powerpoint (ppt): a word processor that can teach? eva m. fernández september 25, 2002 queens lote...
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PowerPoint (PPT):A Word Processor that Can Teach?
Eva M. Fernández
September 25, 2002Queens LOTE ConsortiumQueens [email protected]
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PPT: Main Features
Create SLIDES to project on a screen, from PC to print-out as transparencies & use with
overhead projector Integrate text and other multimedia
content Deliver presentations
in formal or informal settings in classrooms or conferences
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Today’s Menu
Entering and formatting text Working with the user interface Printing slides Saving your work Running a slide show
approximately 10 mins. per topic,with time to experiment
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Assumptions & Disclaimers
You’re familiar with: using a mouse using a keyboard using Windows 95 (or higher)
Mac v. PC versions of PPT PPT 97 v. 2000 v. 2002,
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Why Bother Learning PPT?
Isn’t it just a glorified word processor? yes… but,
PPT (and other similar software titles)ISN’T (aren’t) JUST FOR MANAGING TEXT
to use Microsoft’s jargon:
“you can easily organize, powerfully illustrate, and professionally deliver your ideas”; PPT gives you “the tools you need to communicate with impact”
found somewhere on the Microsoft.com website
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Word Processors ~Word, WordPerfect, Wordstar, …
entering large amounts of text printing text, or displaying it on a small
computer screen so…
small fonts, aligned left, portrait orientation can manage incorporation of multimedia objects,
but can’t display them well keyboard commands great for entering and
formatting text, but not necessarily ideal for presentations
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Presentation Software ~PowerPoint, Freelance, Corel Presentations…
Designed for making slides default font sizes are big
default alignment and spacing of text varies, depending on slide layout
default image is oriented as landscape ideal for overhead projectors
with data projectors, takes advantage of screen size
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Presentation Software ~PowerPoint, Freelance, Corel Presentations…
Designed for running slide shows features to maximally use screen when
running a presentation
keyboard commands to simplify presentation tasks browsing from slide to slide
changing color of screen
using a pen or a pointer
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Presentation Software ~PowerPoint, Freelance, Corel Presentations…
AND you can associate a slide with notes, an outline, etc. simplifies making handouts and
summaries helps organize ideas improves efficacy of presentation
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Presentation Software ~PowerPoint, Freelance, Corel Presentations…
FINALLY, you can save presentations as HTML files, to upload to the web for asynchronous delivery of lectures /
talks features to set up “Online Broadcasts”
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Finding the program
In my machine: somewhere in the Start button menu C:\Program Files\Microsoft Office\Office\
POWERPNT.EXE
Find it in your lab machines now
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Working with the user interface
Menus file, edit, view, insert, format tools slide show
Toolbars standard, formatting outlining animation
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.. .. .. ....
Windows / Views
The buttons at the bottom left:
Outline
Full Slide
Slide Sorter
Slide Show
Normal View
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Multi-Panel Interface
the slide itself (workspace): CENTER slide thumbnails or outline: LEFT slide design or slide layout: RIGHT notes: BOTTOM toolbars: TOP (& BOTTOM)
scrollbar: RIGHT status bar: BOTTOM
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Entering and formatting text
Your first slide
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Entering Text
Adding slides: default layout Title slide Bulleted list 2 column text Table etc.
Advantage of using default layouts: generates outline automatically
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Formatting Text
“Format” menu “Formatting” toolbar
change font size change line spacing, paragraph alignment changing / adding / deleting bullets
also, “Slide Layout” and “Apply Design”
Remember to right click for formatting(and other such) options
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Changing the Default Font
For a given text box, or part of text box: select text, change font
For all the text entered so far: “Format” > “Replace Fonts...” > “Replace”
For any text to be entered: “Format” > click on “Default for new objects”
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Printing Slides
As overheads on plain paper on transparencies
As handouts the black-and-white print-out the outline print-out
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Saving your work
“Save” & “Save As…” presentation (*.ppt) show (*.pps) outline (*.rtf) set of slides (*.gif, *.jpg, *.tif, etc.)
“Save As HTML…” (possibly next session)
Embedding true-type fonts “Pack and Go…”
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Running a slide show
the “full screen” view keyboard v. mouse black-outs, white-outs navigating through slides the mouse as pointer or pen
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Keyboard shortcuts
Advance to next slide: space, N, right or down arrow, enter, page down
Return to previous slide: backspace, P, left or up arrow, page up
Go to slide number “#”: “#” + enter
End show: esc, ctrl+break
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More keyboard shortcuts
black-out: B white-out: W
show / hide arrow pointer: A
pointer-to-pen: ctrl+P pen-to-pointer: ctrl+A
hide pointer & button: ctrl+H erase drawing: E
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Homework:
Make your own PPT presentation… focus on making the text appear the way you
want it to save it in various formats and see what happens print out some slides, a handout, an outline
As a reference, download a copy of this presentation: http://www.qc.edu/~efernand/PPT/
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PPT 2: Beyond the Text
PPT as a viable and more directly controllable alternative to slide projectors, tape recorders, and VCRs
Learn how to manipulate: images, tables, graphs, sounds, moving pictures,
and the like Bring…
multimedia objects to “play” with a floppy or two, to take your work with you