ppc091107 resolution no. 08-17 · individual project managers from the burden of implementing local...

PPC091107 RESOLUTION NO. 08-17

H:\Resolutions\2008RES\R08-17 CityBuild FY0708.doc of 3

RESOLUTION APPROPRIATING $473,000 IN PROP K FUNDS FOR THE CITYBUILD

PROGRAM, SUBJECT TO THE ATTACHED CASH FLOW DISTRIBUTION SCHEDULE,

AND AMENDMENT OF THE PROP K STRATEGIC PLAN

WHEREAS, As the primary funding agency for transportation projects in the city, the

Authority has a significant stake in ensuring the availability of a locally-based, skilled construction

workforce; and

WHEREAS, The purpose of CityBuild is to professionalize the delivery of construction-

related workforce development activities in the city, and to relieve San Francisco agencies and

individual project managers from the burden of implementing local hiring strategies and working

with multiple entities involved in workforce recruitment, development and training; and

WHEREAS, In June 2004, the Authority appropriated $700,000 through Resolution 04-71

for the CityBuild pilot program, at which time it committed to provide a 50% share of the pilot’s

cost of approximately $2.2 million, for a total Prop K contribution of around $1.1 million; and

WHEREAS, The budget for CityBuild for Fiscal Year 2007/08 is approximately $2.47

million, of which $473,000 would be provided by the Authority in Prop K funds; and

WHEREAS, The appropriation action will make the funds available to the Authority, as the

managing agency, in order to procure consultant services and enter into agreements for technical

and other services needed for the CityBuild program as described in the attached Allocation Request

Form; and

WHEREAS, The proposed appropriation requires an amendment of the Prop K Strategic

Plan because funds were not programmed for CityBuild in the current fiscal year, and there is

sufficient capacity for this amendment given that allocation requests have come in at a slower pace

than anticipated in the Prop K Strategic Plan; and

PPC091107 RESOLUTION NO. 08-17

H:\Resolutions\2008RES\R08-17 CityBuild FY0708.doc of 3

WHEREAS, Because of the extensive cost savings potential for major construction projects,

future Prop K contributions to CityBuild will come directly out of capital funds. As part of the upcoming

Strategic Plan update the Authority will address how these costs are assigned to specific Prop K

Expenditure Plan line items; and

WHEREAS, There are sufficient funds in the Capital Expenditures line item of the Authority’s

approved fiscal year 2006/07 budget to cover the proposed action; and

WHEREAS, On September 11, 2007, the Plans and Programs Committee was briefed on the

proposed appropriation and recommended the item to the Authority Board unanimously; now, therefore,

be it

RESOLVED, That the Authority hereby amends the 2005 Prop K Strategic Plan to include the

CityBuild Program in Fiscal Year 2007/08; and be it further

RESOLVED, That the Authority hereby appropriates $473,000 in Prop K funds for the

CityBuild Program, subject to the attached Fiscal Year Cash Flow Distribution Schedule; and be it further

RESOLVED, That the Authority finds the appropriation of these funds to be in conformance

with the priorities, funding levels, and prioritization methodologies established in the Prop K Expenditure

Plan and the 2005 Prop K Strategic Plan; and be it further

RESOLVED, That the Authority hereby authorizes the actual expenditure of funds for these

activities to take place subject to the Fiscal Year Cash Flow Distribution Schedule detailed in the attached

Allocation Request Form; and be it further

RESOLVED, That the Capital Improvement Program of the Congestion Management Program

and Prop K 5-Year Prioritization Programs will be amended as appropriate.

Attachments:

1. Allocation Request Form 2. Prop K Capital Budget 3. Prop K Fiscal Year Cash Flow Distribution - Summary Table

San Francisco County Transportation AuthorityProposition K Sales Tax Program Allocation Request Form

FY of Allocation Action: 2007/08

Project Name:

Implementing Agency:

EXPENDITURE PLAN INFORMATION

Category:

Subcategory:

EP Project/Program:

EP Line Number (Primary): TBD Current Request:

Other EP Line Numbers: TBD

Program Wide

Capital Projects

$473,000

CityBuild Program FY 2007/08

SCOPE

San Francisco County Transportation Authority

Program Wide

CityBuild is an initiative of the Mayor's Office of Economic and Workforce Development (MOEWD), in partnership with City departments, community based organizations (CBOs), and the Authority. CityBuild was created to establish a single, responsible and accountable entity to direct construction employment and training efforts across projects and departments. In June 2004, the Authority appropriated $700,000 through Resolution 04-71 for the CityBuild pilot program. At that time we committed to provide a 50% share of the pilot’s cost of approximately $2.2 million, for a total Prop K contribution of around $1.1 million.

At its core, the purpose of CityBuild is to professionalize the delivery of construction-related workforce development activities in the City, and in the process to relieve City departments and individual project managers from the burden of implementing local hiring strategies and working with multiple entities. By centralizing construction hiring activities in the Mayor's Office, we are able to better leverage relationships with contractors, our CBO partners and the building trades to maximize hiring opportunities; make strategic investments of public funds in support of recruitment and training; and build in greater accountability throughout the system through comprehensive tracking and monitoring of all aspects of the program. The end goal will be to develop trained, committed men and women to become the construction workforce of the future.

Gray cells will automatically be filled in.

Sufficient scope detail should be provided to allow Authority staff to evaluate the reasonablenes of the proposed budget and schedule. If there are prior allocations for the same project, provide an update on progress. Maps, drawings, etc. should be provided on Worksheet 7-Maps.or by inserting additional worksheets.

Project sponsors shall provide a brief explanation of how the project was priortized for funding, highlighting: 1) project benefits, 2) level of public input into the prioritization process, and 3) whether the project is included in any adopted plans, including Prop K 5-Year Prioritization Programs. Justify any inconsistencies with the adopted Prop K Strategic Plan or 5-Year Prioritization Program(s).

Indicate work to be performed by outside consultants or force account. Very long scopes may be typed into a separate Word file.

P:\Prop K\FY0708\ARF Final\SFCTA CityBuild.xls, 1-Scope Form v. 01.2006 Page 1 of 16


FY 2007/08

Project Name:


ENVIRONMENTAL CLEARANCE

Type : Completion Date

(mm/dd/yy)

Status:

Start Date End DateQuarter Fiscal Year Quarter Fiscal Year

1 2007/08 N/A N/AN/A N/A

N/A N/A 4 2007/08

Provide project delivery milestones for each sub-project included in the current request, if appropriate. Describe coordination with other project schedules or external deadlines (e.g., obligation deadlines) that impact the project schedule, if relevant.

Planning/Conceptual Engineering

Start Procurement (e.g. rolling stock)Project Completion (i.e., Open for Use)

Design Engineering (PS&E)R/W Activities/AcquisitionAdvertise ConstructionStart Construction (e.g., Award Contract)


SCHEDULE COORDINATION/NOTES


n/a

Environmental Studies (PA&ED)

PROJECT DELIVERY MILESTONESEnter dates for ALL project phases, not just for the current request. Use July 1 as the start of the fiscal year. Use 1, 2, 3, 4 to denote quarters and XXXX/XX for the fiscal year (e.g. 2007/08). Additonal schedule detail may be provided in the text box below.

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FY 2007/08

Project Name:


COST SUMMARY BY PHASE - CURRENT REQUEST

Cost for Current Request/Phase

Yes/No Total Cost

Yes

COST SUMMARY BY PHASE - ENTIRE PROJECT

Total Cost Source of Cost Estimate

$2,473,634

$2,473,634 Expected Useful Life: Years

Total:

Environmental Studies (PA&ED)Design Engineering (PS&E)R/W Activities/Acquisition


Operations

ConstructionProcurement (e.g. rolling stock)

Environmental Studies (PA&ED)

R/W Activities/AcquisitionDesign Engineering (PS&E)


ConstructionProcurement (e.g. rolling stock)


Operations


$473,000

$2,473,634 $473,000

CityBuild; based on prior work

Prop K - Current Request

$2,473,634

Enter expected useful life of completed capital project (e.g., use audit number).

Allocations will generally be for one phase only. Multi-phase allocations will be considered on a case-by-case basis.

In the table below provide information for the CURRENT Prop K request only rather than the total project cost for all phases. For instance, if the request is for Phase 1 of a planning study, just show the total cost for Phase 1 and the amount of Prop K funds requested for Phase 1.

Show total cost for ALL project phases based on best available information.

Source of cost estimate is intended to help gauge the quality of the cost estimate, which should improve in reliablity the farther along a project is in its development.

P:\Prop K\FY0708\ARF Final\SFCTA CityBuild.xls, 3-Cost Form v. 01.2006 Page 10 of 16


MAJOR LINE ITEM BUDGET

FUNDING and EXPENDITURTES CITYBUILD ACADEMY- 7-1-07 TO 6-30-08

Revenue/Funding Funds to be ReceivedSalaries:General Fund - Salary 667,200MTA (Salary) 167,000Total Salary Revenue 834,200

Non-Salary:General Fund - Non Salary 225,228Public Utilities Commission 175,000Airport 175,000SFC Transportation Authority 473,000Walter Haas 100,000City College for instructors salaries (45% of actual cost of $300,000) 149,612Total Non-Salary Revenue 1,297,840

Total Revenue 2,132,040

ExpendituresCityBuild General Fund Salaries 667,200Non General Fund Salaries 167,000Total Salary Expense 834,200

Non-Salary:Academy: Community Based Organizations (3 classes x 50 Students x $4600) 690,000Participant support services (bus passes, drug testing, boots, childcare etc) 50,000Class lunches (3 classes x 12 weeks x 4 days x $180) 25,920Instructor Salaries and Benefits (3 classes x 14 weeks x $7,916 per week) 300,000Life Skills (3 classes x $14,000 per class) 42,000Materials used in City Build Academy work (3 classes x $18,638 per class) 55,914Tools for Graduating students ( 3 classes x 50 students x $160 per student) 24,000Union Dues and Fees (3 classes x 50 students x $144 per student) 21,600Academy Miscellanous (copies, printing course materials etc) 15,000Graduations (3 classes x $5,000? per class 15,000Retention (100 existing direct placement people x $850) 85,000IT Services 100,000Consultants (Bonnie @ $80,000 + Laura @ $60,000) 140,000Training/conferences 30,000Meeting Expenses 15,000Administration fees (grants & instructors salaries) 30,000Total Non-Salary Expense 1,639,434

Total Expenditures 2,473,634

Total Revenues less Expenditures

Note: 1) This budget does not include expenditures for Direct Placement, VESL Program and Professional Services2) CityBuild also receives $1,468,274 in in-kind funding from City College, who hosts the CityBuild Academy.

P:\Prop K\FY0708\ARF Final\SFCTA CityBuild.xls, 4-Major Line Item Budget Form v. 01.2006 Page 11 of 16


FY

Project Name:


FUNDING PLAN - FOR CURRENT PROP K REQUEST

Prop K Funds Requested:

5-Year Prioritization Program Amount: (enter if appropriate)

Strategic Plan Amount for Requested FY:

Programmed

$167,000$175,000$175,000$100,000$149,612

$766,612

Prop K Match % - Current Request:Total from Cost worksheet

$2,473,634

2007/08

$341,594

$814,594 $892,428

$473,000

$473,000Fund Source


Allocated TotalPlanned

$149,612

$175,000$100,000

$473,000$892,428$892,428

$0

$167,000$175,000

19.12%

$341,594$0

$2,473,634Total:

Prop K sales tax

Funds to be determinedCity College (45% of Instructor Salaries)Walter Haas FoundationAIRPORTPUCMTASan Francisco General Fund


Enter the funding plan for the phase or phases for which Prop K funds are currently being requested. Totals should match those shown on the Cost worksheet.

If the amount requested is inconsistent (e.g., greather than) with the Strategic Plan amount and/or the 5-Year Prioritization Program (5YPP), provide a justification in the space below including a detailed explanation of which other project or projects will be deleted, deferred, etc. to accommodate the current request and maintain consistency with the 5YPP and/or Strategic Plan.

Authority Notes: This action will require an amendment to the Strategic Plan to add in the $473,000 in Fiscal Year 2007/08 for the CityBuild Program, since these funds were not included originally due to a delay in the pilot program kick-off. In the upcoming Strategic Plan update, these funds will be distributed across all Prop K categories involving construction projects, as appropriate.

P:\Prop K\FY0708\ARF Final\SFCTA CityBuild.xls, 5-Funding Form v. 01.2006 Page 12 of 16


Is Prop K providing local match funds for a state or federal grant? No

Required Local Match%

FUNDING PLAN - FOR ENTIRE PROJECT (ALL PHASES)

Programmed

$0

Prop K Match % - Entire Project:Total from Cost worksheet

FISCAL YEAR CASH FLOW DISTRIBUTION FOR CURRENT PROP K REQUEST

Prop K Funds Requested:

Sponsor Request - Proposed Prop K Cash Flow Distribution Schedule% Reimbursed

Annually

100%0%0%0%0%

#DIV/0!

$473,000

$0

$473,000

$0

Allocated

Cash Flow

Amount $$0.00

$0Total

$0

$0.00$0.00

$0

$0

$0

Planned

$0$473,000

$0

$0

$0

$0

$2,473,634

Balance

$0

$0

$0

$0$0

Fund Source

Prop K sales taxFund Source

FY 2007/08

Total:

Total:

Fiscal Year

Entire the funding plan for all phases (environmental studies through construction) of the project. This section may be left blank if the current request covers all project phases. Totals should match those shown on the Cost worksheet.

Use the table below to enter the cash flow distribution schedule (e.g. the maximum Prop K funds that are guaranteed to be available annually for eligible reimbursements) that you would like for the current allocation request. If the schedule is more aggressive than the Strategic Plan and/or 5YPP, please explain in the text box below.

P:\Prop K\FY0708\ARF Final\SFCTA CityBuild.xls, 5-Funding Form v. 01.2006 Page 13 of 16


This section is to be completed by Authority Staff.

Last Updated: 09.05.07 Resolution. No. Res. Date:

Project Name:

Implementing Agency:Phase:

Prop K Recommended: Appropriation

Total:

Cash Flow Distribution Schedule by Fiscal Year (for entire allocation/appropriation)EP

Line%

Reimbursable

TBD 100%0%

0% 0%

0%100%

If adjusting from Strategic Plan assumptions, provide detail:

Cash Flow Distribution Schedule by Fiscal Year & Phase (for entire allocation/appropriation)EP

Line Fiscal YearMaximum

Reimbursement

TBD FY 2007/08 $473,000

$473,000

Prop K Fund Expiration Date: Eligible expenses must be incurred prior to this date.


100%

100%

100% $0$0$0

100%

$0

$0$0

$0Construction

Balance

$0$0

$473,000

12/31/2008

100%

Cumulative % Reimbursable

$0

Phase

Construction

Fiscal Year Maximum Reimbursement

Total: $473,000

Balance


AUTHORITY RECOMMENDATION

Total:

Notes (e.g.,justificationl for multi-phase recommendations, notes for multi-EP line item or mult-sponsor recommendations):

$473,000

Amount$473,000

FY 2007/08

P:\Prop K\FY0708\ARF Final\SFCTA CityBuild.xls, 6-Authority Rec Form v. 01.2006 Page 14 of 16


This section is to be completed by Authority Staff.

Last Updated: 09.05.07 Resolution. No. Res. Date:

Project Name:




AUTHORITY RECOMMENDATION

Action Fiscal Year PhaseFuture Commitment to:

Trigger:

Deliverables:1.

2.

3.

4.

5.

Special Conditions:1.

2.

Notes:1.

2.

3.

No sub-project detail required.

TA Project Reviewer: Project # from SGA:

Amount

This action will require an amendment to the Strategic Plan to add in the $473,000 in Fiscal Year 2007/08 for the CityBuild Program. There is sufficient capacity for this amendment given that allocation requests have come in at a slower pace than anticipated in the Prop K Strategic Plan. As part of the upcoming Strategic Plan update, we will address how these costs are assigned to specific Prop K Expenditure Plan line items.

Quarterly progress reports should include statistics relevant to the program, e.g., number of students graduated, number of residents placed in jobs, number retained, etc.

P:\Prop K\FY0708\ARF Final\SFCTA CityBuild.xls, 6-Authority Rec Form v. 01.2006 Page 15 of 16


FY of Allocation Action: 2007/08 Current Request:

Project Name:


Signatures

Project Manager Grants Section Contact

Name (typed):

Title:

Phone:

Fax:

Email:

Address:

Signature:

Date:

[email protected]


Jesse Blout

By signing below, we the undersigned verify that: 1) sales tax revenues shall be used to supplement and under no circumstance replace existing local revenues used for transportation purposes and 2) the requested sales tax funds will not be used to cover expenses incurred prior to Authority Board approval of the allocation.


$473,000

Valerie A. O'Donnell

Program Manager, CityBuild

415-554-7006

valerie.o'[email protected]

Director, MOEWD

Please sign in blue ink.

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Attachment 2.Prop K FY 2007/08 Capital Budget

Cash Flow Distribution

EP # Sponsor Project Name Total FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11

TRANSIT

1 MTA (DPT)Improving Transit Operation on Van Ness North of North Point $69,400 $34,700 $34,700

1 MTA (DPT)Improving LRV and Pedestrian Safety at 9th Avenue and Irving/Judah - PS&E $60,000 $50,000 $10,000

1 MTA (DPT)Harrison Street Transit Lane between the Embarcadero and First Street $59,000 $59,000

1 MTA (DPT) Carl/Cole Transit Center Feasibility Study $20,000 $20,000

1 MTA (DPT)Market Street - Improve Signal Timing to Improve Transit Operation $45,000 $30,000 $15,000

1 MTA (DPT)19th Avenue, Lincoln Way and Cross-Over Drive Transit Stop Improvement $45,300 $45,300

1 MTA (DPT)Improving F-Line Safety and Operation at Powell and Jefferson $73,314 $73,314

18 MTA (MUNI) Trolleybus wheelchair lift O&M $481,000 $481,00019 MTA (MUNI) F-line historic streetcar O&M $977,000 $977,00021 MTA (MUNI) MUNI MMX O&M $3,151,000 $3,151,000

22M MTA (MUNI) Capital Planning and Grants Staffing $410,000 $410,000

22M MTA (MUNI)Overhead Rehab 1998-2009: Traction Power Substations - Construction $1,850,000 $555,000 $925,000 $370,000

22M MTA (MUNI) Church and Duboce Track Work Replacement $270,000 $135,000 $135,000Transit Subtotal: $7,511,014 $6,021,314 $1,119,700 $370,000 $0

PARATRANSIT23 MTA (MUNI) Paratransit $9,670,000 $9,670,000

Paratransit Subtotal: $9,670,000 $9,670,000

STREETS AND TRAFFIC SAFETY31 MTA (DPT) New Truck for Sign Shop $65,000 $65,000

32 MTA (DPT) Traffic Signal Controller and Cabinet Replacement $195,000 $195,00033 MTA (DPT) Traffic Sign Graffiti Program $160,000 $160,000

33 MTA (DPT)Traffic Signal Upgrades - Mission Street - Additional Construction Funds $285,000 $247,500 $37,500

33 MTA (DPT) Traffic Signal Controller and Cabinet Replacement $150,000 $150,00034 DPW Street Resurfacing Program $13,920,000 $6,960,000 $6,960,00035 DPW Street Repair and Cleaning Equipment $642,000 $321,000 $321,00036 DPW Embarcadero Roadway O&M $394,000 $394,00037 DPW Public Sidewalk Repair $524,400 $524,400

38 MTA (DPT)Local Match-Tenderloin Pedestrian Improvements $81,100 $81,100

38 MTA (DPT)Traffic Calming - School Area Safety - Grant Matches $143,000 $74,400 $68,600

38 MTA (DPT) Traffic Calming - Planning $503,000 $251,500 $251,500

38 MTA (DPT) Traffic Calming - Implementation - Local Streets $941,070 $252,768 $353,975 $334,32738 MTA (DPT) Traffic Calming - Evaluation and Outreach $70,000 $35,000 $35,000

39 MTA (DPT)Cesar Chavez Bicycle Improvements, Sanchez to US-101 $65,100 $19,530 $32,550 $13,020

Capital Budget FY 0708.xls Sept Capital Budget - 3 Page 1 of 2

Attachment 2.Prop K FY 2007/08 Capital Budget


EP # Sponsor Project Name Total FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11

39 MTA (DPT) Division Street Bicycle Improvements, 9th to 11th $11,400 $3,420 $5,700 $2,280

39 MTA (DPT)Holloway Avenue Bike Boulevard, Lee Ave to Varela Ave $15,100 $4,530 $7,550 $3,020

39 MTA (DPT)Lee Avenue Bike Lanes, Holloway Ave to Ocean Ave $16,700 $5,010 $8,350 $3,340

39 MTA (DPT) Masonic Avenue Bike Lane, Fell St to Geary Blvd $35,600 $10,680 $17,800 $7,120

39 MTA (DPT)Portola Drive Bike Lanes, O'Shaughessy Blvd to Sloat Blvd $18,000 $5,400 $9,000 $3,600

39 MTA (DPT)Potrero Avenue Bicycle Improvements, 17th to Division $17,900 $5,370 $8,950 $3,580

39 MTA (DPT)Sagamore and Sickles Strees Bike Lanes, Alemany to Brotherhood Way $6,300 $1,890 $3,150 $1,260

40 MTA (DPT)Local Match - Golden Gate Park Pedestrian and Bicycle Improvements $20,886 $20,886

40 MTA (DPT) Ladder Crosswalks Maintenance $42,750 $21,375 $21,37540 MTA (DPT) Accessible Pedestrian Signals Selection & Design $161,500 $104,970 $56,53041 DPW Curb Ramps $672,000 $20,000 $652,00042 DPW Tree Planting and Maintenance $933,000 $933,000

Streets and Traffic Safety Subtotal: $20,089,806 $10,867,729 $8,850,530 $371,547 $0

TSM/STRATEGIC INITIATIVES43 DOE Clean Air Program $131,000 $131,000

TSM/Strategic Initiatives Subtotal: $131,000 $131,000

NEW PROJECTS & PROGRAMSTBD SFCTA CityBuild Program FY 2007/08 * $473,000 $473,000

TOTAL $37,874,820 $27,163,043 $9,970,230 $741,547 $0

Shaded lines indicate current allocations

* CityBuild Program FY 2007/08 will be funded initially from cost savings associated with actual allocation and reimbursement requests that have been much slower than assumed in the Strategic Plan. Costs will be distributed among appropriate capital project line items as part of the Strategic Plan update in early 2008.

Capital Budget FY 0708.xls Sept Capital Budget - 3 Page 2 of 2

Attachment 3.Prop K FY 2007/08 Capital Budget Summary


Total FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11

Prior Allocations 37,401,820 26,690,043 9,970,230 741,547 0Current Request(s) 473,000 473,000 0 0 0New Total Allocations 37,874,820 27,163,043 9,970,230 741,547 0

NotesThis table shows Cash Flow Distribution Schedules for all FY 2007/08 allocations approved to date, along with the current recommended allocation(s).

Capital Budget FY 0708.xls Sept CF Summary - 3 Page 1 of 1

ppc091107 resolution no. 08-17 · individual project managers from the burden of implementing local...

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