

Double-click Double-click before, after or on the character or word to select it.

Triple-click Triple-click before, after, or on the phrase or a sentence to select it entirely.

Shift-click Place the insertion point at the beginning of the text that you want to select, hold down Shift, and click at the end of the text to select the entire sentence or paragraph.

Click-drag Click and place the insertion point at the beginning of the text you want to select and drag the mouse pointer until the end of the text you want selected.

Cursor

Sizing Handle Cursor Sizing Handle Cursor



EDIT EXISTING TEXT

1. Select the text that you want to change.

2. Type the new text.

3. Click outside the text box to deselect it.

MOVING & COPYING TEXT

1. Select the text to move or copy.

2. Right-click the selected text and select Cut to move the text or Copy to duplicate the text.

3. Right-click in the location where the text will be moved or copied to.

4. Select the appropriate Paste Option button.

Other methods of cut, copy, and paste include the buttons in the Clipboard group on the Home tab as well as keyboard shortcut keys CTRL + X (cut), CTRL + C (copy), CTRL + V (paste).

FORMATTING TEXT IN A PRESENTATION

Formatting Text

Select the text you wish to format and apply formats as follows:

Change the font style by clicking on the Bold, Italic, or Underline buttons on the Font group

Change the font face by selecting a new font from the Font drop-down list

Change the font size by selecting a new size from the Size drop-down list

Change the font color by selecting a new color from the Font Color drop-down palette

You can use the Replace Fonts option to change all instances of text in a particular font to another font. You’ll find this option in the Editing group on the Home tab.

Formatting Paragraphs

Change the alignment of text by clicking on the Left-Align, Centre, or Right-Align buttons on the Paragraph group

Change line spacing by choosing the Line Spacing drop-down

Change indents by clicking the Increase Indent or Decrease Indent buttons



Creating Bulleted and Numbered Lists

TO CREATE A BULLETED OR NUMBERED LIST:

1. Place the insertion point in the location where you want to start a list.

-OR- Select the paragraph text to convert to a list.

2. Insert a bullet or a number.

On the Home tab, in the Paragraph group, click the Bullets button or the Bullets drop-down arrow

On the Home tab, in the Paragraph group, click the Numbering button or the Numbering drop-down arrow

3. In the Bullets or Numbering list, select a style or;

4. Select Bullets and Numbering.

TO FORMAT LISTS:

1. Select a list.

2. Display the Bullets and Numbering dialog box.

On the Home tab, in the Paragraph group, from the Bullets drop-down list, select Bullets and Numbering –-

OR-

On the Home tab, in the Paragraph group, from the Numbering drop-down list, select Bullets and Numbering

3. Format the list, using the Bullets and Numbering dialog box.

From the Colour drop-down list, select a colour

In the Size text box, enter a value

4. Click OK to close the Bullets and Numbering dialog box.

Adding Slides to a Presentation

ADDING SLIDES

To add slides to a presentation:

1. On the Home tab, in the Slides group, click the New Slide button.

A new slide with the title and content layout will be inserted following the active slide.

-OR- On the Home tab, in the Slides group, click the drop-down list to display a gallery.

2. In the displayed gallery, select a layout to insert a new slide with the selected layout.



SLIDE LAYOUTS

A slide layout is a slide template that determines the placement of content on a slide. You can apply a slide layout to the existing slides as well as to new slides that are inserted into a presentation. Some examples of slide layout types include Title Slide, Title and Content, Title Only, Content with Caption, Picture with Caption, and Blank.

To change the layout of an existing slide:

1. Select a slide.

2. On the Home tab, in the Slides group, click the Layout drop-down list to display a gallery.

3. In the displayed gallery, select a layout to apply the layout to the selected slide.

Note: When you change a slide layout that has text or graphics, the existing text and graphics are moved on the slide into the new placeholder locations. No slide elements are deleted, even if there is no placeholder on the layout format.

ARRANGING SLIDES

To arrange slides by using the Slide Sorter view:

1. On the Ribbon, select the View tab.

2. In the Presentation Views group, click Slide Sorter.

3. Arrange the slides by:

Cutting or copying a slide and pasting in a new location

Click and drag a slide to a new location

Delete a slide by selecting it and pressing Delete

Hide a slide by right-clicking and choosing Hide Slide

You can also arrange the slides from the Slides tab in the left pane while in Normal View.

REUSE SLIDES

To reuse slides from an existing presentation:

1. On the Home tab, in the Slides group, from the New Slide drop-down list, select Reuse Slides.

2. In the Reuse Slides pane, from the Browse drop-down list, select Browse File and in the Browse dialogue box, navigate to a folder, select a file, and click Open.

3. In the Reuse Slide pane, in the Slide section, click the slide that you want to insert.

4. If necessary, click the other slides to insert them into the presentation.



Applying Themes

To apply a theme:

1. On the Ribbon, select the Design tab.

2. Apply a theme.

In the Themes group, select a theme

-OR-

In the Themes group, click the More button and select a theme from the All Themes gallery.

Note: Click outside the gallery to close it if you choose not to change the current theme.

ADDING GRAPHICS TO A PRESENTATION

Inserting Images into a Presentation

CLIP ART

1. Navigate to the slide in which you want to insert a clip art.

2. On the Ribbon, select the Insert tab.

3. In the Images group, click Clip Art.

4. In the Clip Art task pane, search for an image.

In the Search for text box, type a search word that best describes the image

-OR-

From the Results should be drop-down list, select a category to search in

5. Click Go.

PICTURES

1. Navigate to the slide in which you want to insert a clip art.


3. In the Images group, click Picture.

4. In the Insert Picture dialogue box, navigate to the folder that contains the image.

5. Insert the image.

Double-click the file name of the picture to insert or;

Select the picture and click Insert

6. Drag the selected image to position it on the slide.

More button



SHAPES

1. Navigate to the slide that you want to add a shape.

2. On the View tab, in the Show group, check the Ruler checkbox to view the ruler.


4. In the Illustrations group, click Shapes.

5. From the Shapes drop-down list, select a shape you want to add to the Slide.

In the Slide pane, point the cross hair mouse pointer to the upper-left corner of the area where you want to draw the shape and drag diagonally down to the right to create the shape in the size you want

-OR-

Click anywhere on the slide to place the default-sized shape

6. If necessary, type text in the selected shape.

WORDART

1. Select the text that you want to apply WordArt to.


3. In the Text group, select WordArt.

4. Select a style from the WordArt gallery.

SMARTART PROCESS DIAGRAMS

1. On the Insert tab, in the Illustrations group, click SmartArt.

2. In the Choose a SmartArt Graphic dialogue box, in the left pane, select desired layout type.

3. In the center pane, select the desired SmartArt graphic.

4. Click OK.

5. Add text to the graphic using the Type your text here pane or click in the graphic and type.



Working with Graphical Objects

SELECTING OBJECTS

To Select Do This

A single object Click it.

More than one object Hold down Shift and click the objects.

Multiple objects Hold down Ctrl and drag a selection marquee around the objects.

All of the objects Press Ctrl+A to select them all.

WORKING WITH OBJECTS

Move an Object Resize an Object Delete an Object Rotate an Object

Point to the border of an object and click and drag to

desired location.

Drag the sizing handles to change the width or height of

the object.

Click the border of an object to select it and press Delete.

Click on the green rotation handle and click and drag to

rotate an object.

GROUPING AND UNGROUPING OBJECTS

To group objects:

1. Select the objects to group.

2. On the Ribbon, select the Format contextual tab.

3. Group the selected objects.

In the Arrange group, from the Group drop-down list, select Group-OR-

Right-click the selected objects, and from the shortcut menu, choose Group> Group

To ungroup objects:

1. Select the grouped objects that you want to ungroup.

2. On the Ribbon, select the Format contextual tab.

3. Ungroup the objects.

In the Arrange group, from the Group drop-down list, select Ungroup

-OR-

Right-click the selected objects, and from the shortcut menu, choose Group > Ungroup

Arranging Objects

Bring to Front Brings an object in front of all the objects placed above it.

Bring Forward Brings an object one step closer to the front.

Send to Back Places an object at the back of all the objects.

Send Backward Sends an object one step back.



APPLYING AN ANIMATION EFFECT

To apply build-in animations to an object or text on a slide:

1. Select the object or text on the slide.

2. On the Ribbon, select the Animations tab.

3. In the Animations group, from the More drop-down list, select an animation.

4. Click the Preview button or if necessary, run the presentation to view the animation that you set.

INSERTING TABLES AND CHARTS

Working with Tables

INSERT A TABLE


2. Insert the table.

Insert a table by using the Insert Table option:

i. On the Insert tab, in the Tables group, from the Table drop-down list, select Insert Table.

ii. In the Insert Table dialog box, enter the number of rows and columns that you want to include.

iii. Click OK to insert the table.

Insert a table by using grids:

i. On the Insert tab, in the Tables group, in the Table drop-down list, place the mouse pointer over the cells in the grid to select the number of rows and columns you want the table to contain. Each cell in the grid represents one cell in the table.

ii. Click to insert the table.

Insert a table by using the Draw Table option:

i. On the Insert tab, in the Tables group, from the Table drop-down list, select Draw Table.

ii. Using the Pen tool, draw the table on the slide with the number of rows and columns you want the table to contain.



FORMAT A TABLE

1. Select the table that you want to format.

2. Select the Design contextual tab.

3. Make selections from the Table Styles Options group and Table Styles gallery for various pre-designed formatting options.

4. Select the Layout contextual tab to select layout options for the table including inserting rows and columns.

INSERT A TABLE FROM WORD

1. In the left pane, on the Slides tab, select the slide in which you want to insert a table.


3. In the Text group, click Object to open the Insert Object dialog box.

4. Select Create from File to insert a table from another application.

5. Click Browse.

6. In the Browse dialogue box, navigate to the folder that contains the table, select the table, and click OK.

7. In the Insert Object dialogue box, click OK to insert the table in the presentation.

Working with Charts

CREATE A CHART

1. In the left pane, on the Slides tab, select the slide on which you want to create a chart.

2. Click in the placeholder where you want to insert the chart.


4. In the Illustrations group, select Chart.

5. In the Insert Chart dialog box, in the respective chart type section, select a chart type and click OK.

6. In the Excel worksheet, modify the sample data to reflect your required data. (If the worksheet is not open, click the Edit Data button in the Data group on the Design tab to open it.)

7. Close the Excel worksheet.

8. Notice that the updated values are reflected in the chart.



MODIFY A CHART

To change the chart type:

1. Click the chart to select it.

2. On the Ribbon, select the Design contextual tab.

3. In the Type group, click Change Chart Type.

4. In the Change Chart Type dialog box, select a chart type.

5. In the respective chart type section, select a chart and click OK.

To change the chart style:

In the Chart Styles group, in the displayed list, select a style for the chart

-OR-

In the Chart Styles group, click the More button and select and option to apply a style to the chart.

To change the chart layout:

In the Chart Layouts group, in the displayed list, select a layout type to apply to the chart

-OR-

In the Chart Layouts group, click the More button and select an option to apply a layout type to the chart.

IMPORT A CHART FROM EXCEL

To paste a chart from Excel:

1. Open the worksheet in Excel that contains the chart.

2. Click on the chart to select it.

3. Copy the chart. (Ctrl+C or right click and choose copy)

4. Minimize or close the Excel window.

5. In the PowerPoint window, select the slide that you want to insert the chart.

6. On the slide place the insertion point where you want the chart to appear.

7. Paste the chart. (Ctrl+V or right click and choose paste)

8. If necessary, click outside the chart to deselect it.



PREPARING TO DELIVER A PRESENTATION

Adding Transition Effects

To add transition effects:

1. Select the slide to which you want to add a transition.

2. On the Ribbon, select the Transitions tab.

3. Apply a transition.

In the Transitions to This Slide group, click a transition

-OR-

In the Transitions to This Slide group, click the More button, and from the displayed list of transition schemes, select a transition to apply it only to the selected slides.

4. If necessary, in the Timing group, specify the desired options.

Click Apply to All to apply the transition effect to all the slides in the presentation

Select the duration at which transition should occur in the Duration spin box

To add a sound to the transition, use the Sound drop-down list and select the desired sound

5. In the Preview group, click Preview to preview the effect of a transition on the selected slide.

Adding Speaker Notes

To add speaker notes:

1. In the left pane, on the Slides tab, select the slide for which you want to add notes.

2. In the Notes pane at the bottom of the screen, click and type your notes.

3. If necessary, format the notes.

Reviewing Content

SPELL CHECK

To start spell checking:

On the Review tab, in the Proofing group, click Spelling or;

Press F7

THESAURUS

To use the thesaurus:

On the Review tab, in the Proofing group, click Thesaurus to display the Research task pane or;

Right-click the word for which you want to find a synonym



Printing a Presentation

HANDOUTS, OUTLINES, AND SPEAKER NOTES

To print slides, handouts, notes, or outlines:

1. Select the File tab and choose Print.

2. In the right pane, view a print preview of the selected slide. Click the left and right arrow buttons to view a preview of other slides.

3. Choose number of copies and which printer to use.

4. In the Settings section, select an option for printing the slides.

Select the options for printing the entire presentation, the current slide, or a custom range

In the Slides text box, enter the range of slides to print specified slides of the presentation

5. Below the Slides text box, select a printout type.

In the Print Layout section, select the layout that you want to print.

If necessary, in the Handouts section, select the number of slides that you want to print on each page

6. Click Print.

DELIVERING A PRESENTATION

To deliver a presentation:

1. Display the presentation in the Slide Show view.

On the Slide Show tab, in the Start Slide Show group, select the desired option for viewing the slides

-OR-

On the status bar, select the Slide Show view button

-OR-

Press F5

2. To advance through the presentation:

Click the left mouse button to advance one slide (or animation)

Right-click the mouse to select an option from the short cut menu

Use the left and right arrows on the key pad to go to the next or previous slide (or animation)

Press the space bar to advance to the next slide (or animation)

3. Press Esc to end the slide show.

powerpoint 2010 level 1 - learnflexsharedhealthmb.learnflex.net › upload › courseware › cts...

Documents