powerpoint presentation - texas...i want to thank you for being here and for your interest in...

$: PowerPoint Presentation - Texas...I want to thank you for being here and for your interest in working with Texas Parks and Wildlife Depa\ tment on this project.\爀屲This is my 1st$
Pre-Proposal On-Line Video Conference will start at 10:00 AM*Please mute your device.

Project No. 116769R – Dam Reconstruction at Bastrop State Park

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Good morning everyone. I want to thank you for being here and for your interest in working with Texas Parks and Wildlife Department on this project. This is my 1st on line meeting so there might be a few hiccups – so please bare with me. �

Pre-Proposal On-Line Video ConferenceJune 11, 2020 at 10:00 AM

Request for Competitive Sealed Proposals

Project No. 116769R – Dam Reconstruction at Bastrop State Park, Bastrop County, Texas

Everyone will be on mute.

Use the chat box for questions

Logistics

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request for competitive sealed proposals for a general contractor Pre-proposal Conference for Project No. 116769R at Bastrop State Park – Dam Reconstruction 10:00 Am on June 11, 2020 House Keeping Rules before we get started: Everyone will be put on mute – so we can control background noise, etc.. We ask for Questions concerning this PreProposal Meeting are asked at the end of the meeting. However you can us the chat box to ask questions. Kim Shelton will be monitoring the chat question and we will do our best to answer the questions at the end of the presentation.

June 11, 2020 at 10:00 AMPre-Proposal On-Line Video Conference

Project No. 116769R – Request for Competitive Sealed ProposalsDam Reconstruction at Bastrop State Park

INTRODUCTIONS AND SIGN IN

ALTHOUGH THIS IS NOT A MANDATORY MEETING, PLEASE ENSURE THAT A REPRESENTATIVE OF YOUR COMPANY COMPLETES THE PRE-REGISTRATION FORM SO THAT WE MAY HAVE A RECORD OF YOUR ATTENDANCE.

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Mandy Holcomb - Contract Manager and I will be the single point of contact during the solicitation and award period; I will then turn it over to Cassandra Johnson with our HUB department Levi Hein and Paul Morales from Halff Associates will finish with a project overview. Maureen Barcinski – Project Manager Athough this is not a mandatory meeting we will upload the list of companies that preregisreted for this meeting on our website.

Submission of Response

Proposals are due prior to 2:00 PM (CT) on July 23, 2020

TPWD has suspended the acceptance of hand-delivered proposals until further notice.

Information for delivery are found in Instructions to Offers 1.2 – DELIVERY OF PROPOSALS

Proposals may be delivered by U. S. Postal Service or by Overnight/Express Mail.

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Proposals are due to be received at Austin HQ on July 23, 2020 prior to 2:00 PM Anything received after that time will consider late and return to you un open Due to COVID – TPWD has suspended the acceptance of Hand delivered proposal Proposal may be delivered by US Postal Services or by Overnight/Express Mail. Please be sure that the container you are mailing it in is clearly labeled as a response to this project, with the project description and location and addressed to the attention of Mandy Holcomb, Infrastructure Division so that the mailroom does not open it and it is delivered directly to us.

Delivery of Proposals

U. S. Postal Services Overnight/Express MailTexas Parks & Wildlife Dept.ATTN: Infrastructure Division4200 Smith School RoadAustin, Texas 78744Hours – 8:00 AM to 5:00 PM (CT)

Texas Parks & Wildlife Dept. Mail RoomATTN: Infrastructure Division4200 Smith School RoadAustin, Texas 78744Hours – 8:00 AM to 5:00 PM (CT)

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This is the address where you will mail in your proposal,

General Information

Single Point of Contact during the solicitation and award period: Mandy Holcomb, Contract Manager, TPWD

Email: [email protected]

All questions should be submitted in writing (Email preferred) by 2:00 PM (CT), June 18, 2020.

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As I stated earlier I will be the single point of contact. We ask that all questions but submitted in writing by 2:00 June 18th. After this meeting , we encourage you to look through the Solicitation and submit any questions by the deadline.

mailto:[email protected]

General Information Prohibited Communications – Instructions to

Offerors

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I will be the single point of contact during the solicitation and award period. The only exception to this is questions on your HSP. You may contact our HUB staff directly during the solicitation and award period with any HUB related questions. Failure to adhere to this requirement could subject your response to disqualification.

General Information

Late responses will be returned “unreviewed”Proposals

Provide one (1) original signed copy of the proposal, stamped “ORIGINAL” and four (4) duplicate copies stamped, “COPY”Provide

Provide one (1) original and one (1) identical copy of the HUB Documents, as a separate attachment to the proposalProvide

Provide one (1) digital/electronic version for both the proposal and the HUB DocumentsProvide

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Reminder about late Responses will be returned. You must provide 1 original signed copy of the proposal stamped Original and 4 duplicate copies stamped copy. You will need to provide 1 original and 1 identical copy of your completed HSP as a separate attachment. And also 1 digital electronic version of the proposal and hub docs and back up information

General Information

Addenda: Clarifications or interpretation of the CSP

that materially affect or change the requirements

Posted on the TPWD website and Electronic State Business Daily.

Offeror shall acknowledge receipt of all addenda in the space provided in the Contractor’s Price Proposal form

It is the responsibility of the Offeror to obtain information regarding addenda in a timely manner.

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If there are any changes to the solicitation or contract documents, an addendum will be issued. Oral instructions, clarifications or answers are NOT binding. Addenda will be posted at TPWD’s website and on the Electronic State Business Daily (ESBD). If addenda are issues, Offeror must acknowledge receipt of addenda in the Price Proposal document. Failure to do so may cause rejection of proposal.

General Information

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This is the last page of the Price Proposal where you will initial receipt of Addenda.

General Information

Addenda: TPWD Website at

https://tpwd.texas.gov/business/bidops/current_bid_opportunities/construction/

Electronic State Business Daily. (ESBD) at http://www.txsmartbuy.com/spdetails/view/116769R

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Here is the link to both websites where you will need to check the addenda


http://www.txsmartbuy.com/spdetails/view/116769R

General InformationInstruction to Offerors

Instruction to Offerors (5 pages): Carefully read and comply with requirements of this section.

Submit: Bid Security

Submit a bid bond, certified check or cashier's check drawn to the order of the Texas Parks and Wildlife Department for not less than five percent (5%) of the total amount of the proposal.

Certified checks and cashier checks must be originals.

No other form of bid security will be accepted.

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We ask before you submit your proposal – to please carefully read and comply with all requirements of this Instruction to Bidders. Bid Security: You are required to submit a either a bid bond, certified check or cashier’s check drawn to the order of TPWD in an amount not less than 5% of the total amount of the Proposal.

General InformationInstruction to Offerors

*The price proposal form shall show no alterations or qualification of any kind.

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Also in the Instruction to Offerors: Page 1 of 5 This paragraph here talks about the price proposal form shall show no alterations or qualification of any kinds. So you must bid according to the plans and specs – NO substitutions, markups or qualifying your bid of any kind or your bid will be rejected.

General Information

Submit: HUB Subcontracting Plan (HSP)

For questions, contract TPWD Hub staff at 512/389-4784 or [email protected]

Failure to complete and submit an HSP that complies with Good Faith Efforts with the proposal will be cause for rejection of the proposal.

Submit one (1) original and one (1) identical copy of your HSP.

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You will need to complete and submit an HSP that complies with Good Faith Efforts – if not you proposal will be rejected. On the day we open the proposal – we will make sure that you have completed and turned in all the required docs. After that we will send your HSP down to our Hub department where they will check your HSP for compliance. If you HSP is not in compliance you will rejected and not move forward to the Evaluation Phase. At the end of my presentation I will turn this over to Ms. Cassandra Johnson, Hub Coordinator who will go over the HUB requirement in more detail.


Solicitation Milestones

CSP Issue Date: May 20, 2020 Pre-Proposal On-Line Video Conference 10:00 AM, June 11, 2020 Questions Due: 2:00 PM, June 18, 2020 Date of Issuance of Agency’s Written Answers: (Est.) June 26, 2020 Proposal Due Date: 2:00 PM, July 23, 2020

Anticipate Contract State Date: October 1, 2020

The schedule provided in the solicitation is for general planning purposes only. This schedule is subject to change.

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This schedule is provided for general planning purpose only. This schedule is subject to change.

Evaluation of Responses

Item No. Description Max Points

Item 1 Acceptable Documentation Pass/Fail

Item 2 Offeror’s Financial Capability Pass/Fail

Item 3 Safety Record Pass/Fail

Item 4 Offeror’s Qualifications & References 45

Item 5 Offeror’s Ability to Perform Project Per Owner’s Schedule 15

Item 6 Contractor’s Price Proposal 40

Total Scored Criteria 100

Oral Interviews (if deemed necessary by the Owner) 25

Total Max Points 125

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The evaluation committee will determine best value by applying the following criteria and assigned weighted values.


Evaluation Criteria is identified in Section 3 of the CSP. All requested information to be complete, legible, and submitted in accordance with Section 4 of CSP.

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You’ll find the evaluation criteria in Section 3 of the CSP document There are 6 items under consideration


Item 1: Acceptable Documentation

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Item 1 is essentially information about your company


Item 1: Acceptable Documentation

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Capability

Item 2: Offeror’s Financial

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Item 2 is about your company’s financial capability.


Item 3: Safety Record

*** This section refers to the Safety Record as Exhibit B but the form is titled Exhibit A.

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Item 3 is concerning your Safety Record. There is a form will need to complete along with additional information.


Item 3: EXHIBIT A – Safety Information Form

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Here’s the form which included in the Solicitation Package Pay attention to Item 5: Include 1 electronic/digital copy of your Safety Program.

Submission of Response Item 4: Offeror’s Qualifications and References

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Item 4 is your company’s qualification (past similar projects) and references. The total point value for Item 4 is 45 points, however, please notice that there are weighted sub-criteria as well.


May 16, 2019

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Submission of Response Item 5: Offeror Ability to Preform Project Per Owner’s

Schedule

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Item 5 is the offeror ability to preform project per Owner’s Schedule. Provide a schedule that indicates your company’s commitment and availability to undertake and complete the project in accordance with Owner’s schedule The performance period for the contract will be 730 calendar days which can be found in the solicitation package.


Item 6: Contractor’s Price Proposal

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Item 6 is the form your company will submit its pricing on. IMPORTANT…..INCLUDE ALL PAGES OF THIS FORM, COMPLETE ALL BLANKS WITH REQUIRED INFORMATION OR N/A IF IT DOESN’T APPLY TO YOUR COMPANY. ACKNOWLEDGE ADDENDA, SIGN THE FORM



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Price Proposal is Total of 9 pages – include all the them



May 16, 2019

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Do not leave anything blank – if this does not apply please put NA.


Item 6: Contractor’s Price Proposal Acknowledge all

addenda Complete all blanks Sign and date the

response Include all pages of

the Contractor’s Price Proposal form.

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Sign the Addenda Complete all Blanks and Turn IN ALL pages Sign ad date the response – failure to sign will be cause for rejection – very important

Conditions of the Contract

Insurance Requirements

Refer to the Uniform General Conditions, Article 5 and Division 1 – General Requirements, Section 01000, Special Conditions, 1.07

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1.33SPECIAL INSURANCE REQUIREMENTS: (See also UGC, Article 5) A.Umbrella Liability Insurance: Amount of Insurance. Coverage shall be provided with a limit of not less than $5,000,000. The Contractor shall maintain such insurance in identical coverage, form and amount, including required endorsements, for at least two (2) years following Date of Substantial Completion of the Work to be performed under this Contract. The Contractor shall provide written representation to the Owner stating Work completion date. B.Builder’s Risk (or Installation Floater for Equipment Installation Only): Builder’s Risk is a requirement of this Request for Competitive Sealed Proposals and Contract Documents.


Prevailing Wages: (Article 2 – Uniform General Conditions (UGC))

Liquidated Damages: The sum of $1,134.34 per calendar day has been set as a reasonable estimate of just compensation to the Owner if Contractor does not complete the work by the completion date. (Section 01000, Special Conditions, Paragraph 1.06 and Article 9, UGC)

Performance Bond (Article 5 - UGC)

Payment Bond (Article 5 - UGC)

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Prevailing Wages: Contractor shall not pay less than the wage scale of various classes of labor as shown on the prevailing wage schedule that is included in the solicitation documents. Specified rates are minimum only LDs: Owner had determined that completion of this project is critical to the facility. The sum of $1,134.34 per calendar day has been set as a reasonable compensation to the Owner if Contractor does not complete the work by the completion date. The contractor will be required to submit a performance bond and a performance bond. Both bonds must be in the amount of the contract and submitted on the form provided


TPWD utilizes a Project Management Information System called eBuilder® to manage its construction projects. eBuilder is a cloud-based system that is accessible anywhere there is a web connection. eBuilder® will be used by the Owner, Architect/Engineer and the Contractor for tasks including, but not limited to the following:

Contractor Application for Payment request(s)

Submittals

Request for Information (RFI)

Construction Reports

Architect Supplemental Information (ASI)

Change Order documentation

Progress Meeting Minutes

Site Observation Reports

Inspection Reports

Outsourced (3rd party) Testing Reports

general correspondence

any other Owner requested tasks and/or documents

The eBuilder® website is: (https://gov.e-builder.net)

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TPWD utilizes a Project Management Information System called eBuilder® to manage its construction projects. eBuilder is a cloud-based system that is accessible anywhere there is a web connection The TPWD Project Manager will provide an overview of the system and coordinate training for the Contractor’s use of the system. The TPWD Project Manager will also assign users with login credentials and ensure required levels of access are established.

https://gov.e-builder.net/

HUB presentationCassandra Johnson, TPWD HUB Program Specialist, Team Lead

Failure to complete and submit an HSP that complies with Good Faith Efforts with the proposal will be cause for rejection of the proposal

For questions, contact TPWD HUB staff at 512/389-4784 or [email protected]


Project Overview: Halff Associates

PROJECT DESCRIPTION AND SCOPE:

Constructed in 1913 and reconstructed by the Civilian Conservation Corps (CCC) around 1938

Bastrop SP is listed as a National Historic Landmark

Designated critical habitat for the Houston toad Bastrop SP Lake is a major feature of the park providing recreational fishing

and canoeing for daily park users and users of the Pioneer Village cabin area

Original Bastrop SP Lake Dam failed on May 25, 2015 by overtopped the earthen dam

Bastrop SP Lake Dam reconstruction meets TCEQ Dam Safety regulations Listed as a small, high hazard classification High hazard classification requires the reconstructed dam to safely pass the

75% Probable Maximum Flood (PMF).


The Scope of Work includes but is not limited to the following items (shown on the plans):

Base Bid – Dam Reconstruction Earthen dam embankment

Bentonite slurry cut-off wall Principal service spillway and retaining walls Roller compacted concrete (RCC) downstream slope spillway

Aggregate underdrain system Concrete stilling basin Park Road 1A and 1B intersection reconstruction

Parking area Installation of preventative erosion control measures Site Stabilization and establishment of native vegetation


Management:

Site Access

Erosion and Sediment Control

Surface & Ground Water Control

Traffic Control

Forestry Resources

Natural Resources

Historical Resources

Staging and stockpiling areas:

Park Road 1A, Harmon Road, and Hwy. 150

Restrictions outlined on sheet 3 of the Site Utilization and Remediation Notes.


Alternate Bid No. 1 – Aerator Equipment

Purchasing aerator equipment that will be installed by TPWD

Aerator weighted air tubing

Aerator flexible membrane disc diffusers

Alternative Bid No. 2 – Roadway Repair

Repair Park Roads 1A and 1C from New Parking Area to Harmon Road

Primarily overlay with areas identified by TPWD to complete full depth repair as detailed on the plans


Due to the significance of this project, TPWD has allowed extended work hours during construction of the stilling basin, retaining walls, roller compacted concrete (RCC), and the Park Road 1A/1B intersection. Details of extended work hours (with advance notice to TPWD) are outlined on Sheet 4 and summarized below:

Roller compacted concrete (RCC), retaining walls, and stilling basin Up to 30 calendar days of extended work hours 7 days a week from

5:00am to 10:00pm with 60 days advance notice. Up to 60 calendar days of overnight work with advance notice.

Park Road 1A/1B intersection Up to 30 calendar days of extended work hours 7 days a week from

5:00am to 10:00pm with 60 days advance notice. Up to 30 calendar days of overnight work with advance notice.

SITE VISIT: Due to social distancing requirements and the Park’s current policy of limited visitation, a recorded virtual tour of the project is posted on TPWD’s website:


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We will let you go and look at this on your own – it’s about an 8 minute video.


QUESTIONS?REMINDER: Questions submitted in writing by the deadline stated in the CSP(June 18, 2020) will be answered by Addendum.

Mandy Holcomb – Contract [email protected] 512/389-4353

Information provided by anyone other than published point of contact (Mandy Holcomb) is non-binding