PowerPoint PowerPoint PerspectivesPerspectives

Geoff DayECOO 2005

A Crash Course!

OverviewOverviewGood PowerPoint presentations:• Are an example of your creativity• Use many “old” (but good!) techniques

of teaching• Capitalize on multi-media capabilities;

backgrounds, colour, fonts, animations, sound and movies to ADD to the presentation

• Organize and enhance information• The following slides give pointers for

techniques, accepted “standards” and ideas for development

• Lots of free ones on the Net like this one!• Make your own: digital camera, scanner etc.• Try features in the Picture Toolbar • Pop them into the Master View

BackgroundsBackgrounds

• Lots of free ones on the Net like this one!• Make your own: digital camera, scanner etc.• Try features in the Picture Toolbar• Pop them into the Master View

Backgrounds Backgrounds

• Lots of free ones on the Net like this one!• Make your own: digital camera, scanner etc.• Try features in the Picture Toolbar• Pop them into the Master View

Backgrounds Backgrounds

Note: 2 copies of the image; one was cropped

• Colour has “meaning”

ColourColour

OrangesJoy, Creativity, Determination,

Success,Encouragement, Energy

Autumn, Construction

RedsFire, Love, Passion,

EnergyRevolution, Anger,

Power, Debt, Danger, Heat, Warning

PurplesRoyalty, Power, Nobility

Luxury, Spirituality

YellowsEnergy, Sun,

Happiness, Cheery, Creativity

GreensGrowth, Environmentally

friendly, Fertility, Envy Spring, Freshness,

StabilityLoyal, Healing

BluesStability, Melancholy,

Trust, Loyalty, Wisdom, Tranquility, Integrity

• Colour has “meaning”• Contrast is a key

factor for text• Use a colour wheel for

relationships • Use the work of

professionals as models for choosing colours – look atmagazines and TV for clues

ColourColour

Which combinations work well?

Which combinations work well?Which combinations work well?Which combinations work well?

Which combinations work well?

• Colour has “meaning”• Contrast is a key

factor for text• Use a colour wheel for

relationships • Use the work of

professionals as models for choosing colours – look atmagazines and TV for clues

ColourColour

FontsFonts• Sans Serif family considered most readable• NEVER use more than 2 or 3 fonts on a screen and

rarely six in a presentation (it distracts)• Perhaps use one for titles; one for body text• Above all, be consistent

Examples of the San Serif Family

Arial Rounded Bold Tahoma Comic Sans MS ImpactLucida Century Gothic

Text Size and AmountText Size and Amount• Generally use 18 - 24 pt

as the smallest sizes• Check the room if possible

to see if fonts are readable• Six bullets - considered

a maximum for onescreen

• Font size will essentiallydictate the number of words on a screen

EF P

T O ZL P E DP E C F DE D F C Z P

F E L O P Z D

E P L C Z D T F

G H P L F E T Z

D O N O T R E A D T H I S

604032282418

14

12

10

8

Text/image spacingText/image spacing• Leave ample margins – crowding the screen

confuses people – use bullets and your voice!• Use the View > Master View to set sizes (and

colours) before you begin

Latin To-go!Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Etiam a velit interdum liberolacinia tristique. Nam rutrum, metus vel placerat euismod, lorem magna auctor wisi, utaliquam nibh orci a eros. Curabitur vitae lacus sit amet

Latin To-go!• Lorem ipsum• Etiam a velit• Nam rutrum, • Lorem magna • Curabitur vitae

AnimationsAnimations• The goal is control of the content to maximize understanding

• Animations can help or hinder

• Standardize on a few per presentation

• NEVER use Random as a choice

PowerPoint Horror Picture Show

• Faded Swivel• Whip• Coloured text + Spin• Light SpeedLight Speed• Float• Wave

AnimationsAnimations• They can reveal a process so that you can explain more Revealing Moments

• Listen up• This is important

• Here’s the secret . . • Gotcha!

AnimationsAnimations• They can reveal a process so that you can explain more

• They can focus attention within a scene

• They can ALWAYS control the pace of learning

Slide TransitionsSlide Transitions• The goal is a clear flow to make sense of unfolding information

• Transitions can help or hinder

• Standardize on a few per presentation

• NEVER use Random as a choice • Sound familiar?

Sounds and moviesSounds and movies• Rarely use sound effects: they distract

• Music can add a mood to a presentation just like a movie

• Always make music fade out in sync

• Use videos in small parts for adding comments

Watch for how things move

Are the following motionsthe same or different?

Control of information and breaking down learning are the goals

Use of Screen TextUse of Screen Text• RARELY read much of the text on the screen –

your audience can read!• Add to it OR pick out words • Add highlights to direct their eyes and attention

Good PowerPoint presentations:• Are an example of your creativity• Use many “old” (but good!) techniques of teaching• Capitalize on multi-media capabilities • Organize and enhance information

Presentation Techniques and FlowPresentation Techniques and Flow• There is a critical relationship between:

– you and what you say – the room (“fixed” learning environment)– your audience – visual material (controllable environment)

• A “story approach” is always safe

• Try mini-story “asides” to increase impact

• Make slides reveal a logical flow of information

A TimeA Time--tested Formattested Format

Tell them what you aregoing to tell them

Tell them

Tell them what you told them

IntroductionIntroduction

ContentContent

SummarySummary

Done? Done? -- Final Editing ChecklistFinal Editing Checklist• Can you cut down on the screen text?

– you can add live comments to expand/clarify• Is there a graphic/image to give a more

memorable impact or enhances text? – together they are more effective

• Does information “flow and grow” from slide to slide?– organized material is easier to learn

• Is there a “beginning, middle, and end”?– a story approach is a proven learning vehicle!

Key Key PowerPowerPointsPoints• There is a good range of tools available within the

program – worth investigating! • Create your own style and use those tools that fit

the situation and suit you• Always be . . . . .

CreativeConsistent

ClearConcise