ppt template 1- tv compliant ppt - wordpress.commar 03, 2017 · december 9 – board retreat:...

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Budget Workshop

March 29, 2017

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AGENDA: 1. Legislative Update 2. County Administrator Opening 3. FY18 Operating Budget Update 4. Fire Assessment Update 5. Capital Improvement Program Update

a. Non-Surtax Projects Update b. Annual Surtax 3 Discussion

#1 Legislative Update

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2017 Legislative Update Fiscal-Related Issues

• Legislative non-recurring appropriations • Tax reductions/actions

– Communication services tax – Commercial rental tax – Local business tax

• Property taxes • Implementing Solar Amendment #4 • Tourist Development Tax (TDT) • FRS rates

5

#2 County Administrator Opening

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FY18 Budget Meetings December 9 – Board Retreat: Budget Principles

Discuss FY17 budget strategies and receive Board direction on FY18 budget process and principles

February 17 – Workshop: Budget Strategy Finalize FY17 Initiatives and Board Priorities CIP Reprioritization

March 29 – Workshop: Budget Strategy • Annual Surtax discussion • Update on budget development; strategic or service-level discussions

April 26 – BCC Meeting: Mid-Year Budget Update • Fund balance analysis and discussion

May 26 – Workshop: Budget Strategy • Annual Surtax Resolution update • Update on FY18 budget development • Economic forecast 7

FY18 Budget Meetings

June 1 – Preliminary Property Values

June 20, 21 and 23 – Budget Workshops • Presentation of FY18 budget proposals and constitutional officer requests • Discuss overall budget • Receive Board input and direction

July 1 – Final Property Values

July 12 – Set Tentative (“not-to-exceed”) Millage Rates

August 21 – Final Budget Workshop • Capital Improvement Program wrap-up • Receive final Board input and direction prior to required public hearings

September 11 – Public Hearing (RLA) (Updated)

September 26 – Public Hearing (1660) and Budget Adoption 8

Preparing the FY18 Budget

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Processes: • Themed workshops • All major funds reviewed with Board • Pre-June discussion on revenues, fund reserve policies, debt and capital • Two-year operating review by departments • Internal review • County Administrator budget reviewed in June workshops (supported by

department presentations)

#3 FY18 Operating Budget Update

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General Fund Update

General Fund by Department

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$732,908

$1,482,002

$2,500,000

$4,660,316

$5,753,347

$7,247,550

$11,724,782

$12,452,478

$14,140,288

$18,988,482

$19,400,981

$19,497,836

$39,133,602

$110,770,618

Economic Development

UF/IFAS Extension

Capital Improvements

Lifeguards, Emergency Mgt, etc.

Public Works

Planning & Development Svc's

Health & Human Services

Libraries & Historical Resources

General Services (Facilities & Real Estate)

Support Services

SCAT

Parks, Recreation & Natural Resources

Other Constitutional Officials

Sheriff

FY17 Adopted Budget = $268,485,190

Reserves, debt, ad valorem fees, and non-departmental expenses not included

Support Services includes Office of Financial Management, Human Resources, Communications, County Attorney and Administration

Items on the Horizon

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• FY18 full operating impacts for library at North Port STC Campus and SSO Cattleridge building *

• 2017 World Rowing event *

• Legacy Trail extension *

• Ongoing funding for SHIFTS and CTC programs beyond FY18

• Deferred maintenance

• Community Reinvestment Program continued funding

• Next recession cycle planning

• Impacts from legislative session

• Ed Smith Stadium maintenance

• River Road funding *

• New Venice Library *

• Watching federal rule on overtime thresholds

• SANCA business plan

• Sheriff’s Office Admin. HQ *

• Sheriff’s Office Complex and Fleet Facility *

• South County Courthouse expansion *

• Central Energy Plant

• CIP Prioritization

• Homeless funding (triage ctr.) *

* FY17 Board Priorities

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General Fund Ad Valorem

$50

$70

$90

$110

$130

$150

$170

$190

FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17

$133.1

$153.1

$174.3 $175.7

$149.5

$130.4

$117.0 $109.9 $108.8

$113.2 $118.3

$128.2 $138.3

Milli

ons

FY17 revenue less than FY06

revenue

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Impact of Millage Decreases

$631M if millage flat with FY00

$148M if millage flat with FY07

4.58 4.58 4.57 4.55 4.50 4.34 4.093.69

3.34 3.34 3.34 3.34 3.34 3.39 3.39 3.39 3.39 3.39

0

1

2

3

4

5

FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17

Mill

s

$21.5 $18.3 $16.0 $14.5 $13.6 $8.9 $11.9 $12.5 $13.4

$64.2 $56.0 $50.8 $47.7 $42.0 $47.0 $49.2 $52.8$75.4$50.7$22.0$8.9$2.7$0.9$0.4$0.1

$57.1

$14.5

Impact of millage decreases:

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General Fund Model Revenue and Expense Projections

$289.6 $297.9 $307.9 $317.2 $328.3 $336.8 $345.3 $353.5 $362.0 $370.5

$379.0

$253.3 $265.4 $277.2

$294.5 $306.1

$318.5 $330.1

$342.3 $355.3

$368.9

$386.5

$0

$50

$100

$150

$200

$250

$300

$350

$400

$450

FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27

Mill

ions

Expenses Revenue (excluding fund balance)

General Fund Update as of February 2017

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• Includes FY16 unaudited actuals and Omnibus #1 (passed 1/24/17)

• Assumes state estimates of taxable property value growth (8.0%, 6.8%, 9.8%, 5.7% for FY18-FY21)

• Assumes 3% growth in most major revenues and 3.6% growth in most expenditures

• Shortfall is amount that cannot be funded using estimated revenues and expenditures

• Shortfall is only created after Economic Uncertainty Fund is depleted, but 75-day Emergency/Disaster Reserve always remains fully funded (at $45M in FY16)

Does not include $8.1M freed up from lowering Disaster Reserve from 90 days to 75 days

ACTUAL BUDGET PROJECTED PROJECTED PROJECTED PROJECTEDFY16 FY17 FY18 FY19 FY20 FY21

Revenue $253,774,691 $253,302,762 $265,417,567 $277,202,042 $294,541,101 $306,121,930Budgeted Fund Balance $13,366,839 $36,262,716 $32,473,270 $27,146,657 $21,882,478 $22,164,747Revenue $267,141,531 $289,565,478 $297,890,837 $304,348,699 $316,423,579 $328,286,678Expenses $267,141,531 $289,565,478 $297,890,837 $307,891,092 $317,201,445 $328,286,678

Shortfall $0 $0 $0 ($3,542,392) ($777,867) $0

General Fund - Projected Revenues & Expenses

Annual Audit/GASB 54 • Clerk’s Office conducts annual audit and produces CAFR • Audit covers County’s prior year financial activity;

confirms revenues received and actual expenditures • GASB 54 requirements:

– Audit report now includes following year based on projections, including use of fund balance

– Does not consider actual history on fund usage, revenues and expenditures which are factored into County financial model

– Reporting may raise questions with the County’s rating agencies

18

19

$0

$10

$20

$30

$40

$50

FY12 FY13 FY14 FY15 FY16 FY17

$9.2 $13.8 $17.3 $0.1

$13.4 $16.2 $15.9

$28.1 $23.3 $21.7

$14.1

$34.5 $33.0

$45.9 $41.8 $41.5

$34.9

Mill

ions

Actual Usage Projected Usage (at time of adoption) Amount Budgeted (adopted)

General Fund Fund Balance Budget vs. Actual Usage

FY16 “Actual Usage” is based on preliminary unaudited financials

General Fund (alternative scenario)

Using GASB method of calculating fund balance (deduct entire subsequent year’s budgeted fund balance, do not budget Disaster Reserve, and include $8.1M in reserves) …

ACTUAL BUDGET PROJECTED PROJECTED PROJECTED PROJECTEDFY16 FY17 FY18 FY19 FY20 FY21

Revenue $253,774,691 $253,302,762 $265,417,567 $277,202,042 $294,541,101 $306,121,930Budgeted Fund Balance $13,366,839 $36,262,716 $26,906,474 $20,077,179 $20,767,543 $21,882,478Revenue $267,141,531 $289,565,478 $292,324,041 $297,279,221 $315,308,644 $328,004,408Expenses $267,141,531 $289,565,478 $297,890,837 $307,891,092 $317,201,445 $328,286,678

Shortfall $0 $0 ($5,566,796) ($10,611,871) ($1,892,802) ($282,269)

General Fund - Projected Revenues & Expenses

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• Current General Fund projections show “shortfalls” in FY19 and FY20 (also in FY18 using GASB method)

• Years with no shortfall factor in drawdown of the Economic Uncertainty Fund

• Does not include potential unfunded projects/initiatives “on the horizon”

• County needs to consider planning for next recession

General Fund Reserves

21

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General Fund Revenue Options

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Public Service Tax

Public Service Tax (PST) Revenue Option

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PST Levy: Electricity Natural Gas L.P. Gas Water City of Sarasota 10% 10% 10% 10% Venice 10% 10% 10% - North Port 2% - - - Longboat Key - - - - Sarasota County Gov’t - - - -

• Local PST Rates:

• Charter counties’ PST levy comparison (on electricity, natural gas, liquid petroleum and water) 6 counties levy full 10% in all categories 6 counties levy partial PST 8 counties levy no PST in any category

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PST Rate Electricity Natural Gas LP Gas Water Total1% 1,572,931 203,548 75,780 402,910 2,255,169 2% 3,145,863 407,095 151,560 805,819 4,510,337 3% 4,718,794 610,643 227,341 1,208,729 6,765,507 4% 6,291,726 814,190 303,121 1,611,638 9,020,675 5% 7,864,657 1,017,738 378,901 2,014,548 11,275,844 6% 9,437,588 1,221,286 454,681 2,417,457 13,531,012 7% 11,010,520 1,424,833 530,462 2,820,367 15,786,182 8% 12,583,451 1,628,381 606,242 3,223,276 18,041,350 9% 14,156,382 1,831,928 682,022 3,626,186 20,296,518 10% 15,729,314 2,035,476 757,802 4,029,095 22,551,687

NOTE: includes statutory option to exclude first 500kwh of monthly residential electrical usage from the tax.

Public Services Tax (PST) - 2017 Projection

Public Service Tax Potential General Operating Revenue

Charter Counties PST and Millage Rate Comparison

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Electricity Natural Gas Liquid Petroleum Water Countywide Millage Alachua 10% 10% 10% 10% Full Levy 8.9290 Duval* 10% 10% 10% 10% Full Levy 11.1207 Leon 10% 10% 10% 10% Full Levy 8.2500 Miami-Dade 10% 10% 10% 10% Full Levy 5.0669 Orange 10% 10% 10% 10% Full Levy 4.4347 Polk 10% 10% 10% 10% Full Levy 6.7815 Broward 10% 0% 0% 0% Partial Levy 5.6690 Clay 4% 4% 4% 0% Partial Levy 5.2349 Osceola 8% 8% 8% 0% Partial Levy 7.1928 Palm Beach 10% 10% 10% 0% Partial Levy 4.9142 Seminole 4% 4% 4% 4% Partial Levy 4.8751 Volusia 10% 10% 10% 0% Partial Levy 7.0520 Brevard 0% 0% 0% 0% No Levy 5.2548 Charlotte 0% 0% 0% 0% No Levy 6.5007 Columbia 0% 0% 0% 0% No Levy 7.8727 Hillsborough 0% 0% 0% 0% No Levy 5.7926 Lee 0% 0% 0% 0% No Levy 4.0506 Pinellas 0% 0% 0% 0% No Levy 5.3527 Sarasota 0% 0% 0% 0% No Levy 3.3912 Wakaulla 0% 0% 0% 0% No Levy 8.1354

Manatee Non-Charter County 6.4326

* Duval does not levy a countywide millage, it does levy a 11.1207 millage less than countywide

Public Service Tax Timeline

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• To levy the PST, the County must adopt an ordinance and notify the sellers

• The statute provides that the PST may take effect on the

first day of a calendar quarter at least 120 days after notice is given to the Florida Department of Revenue

• Example: Pass Ordinance mid-July 120 days = mid-November Start of next calendar quarter = January 1

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Millage

Millage Example

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FY18 millage increase of 0.25 mills (from 3.3912 to 3.6412): Would generate additional revenue of $12.9M in

FY18 (not including impact from valuation change) For $200K property, impact would be $50 per year

(not including valuation change)

Next Steps

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• Reviewing and developing FY18 budget • Constitutional Officers submit their budgets by May 1 • New state estimates • Factor in revenue for new projects • May 26 is final scheduled Budget Workshop prior to

June review of FY18 proposed County Administrator budget

#4 Fire Assessment Update

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Board Initiative

Complete evaluation of the Fire Assessment program, review and update Fire Assessment methodology, and update Assessment Ordinance as warranted

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Fire Assessments

• A fire assessment is a charge imposed against real property to pay for fire services provided by the local government – Fire services include such things as:

• Fire suppression • Hazmat response • Fire prevention • Emergency response and disaster preparedness • Safety education

• Special benefit to property – Fire services provide a special benefit to property

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Why Use Assessments?

• Cost-effective and financially stable means of funding fire services and facilities

• Benefit based, not value based • Tax equity tool • Dedicated funding source

– Preserves level of service – Direct correlation between funding and service

• Annual decision

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Historical Demand Methodology

• Historical demand is the driving factor – Costs are allocated to property use categories

based on percentage of total calls to each category – Costs within each category are further allocated to

each unit (dwelling unit, square foot, etc.) within each category

• Court tested and approved • Most widely adopted • Based on initial response, so all calls treated equally • Most prevalent methodology • Logical and easy for layperson to understand

* Methodology was upheld by the Fourth District Court of Appeals in July 2010 in Desiderio Corporation, et al. vs. The City of Boynton Beach, Florida, et al., Case Nos. 4D09-58 and 4D09-1384 (Fla. 4th DCA Jan. 2010).

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Data Components of Methodology

• Service delivery – Staffing – Apparatus – Service area – Response protocol

• Fire Department budget – Allocation between Fire and EMS divisions

• Call/incident data – Calls or staff hours

• Property Appraiser data – Building/property use – Dwelling units and square footage or ranges

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Current Assessment Methodology

• 1996 – Established fire assessment methodology and demand study

• 2003 – Updated methodology using 1996 demand study • Annual evaluation of funding allocation between Fire and

EMS divisions • Government properties not included in methodology

Property Classification Demand Percentage

Residential 56.84%

Non-Residential/Multi-Family 43.05%

Agricultural – 24-Hour On-Duty .11%

Agricultural Volunteer Area 1.00%

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Current Assessment Methodology • Assessment includes four classifications:

– Residential: Single-family and attached homes/townhomes/ duplexes up to 4 units

– Non-Residential/Multi-Family: Attached homes/ condominiums of 5 or more units and commercial property

– Agricultural – 24-Hour On-Duty: Areas within agricultural zone protected by 24-hour on-duty firefighters

– Agricultural Volunteer Area: Properties greater than a 5-mile radius from fire stations, protected by volunteer fire stations

• Equivalent Billing Units (EBUs) of 100 sq. ft. • Minimum assessment of 10 EBUs (1,000 sq. ft.) • Mobile homes/spaces assessed res. rate (10 EBUs min.) • Travel trailer spaces assessed non-residential/multi-family

rate (330 sq. ft. or 3.3 EBUs) 38

Current Fire Assessment Rates

Fire Rescue District On-Duty Service Area

Per EBU or Space Minimum

Residential $6.72/EBU $67.20 Non-residential/multi-family $13.29/EBU $132.90 Mobile home space 67.20/space $67.20 Travel trailer space $43.86/space $43.86 Agricultural $2.65/EBU $26.50

Agricultural/Volunteer Service Area All properties $6.41/EBU $64.10 Mobile home space 64.10/space $64.10 Travel trailer space $21.15/space $21.15

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Current Methodology Issues

• Changes in demands for service • Assessment methodology changes • Governmental properties • Rates have not changed since 2003 • Changes in Property Appraiser data may affect database • Methodology requires manual adjustments to

assessment database • Volunteer stations replaced with 24-hour on-duty staffing • Number of 24-hour on-duty stations has increased; fewer

properties located outside 5-mile radius of fire stations

40

Assessment Methodology Update

• Team from multiple departments worked with Government Services Group to review and update methodology

• New Demand Study:

• Requests for service shifting to non-residential properties resulting in greater demand in that classification

Property Classification

Current Demand

Percentage

New Demand Percentage

Difference

Single-family 56.84% 43.56% -13%

Multi-family 43.05%

16.67% +13%

Non-residential 39.77%

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• Update property classifications to include: – Single-family residential: Single-family homes and attached

homes/townhomes/duplexes up to 4 units – Multi-family: Attached homes/condominiums of 3 or more units – Non-residential: All other commercial properties

• Uses data from Property Appraiser to streamline process and preparation of assessment roll

• Government-owned structures included within non-residential rate classification

• Removes agricultural service areas more than 5 road miles from a fire station based on increase of 24-hour on-duty fire stations (currently 0.94% of calls)

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• Does not include outbuildings • Continues to use components of current methodology:

– Rates based upon Equivalent Billing Units (EBUs) of 100 sq. ft. increments (difference: rounded to nearest square footage to 2 decimal places)

– Includes min. assessment of 10 EBUs (1,000 sq. ft.), ensures each property is assessed basic cost of fire protection

– Mobile homes/spaces assessed residential rate at minimum of 10 EBUs

– Travel trailer spaces assessed non-residential/multi-family rate for 330 sq. ft. or 3.3 EBUs

43


Shifts funding model within property classifications due to changes in demand study:

56.84% 43.05%

0.11% 1%

Current Assessment Revenue

Residential

Non-Residential/Multi-Family

Agricultural-24 hour On-Duty

Agricultural Volunteer Area

43.56%

39.77%

16.67%

Update Assessment Revenue

Single-Family

Non-Residential

Multi-Family

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Next Steps

• Identify assessment revenue to support continuation of current service level

• Develop funding strategy consistent with General Fund that mitigates any shortfall for at least two years

• Finalize potential rate structure based upon funding model

• Prepare for public hearing to adopt ordinance and assessment resolution

45

Next Steps

• April 25-26 – Authorization to advertise • April/May – Public outreach • May – Public hearing on assessment ordinance • July 12 – TRIM hearing • August – TRIM notification • September – Final budget and rate approval • FY18 – Assessment implementation

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#5 Capital Improvement Program Update

47

Follow-up to CIP Prioritization

48

• Response to direction at Feb. 17 Budget Workshop • Project updates:

– Legacy Trail – Neighborhood Parkland Acquisition Program – Tuscano Park Improvements – Phillippi Creek Septic System Replacement Program – Spoil Island Restoration – Snook Haven Addition (Phase 2)

Current Unfunded Priorities Surtax and Non-Surtax

49

• Non-Surtax Unfunded Priorities: – Central Energy Plant Replacement (beyond initial design) – Sheriff’s Office Support Services Facility (construction) – Sheriff’s Administrative Headquarters – Legacy Trail

• Surtax Unfunded Priorities: – South County Courts/R.L. Anderson Building Remodel

(construction) – Countywide Park ADA Improvements Program

50

Non-Surtax Projects

Legacy Trail North Extension

• Approx. 7.5 miles long • Preliminary budget estimate:

– Between $56M and $60M – Includes land, design, const.

• ROW currently under contract with TPL

• Two phases of corridor acquisition: – Clark Rd. to Bahia Vista St.

Dec 2017: approx. $20M – Bahia Vista to Fruitville Rd.

March 2019: approx. $18M

52

Potential Funding Strategies

• North and Central County Mobility Fee (FY17 availability)

– $900,000 • Park Impact Fees (FY17 availability)

– North County Park Impact Fees: $2 million – City of Sarasota Park Impact Fees: $600,000

pending further discussion with the City • Neighborhood Parkland Acquisition Fund

– Re-prioritization • State Appropriation Request (HB 2109)

– $15 million • Referendum

53

Neighborhood Parkland Program Acquisition Considerations/Priorities

• FY17 NPP acquisition fund balance (as of 3/8/17) $7,482,726

• NPP properties being considered (in priority order): – Beach Road Parcels (2 parcels/Siesta Key): $2,950,000 – Patriots Park Addition (trail easement/City of Venice): $47,842 – Myakka Big Waters/Myakka River Oyster Bar: $2,515,900

(unincorporated County) for Board consideration 4/03/17 – Vamo Drive Site (unincorporated County): $4,043,750 – Myakkahatchee Creek Greenway (various parcels/City of

North Port): $300,000

• Should the Board desire to reprioritize projects within the NPP, funds could be allocated for Legacy Trail

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Referendum

• Charter cap restrictions • No countywide elections in 2017

– A special election would cost ~$450K – May be slightly less if combined with a city election – City of Venice election is scheduled for November 7

• Countywide elections in 2018 (no cost to add referendum question to existing election) – August 28, 2018: Primary Election – November 6, 2018: General Election

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Next Steps

• Awaiting legislative action on our request • Request for technical support letter from TPL • Finalize funding strategy • Enter into contract with TPL for the ROW

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Tuscano Park Improvements Update

CIP Project background information:

– $3.5M project approved in FY17 Budget

– Project funded with South County Park Impact Fees

– Proposed project entails phased development of a destination mega-playground park with playhills, two lit athletic fields, parking lot, trails, pavilions, restroom and landscaping

– Staff held public workshops and reached out to the School Board, YMCA and representative of West Villages

58

Tuscano Park Improvements

59

Tuscano Park Site Location

60

Tuscano Park Site Concept Plan

61

Phase 1 Mega-Playground Area Concept Plan

62

Tuscano Park Improvements

• Board requested project proceed no further than 30% design plans and that staff report back on projected costs for further discussion

• Project status: – Survey and conceptual plan refinements complete – Engineering and geotechnical work assignments

being prepared for issuance • Recommendation:

– Should the Board decide to reallocate funding, staff recommends land acquisition for a South County sports complex and School Board collaboration for multipurpose fields at Venice Middle School

63

Annual Surtax 3 Discussion

64

• One-cent sales tax funds capital improvement projects for the county, school district and all municipalities

• Applies to the first $5,000 of any single taxable item

Funds various CIP projects, including:

Infrastructure Surtax

o Criminal justice o Public safety o Environment o Water and sewer o Libraries o Historical o Parks

o Neighborhoods o Health systems facilities o General government o Economic Development

Surtax Trust Fund o Transportation

65

• Phase I approved by voter referendum in June 1989 • Phase II approved by voter referendum in November

1997 • Phase III approved by voter referendum in November

2007; collections began September 1, 2009 and expire December 31, 2024

Surtax History

66

FY2017 Distribution Percentages

* Directly distributed

School Board * – 25%

Unincorporated – 48.17% FY16 actual revenues: $35,809,800

Municipalities * – 26.83% • North Port – 11.68% • Sarasota – 10.19% • Venice – 4.10% • Longboat Key – 0.86%

Surtax Revenue

67

13.6 13.5 13.9 15.1 15.5 17.8 18.8 19.5

22.7 23.2 25.6 25.2 26.2 27.5 28.5

33.4 34.7 31.7

28.1 25.1

0

10

20

30

40

50

60

70

80

FY90FY91FY92FY93FY94FY95FY96FY97FY98FY99FY00FY01FY02FY03FY04FY05FY06FY07FY08FY09FY10FY11FY12FY13FY14FY15FY16FY17FY18FY19FY20FY21FY22FY23FY24

MIL

LIO

NS

Surtax 1&2

SURTAX 1 SURTAX 2

Surtax Revenue

68

13.6 13.5 13.9 15.1 15.5 17.8 18.8 19.5

22.7 23.2 25.6 25.2 26.2 27.5 28.5

33.4 34.7 31.7

28.1 25.1

41.2 42.0 42.7 43.4 44.1 44.8 45.4 46.1 46.7 47.3 47.9 48.5 49.0 49.5 50.1

0

10

20

30

40

50

60

70

80


MIL

LIO

NS

Surtax 1&2 Surtax 3 Original Forecast

SURTAX 1 SURTAX 2 SURTAX 3

Surtax Revenue

69

13.6 13.5 13.9 15.1 15.5 17.8 18.8 19.5

22.7 23.2 25.6 25.2 26.2 27.5 28.5

33.4 34.7 31.7

28.1 25.1

41.2 42.0 42.7 43.4 44.1 44.8 45.4 46.1 46.7 47.3 47.9 48.5 49.0 49.5 50.1

25.0 27.1 27.4

29.4 31.7

34.1 35.8

0

10

20

30

40

50

60

70

80


MIL

LIO

NS

Surtax 1&2 Surtax 3 Original Forecast Surtax 3 Actuals


Surtax Revenue

70

13.6 13.5 13.9 15.1 15.5 17.8 18.8 19.5

22.7 23.2 25.6 25.2 26.2 27.5 28.5

33.4 34.7 31.7

28.1 25.1

41.2 42.0 42.7 43.4 44.1 44.8 45.4 46.1 46.7 47.3 47.9 48.5 49.0 49.5 50.1

25.0 27.1 27.4

29.4 31.7

34.1 35.8 36.7 37.2 37.8 38.4 38.9 39.5 40.7 41.9

0

10

20

30

40

50

60

70

80


MIL

LIO

NS

Surtax 1&2 Surtax 3 Original Forecast Surtax 3 Actuals Surtax 3 Revised Forecast


71

Phillippi Creek Overview

Program History: 1989-2001

– County created Comp Plan policies for central sewer service

– Water quality testing performed in water bodies (including Phillippi Creek) resulting in development of PCSSRP

– PCSSRP identified 15,155 parcels to be connected to central sewer at an estimated cost of $7,290 per connection

– Parcels subdivided into 16 project areas; construction began on first project area (Area E)

– Original plan projected total cost to County of $101.6M

72

Phillippi Creek Septic System Replacement Program (PCSSRP)

Grants Surtax Utility Reserves State Revolving Fund Loans (SRF) $24 M $28.6 M $9 M $40 M

• To minimize inconvenience to affected neighborhoods, all water line extensions are to be performed concurrent with the PCSSRP sewer lines

• To avoid additional customer charges for a water line extension or another non-ad valorem charge, provisions were made to provide 100% Surtax funding for the water line extensions

73

PCSSRP Construction Considerations

• Customers provide approximately $5,725 (50%) of current wastewater funding needs through SRF loans and other debt, repaid (plus interest) by customers via:

– Monthly surcharge of $19 per account for 20 years – Annual assessment of $165 per EDU for 20 years

• Upon connection, customers pay wastewater facilities capacity fee ($2,627.16) and on-lot connection costs ($1,500 to $2,000)

– Public Utilities offers up to $1,000 early hook-up incentive credit (based on the on-lot connection cost)

– Utilities will finance net capacity fee (less any credits) over 20 years at a currently approved annual rate of 3%

74

PCSSRP - Customer Costs

75

PCSSRP Progress

76

PCSSRP Progress

77

PCSSRP Progress

78

PCSSRP Program Status

Program Area # of Connections Available for Central Sewer Service Current Status

Area E 602 Complete

Area F 1074 Complete

Area A 1123 Complete

Area C 710 Complete

Area D1 & D2 1359 Complete

Area K (West and East) 2591 Complete

Area D3 76 Pipe construction complete; awaiting hookups

Area N1 & N2 1357 Complete

Area O/P 1185 Scheduled for Spring 2017 completion

Area N3 200 Construction contract pending Board consideration (April 2017)

Area M West 1340 100% designed; dependent on State Revolving Fund (SRF) dollars for construction

79

PCSSRP Program Status

Program Area # of Connections Available for Central Sewer Service Current Status

Area I -J1 1030 90% designed; dependent on State Revolving Fund (SRF) dollars for construction

Area D4 Approximately 200 Interlocal agreement with City of Sarasota required to move forward with design & construction

Area B Approximately 106 Outside of 5-year CIP (not funded)

Area G Approximately 521 Outside of 5-year CIP (not funded)

Area H Approximately 387 Outside of 5-year CIP (not funded)

Area J2-J9 Approximately 255 Outside of 5-year CIP (not funded)

Area M East Approximately 943 Outside of 5-year CIP (not funded)

Area Q & Portion of P Approximately 483 Outside of 5-year CIP (not funded)

Area D4 Approximately 200 Outside of 5-year CIP (not funded)

Area B Approximately 106 Outside of 5-year CIP (not funded)

• The County has spent or committed more than $109.7 million for the areas completed or under construction

– Serving 10,077 connections (66% of the 15,155 total identified within PCSSRP) which amounts to a cost of $10,886 per connection*

• The $109.7 million consists of:

* $3,596 more per connection than originally estimated in 2000

80

PCSSRP - To Date

Grants Surtax 2 Surtax 3 Utility Reserves

Debt (Majority is SRF)

$16.3M $26M $5.4M $9M $53M

• The adopted 5-year CIP (FY17 through FY21) includes: – PCSSRP Areas N3, M1, I/J1, D3 and D4 - 2,767 connections – Projected total construction cost of $35.9 million ($12,975

per connection) – Connection costs increasing due to combined effects of

inflation and the cost of constructing smaller, more expensive sewer systems in Areas N3, D3, and D4

• The $35.9 million consists of:

81

PCSSRP – Looking Ahead

Grants Surtax 2 Surtax 3 Utility Reserves

Debt (Majority is SRF)

$0 $2.9M $4.6M $3M $25.4M

• Adopted 5-year CIP includes $8.4 million in Surtax 3 funding dedicated to PCSSRP projects – $3.9 million in FY17 for the water service system

extension program: • Area M $1,150,000; Area I-J $2,750,000

– $4.5 million in FY17 for the central wastewater collection system extension program: • Area D3 $1,500,000; Area N3 $3,000,000

• Completing the adopted 5-year PCSSRP CIP will provide central sewer service to 12,647 connections - 83% of the 15,155 properties identified in the Phillippi Creek study area that used a septic system

82

PCSSRP – Surtax 3 Funding

1. Retain $8.4 million of proposed Surtax 3 funding for PCSSRP in the adopted 5-year CIP – Provides central sewer service to 12,647 connections

(83%) of the 15,155 properties identified in the Phillippi Creek study

2. Remove $8.4 million of proposed Surtax 3 funding from PCSSRP – Complete areas currently under construction (O & P) – Provides central sewer service to 10,077 connections

(66%) of the 15,155 identified properties – Halt the program until an alternative funding source, such

as a grant, can be secured; Areas M1, I/J1, and N3 would be deferred and removed from the 5-year CIP

83

PCSSRP Funding Options

3. Reduce Surtax 3 funding for PCSSRP by $5.4 million – $3 million will be used to construct Area N3 (est. 200

connections) which is ready to construct following the Board’s consideration in April

– Provides central sewer service to 10,277 connections (68%) of the 15,155 properties identified in the Phillippi Creek study

– PCSSRP Areas M1 and I/J-1 (2,370 est. connections) would be deferred and removed from the 5-year CIP

84

PCSSRP Funding Options

• Option 3: Reduce PCSSRP Surtax 3 funding by $5.4M – $3M will be used to construct Area N3; upon completion,

program will provide central sewer to 68% of properties identified in Phillippi Creek Study

– Areas M1 and I/J-1 (est. 2,370 connections) will be deferred and removed from current 5-year CIP

– $3.9M for water service extension in Areas M and I-J will be unprogrammed in FY17 and removed from 5-year CIP

– Provides opportunity for staff to reassess remaining Areas identified in original Phillippi Creek Study

85

Staff Recommendation

86

Spoil Island Restoration

Spoil Island Restoration Project

87

• Surtax 3: $100,000 in FY17 and $2,300,000 in FY19 • Program Values and Goals:

– Restore degraded coastal habitat, provide additional recreational benefits for improved fishing and boating, create improved habitat for fisheries and wildlife, and provide important amenities for commercial and ecotourism benefit

Spoil Island Restoration Program

88

• 2004 feasibility study by Army Corps of Engineers – six sites identified to accomplish goals

• Projects completed: – Bird Colony Islands (2008) – Snake Island (2014 by WCIND) – Palmer Point Park (planned for 2017)

• Other projects identified in current Surtax Program:

– Jim Neville Marine Preserve – Big Edwards Island – Little Edwards Island

• Upon completion of Palmer Point, no other projects are currently scheduled

Bird Colony Islands

• Project benefits: – Improved coastal habitat (mangrove swamp creation, water

quality, bird and fisheries habitat improvement, eradication of nuisance/invasive vegetation, etc.)

– About 2.5 acres of coastal habitat restoration/enhancement

• Recent bids exceed project budget – Engineer’s estimate = $677,250.00

– Lowest responsive/responsible bid = $1,199,048.55

– Services during construction (est.) = $150,000

– Project management charges (est.) = $75,000

– Available balance in the CIP (approx.) = $1M

– Estimated budget shortfall (approx.) = $425,000

89

Palmer Point Park Restoration

Palmer Point Park - Option 1

• Move forward with construction of Palmer Point Park project – Design and permitting are complete – Project has been put out to bid

• Shift $425,000 from the 2.3M programmed in FY19 to complete construction

• Reallocate remaining funds (approx. 1.9M) from FY19 Surtax 3 for other projects

90

Palmer Point Park - Option 2

• Defer construction of Palmer Point Park restoration and other projects; revisit when funding is available – Approx. $2.7M in Surtax 3 funding would be

available for other projects • $402K in CIP funds currently available • $2.3M programmed in FY19

– Approx. $620K would be available in Spoil Island Restoration CIP from other funding sources: • WCIND • Pollution Recovery Trust Fund • Community Foundation Grant

91

Staff Recommendation

• Option 2: Defer construction of Palmer Point Park restoration and other projects; revisit when funding is available – Potential Surtax funding in the future – RESTORE Act Direct Component (local pot/non-

competitive) • Pilot project at Ted Sperling Park at South Lido • Anticipate approx. $5.5M of additional funding to

local pot through 2031 • Timing of funding is to be determined

92

93

Snook Haven Addition Phase II

Snook Haven Addition Phase II CIP Project

• Phase I relocates small motorized vessel launching from the restaurant shoreline to the SHA site; project is being bid, scheduled for completion Summer/Fall 2017

• $1M programmed in Surtax 3 in FY18; would allow for, at minimum, demolition of residence, removal of bulkheads, regrading, ADA-accessible kayak launch and picnic shelter, subject to permits

94

• Snook Haven Addition (SHA) CIP Project Concept Plan involved two phases in order to advance Phase I more quickly

Snook Haven Addition Phase II CIP Project

Staff Recommendation: • Scale back project plan; utilize $500K of the $1M

programmed funding for Phase II improvements including demolition of residence, regrading, ADA parking spot, minimal landscaping, and ADA-accessible kayak launch/sidewalks and 2-pole shelter(s) if funding allows

• Reallocate $500K in the Surtax 3 program toward new Countywide Park ADA improvements program

95

96

Five-year Surtax 3 Program Overview

97

Surtax 3 Program Overview

• Review of recommended program allocations in preparation for final Board consideration at May 26 Budget Workshop

• Focus on existing infrastructure repair, rehabilitation, and improvement

• Projects identified in recommended order of priority

Athletic Field Improvements

98 98

FY2018 FY2019 FY2020 FY2021 FY2022 Total555,000$ 950,000$ 350,000$ 510,000$ 550,000$ 2,915,000$ Programmed Funding

-$ -$ -$ -$ -$ -$ Critical Funding/Adjusted Funding555,000$ 950,000$ 350,000$ 510,000$ 550,000$ 2,915,000$ Revised Total Programming

Project Start

Estimated Cost

FY18 Recycled Wash/Mixed Load Station Compliance, equipment maintenance, chemical station $85,000FY18 Misc Emergency Repairs - Annual 250K/YR Repairs/Replacement $240,000FY18 Babe Ruth Baseball Complex Field Lighting System-Replace #4; $230,000FY19 (ESC) - Englewood Sports Complex Irrigation System Replacement-14 Fields $700,000FY19 Misc Emergency Repairs - Annual 250K/YR Repairs/Replacement $250,000FY20 Fruitville Park Fence Replacement - Softball #'s 1-2 $100,000 SurtaxFY20 Misc Emergency Repairs - Annual 250K/YR Repairs/Replacement $250,000 CriticalFY21 Babe Ruth Baseball Complex Fence Replacement (2) $100,000 $2,915,000FY21 17th Street Soccer Turf Replacement #2 $65,000FY21 Park Amenities Bleachers, Shade Structures, benches, water fountain $95,000FY21 Misc Emergency Repairs - Annual 250K/YR Repairs/Replacement $250,000FY22 Misc Emergency Repairs - Annual 250K/YR Repairs/Replacement $250,000FY22 Siesta Tennis Court Lights 4 Tennis Courts $215,000FY22 Recycled Wash/Mixed Load Station Compliance, equipment maintenance, chemical station $85,000

Total Proposed Funding $2,915,000

FY18 - FY22 Programmed

Project Name Project Description

Countywide Parks ADA Improvements Program

99

99

FY2018 FY2019 FY2020 FY2021 FY2022 Total-$ -$ -$ -$ -$ -$ Programmed Funding

140,000$ 145,000$ 125,000$ 145,000$ 105,000$ 660,000$ Critical Funding/Adjusted Funding140,000$ 145,000$ 125,000$ 145,000$ 105,000$ 660,000$ Revised Total Programming

Project Start

Estimated Cost

FY18 $140,000

FY19 $145,000 Surtax

FY20 $125,000

Critical

FY21 $145,000

$660,000

FY22 $105,000

Total Proposed Funding $660,000

ADA -Laurel Park, Red Bug Slough & Blackburn Point Park

Correct deficiencies noted on assessments conducted as part of ADA Transition Plan

ADA- Fruitville ParkCorrect deficiencies noted on assessments conducted as part of ADA Transition Plan

ADA - Colonial Oaks & Blind Pass Beach ParksCorrect deficiencies noted on assessments conducted as part of ADA Transition Plan

ADA -Ted Sperling Park, Venice By-Pass Park & Foxworthy Campus


ADA - Shamrock Park, Buchan Airport Community Park & Ackerman Park


FY18 - FY22 Additional Funding

Project Name Project Description

Playgrounds and Shade Structures

100

100

FY2018 FY2019 FY2020 FY2021 FY2022 Total100,000$ 50,000$ 150,000$ 150,000$ 150,000$ 600,000$ Surtax Programmed Funding

-$ -$ -$ -$ -$ -$ Critical Funding/Adjusted Funding100,000$ 50,000$ 150,000$ 150,000$ 150,000$ 600,000$ Revised Total Programming

Project Start

Estimated Cost

FY18 New school age playground and shade structure $100,000 SurtaxFY19 New playground and shade structure $90,000 CriticalFY19 New tot lot playground $40,000 $600,000FY20 Solid rubber playground surface for improved ADA access $150,000FY21 $150,000 Non-SurtaxFY22 $100,000 CriticalFY22 $50,000 $80,000


Twin Lakes Park Playground Additional for shade structure

Fruitville Park PlaygroundUrfer Family Park PlaygroundTwin Lakes Park Playground New playground and ADA solid surfaceRed Bug Slough Playground New tot and school age playground and surface material


Project Name Project DescriptionBlind Pass Park PlaygroundNokomis Beach Playground

Parks Renovation, Upgrade and Replacement Program

101

101

FY2018 FY2019 FY2020 FY2021 FY2022 Total1,280,000$ 220,000$ 90,000$ -$ -$ 1,590,000$ Programmed Funding

-$ -$ -$ -$ -$ -$ Critical Funding/Adjusted Funding1,280,000$ 220,000$ 90,000$ -$ -$ 1,590,000$ Revised Total Programming

Project Start

Estimated Cost

FY18 $1,050,000FY18 Gazebo $230,000FY19 Gazebo Additional Funding $70,000 SurtaxFY19 17th Street Park Park building stabilization $75,000 CriticalFY19 Englewood Sports Complex Gymnasium floor and amenity upgrade $75,000 $1,590,000FY20 Newtown Estates Park Gymnasium floor and amenity upgrade $60,000FY20 Bee Ridge Park Improvements $30,000


Turtle Beach Campground Electrical/plumbing infrastructure upgrades/ replacement

FY18- FY22 Programmed

Project Name Estimated Completion

Phillippi Estate ParkPhillippi Estate Park

Parks Natural Areas

102

102

FY2018 FY2019 FY2020 FY2021 FY2022 Total-$ -$ 800,000$ 1,180,000$ -$ 1,980,000$ Programmed Funding-$ -$ -$ -$ -$ -$ Critical Funding/Adjusted Funding-$ -$ 800,000$ 1,180,000$ -$ 1,980,000$ Revised Total Programming

Project Start

Estimated Cost

FY20 Restroom $500,000FY20 $60,000FY20 South Venice Lemon Bay Preserve Boardwalks and Parking Improvements $80,000FY20 ADA Trail, Parking, Fishing Pier $120,000 SurtaxFY20 Curry Creek Preserve - East Entrance Curb Cut and ADA Parking $40,000 CriticalFY21 $150,000 $1,980,000FY21 $600,000FY21 $150,000FY21 $228,000FY21 $52,000


Pocono Trail ADA Parking and FlexiPave ADA trail to observation deck


Project Name Project DescriptionCulverhouse Nature Park

Sleeping Turtles Preserve South

Lemon Bay Park Bridge Connect portions of the park.Deer Prairie Creek Preserve - South Entrance RestroomRed Bug Slough Parking Expansion Expand shell parking lotAlligator Creek Conservation Area Trail Asphalt trail 3/4 mile, 8' wideCurry Creek Preserve ADA Improvements ADA Parking and FlexiPave ADA trail

Bridge Replacement & Rehabilitation Program

FY2018 FY2019 FY2020 FY2021 FY2022 Total1,404,513$ 1,000,000$ 1,000,000$ 1,000,000$ 900,000$ 5,304,513$ Programmed Funding

-$ -$ -$ -$ 100,000$ 100,000$ Critical Funding/Adjusted Funding1,404,513$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 5,404,513$ Revised Total Programming

Project Start

Project Name Project Location

Project Description

ProjectPhase

Project Estimate

FY18 Albee Rd. Movable Bridge Intercoastal Bridge Repair Construction $1,500,000FY18 Brookside Drive Bridge Phillippi Creek (10-184) Replacement Construction $1,363,560FY18 23rd Street Pedestrian Bridge Drainage Canal Replacement Construction $250,000FY19 Manasota Beach Rd. Movable Bridge Intercoastal Bridge Repair Construction $1,500,000 SurtaxFY20 Oak Street Bridge Tidewater Canal Replacement Construction $1,300,000 CriticalFY22 Jackson Road Bridge Curry Creek Replacement Construction $1,500,000 $5,304,513FY22 Leonard Reid Avenue Bridge Canal 3-7 Replacement Design $250,000FY22 River Ridge Way (continued below) W, Phillippi Channel Replacement Design $250,000

Total Project Estimate $7,913,560$2,609,047

Project Start

Project Name Project Location

Project Description

ProjectPhase

ProjectEstimate

Surtax Critical

FY22 River Ridge Way (continued) W, Phillippi Channel Replacement Design $100,000 $100,000



Project estimates include an estimated FY17 rollover balance of:


Roadway Resurfacing Program

104

• Estimate of $10M per year to fund resurfacing program

• 5-year proposed: $50M • Intent is to maximize road

resurfacing dollars for road lane miles with OCI <60

104

FY18 FY19 FY20 FY21 FY22$10,000,000 $10,000,000 $10,000,000 $10,000,000 $10,000,000

5 Year Proposed Budget

Roadway Resurfacing Program

105

105

FY2018 FY2019 FY2020 FY2021 FY2022 Total7,500,000$ 7,500,000$ 7,500,000$ 7,500,000$ 3,000,000$ 33,000,000$ Programmed Funding

-$ -$ -$ -$ 4,500,000$ 4,500,000$ Critical Funding/Adjusted Funding7,500,000$ 7,500,000$ 7,500,000$ 7,500,000$ 7,500,000$ 37,500,000$ Revised Total Programming

Project Start Project Name Estimated CostFY18 $2,750,000FY18 $7,250,000FY19 $2,250,000 SurtaxFY19 $1,400,000 CriticalFY19 Repayment to Utilities - Areas O&P Resurfacing $5,000,000 $33,000,000FY19 $1,850,000FY20 $7,400,000 Gas TaxFY20 $1,700,000 CriticalFY20 $1,300,000 $12,500,000FY21 $3,600,000FY21 $5,300,000FY22 $5,700,000

Project Start Estimated Cost SurtaxFY22 $1,500,000 CriticalFY22 $3,000,000 $4,500,000


Sorrento East and Various South County Subdivisions (Continued)Siesta Key Area

Project Name

Deer Hollow and Various North County SubdivisionsPine Shores Estates and Various North County Subdivisions


Casey Key AreaCountry Wood Estates and Various North County Subdivisions

Rivendell SubdivisionVenice Gardens and Various South County SubdivisionsSouth Gate AreaWarm Mineral Springs AreaVenice East and Various South County Subdivisions

Sorrento East and Various S. County Subdivisions (continued below)


Ridgewood Estates Area

Operations, Safety & Signalization

106

106

FY2018 FY2019 FY2020 FY2021 FY2022 Total1,500,000$ 1,000,000$ 1,000,000$ 1,000,000$ 800,000$ 5,300,000$ Programmed Funding

-$ -$ -$ -$ 200,000$ 200,000$ Critical Funding/Adjusted Funding1,500,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 5,500,000$ Revised Total Programming

Project Start Project Name Project Description

Project Phase

Estimated Cost

FY18 Apex and Palmer Signalization Safety Improvement Construction $500,000FY18 Safety Improvement Construction $400,000FY18 Safety Improvement Construction $200,000FY18 Safety Improvement Design $300,000FY18 Safety Improvement Design $300,000 SurtaxFY19 Intersection Improvements Design $300,000 CriticalFY19 Intersection Improvements Design $300,000 $5,300,000FY20 Intersection Improvements Construction $1,400,000FY22 Intersection Improvements Construction $1,400,000

FY22approx. 25 intersections Analysis $150,000

FY22 Intersection Improvements Construction $300,000Total Estimated Project Costs $5,550,000

$250,000

Project Start Project Name Project Description

Project Phase

Estimated Cost

Surtax Critical

FY22 Intersection Improvements Construction $200,000 $200,000





Webber and Beneva Signal ReplacementAshton and Swift Signal ReplacementHonore Ave and 17th St Cattlemen Rd and Richardson RoundaboutSwift Rd and Constitution Blvd

Swift Rd and Constitution Blvd (continued above)

Mast Arm Inspections and Structural Analysis, various locationsSwift Rd and Constitution Blvd (continued below)

MLK and Lockwood Ridge RdHonore Ave and 17th St Cattlemen Rd and Richardson Roundabout

Railroad (RR) Crossings Program

107

107

FY2018 FY2019 FY2020 FY2021 FY2022 Total500,000$ -$ -$ -$ -$ 500,000$ Programmed Funding

-$ -$ -$ -$ -$ -$ Critical Funding/Adjusted Funding500,000$ -$ -$ -$ -$ 500,000$ Revised Total Programming

Project Start Project Name

Project Description

Estimated Cost

FY18 17th Street (624606-I) E/O US301 $300,000FY18 47th Street (624664-N) E/O Central Ave $150,000FY18 Beneva Rd (624645-J) S/O Fruitville Rd $400,000FY18 Gypsy Street (624639-F) W/O McIntosh Rd $150,000 SurtaxFY18 Ashton Rd (624638-Y) W/O McIntosh Rd $150,000 CriticalFY18 DeSoto Rd (624685-V) E/O US301 $400,000 $500,000FY18 Webber Street (624643-V) E/O Sweetland Ave $150,000FY18 Tuttle Ave (624646-I) S/O Fruitville Rd $300,000FY18 McIntosh Rd $150,000

$2,150,000$1,650,000




Total Estimated Project Costs

Sidewalk Program

108

108

FY2018 FY2019 FY2020 FY2021 FY2022 Total1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 5,000,000$ Programmed Funding

-$ -$ -$ -$ -$ -$ Critical Funding/Adjusted Funding1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 5,000,000$ Revised Total Programming

Project StartEstimated

Cost Surtax FY18 Desoto Acres Ph.1 $3,500,000 CriticalFY22 Desoto Acres Ph.2 $3,000,000 $5,000,000

Total Estimated Project Costs $6,500,000$1,500,000



Project Name


Street Tree Program

109

109

FY2018 FY2019 FY2020 FY2021 FY2022 Total-$ 100,000$ 100,000$ 100,000$ 100,000$ 400,000$ Programmed Funding-$ -$ -$ -$ -$ -$ Critical Funding/Adjusted Funding-$ 100,000$ 100,000$ 100,000$ 100,000$ 400,000$ Revised Total Programming

Project Begin

Estimated Cost

FY19 $75,000FY20 $100,000 SurtaxFY20 $75,000 CriticalFY21 $50,000 $400,000FY22 $100,000


Beneva Rd. RehabCommunity Initiated Street Tree Replacement ProgramCounty Wide Street Tree Replacement Program


Project NameUniversity Parkway Street Tree ImprovementsGateway Program

Jail Facility Renovation, Replacements & Upgrades Program

110

FY2018 FY2019 FY2020 FY2021 FY2022 Total650,000$ 250,000$ 275,000$ -$ -$ 1,175,000$ Programmed Funding

-$ -$ -$ -$ -$ -$ Critical Funding/Adjusted Funding650,000$ 250,000$ 275,000$ -$ -$ 1,175,000$ Revised Total Programming

Project Start

Estimated Cost General

FY18 $50,000 FundFY18 $600,000 $1,250,000FY18 West Jail - HVAC Duct, VAV's $150,000FY19 All - Generator Fuel System Upgrade $150,000FY20 East Jail - Cell Door Security Renovation $435,000 SurtaxFY20 $385,000 Critical

FY20 $655,000 $1,175,000



Project NameAll - Fire Alarm Motherboard replacement/upgradeWest Jail - Roof Replacement

East Jail - Roof Replacement - Main/KitchenWest Jail - Domestic Water Piping & Automation (Total estimate $1,225,000)

Library Technology and Books Phase I

111

FY2018 FY2019 FY2020 FY2021 FY2022 Total800,000$ -$ 800,000$ -$ 800,000$ 2,400,000$ Programmed Funding

-$ -$ -$ -$ -$ -$ Critical Funding/Adjusted Funding800,000$ -$ 800,000$ -$ 800,000$ 2,400,000$ Revised Total Programming

BeginEstimated

CostFY18 Automated Sorting Technology (AMH) $500,000FY18 Security Camera Upgrades $200,000FY18 Classic Materials (Collection Enhancement $100K/Yr) $100,000 SurtaxFY20 Technology Enhancements $800,000 CriticalFY22 Technology Enhancements $800,000 $2,400,000


Venice Library


Project Name Estimated Completion

All LibrariesAll LibrariesAll LibrariesAll Libraries

Neighborhood Improvements

112

Project Start

Estimated Cost Surtax

FY 19 Gulf Gate Village Beautification $500,000 CriticalFY20-FY22 $1,500,000 $2,000,000



Project Name

Future Neighborhood Planning Implementation

FY2018 FY2019 FY2020 FY2021 FY2022 Total-$ 500,000$ 500,000$ 500,000$ 500,000$ 2,000,000$ Programmed Funding-$ -$ -$ -$ -$ -$ Critical Funding/Adjusted Funding-$ 500,000$ 500,000$ 500,000$ 500,000$ 2,000,000$ Revised Total Programming

Transit Vehicle Purchases Program

113

FY2018 FY2019 FY2020 FY2021 FY2022 Total900,000$ 900,000$ 900,000$ 575,000$ 100,000$ 3,375,000$ Programmed Funding

(420,000)$ (420,000)$ (420,000)$ (95,000)$ 860,000$ (495,000)$ Critical Funding/Adjusted Funding480,000$ 480,000$ 480,000$ 480,000$ 960,000$ 2,880,000$ Revised Total Programming

Project StartEstimated

Cost Surtax CriticalFY18 $2,400,000 $2,880,000FY19 $2,400,000FY20 $2,400,000 GrantFY21 $2,400,000 CriticalFY22 $4,800,000 $11,520,000



Project Name5 Clean Diesel Buses5 Clean Diesel Buses5 Clean Diesel Buses5 Clean Diesel Buses10 Clean Diesel Buses

Transit Stop & Shelter Improvements Program

114

FY2018 FY2019 FY2020 FY2021 FY2022 Total250,000$ 250,000$ 250,000$ 250,000$ -$ 1,000,000$ Programmed Funding

-$ -$ -$ -$ -$ -$ Critical Funding/Adjusted Funding250,000$ 250,000$ 250,000$ 250,000$ -$ 1,000,000$ Revised Total Programming

Project Start

Estimated Cost

Surtax Critical

FY18 $448,000 $1,000,000FY19 $448,000FY20 $448,000 GrantFY21 $448,000 CriticalFY22 $448,000 $1,240,000


14 Shelters


Project Name14 Shelters

14 Shelters

14 Shelters14 Shelters

South County Alligator Creek Stormwater Water Quality

115

FY2018 FY2019 FY2020 FY2021 FY2022 Total-$ 700,000$ -$ -$ -$ 700,000$ Programmed Funding-$ -$ -$ -$ -$ -$ Critical Funding Needed/Adjusted Funding-$ 700,000$ -$ -$ -$ 700,000$ Revised Total Programming

*Location: Headwaters of Alligator Creek south of Center Road and Venice East Blvd in South Venice

**Description: This habitat and water quality restoration project would help address regulatory impairments for nutrients and bacteria in Alligator Creek and Lemon Bay, a SWIM priority waterbody. The project includes restoring the sinuous channel and the historical flow regime to reduce velocities to reduce sedimentation and nutrients. Installing strategic blocks to reroute water and employing low-impact techniques will provide a higher level of water quality treatment.

Project Start

Project Name

Project Location

Project Description

ProjectPhase

Project Estimate

FY19Alligator Creek TMDL Implementation See Below* See Below**

Design, permit, construct. $700,000

Surtax Critical

$700,000

$700,000


Total Proposed Funding

Surtax 3 FY18-FY22 Proposed Allocation

116 Assumes $10M in Surtax debt proceeds will be allocated in FY17 to Sarasota County Public Library - Venice

Project Title Programmed

Surtax

Additional Programmed

Surtax Surtax Debt

Proceeds

Total Programmed

Surtax Athletic Field Improvements 2,915,000 - - 2,915,000 Bridge Replacement and Rehabilitation Program 5,304,513 100,000 - 5,404,513 Countywide Park ADA Improvements Program - 660,000 - 660,000 Jail Facility Renovation, Replacements, and Upgrades Program 1,175,000 - - 1,175,000 Library Technology and Books - Phase I 2,400,000 - - 2,400,000 Neighborhood Improvements 2,000,000 - - 2,000,000 Operations, Safety, and Signalization Program 5,300,000 200,000 - 5,500,000 Parks and Recreation - Natural Areas 1,980,000 - - 1,980,000 Parks Renovation, Upgrade and Replacement Program 1,590,000 - - 1,590,000 Playgrounds and Shade Structures 600,000 - - 600,000 R. L. Anderson Remodel 1,300,000 (700,000) (600,000) - Roadway Resurfacing Program 33,000,000 4,500,000 - 37,500,000 RR Crossings Program 500,000 - - 500,000 Sidewalk Program 5,000,000 - - 5,000,000 Snook Haven Addition 1,000,000 (500,000) - 500,000 South County Courts 3,800,000 (3,800,000) - South County Courts/R. L. Anderson Building Remodel - - 14,623,300 14,623,300 South County/Alligator Creek Stormwater Water Quality 700,000 - - 700,000 Spoil Island Restoration 2,300,000 (2,300,000) - - Street Tree Program 400,000 - - 400,000 Transit Stop and Shelter Improvements Program 1,000,000 - - 1,000,000 Transit Vehicle Purchases Program 3,375,000 (495,000) - 2,880,000

Total 75,639,513 (2,335,000) 14,023,300 87,327,813

FY18-FY22

Current Unfunded Priorities Surtax and Non-Surtax

117

• Non-Surtax Unfunded Priorities: – Central Energy Plant Replacement (beyond initial design) – Sheriff’s Office Support Services Facility (construction) – Sheriff’s Administrative Headquarters – Legacy Trail

• Surtax Unfunded Priorities: – South County Courts/R.L. Anderson Building Remodel

(construction) – Countywide Park ADA Improvements Program

Surtax 3 Program Limited Capacity

118

• 37 projects/programs with a total unprogrammed amount of $248.3M

• $6.8M funding available in FY18

• $8.8M cumulative available balance in FY18-FY22

• $11.6M borrow capacity for FY18 (based on funding availability through FY24)

FY18 FY19 FY20 FY21 FY22

$6,750,441 $ 12,458,805 $ 10,229,865 $ 9,152,897 $ 8,788,246

Funding availability/capacity is net of a cash holding of 30 days, as these estimates are based on budget projections

Next Steps

119

Staff will prepare a resolution memorializing proposed FY18-FY22 Surtax 3 reallocation/reprioritization; CIP project resolutions; and a budget amendment for Board approval at the May 26 Budget Workshop

120

Recap of Today’s Decisions

FY18 Budget Meetings December 9 – Board Retreat: Budget Principles

Discuss FY17 budget strategies and receive Board direction on FY18 budget process and principles

February 17 – Workshop: Budget Strategy Finalize FY17 Initiatives and Board Priorities CIP Reprioritization

March 29 – Workshop: Budget Strategy Annual Surtax discussion Update on budget development; strategic or service-level discussions

April 26 – BCC Meeting: Mid-Year Budget Update • Fund balance analysis and discussion

May 26 – Workshop: Budget Strategy • Annual Surtax Resolution update • Update on FY18 budget development • Economic forecast 121

FY18 Budget Meetings

June 1 – Preliminary Property Values

June 20, 21 and 23 – Budget Workshops • Presentation of FY18 budget proposals and constitutional officer requests • Discuss overall budget • Receive Board input and direction

July 1 – Final Property Values

July 12 – Set Tentative (“not-to-exceed”) Millage Rates

August 21 – Final Budget Workshop • Capital Improvement Program wrap-up • Receive final Board input and direction prior to required public hearings

September 11 – Public Hearing (RLA) (Updated)

September 26 – Public Hearing (1660) and Budget Adoption 122

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Budget Next Steps

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