powerpoint presentation · 2016-10-19 · online meetings outlook e-mail onedrive for business team...
TRANSCRIPT
Thomas Vochten
Making sense of Office 365
Thomas Vochten
SharePoint architect. Microsoft MVP.Speaker. Trainer. Involuntary DBA.
@thomasvochtenhttps://[email protected]
Agenda
1. Office 365 offering
2. When to use what?
3. Important building blocks
4. Roadmapping & user adoption
5. Planning rollout & migration
1 | Office 365 Offering
Office 365 Offering
• Very broad range of features & services
• Continuous improvement, change and innovation
• Works across browsers & devices
Office 365The most complete, secure cloud productivity service
Secure and Compliant ExtensibleManageable Always up to date
Authoring
Word
Excel
PowerPoint
OneNote
Mail & Social
Outlook
Exchange
Yammer
Sites & Content
Management
OneDrive
SharePoint
Delve
Chat, Meetings
& Voice
Skype
Analytics
Power BI
Delve Analytics
Services, anyone?
Services, anyone?
The competitive landscape
© Patrick Guimonet
Evolution or revolution?
The big picture
© Patrick Guimonet
The bigger picture
© Patrick Guimonet
Maslow’s pyramid of need
© Patrick Guimonet
Evolving Platform
2 | When to use what?
A typical day at the office
Better together
It’s not about the OR - It’s about the AND
An instant classic
• When to use SharePoint Team Sites?
• When to use Office 365 Groups?
Compete or complement?
Essential resource
Whitepaper
http://www.2tolead.com/whitepaper-when-to-use-what-in-office-365/
Video
https://myignite.microsoft.com/videos/1364
3 | Important building blocks
OneDrive & SharePointThe dynamic duo
Co-author together in real time in Office applications
Store, sync & share files inside or outside your org
Find, follow & discover content from anywhere on any device
Manage document revisions with integrated feed & version history
Receive comments & changes while on the go with notifications
Create, share, find content with Office & OneDrive
Modern content, sharing & discovery with SharePoint
Access sites & content anywhere with your Intranet in your pocket
Manage & collaborate on content with your team
Navigate your intranet with intelligent recommendations
Create beautiful team sites & publishing sites quickly
Automate business processes with Microsoft Flow & PowerApps
OutlookTried & True
Smarter email and calendaring with Outlook
Stay on top of what matters with a focused inbox
Share OneDrive files easily as cloud attachments
Call attention to critical actions & input with @mentions
Go beyond distribution lists with a group inbox & calendar
Easy onboarding for new members with full group history
YammerHot or not
Foster open team discussions with the group feed
Tap into collective knowledge with search & discovery
Crowdsource ideas & share best practices across the org
Get the pulse of your company using polls, praise & follows
Drive employee engagement with actionable updates & alerts
Connect with Yammer, the social network for work
PlannerProject Management Light
Planner Hub
Planner Board
Planner Task Detail
Planner Charts
GroupsThe true power of Office 365
GroupsC
olla
bo
rati
on
Bo
x • SharePoint Site
• Conversations
• Calendar
• Files
• Notebook
• Connectors
Supports:
Public and Private
Power BI
Planner
Dynamics CRM Online
More Office 365 Group Connectors
DelveDiscover & search for content
Discover relevant content & people with Delve
Surface content based on who you work with & what is trending
Find people & expertise with recommendations from Microsoft Graph
View personalized content in context & on the go
Control visibility of sensitive content with existing permissions
Create better work habits with MyAnalytics
Insights on the time in meetings for the most impact
Track your email read rates & response times
Know how you spend your time at work
Only you can see your dashboard
Set & track goals for time in core work activities
Delve Search
Delve Boards
Delve People
PowerAppsMobile apps without coding
Create a custom app based on a SharePoint list
My Apps
Create PowerApps screens & logic
PowerApps Connections
PowerApps Sharing
FlowWorkflows light
Create a Flow from aSharePoint list
Flow Template example
Flow with Condition and Email Action
Create new Flows from PowerApps Web Studio
PowerBIInteractive data visualization
Power BI: Get Data & Services
Publish to Power BI
Power BI Dashboard
Po
we
r BI
Askin
g the
big ask!
There’s more…Video, Sway, Project, Forms, …
4 | Roadmapping & user adoption
A lot of questions
• Where to start?
• What can Office 365 do for me?
• Which services to roll out?
• How to deal with continuous change?
• What about my end users?
• Can I turn some things off?
• How to empower users while still being in control?
Keeping up with fast-paced change
• Sign-up for First Release
• Follow https://blogs.office.com
• Inform your users
• Connect to the broader community through events & user groups
Analyze, adjust & release
Analyze
AdjustRelease
Tips for creating a roadmap
• Start with the “point solutions”
e.g. e-mail & personal storage
• Implement quick wins
e.g. team sites & extranet
• Additional projects
e.g. migration of SharePoint content, new intranet, …
Roadmap Example
© Kartic Kapur
Delve
BoardsOffice Video
Urg
en
cy /
Tim
e S
en
siti
vit
yAudience (Internal or External)
Skype For
Business
Call
IM
Skype
Presence
Skype for
Business
Online
Meetings
Outlook
OneDrive
for
Business
Team
Site
SharePoint
Intranet
Yammer Company
Communications
Yammer
Groups
Office 365
Groups
Individual OrganizationalGroup
Ad
-ho
c /
Lo
wU
rgen
t /
Hig
h
Urg
en
cy /
Tim
e S
en
siti
vit
y
Audience (Internal or External)
Web
Conferencing
(GoToMeeting)Outlook
GoogleDrive
PHP Intranet
(“OurSpace”)
Webinars(Go To Webinar)
Legacy / Traditional DM System
T:/ Drive
Individual OrganizationalGroup
Ad
-ho
c /
Lo
wU
rgen
t /
Hig
h
P:/ Drive
ftp (…)
Web
Conferencing
(WebEx)
Wiki System
PPM System (Daptive)
DropBox
Box
YouSendIt
C:/ Drive
Tip: Visualize your outcome
© 2tolead
How we use technology is more important than
which technology we use.
User-Centric Design
• Understand how people want to work
• Be aware of corporate culture
• Think about personalization
• Anything, anywhere, anytime
Strike a balance
User FreedomManagement
Control
Measuring User Adoption
Measuring User Adoption
Sign up for this new service at
• Include your tenant name
• Activation will take a few weeks
Plan user adoption as a project
Challenges & Opportunities
• Plan & pilot every feature
• Every workload requires planning & thought
• Don’t turn everything off by default
• Think about shadow IT & citizen developers
• Don’t underestimate impact on support
6 | Planning rollout & migration
Finding the right plan
Next Step:
FastTrack
8383
*Paid customers with eligible SKUs and more than 150 seats
The customer success service
available as part of your
Office 365 subscription*
Microsoft FastTrack
for Office 365
Xylos as your partner
• We cover the complete Office 365 stack
• A dedicated 50+ people team
• User adoption as key differentiator
• Strategic partnerships
Key takeaways
• Technology is just the beginning
• It’s not about the OR, it’s about the AND
• Planning & piloting is key to success
• Empower your users to support user adoption
• Embrace continuous innovation & change
• Keep it simple, don’t overanalyse
• Start small and work from there
Thank you @thomasvochtenhttps://[email protected]
Credits / Acknowledgements
• Chirag Patel
• Peter Baddeley
• Richard Harbridge
• Patrick Guimonet
• Jasper Oosterveld
