PowerPointPowerPoint

Terminal Learning Terminal Learning ObjectiveObjective

• Given a computer with Microsoft Given a computer with Microsoft (MS) PowerPoint and guidelines, (MS) PowerPoint and guidelines, build a presentation IAW build a presentation IAW Microsoft Office 97 Professional Microsoft Office 97 Professional 6 in 16 in 1 Que edition 1997.Que edition 1997.

Presentations Present:Presentations Present:

• AbstractsAbstracts

• ConceptsConcepts

• ProductsProducts

• OurselvesOurselves

We Present EverydayWe Present Everyday

• MeetingsMeetings

• Staff TeachingStaff Teaching

• Phone CallsPhone Calls

• OurselvesOurselves

CAPCAP Your Presentation Your Presentation

• CContentontent

• AAppearanceppearance

• PPracticeractice

ContentContent:: Keep the Keep the FocusFocus

• WhoWho

• WhatWhat

• When When

• WhereWhere

• HowHow

WhoWho

• PeersPeers

• StaffStaff

• SubordinatesSubordinates

• StudentsStudents

WhatWhat

• StatisticsStatistics

• ChartsCharts

• DataData

• GraphicsGraphics

WhenWhen

• Time factorsTime factors

–Time for PreparationTime for Preparation

–Time AllowedTime Allowed

–Time of DayTime of Day

WhereWhere• FacilitiesFacilities

–ProjectorProjector

–Display screenDisplay screen

• Facility ResourcesFacility Resources

–ComputerComputer

–SoftwareSoftware

HowHow

• Method of deliveryMethod of delivery

–PrintedPrinted

–VisualVisual

–SpokenSpoken

–CombinationCombination

AppearanceAppearance• ConsistencyConsistency

– ColorColor

– FontsFonts

– TransitionsTransitions

– BuildsBuilds

BACKGROUND ACCEPTABLE UNACCEPTABLE

BLACK

DARK BLUE

DARK GREEN

WHITEYELLOWCYAN

WHITEYELLOWLGT BLUE

BLUEREDVIOLET

BLUEBLACKRED

REDMAGENTAPURPLEBLUE

WHITEYELLOWLGT BLUE

ContrastContrast

Transition Transition

• The special effect that introduces The special effect that introduces

the slidethe slide

• Smooth from one to another Smooth from one to another

• Non-distractingNon-distracting

Builds Builds

• How the bullets, text, and How the bullets, text, and graphics appeargraphics appear

• Dim previous bullet (slide show Dim previous bullet (slide show view)view)

Appearance: TextAppearance: Text

• FontsFonts

• CapitalizationCapitalization

• Text AttributesText Attributes

• Size (Versus Lines of Text)Size (Versus Lines of Text)

• ContrastContrast

Recommended Font is ARIAL

FontsFonts

Times New RomanTimes New Roman

ArialArial

Allegro BTAllegro BT CourierCourier ScriptScript

CapitalizationCapitalization

TYPING IN ALL CAPSTYPING IN ALL CAPS

DOES NOT MAKE THE TEXTDOES NOT MAKE THE TEXT

EASIER TO READEASIER TO READ!!

Size Versus LinesSize Versus Lines

Too Big A Font SizeToo Big A Font Size

Can Be As Bad AsCan Be As Bad As

Too Small A Font SizeToo Small A Font Size

Font Sizes Font Sizes (Recommended)(Recommended)

• Titles should be 44-54 points per Titles should be 44-54 points per inchinch

• Bullet text should be 32-40 points Bullet text should be 32-40 points

Practice!Practice!

• Effectiveness of deliveryEffectiveness of delivery

• With / without an audienceWith / without an audience

• Before a mirrorBefore a mirror

• Be prepared for the question Be prepared for the question YOU don’t have the answer fordon’t have the answer for

PracticePractice

Until Until If you didn’t know If you didn’t know

the material beforethe material before

YOU DO NOW!YOU DO NOW!

““Bulletize” - Don’t Bulletize” - Don’t Hypnotize!Hypnotize!

25 Y.O. WM NKA C/O ‘Chest Pain’ x 25 Y.O. WM NKA C/O ‘Chest Pain’ x 25min. Hx: States ‘stabbing’ pain 25min. Hx: States ‘stabbing’ pain began during PT exertion. Denies began during PT exertion. Denies relief w/rest. States NK Family Hx relief w/rest. States NK Family Hx of Heart Disease. parents presently of Heart Disease. parents presently undergoing marital problems.undergoing marital problems.

““Bulletized”Bulletized”25 Y.O. WM25 Y.O. WM

C/O ‘Chest Pain’ x 25min.C/O ‘Chest Pain’ x 25min.

Hx: NKAHx: NKA

Onset - P.T. Onset - P.T.

W/O relief w/restW/O relief w/rest

NK Family Hx of Heart DiseaseNK Family Hx of Heart Disease

Parents - marital problemsParents - marital problems

Clip Art/picturesClip Art/pictures

• A picture is worth a thousand A picture is worth a thousand words - words - if it is relevant!if it is relevant!

• No Message? DO NOT USE!No Message? DO NOT USE!

• Make sure it is pertinent.Make sure it is pertinent.

• Not overwhelmingNot overwhelming..

John’s Fruit John’s Fruit ConsumptionConsumption

• ApplesApples

• OrangesOranges

• ApplesApples

• OrangesOranges

John’s Fruit John’s Fruit ConsumptionConsumption

LackLack OfOf NegativeNegative Space Space • This image is much too busy to be easily

read.• There is no place for the eyes to rest

because the image is filled up.• There are too many lines of text to make

this image readable.• How would you like to see the entire

presentation as busy as this? • Your eyes would get very tired after

looking at slides like this for a prolonged period of time.

Special Visual Effects Special Visual Effects

• Use them if they are not distractingUse them if they are not distracting

• It may tire the audience if overused, It may tire the audience if overused, especially in transitions and buildsespecially in transitions and builds..

Opening PowerPoint

Select a Slide LayoutSelect a Slide Layout

Five ViewsFive Views

• Normal (Ver 2000)Normal (Ver 2000)• OutlineOutline

• Slide ViewSlide View

• Slide SorterSlide Sorter

• Slide ShowSlide Show

Normal ViewNormal View• Allows you to work on one slide Allows you to work on one slide

at a timeat a time

• Allows you to see the notes to Allows you to see the notes to each slideeach slide

• Allows you to see the outline Allows you to see the outline viewview

Outline ViewOutline View

• Examine and work with the Examine and work with the structure of filestructure of file

• Use to organize and develop the Use to organize and develop the content of your filecontent of your file

Outline View

Slide Sorter ViewSlide Sorter View

• Move slides Move slides

• Delete slidesDelete slides

• Set up transitions and buildsSet up transitions and builds

Slide Sorter ViewSlide Sorter View

Notes Page ViewNotes Page View

• Displays notes pages for Displays notes pages for selected slide selected slide

• Create speaker notes Create speaker notes

Slide Show ViewSlide Show View

PresentationPresentation modemode

Slide Show View

Master SlideMaster Slide

• Set the attributes of your Set the attributes of your presentation oncepresentation once

–Background color scheme Background color scheme

–Fonts and Bullets Fonts and Bullets

TemplatesTemplates

DOUBLEDOUBLE CLICKCLICK HEREHERE

Advantages of Using Advantages of Using PowerPointPowerPoint

• Professional lookingProfessional looking

• Quick and easy to useQuick and easy to use

• Can be used to make backups Can be used to make backups

• PortablePortable

Pack and GoPack and Go

• Copies to a 3 ½ floppy disk Copies to a 3 ½ floppy disk (multiple diskettes)(multiple diskettes)

• Viewer availableViewer available

• Compresses dataCompresses data

UnpackingUnpacking

• Use windows explorerUse windows explorer

• Go to floppy diskGo to floppy disk

• Double click on the file called Double click on the file called Pngsetup.exePngsetup.exe

• Go thru the wizard menusGo thru the wizard menus

UnpackingUnpacking

UnpackingUnpacking

Questions?Questions?

SummarySummary

• Techniques on presentingTechniques on presenting

• Creating a Master Slide Creating a Master Slide

• Transitions and buildsTransitions and builds

• Major areas of a PowerPoint Major areas of a PowerPoint ScreenScreen