with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 1

PowerPoint Presentation to AccompanyGO! with Microsoft® Office 2007 Introductory

Chapter 11Using Functions and Tables

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 2

Objectives

• Use SUM, AVERAGE, MEDIAN, MIN, and MAX Functions

• Use COUNTIF and IF Functions, and Apply Conditional Formatting

• Use a Date Function• Freeze Panes and Create an

Excel Table

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 3

Objectives

• Format and Print a Large Worksheet

• Use Financial Functions• Use Goal Seek• Create a Data Table

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 4

Constant Review

• Using the $ sign when referencing a cell fixes the cell when copying or using auto fill.

• You can fix the Column: $C1• You can fix the Row: C$1• Or both: $C$1

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 5

Use SUM, AVERAGE, MIN, MEDIAN, and MAX Functions• A function is a predefined formula that

Excel has already provided.• A function performs calculations by

using specific values in a particular order or structure.

• Functions are grouped into categories such as Financial, Logical, etc.

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 6

Use SUM, AVERAGE, MIN, MEDIAN, and MAX Functions

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 7

Use SUM, AVERAGE, MIN, MEDIAN, and MAX Functions

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 8

Use SUM, AVERAGE, MIN, MEDIAN, and MAX Functions• Functions can be inserted in several ways:

– Use the Function Library or Insert Function button. – Use the Formula AutoComplete. – Copy a similar function from another cell and edit

the arguments. – Select Insert Function from any of the displayed

menus in the Function Library Group or press Shift + F3.

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 9

Formatting multiple, disjoint, cells

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 10

Use COUNTIF and IF Functions, and Apply

Conditional Formatting

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 11

Use COUNTIF and IF Functions, and Apply

Conditional Formatting

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 12

Conditional Formatting

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 13

Use a Date Function• The NOW function:

– retrieves date and time from your computer's calendar and clock and inserts the information into the selected cell

– result is formatted as a date and time– places a sequential number in the cell that

corresponds to the date and time

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 14

Freeze Panes and Create an Excel Table

• Freeze Panes command takes selected rows or columns and then freezes them into place.– The locked rows and columns become

separate panes.– A pane is a portion of a worksheet window

bounded and separated by other portions, such as vertical or horizontal bars.

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 15

Freeze Panes and Create an Excel Table

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 16

Freeze Panes and Create an Excel Table

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 17

Freeze Panes and Create an Excel Table

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 18

Format and Print a Large Worksheet

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 19

Use Financial Functions• Interest = The amount charged for

use of borrowed money.• Interest percentage = Rate.• The initial amount of loan =

Present value (Pv).

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 20

Use Financial Functions• Principal = The total amount that a

series of future payments isworth now.

• The number of time periods (No# of payments) = nper.

• The value at the end of the time periods is Future value (Fv).

• The future value is usually zerofor loans (need to pay them off).

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 21

Use Financial Functions

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 22

Use Goal Seek• Goal Seek is a method to find a

specific value for a cell by adjusting the value of one other cell.– Goal Seek works backward from the

desired outcome, to find the input necessary to achieve the goal.

– Goal Seek is one of Excel’s What-If Analysis tools.

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 23

Use Goal Seek

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 24

Create a Data Table• Data Table:

– a range of cells that show how changing certain values will affect the results

– makes it easy to calculate multiple versions in one operation, and then view and compare the results

• A One-variable data table will change the value in only one cell.

• A Two-variable data tables will change the values in two cells.

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 25

Create a Data Table

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 26

Create a Data Table

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 27

Covered Objectives

• Use SUM, AVERAGE, MEDIAN, MIN, and MAX Functions

• Use COUNTIF and IF Functions, and Apply Conditional Formatting

• Use a Date Function• Freeze Panes and Create an

Excel Table

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 28

Covered Objectives

• Format and Print aLarge Worksheet

• Use Financial Functions• Use Goal Seek• Create a Data Table