powerpoint template 1 · governor henderson sr. procurement specialist houston airport system...

PRE-BID CONFERENCEINVITATION TO BID (ITB)

DECORATIVE PEDESTRIAN FLAKE SYSTEMS

FOR THE HOUSTON AIRPORT SYSTEM

SOLICITATION NO HGH-DPF-2017-023

Governor Henderson

Sr Procurement Specialist

Houston Airport System

Wednesday May 31 2017 1000 AM

Supply Chain Management Building Room 113

18600 Lee Rd Humble Texas 77338

Pre-Bid Meeting Agenda

I Opening Remarks

II Solicitation Overview

III Office of Business Opportunity

IV Project Scope and Overview

V QuestionsAnswers

Justin J Mann CPPO

Procurement Officer HAS

Governor Henderson

Senior Procurement Specialist HAS

Representative

Kenneth Roy

Assistant Airport Manager HAS

2

Procurement Process Reminder

Quiet Period

3

The Quiet Period begins on the date the solicitations are published

Contact only with the designated procurement specialist (Governor

Henderson)

Quiet Period extends until an award recommendation appears on a

City Council Agenda or a City Council Committee Meeting Agenda

Solicitation Overview

PURPOSE

The Houston Airport System is seeking the installation of decorative pedestrian

flake systems (replacement flooring) at parking garage elevator landings for the

George Bush Intercontinental Airport (IAH) garages including contract parking

and the William P Hobby Airport (HOU) red garage elevator landings

4


SOLICITATION DATE AND TIME

Thursday June 08 2017 1030 AM (CST)

QUESTIONS AND REQUESTS FOR ADDITIONAL INFORMATION DUE BY

Friday June 2 2017 ndash no later than 400 PM (CST)

Must be received electronically and directed via email to

governorhendersonhoustontxgov

5

Addtrsquol InfoSpecification Changes

LETTER OF CLARIFICATION

Responses to questions received from potential Bidder(s) and any changes to

the scope shall be confirmed in writing and will be posted to the HAS website

(wwwfly2houstoncom) prior to submittal due date

6

Procurement Timeline

Description Scheduled Date

Advertisement of Solicitation bull bull bull bull bull bull bull bull bull bull bull 051917

Pre-Bid Meeting bull bull bull bull bull bull bull bull bull bull bull 053117

Deadline for Submission of Questions bull bull bull bull bull bull bull bull bull bull bull 060217

Letter of Clarifications Posted on HAS Website bull bull bull bull bull bull bull bull bull bull bull 060417

Bid Due Date bull bull bull bull bull bull bull bull bull bull bull 060817

Submit to Council for Approval bull bull bull bull bull bull bull bull bull bull 070817

Anticipated Notice to Proceed bull bull bull bull bull bull bull bull bull bull 072617

7

Submittal Procedures

One (1) original marked ldquooriginalrdquo signed in BLUE ink two (2) hard copies of

the submittals must be received at the address below no later than Thursday

June 08 2017 1030 PM (CST)

City Secretary of the City of Houston

Public Level 900 Bagby Room P101

Houston Texas 77002

Please include the phrase ldquoITB No HGH-DPF-2017-023 Decorative Pedestrian

Flake Systemsrdquo in the subject line and provide all applicable contact information

8

BID FORM

bull Offer is open to acceptance and is irrevocable for 180 calendar

days from bid opening date

9

Forms Submitted With The Bid

bull 00452 Fair Campaign Ordinance

bull 00453 Statement of Residency

bull 00454 Affidavit of Non-interest

bull 00455 Affidavit of Ownership

bull 00460 (POP-1) Pay or Play Acknowledgement Form

bull 00461 Hire Houston First Affidavit

bull 00470 Bidderrsquos MWSBE Participation Plan

bull 00471 Pre-Bid Good Faith Efforts

bull 00472 Bidderrsquos Goal Deviation Request (if goal not met)

bull 00480 Form SCM-1 Reference Verification

bull 00481 Anti-Collusion Statement

10

POST-BID DOCUMENTS

bull Within 10 work days after receipt of Notice of

Intent to Award successful Bidder shall

execute and deliver to HAS documents

indicated in ldquoTable 2 Documents amp Formsrdquo in

Section C General Term amp

ConditionsSample Contract

11

FORMS TO BE SUBMITTED AFTER RECEIPT OF

INTENT TO AWARD

bull Document 00570 ndash Contractorrsquos MWSBE Participation Plan

bull Document 00571 ndash Post-Bid Good Faith Efforts(if goal not met)

bull Document 00600 ndash List of Proposed Subcontractors and Suppliers

bull Document 00601 ndash Drug Policy Compliance Agreement

bull Document 00604 ndash History of OSHA Actions and List of On-the-job

Injuries

bull Document 00605 ndash List of Safety Impact Positions

12

FORMS(Continued)

bull Document 00610 ndash Performance Bond

bull Document 00620 ndash Affidavit of Insurance

bull Document 00621 ndash City of Houston Certificate of Insurance

bull Document 00624 ndash Certificate of Compliance wAffirmative Action

13

FORMS(Continued)

bull Document 00630 ndash Agreement to Comply with Play or Pay(POP)

bull Document 00631 ndash City of Houston Pay or Play Program - List of

Participating Subcontractors

bull Document 00632 ndash EEO Certification by Material Suppliers

Professional Services Providers

bull Document 00636 ndash Certificate of Interested Parties (Form 1295)

14

OFFICE OF BUSINESS OPPORTUNITY

HAS Office of Business Opportunity

hasobohoustontxgov

15


DIVERSITY REQUIREMENTS

The MWBE Goal

DecorativePedestrian Flake Systems NA

16


CERTIFICATION

bull Participating Firms Must Be Certified MWBE

bull Firms Must Be Certified MWBE At Time Of ProposalSubmission If Not Certified MWBE They Will Not BeCounted Towards Contract Participation

bull Questions About Certification Visit httpwwwhoustontxgovobo Or By Phone (832) 393-0600

17

PAY OR PLAY PROGRAM

Pay or Play (POP) Forms

POP-1 Pay or Play Acknowledgement

Contractor acknowledges POP Program and agrees to comply if they are the successful bidder Filled out and submitted with bid packet by all contractors and subcontractors that are bidding on a contract that requires them to comply with POP

POP-2 Certification of Compliance with Pay or Play Program

Contractor chooses how they will participate in the POP Program Filled out and submitted by the successful bidder (Contractoramp Subcontractor)

POP-3 List of Participating SubcontractorsList of all subs participating on the projectFilled out and submitted by the successful bidder (Contractor)

POP-4 Contractor Subcontractor Waiver Request

Used as a request for a particular contract that qualifies for a waiver (Waived upon OBO approval)Filled out and submitted by the contracting Department only

POP-5 Contractor Subcontractor Reporting Form (Pay Option)

Report for a contractor that will be participating in the ldquoPay Optionrdquo (Report certain employees not covered on the contractorrsquos employee health benefit plan)Filled out and submitted on a monthly basis by the contractorsubcontractor to monitor POP compliance

POP-6 Department Quarterly Update

Report of current POP Contracts (COH Department use only) Filed out and submitted by the Department POP Liaison on monthly bases

POP-7 ContractorSubcontractor Reporting Form (Play Option)

Report for a contractor that will be participating in the ldquoPlay Optionrdquo (Report employees that will be covered on contractorrsquos employee major health benefit plan)Filled out and submitted on quarterly bases by the contractorsubcontractor

POP-8 Employee Waiver Request

A request that an employee be waived from the POP Program requirements Provides a possible exemption for certain employees that are offered health benefits but refuse the offer This form will be completed in its entirety by the contractor or subcontractor and employee and also notarized (Waiver granted on OBO approval)

POP-9 City of Houston Pay or Play Self-Insured RequestA form for a contractor that is requesting to be considered a self-insured company (Granted upon OBO approval)Filled out and submitted by the Contractor with supporting documents

18

Project Scope and Overview

HOUSTON AIRPORT SYSTEM

Kenneth Roy

Assistance Airport Manager HAS

19


bull Project Manager Kenneth Roy

bull General Overview

bull SPECIAL NOTE (1) Date of Substantial Completion

120 days after Commencement of Work

bull Site Visit (Upon Request)

20

21

AB Garage ndash Levels 2-7

22

AB Garage ndash Level 8

C Garage ndash Brown Section Levels 1- 6

23

24

C Garage ndash Blue Section ndash Levels 4-6

C Garage ndash BlueBrown Sections Roof Level

25

Levels 3-5 Level 6

26

C3 Garage ndash Purple Section

DE Garage ndash Level 3

27

28

DE Garage - Levels 4-6

29

DE Garage ndash Roof Level

HOU Red Garage

30

Questions

bull Questions to be official must be in writing and submitted to

Governor Henderson via email


bull Answers will be posted in HAS website as Letter of Clarification

httpwwwfly2houstoncom

31

Closing Remarks


Thank you

32

Invitation To Bid (ITB) Decorative Pedestrian Flake Systems for Houston Airport

System Solicitation No HGH-DPF-2017-023

Pre-Bid Meeting Agenda

I Opening Remarks

II Solicitation Overview

III Office of Business Opportunity

IV Project Scope and Overview

V QuestionsAnswers

Justin J Mann CPPO

Procurement Officer HAS

Governor Henderson

Senior Procurement Specialist HAS

Representative

Kenneth Roy

Assistant Airport Manager HAS

2


Quiet Period

3



Henderson)




PURPOSE





4








5






6










7




June 08 2017 1030 PM (CST)



Houston Texas 77002



8

BID FORM



9













10

POST-BID DOCUMENTS







11


INTENT TO AWARD






Injuries


12

FORMS(Continued)





13

FORMS(Continued)







14



hasobohoustontxgov

15



The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32




Quiet Period

3



Henderson)




PURPOSE





4








5






6










7




June 08 2017 1030 PM (CST)



Houston Texas 77002



8

BID FORM



9













10

POST-BID DOCUMENTS







11


INTENT TO AWARD






Injuries


12

FORMS(Continued)





13

FORMS(Continued)







14



hasobohoustontxgov

15



The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32




PURPOSE





4








5






6










7




June 08 2017 1030 PM (CST)



Houston Texas 77002



8

BID FORM



9













10

POST-BID DOCUMENTS







11


INTENT TO AWARD






Injuries


12

FORMS(Continued)





13

FORMS(Continued)







14



hasobohoustontxgov

15



The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32










5






6










7




June 08 2017 1030 PM (CST)



Houston Texas 77002



8

BID FORM



9













10

POST-BID DOCUMENTS







11


INTENT TO AWARD






Injuries


12

FORMS(Continued)





13

FORMS(Continued)







14



hasobohoustontxgov

15



The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32








6










7




June 08 2017 1030 PM (CST)



Houston Texas 77002



8

BID FORM



9













10

POST-BID DOCUMENTS







11


INTENT TO AWARD






Injuries


12

FORMS(Continued)





13

FORMS(Continued)







14



hasobohoustontxgov

15



The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32












7




June 08 2017 1030 PM (CST)



Houston Texas 77002



8

BID FORM



9













10

POST-BID DOCUMENTS







11


INTENT TO AWARD






Injuries


12

FORMS(Continued)





13

FORMS(Continued)







14



hasobohoustontxgov

15



The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32






June 08 2017 1030 PM (CST)



Houston Texas 77002



8

BID FORM



9













10

POST-BID DOCUMENTS







11


INTENT TO AWARD






Injuries


12

FORMS(Continued)





13

FORMS(Continued)







14



hasobohoustontxgov

15



The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32



BID FORM



9













10

POST-BID DOCUMENTS







11


INTENT TO AWARD






Injuries


12

FORMS(Continued)





13

FORMS(Continued)







14



hasobohoustontxgov

15



The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32















10

POST-BID DOCUMENTS







11


INTENT TO AWARD






Injuries


12

FORMS(Continued)





13

FORMS(Continued)







14



hasobohoustontxgov

15



The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32



POST-BID DOCUMENTS







11


INTENT TO AWARD






Injuries


12

FORMS(Continued)





13

FORMS(Continued)







14



hasobohoustontxgov

15



The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32




INTENT TO AWARD






Injuries


12

FORMS(Continued)





13

FORMS(Continued)







14



hasobohoustontxgov

15



The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32



FORMS(Continued)





13

FORMS(Continued)







14



hasobohoustontxgov

15



The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32



FORMS(Continued)







14



hasobohoustontxgov

15



The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32





hasobohoustontxgov

15



The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32





The MWBE Goal


16


CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32




CERTIFICATION




17

PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32



PAY OR PLAY PROGRAM


















18



Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32





Kenneth Roy


19







20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32









20

21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32



21


22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32



22



23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32




23

24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32



24



25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32




25

Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32



Levels 3-5 Level 6

26



27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32




27

28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32



28


29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32



29


HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32



HOU Red Garage

30

Questions






31

Closing Remarks


Thank you

32



Questions






31

Closing Remarks


Thank you

32



Closing Remarks


Thank you

32

