pra log march 2014

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PUBLIC RECORDS REQUEST LOG 2014

Page 2 Current as of 10/17/2014 Time: 9:24 AM

Request

No.

RequestDate

10-DayDue Date

14-DayExt. Date

Status CompletedDate

Requested By Info RequestedComments/Date Partial

Completed

2014-14 1/23/14 02/02/14 n/a Complete 1/23/2014 Larry Parsons,MontereyHerald

Copies of Mr. Austin'sforms 501, 700 & 410

Inspected file and givencopies on the spot.

2014-15 1/30/14 02/11/14 n/a Complete 2/3/2014 Candace Cate Historical ElectionInformation

May require extension

2014-16 1/31/14 02/10/14 n/a Complete 2/7/2014 William S.Hood, Jr.

Copy of Claims filed bycounsel on behalf of Mr.McInchak & Mr. Hanson

Letter sent 2/7/2014

2014-17 1/31/14 02/10/14 n/a Complete 2/3/2014 Ms. Paterson All documents noted on theagenda as "UnderSeparate Cover"

Referred to websitewhere documents wereposted on 2/3/2014

2014-18 2/1/14 02/11/14 n/a Complete 2/4/2014 Mary Schley,Pine Cone

Forms 460's for Candidatesfor Office and ElectedOfficials

2014-19 2/4/14 02/14/14 n/a Complete 3/14/2014 Candace Cate Elections Information See similar requestsame person RequestNo. 2014-15.Voluminous request.


Check Register Questions Media Inquiry


Why you asked forWonderspace to be

removed from agenda andif/when it will return

Media Inquiry

2014-22 2/11/14 02/21/14 n/a Complete 2/11/2014 David Schmalz,MontereyCounty Weekly

Inquiry about WonderspaceCarmel

Media Inquiry

2014-23 2/11/14 02/21/14 n/a Complete 3/20/2014 MichaelW.Stamp

Follow-up to 2013 request.Various claims

See original requestattached. Letter sent on2/28/14. Ms. McNary wasadvised as to the costand process for pick up.


Is sign at 100 Dolorespermitted? And agendadates for planning

commission

Media Inquiry

2014-25 2/18/14 02/28/14 Extension3/14/2014

Ok toProvidepartials

Complete 4/29/2014 Anita Taff-Rice,iCommom Law

Copies of Agreements orother authorizations forcommunications provideraccess to public rights ofway

See original request.Letter sent seekingextension. Requestorasked to receiveinformation partially as itbecomes available on3/20/14. Sent Via emailon 4/29/2014 -

2014-26 2/19/14 03/01/14 n/a Complete 2/19/2014 Candace Cate See original request Candidate Inquiry


Various Planning Topics Median Inquiry

2014-28 2/26/14 03/08/14 Extension

3/21/2014Extension3/31/20144/22/20145/21/2014

Complete 5/21/2014 Natalie Clark,

The ClaimsCenter

Information on Street

designated as 3rd &Junipero and Torresrelated to a claim

City continues in

communication withrequestor on thisrequest. Seeking furtherextension to 3/31/2014.


new PRA policy Media Inquiry


Deanna Allen's job title, jobdescription and salary


copy of appeal formsubmitted by Mr. Shield

Media Inquiry

8/10/2019 Pra Log March 2014

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Page 3 Current as of 10/17/2014 Time: 9:24 AM

Request

No.

RequestDate

10-DayDue Date

14-DayExt. Date

Status CompletedDate

Requested By Info RequestedComments/Date Partial

Completed

2014-32 3/17/14 03/27/14 n/a Complete 3/28/2014 Karen Williams Copy of Catherine Balin(AKA E X T T I)agreement/contract

Attorney Client workproduct. Invoiceprovided.

2014-33 3/17/14 03/27/14 n/a Complete 3/14/2014 MontereyWeekly, KION,KSBW,MontereyHerald

City's Finance Specialistmatter.

Media Inquiry

2014-34 3/17/14 03/27/14 n/a Complete 3/14/2014 Mai Chow,

KSBW

City's Finance Specialist

matter.

Media Inquiry for job

description of FinanceSpecialist. Fulfilled by J.Stilwell.


Have all absentee ballotsfor the April 8 election beendelivered.

Media Inquiry. ActingCity Clerk Betancurresponded.


Copy of CandidateStatements for April 8election

Media Inquiry. ActingCity Clerk providedinformation.

2014-37 3/19/14 03/29/14 Extension4/11/2014

Complete 4/16/2014 Mary Schley,Pine Cone

contractors who hold a citycredit card; and provide

Document created;Partial completed

2014-38 3/26/14 04/05/14 n/a Complete 3/26/2014 Daniel J.Turner

Elections Information Media Inquiry

2014-39 3/28/14 04/10/14 n/a Complete 4/10/2014 Cindy Lloyd All documents , logs , notesor other records ofstatement regarding theholiday lights in medianson Ocean Avenue

2014-40 4/1/14 04/11/14 Extension4/25/2014

Complete 4/25/2014 Mary Schley,Pine Cone

Copies of checks andinvoices for the following:Mark Alcock 127917($8,400); Extti 127886($6,787.98); Mark Alcock127921 ($18,000); Mike's

Auto Body 127897($5,435.14); SheppardMullen Richter & Hampton127923 ($1,103.71)


Elections Information Media Inquiry

2014-42 4/9/14 04/19/14 n/a Complete 4/16/2014 MichaelW.Stamp

Email showing PRAcommunication regardingPRA 2014-23

2014-43 4/11/14 04/21/14 n/a Complete 4/21/2014 Neil Shapiro Stilwell CV andemployment agreement

2014-44 4/11/14 04/21/14 n/a Complete 4/21/2014 Neil Shapiro Susan Paul CV andemployment agreement

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Request No. 2014-30

Information Requested: Deanna Allen's job title, job description and salary

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Daryl Betancur

I

rom

nt

tO:

Subject

i

Daryl,

Mary Schley [[email protected]]

Wednesday March

05

2014 10:19 AM

Daryl Betancur

Deanna Allen

I promise there will be

no quoting regarding

blue boxes and red boxes

Could you please email m Deanna

Allen s

job t i t le job description and

salary?

Thanks

Mary

1

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Daryl Betancur

~ r o m

nt:

l

o:

Cc:

Subject

Attachments

Jason Stilwell

Friday, March 14, 2014 4: 9PM

Mary S; Mary Schley

Daryl Betancur

PRA 2014-30

SKMBT_C552014031311240.pdf

Hi Mary: here is the information you requested to be emailed. The job description is a attached and the salary for the

Finance Specialist position is

I 48,516

I 50,952 I 53,496 I ss6,184 I 58,980

I 60,744

This

is

an example

of

documents

that

will be online and more quickly producible when we have improved records

management in place.

Please

l

et

me know if I can provide any additional information.

Jason S.

1

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City o Carmel-by-the-Sea

Finance Specialist

Definition

CITY OF CARMEL BY THE SEA

INANCE SPECIALIST

Under general supervisiOn, to perform a variety

o

financial record keeping and

specialized clerical duties involved in the processing and preparation

o

the City s payroll

and employee benefits documents (when assigned

to

payroll and personnel records

maintenance) or duties involved

n

the maintenance

o

accounts receivable, accounts

payable, business licenses, and other fiscal documents (when assigned to bookkeeping

and accounting).

Supervision Exercised

Exercises no supervision.

Examples

of

Important and Essential Duties

Payroll and Pers01mel Assignments

Prepare and process employee time cards; prepare payroll checks for employees; prepare

withholding checks; maintain records

o

overtime and vacation and sick time balances;

prepare and issue employees W-2 s.

Compile data, maintain records, and prepare various regular and special reports to meet

Federal and State reporting requirements including taxes, Medicare, retirement, and

social security withholdings.

Reconcile special accounts including payroll accounts.

Conduct employee orientation sessions for new employees; explain personnel policies

and employee benefits.

Maintain records, prepare reports, and assist employees concerning personnel, payroll,

and benefits information including retirement accounts, insurance benefits, payroll,

deferred compensation, credit union deductions, and unemployment insurance; process

and verify personnel forms including changes, new hires, terminations, transfers, and

salary adjustments; prepare applications for educational incentive pay; maintain records

for service award program.

Provide studies and reports concerning payroll and personnel; prepare preliminary and

final budgets for salaries and benefits; prepare mid-year budget adjustment data for

salaries and benefits.

Perfonn a wide variety

o

general clerical work for the Personnel program; maintain

accurate and detailed records; verify accuracy

o

infonnation and research discrepancies;

age 1

8/10/2019 Pra Log March 2014

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City

o

Carmel-by-the-Sea

Finance Specialist

enter data into computer; type and proofread a variety o documents including general

correspondence reports and memoranda; answer phones; receive sort and distribute

mail.

Operate business office equipment including calculator and computer; code and enter

information into the computer; update verify and correct input.

Answer questions and provide information

to

department managers employees other

governmental agencies and the general public regarding assigned function including

benefit and personnel policies procedures and processes.

Attend and participate in staff meetings and in-service act v tles; attend workshops

conferences and classes to increase professional knowledge.

Bookkeeping and Accounting Assignments

Perform a wide variety o general clerical work for the Administrative Services

Department; verify accuracy o information and research discrepancies; enter data into

computer; type and proofread a variety

o

documents including general correspondence

reports and memoranda; answer phones; receive sort and distribute mail.

Maintain accounts payable

to

ensure proper disbursement timeliness and balancing o

accounts.

Maintain accounts receivable directly or through other departments; prepare final

deposits and required reports.

Analyze general ledger accounts for budget reporting and for fiscal year-end audit

schedules.

Issue business licenses renewal notices and delinquent notices; process returns and

follow up

to

verify status; maintain all business license and accounting records; answer

inquiries related to business licenses.

Assist in the preparation o agenda items for City Council review.

Operate business office equipment including calculator and computer; code and enter

information into the computer; update verify and correct input.

Answer questions and provide information to department managers employees other

governmental agencies and the general public regarding assigned function.

Attend and participate in staff meetings and in-service activities; attend workshops

conferences and classes to increase professional knowledge.

Page 2

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Finance Specialist

Other Job Related Duties

Perform related duties and responsibilities as required .

Job Related and Essential Qualifications

Knowledge

o

Payroll and Personnel Assignments

Pertinent Federal State and local laws codes and regulations including those related to

salary and benefit administration retirement contributions tax withholding and

retirement record keeping.

Federal and State payroll tax reporting requirements.

Generally accepted accounting and bookkeeping principles and procedures and their

application to payroll and basic accounting transactions.

Principles and procedures o financial record keeping and reporting.

Office procedures methods and equipment including computer equipment.

Basic business letter writing and report preparation principles and techniques.

Principles and techniques used in dealing with the public.

Basic statistical procedures and mathematical concepts.

English usage spelling grammar and punctuation.

Knowledge

o

Bookkeeping and Accounting Assignments

Generally accepted accounting and bookkeeping principles and procedures and their

application to accounting transactions.

Analytical principles and practices used in gathering evaluating verifying interpreting

projecting and forecasting financial data.

Automated financial management systems.

Pertinent Federal State and local laws codes and regulations.

Basic statistical procedures and mathematical concepts.

English usage spelling grammar and punctuation.

Principles and techniques used in dealing with the public.

age

3

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City of Carmel-by-the-Sea

Finance Specialist

Skill to:

Operate office equipment including computer equipment.

Type and enter data at a speed necessary for successful job performance.

Ability

t

Payroll and Personnel Assignments

Learn interpret and apply the policies procedures and regulations pertaining to payroll

benefits and personnel programs.

Apply bookkeeping and financial record keeping principles.

Make changes additions and deletions necessary for an accurate payroll.

Prepare examine and verify financial documents and reports.

Perform accurate mathematical computations quickly.

Post and audit data quickly and accurately.

Prepare and maintain accurate and complete payroll financial and statistical records.

Research compile analyze interpret and prepare a variety of fiscal statistical and

administrative reports.

Respond to requests nd inquiries for information regarding payroll benefit and

personnel policies and procedures .

Understand the organization and operation

of

the City and

of

outside agencies as

necessary to assume assigned responsibilities.

Exercise good judgment flexibility creativity and sensitivity to changing situations and

needs.

Maintain confidentiality

of

sensitive information and data.

Compose correspondence independently.

Communicate clearly and concisely both orally and in writing.

Establish maintain and foster positive and harmonious working relationships wit those

contacted in the course of work.

Ability

t

Bookkeeping and Accounting Assignments:

Understand interpret apply and communicate accounting principles procedures rules

and regulations.

Page4

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ityof Carmel-by-the-Sea

Finance Specialist

Apply accounting principles

t

the maintenance and auditing of governmental financial

and accounting records.

Prepare examine and verify financial statements documents reports and analyses.

Work under limited supervision within a framework

of

policies and procedures.

Analyze problems identify alternative solutions project consequences

of

proposed

actions and implement recommendations in support

of

goals.

Accurately tabulate record balance and audit assigned transactions.

Understand the organization and operation of the City and of outside agencies as

necessary t assume assigned responsibilities.

Perform mathematical computations quickly and accurately.

Plan and organize work to meet schedules and timeliness.

Exercise good judgment flexibility creativity and sensitivity in response to changing

situations and needs.

Maintain confidentiality of sensitive information and data.

Communicate clearly and concisely both orally and in writing.

Establish maintain and foster positive and harmonious working relationships wit those

contacted in the course

of

work.

Experience and Training Guidelines:

ny

combination equivalent to experience and training that would provide the required

knowledge skills and abilities would

be

qualifying. A typical

way to

obtain the

knowledge skills and abilities would

be

Experience Payroll and Personnel Assignments:

Two years

of

financial record keeping experience including one year

of

payroll

processing experience.

Experience Bookkeeping and Accounting Assignments:

Two years of increasingly responsible bookkeeping and accounting experience which

included responsibility for financial record maintenance.

Page 5

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City o Cannel-by-the-Sea

Finance Specialist

Training

Equivalent to completion

o

the twelfth grade supplemented by specialized training in

bookkeeping accounting or a related field.

Special Requirements

Essential duties require the following physical abilities

nd

work environment

Ability to work in a standard office environment.

Effective Date July 2009

Page 6

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Request No. 2014-31

Information Requested: copy of appeal form submitted by Mr. Shield

8/10/2019 Pra Log March 2014

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Daryl Betancur

= rom

nt

1 :

Cc

Subject

Attachments

Mary

Marc Wiener

Wednesday March 12 2014

9:4 AM

Mary Schley

Daryl Betancur

RE: Firok Shield

firok appeal.pdf

} ;?o p

f /7

fi/J / ::l-

?

u

J

v

}

I have attached a copy of the appeal application

and

supplemental attachments.

Marc

---

--

Original

Message-----

From: Mary Schley [mailto:[email protected]]

Sent:

Wednesday) March

12) 2014 8 :57 M

To:

Marc

Wiener

Subject: Firok Shield

Hi Marc

Could you please send me a copy of the appeal form that was filed after the PC approved

ShieldJs application? Or I can come to city hall and pick

up

a copy- whichever

you

prefer.

Thanks

ary

Mary

Schley) reporter

The Carmel Pine Cone

831)

274-8660

[email protected]

1

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CITY OF CARMEL-BY-THE-SEA ~ : ..

.. tJ . ,

APPEAL OF PLANNING COMMISSION E I S ~ l

J

2 0 ~ -

A . R M . F J . ~ t

U

J-

(FILING FEE: $295.00*) . A r .ri1;.s.1

Appellant: armel Wine Walk by-the-Sea _ _ _

Property Owner: Scott Caraciolli, Caraciolli Cellars, Jack Galante, Galante Vineyards

Richard

Pepe,

Vino Napoli, Peter Figge, Figge Vineyards, Dawn Galante, Dawn's Dream

Winery, Scott Scheid, Scheid Vineyards, Mark Manzoni, Manzoni Cellars, Jeffery Blair,

Blair Estate, Anna Russell, De Tierra Vineyards

Mailing Address:

PO Box

4444,

Carmel, CA 93921

Phones:

Day: 831

) 624-2522 Evening:

..._

=

8

=-1

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I CERTIFY

UN

DER PENALTY OF PERJURY THAT THE

FO

REGOING T TRUE

AND

CORRECT

:

DATED

AT:

-...:=2 0=0P= =Mc: = THIS 2 = 1 DAY OF

$295.00 fee received: (Stafflnitial)

6/0: If

Receipt :

ATTEST:

) - . - - ~ . , -

Article 9, Section 7, o he Constitution o the S t a t ~ o ~ i ~ a a ~ e s a cityTo-

impose

fees.

Also see California government Code, Section 54344.

MPORTANT f he appellant wishes t submit materials for duplication and

inclusion in the City o Cannel-by-the-Sea 's Council agenda packet, the materials must

be submitted to the City Clerk by working days after the decision o the

Commission. 1bis matter is tentatively scheduled to be heard on

I ~ r L

o t J n d V

P P E A L PU h1i.

G

FOIUJ.drJ

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RM EL

B Y

T H

E S E A n t

February 21 , 2014

Ro

bert A Mullane, AICP

Commissioners and Council Members

Co

mmunity Planning and Building Director

City

of

Carmel-by-the-Sea

Department of Community Planning and Building

P.O. Drawer G

Carmel-by-the-Sea, CA 93921

RE: Appeal

of

Case Number: UP- 13-17 da Giovanni Cellar

Mr. Mullane, Commissioners and Council Members;

It is the belief of the Carmel Wine Walk by-the-Sea M that the noted case number UP 13-17

approval s

ho

uld be appealed and conditions should be reviewed. It is also the belief of the Carmel

Wine Walk

by-

the-Sea that UP 1

3-

7 preliminary approval should be appealed and denied.

In

the case of UP 13-17

th

e re-writing

of

the existing conditions and guidelines to the wine

tas

ting

room policies were done

at

the

ta

b

le,

not

by

the applicant but by staff and the

.tOmmissioners in order

to

push through the approval of a tasting roo in Carmel-by-the-Sea.

As Commissioner Paterson, Barbara Livingston of the CRA and Jack Galante of Galante

Vineyards stated in various and different ways: the concept, licensing and representation is too

muddled and sketchy. We believe that

it

is imperative that

the type of

license be identified and

approved prior to the approval

of

any project

to

see

if

it

is consistent with

the cond

it ions and

guidelines that are in force.

The concern of the Carmel Wine Walk by-the-Sea tasting rooms is that when we have new

tasting roo s

com

ing

to

our city,

a

We do not want to undermine the experience of tasting Monterey County wines

a. the City Council, the Planning Commission, the Carmel Chamber

of

Commerce, the

Carmel Resident's Ass

oc

iation, the Innkeepers Association, the Monterey County

Vintners and Growers Association and the Carmel Wine Walk by-the-Sea as well as

many others have worked diligently in creating a destination marketing program to

bring in quality visitors and appeal

to

the Carmel locals in order

to

regulate and

responsibly re

pr

esent Monterey County and

our

local growers vintners.

b. it is important

to

note that there is no condition that wou

ld

prevent a large Napa,

Sonoma or other winery coming to Carmel-by-the-Sea and pouring their wines

b Licensing issues for clarification:

a. All off-s ite tasting rooms require a Duplicate 02 License. This is the law.

b. Those who

do

pourin

g s

to the pub lic under a Type 42 License (like Southern

Latitudes and Neilson's) re NOT tasting rooms. They buy other people's wines and

sell them along with limited tastings allowed under their license. In addition, they

usually hold other licenses, such as a Type 20 or a Type 21 so they can sell the

wine.

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c. A Duplicate

02licensee

Tasting Room) can only

pour the

wine that was

made at

their

02 License Winery).

d. A Type

17

License Wholesaler)

and

Type

20

License Sales

to

consume

off

premise)

don't

have anything

to

do

with

pouring

wine.

e. Current case: As

far as

anyone can tell, da Giovanni wines are

made

at a winery in

Sonoma

with

an

02 License in

Sonoma). http://www. hreecarmelrestaurants.com/carmel-restaurant wine

club.html Obviously,

da

Giovanni wines cannot be poured

under

a Duplicate 02

License

from

a Morgan Hill

winery

that doesn't produce

da

Giovanni wines.

f. Bringing in

the

new wines Chateau Marie Antoinette)

on

this application has just

complicated the matter.

g. On this issue alone, the application should never have been approved.

h.

As

a side note; every

other

wine produced

by that

Morgan Hill winery CAN be

poured

under

a Duplicate

02

License

if they

get one.

c) The Alcoholic Beverage Control ABC)

may grant duplicate

Type 02 business licenses off

site Wine

tasting), however, it

is

the Planning

Commissions

responsibility

to

determine

how the

licenses are utilized

a. It was very clear that

the

duplicate 02 license proposed

for

use is from a Morgan

Hill winery, not from the applicant's winery. This

would

not be allowed.

b. It

was

also clear that the applicant did

not

have a Type 02 license but seemed

to

have

a

17-20,

which

does not

allow

for

a

wine

tasting room.

c.

ft is

also clear that the grapes

grown and

sourced

by da

Giovanni are

from

Sonoma.

d. What was not clear was where the grapes from Chateau Marie Antoinette were

from, Santa Clara, or according to Bill Temple maybe they're Monterey County

wines.

i

When Chateau Marie Antoinette was

questioned i

they belonged

to any of

our local

wine growing organizations i.e. MCVGA,

the

ultimate answer

was

no

e. The size and scope of the project was not clear nor was the wine shop element

f.

The conditions

of

appeal were

not

clear

g. The Carmel

Wine

Walk contends that

it

was

not appropriate to

re-write the special

conditions regarding

the implementation

and use

and with the ABC

licensing

h.

The

Carmel

Wine

Walk also contends

that the

revised

conditions of

approval

were

made under special circumstances and should be stricken and revisited

at

the next

meeting.

i

Licensing is

not

clear, conditioning of approval could allow the ABC

to

grant any

type

of

license and the City would

grant any

use

permit

without public

comment or

approvaJ

j. In this case,

the

applicant

may only apply for

a

Type

42 Onsale Beer and Wine

license but be granted all

the

tasting privileges of a Winery with a Type 02.

s the

Carmel Wine Walk

by-the-Sea

attended

the

wine tasting room sub-committee

meeting

and supplied

our

by-laws

to

the Planning

Comm

ission,

we

also would

suggest

and

immediacy and

urgency

that

is needed

by the Commission to update

and

implement the

guidelines

to maintain a consistent adopted wine tasting policy by the City

of

Carmel-by-the-Sea. Including 1)

the

02 License Winery)

is

located in Monterey County, 2) the

wine

to be poured is made

from

90%

'pnterey

County grapes,

and

3)

the

location is stand-alone i.e., no mixed use

wit

furniture stores,

Jewelry stores,

art

galleries, etc.)

tt

is the suggestion of

the Carmel Wine

Walk

that

the City of Carmel

places a

moratorium

on all tasting room applications until the guidelines are created and adopted.

8/10/2019 Pra Log March 2014

18/66

The special conditions, authorizations and terms as well as findings should

be

re-visited and

reviewed after the wine tasting room sub-committee and staff to create and maintain a consistent

wine tasting

policy

guideline that t

he

City should

adopt

and use for all future proposals including UP

13-1.

Sincerely

Scott Caraciolli, Caraciolli Cellars, Chairman Carmel Wine Walk

ack

Galante, Galante Vineyards

Richard Pepe, Vino Napoli

Chris Whaley, Wrath Wine

Peter Figge, Figge Vineyards

Dawn Galante, Dawn s Dream Winery

Sc

ott

Scheid, Scheid Vineyards

Mark Manzoni, Manzoni Cellars

Jeffery Blair, Blair Estate

Tim Prader, Shale Canyon

Anna Russell,

e

Tierra Vineyards

Dorothea Probasco, Silvestri Vineyards

Celeste White, white page communications

The Committee of the Carmel Wine Walk by-the-Sea

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__ ___ -

e b r u a ~ y 21, 2014

Fr iday 3:12 pn

By:

_.D.

Number

APEAL APPEAL FEES

*****************************

City o f

Carmel-by

- the s ea

*****************************

P.O. BOX CC CARMEL CA. 93921

--- - - -

Receipt . .

:

01649

Regis te r . :

001

Terminal ID: T3

Amount

Paid

295.00

Cmt: PLANNING COMMISSION APPEAL

01

36276 0010

Check Check

Amount

Cash

Amt Tendered

Tota l

Paid

Change

001072

295.00

.00

295.00

295.00

.00

=

======== = = = ~ ; = = = = = =

Paid

By.: WHITE

PAGE COMMUNICA

TIONS

----- --- ---------------------------------------------- -------- --------

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Request No. 2014-32

Information Requested: Copy of Catherine Balin (AKA E X T T I)

agreement/contract

8/10/2019 Pra Log March 2014

21/66

City

of

Carmel-by-the-Sea

Public Records

Request

City Clerk

epartment

Due Date: ~ 2

friY

Office

Use Only

File ~ / Y _.-

5;2

Office Use Only

THIS PUBLIC

RECORDS

REQUEST

FORM

ITSELf CONSTITUES A

PUBLIC

RECORD AND IS SUBJECT TO

PUBLIC

DISCLOSURE UPON REQUEST.

Fill

out info in box only

Date of Request:

? ~ J Y

Requested

By:

1:

Jl/11/lj

Jtl

,

Company:

Address:

Phone, Fax, Email: ~

J

s:- o cr=l-;J:. (_' t:L H / /

J

~ l i ) .

Info Requested be specific):

c 9 7Jite4Cf --J

'

~

3 1J.J j-1

A K t i } E X ~

C l /n f I J L ~ .Za.t.J,.a1 l1 :1'"111/p/'-4 J

d.t:Jd

J L L L ~

~ W Y J M

s

Date Desired:

(City has 10 days

to

determine whether the request in whole or inpart

is

a disclosable public record pursuant to

GCS 6253(C).

In

certain circumstances,

the 10 date determination

may

be extended to an addition 14-days so

long

as persons are advised.)

Persons/Departments to provide information: (Office

Use

Only)

Done

:

___

Date:

____

Request Approved by ity

Attorney

Disclosable

Records

Need

for

Extension Past

10 Days:

_______

ue Date:

If

yes, was written notification

sent :

Date:

_________

Cost Associated with

Request

Total: .________

Request completed by:

__________

Date Completed:

_____

Method of

Delivery

I Attach receipt

of ~ i g i n a l

request and invoice

if

applicable

)j

8/10/2019 Pra Log March 2014

22/66

March 27,2014

ity o

Carmel by the Sea

POST OFFICE BOX CC CARMEL

BY-THE-SEA.

C

93921 8 )

620-2000

VIA ELECTRONIC MAIL

to Karen

Wiliams

Re: Public Records equest City No. 2014-32)

Dear Mr. Williams:

This letter is in response

to

your California Public Records Act request received by

the City of Carmel-by-the-Sea (City) on March 17, 2014 (the Records Request

.

This

response is sent on my authority as City Administrator.

The City has determined that it has disclosable public records responsive to your

Records Request as follows: one (1) letter of engagement and one

(1)

legal investigation

invoice. Please be advised that the City has determined that the entirety

of

the foregoing

letter of engagement is attorney work-product created in preparation of litigation and

therefore must be withheld from disclosure pursuant to the Attorney Work-Product

Exemption codified in California Code

of

Civil Procedure section 2018 et

q

and

applicable to the Public Records Act via Government Code Section 6254(k). Please also be

advised that the City will disclose a redacted version of the legal investigation invoice

pursuant to the same exemption stated above in order to protect certain attorney work

product contained within said invoice. Please contact Daryl Betancur to schedule a time for

you to pick up the investigation invoice.

Please also be advised that every effort has been made

to

search for

all of

the

records which might fall within the scope

of

your Records Request, and, as such, the City

believes that its search is quite thorough. However, if you have knowledge of a specific

document which has not been provided in response to your Records Request, please notify

the City and the City will be happy to search for and, if found, provide the document(s)

to

you unless, of course, it is exempt from disclosure pursuant to Government Code 6254

and/or other applicable privilege.

If

you are aware

of

any legal authority that would require

disclosure of documents in addition to those provided, please advise the undersigned and

the City will reconsider its position accordingly.

Thank you for your attention to this matter. If you have questions about any of the

foregoing responses, please contact me at

831

-620-2000.

Very truly yours,

Jason Stilwell

City Administrator

DO

CSOC/1660792vl/ 102910-0002

8/10/2019 Pra Log March 2014

23/66

;,

- .

j

EXTTJ Incorporated

153 Stagecoach

Road

Bell

Canyon,

CA 91307-1046

618-712.0203

Invoice

submitted to:

Sue Paul

February 04, 2014

In Reference To:

H

R

Consulting

Invoice

13149

Professional Services

For professional services rendered

Additional

Charges :

1/2712014 CAB Taxi

Taxi.

CAB

Meals

Dinner.

1/29/2014

CAB Meals

lunch.

1130/2014

CAB

Hotel

Hotel stay In Carmel. 3 nights).

Total

additional

charges

Total amount

o

this bill

Hrs/Rate Amount

13.50

3,375.00

250.

00/hr

2.00

500.00

250.00/hr

8.75 2,

187.50

250.00/hr

24.25

$6,062.50

14.50

29.78

15.20

666.00

$725.48

$6,787.98

8/10/2019 Pra Log March 2014

24/66


Request No. 2014-33

Information Requested: City's Finance Specialist matter.

8/10/2019 Pra Log March 2014

25/66

City of Carmel-by-theSea

Public Records Request

City Clerk Department

Due Date:

3}J1j/j

File No.: 0 )

Y

3

3

Office Use

Only

Office Use Only

THIS

PUBLIC RECORDS REQUEST

FORM

ITSELF CONSTITUES A

PUBLIC

RECORD AND IS SUBJECT

TO

PUBLIC

DISCLOSURE UPON REQUEST. Fill out info in box only

Date

of

Request:

3/'

~ l t r

Requested By:

tla t&[(J..JJ

uvrtJlJZ-

Company:

Yl

QO

Jl.Lk;}<

g (C

0

Address:

Jr1 uo

kt..:;

~ 1 1 t < J

I

Info Requested be specific):

/tJ.CJt1

z ~

/k_ Zg/ .

Date Desired:

(City has 10

days

to determine whether the request in whole or inpart Is a disclosable public record pursuant to

GCS 6253 C)

.

In c ~ r t a i n circumstances, the 10 date determination may be extended to an addition 14days so long as persons are advised.)

.

.

.

ersons/Departments to prov1de IMformation. Office Use Only) .v

~

IV.

Done. ate. J ~ ~

Request Approved by CityAttorney DisclosabfeRecords

Need for Extension Past 10 Days:

_______ Due

Date:

If yes, was written notification sent : Date:

Cost Assodated with

Request

Total: ________

Request completed by:__________ DateCompleted

Method of

Delivery

Attach receipt

o

original request and Invoice if applicable

8/10/2019 Pra Log March 2014

26/66

Daryl Betancur

Jason Stilwellrom

ent

To


Daryl Betancur

Subject

Media inquiry

Daryl: can you add

to

the log:

Media inquiry regarding City s Finance Specialist:

Monterey

County weekly,

KION KSBW

Monterey Herald

PRA request : Mai Chow KSBW , Finance Specialist Job Description; request

is

fulfilled

Jason Stilwell

City Administrator

Ca rmel-by-the-

Sea CA

9392

831 620 2000

1

8/10/2019 Pra Log March 2014

27/66


Request No. 2014-34

Information Requested: City's Finance Specialist matter.

8/10/2019 Pra Log March 2014

28/66

Due Date: 3/21 JJy

(Office

Use

Only) I


Public

Records

Request


File No.:

2-oJV ; .5 t

(Office

Use

Only)

THIS PUBLIC RECORDS REQUEST FORM ITSELF

CONSTITUES A

PUBLIC

RECORD AND

IS

SUBJECT

TO PUBLIC

DISCLOSURE

UPON REQUEST. Fill out info in box only

Date

of

Request:

,

Lt 1LL t

I

Requested By:

l

f/

u

Company:

5 R

Address:

Phone, Fax, Email:

Info Requested (be specific): f2J o s \

N

f 2 . ~ C ( i \ l x s t

'J Uo

..,.

p

e s c ~ ' ph

8/10/2019 Pra Log March 2014

29/66

Daryl Betancur

Jason Stilwell

rom

ent

fo

Friday, March

14

2014 4:

09 PM

Daryl Betancur

Subject

Media inquiry

Daryl: can you add to the log:

Media inquiry regarding Citys Finance Specialist: onterey County weekly, KION KSBW onterey Herald

PRA request: ai Chow

KSBW

Finance Specialist Job Description; request

is

fulfilled

Jason Stilwell

City Administrator

Carmel-by-the-Sea

CA

93921

831

6

2 2

1

8/10/2019 Pra Log March 2014

30/66


Request No. 2014-35

Information Requested: Have all absentee ballots for the April 8 election been

delivered.

8/10/2019 Pra Log March 2014

31/66




Due Date: 3

nv Y

(Office

Use

Onl/)

Fife No.:

241

y,..,J

)

Office Use

Only)

THIS PUBLIC

RECORDS

REQUEST FORM I

TSELF

CONSTITUES

A

PUBLIC RECORD AND S SUBJECT TO PUBLIC

DISCLOSURE UPON REQUEST. Fill

out

info in box only

Date

of

Request:

3 Jf Y

Requested

By:

lllt lly

s

~ ~ ~

Company: pii 4.1G Cot Jfi.c

Address:

Phone, Fax, Email:

nfo

Requested (be specific):

J/tiV4 t t l A b ~ a k . .

bal 4 i ; r

rq;e

.,r/c--c

a a Jt

' ,

f

b u :::

~

I

l l ;7;:7; 1:

f t i / 4 1 / J ~

Date Desired:

City has 10

days to

determine whether the request

In

whole or inpart

Is

a

i s ~ l o s a b l e

public record pursuant

to

GCS 6253 C).

In

certain

circumstances,

the 10 date determination may be extended

to

an addition 14-days so long as persons are advised.)

.

ersons/Departments

to

prov1de information. Office Use Only)

. /

one.

__

ate

. 1 1 ' ?

Request Approved by City Attorney: Disclosable

Records

:

Need for Extension Past 10

Days:

Due

Date:

If

yes was written notification sent: Date :

Cost Associated with Request: Total: ,

________

Request completed by: DateCompleted

Method of Oelfvery:

:I

Attach receipt of original request and invoice If applicable

8/10/2019 Pra Log March 2014

32/66

Daryl Betancur

~ = r o m

ent

fo

Mary Schley [[email protected]]

Wednesday March 19

2014 12

:27 PM

Daryl

Betancur

Subject

Re :

PRA

request

Thanks Daryl.

Also meant to ask last

night:

Have all absentee ballots for the April

8 election

been

delivered now?

Thanks

Mary

Mary

Schley reporter

The Carmel Pine

Cone

(831)

274 -8 660

mary@

carmelpinecone.com

On Mar

19,

2014, at 12:20 PM Daryl Betancur wrote:

> Received

thank you

> Daryl A Betancur CMC MPA

>

Office

of the City Administrator

> City of Carmel-by-the-Sea

P. 0 .

Box CC

> Carmel California

93921

> Phone 831-620-2000

Fax: 831-620-2004

>

>

-----Original

Message-----

>

From:

Mary Schley [mailto:[email protected]]

> Sent: Wednesday March 19, 2014 11:32

AM

> To: Jason

Stilwell;

Daryl Betancur

> Cc: Paul

Miller

> Subject : PRA request

>

Hi

Jason and Daryl

>

>

Please

provide a

l i s t of al l city

staff

members and

contractors

who

hold a

city credit

ard.

> Please

provide

the credit

card

statements related to Deanna Allen s credit

card

from the

date i t was i rs t issued to

her,

up to and including the most

recent

statement .

1

8/10/2019 Pra Log March 2014

33/66

Daryl Betancur

Jason Stilwell

rom

ent

fo

Thursday March 20 2014 5:24

P

Daryl Betancur

Subject

RE: PRA request

Please

add

to

the

log

as a media inquiry

i f you

haven t

already

done so

---

- -Original

Message----

From: Daryl Betancur

Sent:

Wednesday,

March

19, 2014 12:31

PM

To: Mary Schley

Cc : Jason

Stilwell;

Daryl Betancur

Subject: RE: PRA request

The

absentees

have already reached people s mail boxes yes

Thanks,

Daryl A. Betancur, CMC

MPA

Office of the City Administrator

City of Carmel - by -

the

-Sea

P. 0.

Box CC

Carmel,

California

93921

o n 831-620-2000

.-ax: 8 1-620-2004

-----Original Message---- -

From: Mary Schley [mailto :[email protected]]

Sent

: Wednesday, March 19, 2014 12:27

PM

To: Daryl Betancur

Sub

je

ct: Re: PRA

request

Thanks Daryl.

Also meant to ask

last night:

Have al l absentee

ballots for

the April 8 election been

delivered now?

Thanks,

Mary

Mary Schley, reporter


831) 274-8660

[email protected]

On

Mar 19, 2014, at 12:20 PM Daryl Betancur wrote:

1

8/10/2019 Pra Log March 2014

34/66


Request No. 2014-36

Information Requested: Copy of Candidate Statements for April 8 election

8/10/2019 Pra Log March 2014

35/66

City ofCarmel-by-the-Sea



Due Date: JR J)L

(Office Use O n l y ; ~

1

File

No.:

:J-o

}1{...

3

6

Office Use

Only)

THIS PUBLIC RECORDS REQUEST FORM ITSELF CONSTITUES A PUBLIC RECORD

AND

IS

SUBJECT

TO PUBLIC

DISCLOSURE

UPON REQUEST. Fill out info in box only

Date

of

Request:

3Jb}l f

Requested

By:

/-.4

e 7 ?fltJo

._u

Company:

/ ) 1 r J Y { ' ~

lle&"u2

Address:

Phone,

Fax,

Email:

nfo

Requested (be specific):

CrL 2=7rL

c

Jr b

Lak:--

5 ~ ? l ~ ~ a

b

o f o ~

b i ~ t i L - ~

1 1 2 . ~ a P rn

q

1/i l:?.;z-=

-

Date

Desired:

City

has 10 days to determine whether the request

In

whole or inpart

is

a

i s ~ l o s a b l e

public record pursuant

t GCS 6253 CJ

.

In certain circumstances, the 10 date determination

m1y

be extended to an addition 14-days so

long

as persons are advised.)

. .

.

ersons/Departments

to

prov1de mformatfon.

Office

Use Only)

.

V

. E 7

one

.

___ D1te

t.Z6 ~ I

Request Approved

y City

A t to r n e y : - - -- Disdosab/eRecords

Need for Extension Past 10

Oays:

_______

DueDate :

If

yes, was written notification

sent : Date:

Cost Assodated with Request:

Total:

________

Request completed by:

__________ Date

Completed:

_____

Method of Oellvery:

Attach receipt of original request and

Invoice if

applicable

8/10/2019 Pra Log March 2014

36/66

D ryl Betancur

~ = r o m

mt

o:

Cc

Subject

Attachments

Per your request.

Thanks

Daryl Betancur

Thursday March 20 2014 1:

5 PM

Larry Parsons

Daryl Betancur

Candidate Statements

TRANSLATION APPROVAL- AUSTIN.pdf; TRANSLATION APPROVAL- BURNETT. pdf;

TRANSLATION APPROVAL- DALLAS.pdf; TRANSLATION APPROVAL- THEIS.pdf

Daryl A. Betancur CMC MPA

Office of the City dministrator

City

of

Carmel-by-the-Sea

P 0

Box CC

Carmel California 93921

Phone 831-620-2000

Fax 831-620-2004

8/10/2019 Pra Log March 2014

37/66


Request No. 2014-37

Information Requested: city staff members and contractors who hold a city credit

card

8/10/2019 Pra Log March 2014

38/66

Hi

Jason

and

Daryl

1

Please

provide a

l is t of al l city staff members

and contractors

who

hold a

city credit card.

Please provide the credit card

statements

related to Deanna Allen

1

s

credit

card from the date

i t

was i rs t issued

to

her

1

up

to

and including

the most

recent

statement

Thank

y

,ary

Mary

Schley

1

reporter

The

Carmel Pine

one

831)

274-8668

mary@carmelpinecone

com

1

8/10/2019 Pra Log March 2014

39/66

Daryl Betancur

Crom

Daryl Betancur

nt

1 :


Mary Schley

Cc:

Subject

Attachments

Hi Mary,

Jason Stilwe ; Daryl Betancur

RE: PRA request

PRA 2014-37 C Cards.

pdf

Please see attached response relative to PR 2014- 37.

Thank you,

Daryl A. Betancur,

CMC

, MP

Office of the

City Administrator

City of

Carmel-by-the-Sea

P. 0. Box CC

Carmel, California 93921

Phone 831-620-2000

Fax: 831-620-2004

----Original Message-----

rom: Mary Schley [mailto:[email protected]]

Sent: Wednesday,

March

19, 2014 :

32 M

To: Jason Stilwellj Daryl Betancur

Cc

: Paul

Miller

Subject

:

PR request

Hi Jason and

Daryl,

Please

provide

a l i s t of

all

city staff

members

and contractors who hold a city credit card.

Please provide the

cre

dit card statements related to

Deanna

Allen s credit card from the date

i t was i rs t issued to her, up to and including the most recent statement .

Thank you,

Mary

Mary

Schley, reporter

The

Carmel

Pine

Cone

831) 274-8660

mary@carmelpinecone.

com

1

8/10/2019 Pra Log March 2014

40/66

March

28 2014

ity

of Carmel by the Sea


BY-THE-SEA, CA 93921 831)

620-2000

VIA ELECTRONIC MAIL to: [email protected]


The Carmel Pine

one

Re:

Response

t

Public Records Request No. 2014-37)

Dear

Ms. Schley:

The City of Carmel-By-The-Sea ( City ) received your emailed California Public

Records Act request on March

19 2014

( Records Request ). This response is sent on my

authority as City Administrator.

After review

of

your Records Request, the City has determined that Topic No. 1

of

your Records Request seeks disclosable public records and hereby attaches to this letter a

list ofall city

staff

members and contractors who hold a city credit card.

As to Topic No. 2 of your Records Request, the City has determined that due to the

need to search for, collect, and appropriately examine a voluminous amount of separate

and distinct records that are demanded in a single request, the City requires an extension

of

time pursuant to California Government Code Section 6253 in order to adequately

determine whether the Records Request, in whole

or

in part, seeks copies of disclosable

public records in the possession

of

the City and provide notice of the reasons therefor. The

City expects to provide its determination no later than April 11, 2014. The City thanks you

in advance for your patience.

Please be advised that every effort has been made to search for all

of

the records

which might fall within the scope

of

your records request, and, as such, we believe our

search is quite thorough. However, if you have knowledge of a specific document which

has not been provided in response to your request, please notify us and we will be happy to

provide the document(s) to you unless,

of

course, it is exempt from disclosure pursuant to

Government Code 6254. If you are aware of any legal authority that would require

disclosure

of

documents in addition to those identified above, please advise the

undersigned and the City will reconsider its position accordingly.

Thank you for your attention to this matter.

If

you have questions about any

of

the

foregoing responses, please contact

me at 831-620-2000.

Very truly yours,

~

ity Administrator

DOCSOC/1660916v l /102910-0002

8/10/2019 Pra Log March 2014

41/66

Us

Bank

al

Card

as of

3 27 2014

llen Deanna

lma rio

Dawn

Branson Michael

Calhoun Michael

Courtney Jim

Fire mbulance

Lopez

Cindi

Mukai

Mel

Ross Stuart

Tomasi

Paul

Waters

Cleve

8/10/2019 Pra Log March 2014

42/66

Aprilll 2014

ity o

Carmel by the Sea


Y-THE-SEA, CA 93921 831)

620-2000

VIA ELECTRONIC MAIL

to : [email protected]



Re:

Response to Public Records Request No. 2014-37)

Dear Ms . Schley:

This letter is in response to your California Public Records Act request received by

the City of Carmel-by-the-Sea (City ) on March 19,2014 ( Records Request ) and

follows

my extension letter of March 28, 2014. This response is sent on my authority as

City Administrator.

After review

of

your Records Request, the City has determined that Topic No. 2

of

your Records Request seeks disclosable public records. City staff continues to search for

and compile records responsive to Topic No.

2

The City estimates that the responsive

records will be ready for review on or about April 16, 2014. The City will contact you as

soon as the responsive records become available. The City thanks you in advance for your

patience.

Please be advised that the City will not release the records until it has received

payment for the direct cost ofduplication pursuant to California Government Code section

6253(b . Please be prepared to provide a check made payable to the City of Carmel-by

the-Sea for the direct costs

of

duplication incurred by the City at the time you pick up the

available records. You will

be

informed

of

he cost amount once your records become

available.

Please be advised that every effort has been made to search for all of the records

which might fall within the scope of your records request, and, as such, we believe our

search is quite thorough. However,

if

you have knowledge

of

a specific document which

has not been provided in response to your request, please notify us and we will

be

happy to

provide the document(s) to you unless, of course, it is exempt from disclosure pursuant to

Government Code 6254. If you are aware of any legal authority that would require

disclosure

of

documents in addition to those identified above, please advise the

undersigned and the City will reconsider its position accordingly.

Thank you for your attention to this matter. If you have questions about any of the

foregoing responses, please contact me at 831-620-2000.

Very truly yours,

~ l l

City Administrator

8/10/2019 Pra Log March 2014

43/66


Request No. 2014-38

Information Requested: Elections Information

8/10/2019 Pra Log March 2014

44/66

Daryl Betancur

From

ent

fo

Subject

Daniel J Turner [[email protected]]

Wednesday March 26 2014

:46PM

Daryl Betancur

election results

Dear

Sir

: I would

appreciate

i t

very

much

i

you

could

let

m

know

how

many

votes

Mayor

Burnett received in the last election (I m assuming that would ha ve been in 2 12 unless your

elections are in odd numbered

years)

and what

percentage

of the vote that number represented.

Thanks again Dan Turner

1

8/10/2019 Pra Log March 2014

45/66

Daryl Betancur

From

Daryl

Betancur

ent

fo

Wednesday, March 26, 2014 2:53PM

Daniel

J . Turner

Cc

Daryl

Betancur

Subject

RE

: election results . .PRA 2014-38

Attachments

PRA 2014-38 Election Information 3-26-2014.pdf

Plea

se

see

attached 2010 and 2012

stats.

I have will need

more

time to

loo

k

for

the break

down of each candidate. I am in the middle of an election Mr.Turner, and have no staff that

can

dig

this

information. I t may take

lon

ger than expected.

Than ks)

Daryl

A.

Betancur, CMC

M

A

Office

of

the

City Administrator

City

of

Carmel-by-the-Sea

P.

0. Box CC

Carmel) California 93921

Phone 831-620-2000

Fax: 831-620-2004

-----Original Message-----

From: Daniel J . Turner (mailto:[email protected]]

Sent:

Wednesday)

March

26 2014 2:46

PM

To : Daryl Betancur

Subject:

election

results

Dear Sir : I would appreciate i t very much i f you could le t me know how many votes Mayor

Burnett

received

in the last election

(I'm

assuming

that

would have been in

2012

unless your

elections are in odd numbered years) and what percentage of the vote that number represented.

Thanks

again. Dan

Turner

1

8/10/2019 Pra Log March 2014

46/66

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: I

; : ~ : ~ : :

I

Total

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~ ~ : : , : : . .

GDGeneral

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Date _ City t

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R=Rural

: Verne _

--[0615 8 92%J

711

~ 28 ~ 8 0 7 ~ : : ~ ES } G ~ ::=:

4/ 10/2012 1Arcadia 28126 6923 1 24: 61 %

r . . _ ~ a i l ~ a l l o _ t

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4/10/2012 Avalon 1621 757 46.

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.

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4/10/2012 Culver Ci

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8/10/2019 Pra Log March 2014

47/66

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at Po_ s_ _ by Mail

2010

1

I

~

2 3 i . ? 0 1 0

M o n t e b e l l o

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27327 _ 4270 , 15 .63% _

~ 0 6 6

~

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. t- I L . -

4/13/10 Arcadia 1 28840 7964 ' 27 .61% 3304 41.49% 4660 58 .51 % ESCV C U

4/ 13/

10

Avalon

1. 1609 -; _ 876

r

54.44

; - 1 5

88 1 67.

12

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4/13/10 t Lancaster 62044

-+

131 87 1 21 25% 6152 46.65% 7035 53 .35%

Es

G

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4 . 4 6

1

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=:

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4031I._

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.

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22303

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3767

% 1747

l

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_

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413 /fO j _anta Cl1 rita jl 89_060 I 14946 r

4 8 ~ 5

, - - r - - 1 . , .0 : : : 0

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I RU

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ierra Madre - - 7793 2875

+

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CANt.. LLED , j ES

- -=-G c

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4/13/10

wa

lnut 17081

S051

r

29.57% t 1

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68

.

50

% ESCKT

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wh1ttier j 4 31

s:;- :

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c ~ u

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1v

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0 Carmelby the Sea 2800 .

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J -

-j- ------r - - - I 15 1 --'-----1

- - -- :-:----:-- ____l_ I - - -- ~ -

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1

88.24%

n/elections/2003/report of voter turnout

8/10/2019 Pra Log March 2014

48/66


General Municipal Election AprillO 2012 Final Results

Mayor:

Richard

1

Pepe 398 (25.6 )

ason Burnett 1,159 (74.4 )

City Council:

Robert Profeta 356 (12.9 )

Thomas Leverone 361 (13 1 )

Ken Talmage 1,037 (37.6 )

Victoria Beach 1,005 (36.4 )

Overall Voter Turnout: 1,579 (57.6 )

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Request No. 2014-39

Information Requested: All documents, logs , notes or other records of statement

regarding the holiday lights in medians on Ocean Avenue

8/10/2019 Pra Log March 2014

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Daryl Betancur

Jason Stilwell

rom

;ent:

ro:

Saturday, March 29, 2014 6:25

PM

Lucinda Lloyd

Cc:

Daryl Betancur

Subject:

RE

: Documentation

Hi Cindy: no need to do anything more than you have to request the documents. We ll search for responsive documents

and let you know what we find . Jason S.

From

Lucinda Lloyd [[email protected]]

Sent Fr iday, March 28 , 2014 11:00 AM

To Jason Stilwell

Cc: Daryl Betancur

Subject

Documentation

Dear Jason,

I would like to make a public records request for any and all documents , logs, notes or

other records of statements regarding the holiday lights in the Ocean Avenue medians

including those relied upon for the representation made in the staff report.

Do I need to fill out any formal paperwork? If so, I d

be

happy to visit City Hall this

afternoon to do so.

Thank you very much,

Cindy

8/10/2019 Pra Log March 2014

51/66

Daryl Betancur

From

ent:

fo

:

Cc

Subject

Cindy,

Jason Burne

tt

Uason.

bu

[email protected]]

Wednesday, March 12, 20

14 12

:13

PM

Lucinda Lloyd

Jason Stilwell; Rob Mullane

Re : April 1st City Council Agenda

Thank you for your note I believe that I said I was favorably inclined to accept Steve s request because this will

be has final meeting as a City Councilmember. As you know, our origi

na

l plan

wa

s for the PC to work with

st

aff

to design permanent, discrete, appropriate lights.

I m

not sure h

ow

Steve s request may affect this original

plan.

Thanks,

Jason

Jason Burnett

831.238.0009

jason.burnett

la{

gmail.com

J n Mar 12, 2014, at 11:

18

AM, Lucinda Lloyd wrote :

Dear Jason AKD Mayor Burnett,

Thank you for accepti

ng

Councilman Steve Hillyard s request for placing the Ocean

Ave holiday lights on the City Council agenda for April 1st, Steves last Council

meeting.

From my perspective, turning off the holiday lights is simply complyi

ng

with the City s

Policy on Hol iday Lighting. A flip of the switch would do it

The up-lights have been

on in

addition to the holiday lights, why, I don t know.

While the Planning Commission sub-committee considers lighting, along with signage

and awnings, we could all be evaluating the Ocean Avenue median islands without any

lights. It would provide a respite from lights, and allow our creativity to imagine more

tasteful illumination, if year round lighting on Ocean Avenue is deemed preferable.

-hank you,

1

8/10/2019 Pra Log March 2014

52/66

Cindy Lloyd

PS: With Daylight Savings Time, the downtown area is lit by Mother Nature for most of

1e

evening hours. Think how beautiful it could be with this Sunday's full moon

8/10/2019 Pra Log March 2014

53/66

Daryl Betancu r

From:

ent:

fo:

Subject:

Good morning, Rob.

Lucinda Lloyd

[l

[email protected]]

Wednesday, February

05

2014 9:5 AM

Rob Mu llane

Committee particip

at

ion

Thank you for taking time during the Council break to speak with me about the Ocean

Ave median lighting issue.

I m serious about volunteering to participate with others to develop a more aesthetic

lighting solution than holiday fairy lights wound around tree trunks and shrub branches.

My home phone is 624-8422 and my cell is 236-1935.

Have you read Creating Carmel? If not, I have an extra copy I d be happy to loan or

give to you .

Please feel free to call at your convenience. I m a retired nurse, so I have more free

time than most people.

~ r s

Cindy Lloyd

1

8/10/2019 Pra Log March 2014

54/66

Daryl Betancur

From

Rob Mullane

ent

fo

Thursday, November 14, 2013 11 :10 AM

Jason St

il

well

Cc

Sharon Friedrichsen

Subject

RE : Holiday lights

Jas on,

Sharon and I briefly conferred on this. The next step

is to

have

th

e Planning Comm ission s sign subcommittee (

or

convene a n

ew

subcommittee to) review the use

of

the Ocean

Ave

nue median lights,

and

make recommendat ions on

any changes to that,

as

well as any changes recommended

for

holiday lights elsewhere in the City.

Ultimately, any cha nges to our Muni Code

or

policies would need input from the full Planning Commission and

th

e City

Counci

l. This will be a several month effort and require staff t ime in excess ofwhat we currently

have

unless other

thin

gs

are

put

on hold.

A reasonable goal is

to

have the f

ir

st meeting

of

the subcommittee sometime in December or January, and t hen shoot

for

any revisions t o

our

practices

or

code comp liance

effor

ts by summ

er

or fall

of

2014.

We re open to your in

put

and suggestions on this. Than k you.

Robert

A.

Mullane,

AICP

C

ommunit

y Planning and Build ing Dir

ector

ity of Carme l-by-the-Sea

P.O . Drawer G

Ca rm el-by-th

e Sea

,

CA

93921

main 831) 620-201

direct

831) 620-2057

[email protected]. us

From Jason Stilwell

Sent

Wednesday, November

13, 2013 12:37 PM

To Rob Mullane; Sharon Friedrichsen

Subject

RE:

Holiday lights

Let me know the path fo rward this year after you have conferred. Jason

From Rob Mullane

Sent

Monday, October

14, 2013 10:28 AM

To

Jason Stilwell; Sharon Friedrichsen

Subject

RE : Holiday li

ght

s

Sharon,

Let s you and I con fer later this week. Wednesday sometime?

Robert A. Mullane,

AICP

Community Pla nning an d Building Director

1

8/10/2019 Pra Log March 2014

55/66


P.O.

Dr werG

Carmel-by the -

Sea, CA

93921

ain 831) 620-2010

irect 831) 620-2057

rmullane@ci .carmel .ca .us

From Jason Stilwell

Sent

Monday, October 14, 2013 10:25

AM

To Sharon Friedrichsen;

Rob

Mullane

Subject

Holiday lights

Can

one or both

of

you brief me on

the

plan this year for holiday light

s?

That i

ssue

will heat up again here shortly and I

w nt to

understand wh t we have determined

is

the path forward this year. Thanks, Jason

8/10/2019 Pra Log March 2014

56/66

Daryl Betancur

Rob Mullane

rom

ent

fo:

Wednesday, February 19, 2014

7:4 PM

Jason Stilwell

Subject RE: Lights on median

Jason,

Perhaps we

sh

ould meet

to

discu

ss

this.

Iss

ue-specific Planning Commi

ss

ion subcommittees (

Signs,

Awnin

gs

, W ine

Tasting Rooms) had b

ee

n set up prior

to

my arriva

l.

We

ha

ve a Gener

al

Pl

an

and Comme

rc ia

l

De

sign

gu

idelin

es

that

pr v e guidance on the broader issue s.

In my opi nion, taking each

iss

ue separately (though w

it

h overlap

as

workload allows ) is an effective way

to

make

progress on desired changes.

Each

i

ssu

e has its own complexities and controversy, and

try

ing

to

ad dress them in a

general way r on a broader scale would

be

challenging.

Beyond the t

hr

ee established subcommittees I note above, the re probably is a need to establish a lighting subcommittee

to address commercial lighting, holiday lighting, and the Ci

ty

s median.

What I suggest ed to

the

Counci l was tak ing up the hol iday lighting pol icy (including the median lighting) through a

subcommittee, and then

to

t he full Planning

Co

mmi

ss

ion, and finally

to the Co

u

nc

il, with t he goal

of

having

th

e Council

make any appropriate policy revisions by the start of t he next holiday lighting season (late Novemb

er

.

We could also take each of

th

ese separate issues through t he Planning Commission portion of t he process, and then

, undle

th

em together for the C

ity

Co uncil

to

consider all

of

the potential policy changes, and the

br

oader commercial

.e

sign issues, at a single workshop or meeti

ng.

We may not be able to

ha

ve each of the inciividual issues through the

Planning Co

mmiss

ion process by November, though.

If you would like

to meet

on this

to deci

de upon a course

of

action I am availab le

to

do

so.

Please

let

me know. Thanks.

Robert

A.

Mullane,

AICP

Commun

ity

Planning and Building Di rector

Ci ty of

Carmel-by-th

e-Sea

P.O . Drawer G

Carmel-by-the-

Sea

, CA 93921

main (83

1

620-2010

direct (831) 620-2057

rm [email protected] l.

ca

.

us

From Jason Stilwell

Sent Tuesday, February 18, 2014 6:16PM

Rob Mullane

Subject Lights on median

Rob:

what

is the process for review ing lights on the median? Is it enveloped into the broader issue of commercial

design guidelines (including a review of awnings, signs, lights, etc.)? I seem to recall the PC is creating a sub-committee

to

review the issue. I believe the City Council will

want to

look at the broader commercial design issues rather than the

1edian lights

now

, awnings next, signage next, etc. Thanks, Jason

1

8/10/2019 Pra Log March 2014

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Jason Stilwell

City

dministrator

Carmel-by-the-Sea C 93921

831-620-2000

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58/66

Daryl etancur

From:

ent

ro:

Cc:

Subject

Lucinda Lloyd ([email protected]]

Tuesday, February 04, 2014 11: 2PM

Jason Burnett; Ken Talmage; Steve Hillyard; Carrie Thies; Jason Stilwell ; Daryl Betancur

Rob Mullane; Victoria Beach

So sorry

Dear

J,

K, S, C,

J

and D,

I'm sorry to have left so abruptly after delivering Skip's written comments regarding the

Flanders' prel iminary options report. I felt like a rat abandoning a sinking ship, but I

needed to get my ail i

ng

larynx to the warmth of home.

I apologize for not identifying myself, not once, but twice when I came forward to speak

to you . I'd planned to apologize in front of you, but forgot. It's said that the mind is the

first to go. I thought

it

was my cataracts and bum knees

I do hope you take to heart the kernel of truth

in

the resolution I presented. Almost two

years ago I suggested to the Council that it not vote on something that would change

the face of Carmel, but refer the median lighting issue to the Planning Commission.

Although a motion to do so was formulated,

it

was voted down. Hence, the motion to

keep the holiday lights on year round passed.

However, a Resolution reflecting that motion was never passed by the Council. Hence,

the Council Policy C95-08 should be honored and the holiday lights in town, both

commercial and municipal, be doused.

Meanwhile, the subject of what to do in

the future regarding the median lighting can be

discussed at the Planning Commission. I hope, a committee comprised of residents,

both

in

town and the sphere of influence, members of the business community and

Staff can meet to discuss options. Surely, there are other towns our size, with our

sense of dignity and heritage, that have addressed and solved this same issue.

At the April 3, 2012, Council meeting I offered to serve on such a committee. My offer

still stands. I can be reached by email or at home, 624-8422 .

Thank you very much,

Cindy Lloyd

8/10/2019 Pra Log March 2014

59/66

Daryl Betancur

Jason Stilwell

rom

ent

ro:

Wednesday, November 13, 2013 12:37 PM

Rob Mullane; Shar

on

Friedrichsen

Subject

RE: Holiday lights

Let me know

the

path forward this year

fter

you have conferred.

Jason

From Rob Mullane

Sent Monday, October 14, 2013 10 :28 AM

To Jason Stilwell; Sharon Friedrichsen

Subject RE: Holiday lights

Sharon,

Let s you and I co nfer late r th is week. Wednesday somet ime?

Ro

bert

A

Mullane,

AICP

Co

mmunity Planning and Building Di

re

ctor

City

of

Carmel-by-the-

Sea

P O

. Dr wer G

C rmel-by-the-Sea, CA

93921

main

831) 620-201

ri irect 831) 620-2057

.Tlullane@c i carmel .ca .us

From

Jason Stilwell

Sent Monday, October 14, 2013 10:25 AM

To Sharon Friedrichsen; Rob Mullane

Subject Holiday lights

Can

one

or

both

of

you brief me on the plan this year for holiday lights? That issue will heat up again here shortly and I

w nt to

understand

wh t

we have determined is the path forward this year. Thanks, Jason

1

8/10/2019 Pra Log March 2014

60/66

Daryl Betancur

Jason Stilwell

rom

ent

To

Tuesday, February

18,

2014

6: 6PM

Rob Mullane

Subject

Lights on median

Rob:

what

is

the process

for

reviewing lights on the median?

Is

it

enveloped into the broader issue

of

co

mmercial

design

guidelines including a review

of

awnings, signs, lights, etc.? I seem to recall the

PC

is creating a sub-committee

to review the issue. I believe the City Council will want to look

at

the broader commercial design issues rather than the

median lights now, awnings next, signage next, etc. Thanks, Jason

Jason Stilwell

City Administrator


831 620 2000

1

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61/66

Daryl Betancur

From

;ent

To

Cc

Subject

Attachments

Stephen,

Rob Mullane

Saturday, November 16 2013

11

:27 AM

[email protected]

Sharon Friedrichsen; Jason Stilwell

San Carlos holiday lighting and street improvements

Ferry San Carlos.pdf

Thank you for your letter (attached) and for reaching out to City staff regarding improvements to the aesthetics on San

Carlos Street. The City appreciates your leadership in coord inating with

other

merchants and the City towards mutual

goals.

A coordinated approach

for

lighting along this block would be welcomed by

th

e City. The City s Municipal Code a

llow

s

installation and illumination

of

holiday lights beginning with the

third

Wednesday in November and continuing unt il the

second Wednesday in January (City

of

Carmel-by-the-Sea Policy No. C95-08).

Sharon Friedrichsen (the City s Director

of

Public Services) and I are conferring on a re-evaluation

of

the City s holiday

lighting policy, as

there

is

interest in the existing lighting policy and a more-effective compliance effort. Any policy

revision s will also need review and approval by the City Planning Commission and potential ly City Council. The Planning

Commission may also have a subcommittee work with staff and the business community on this issue. These efforts will

start sometime next year, likely in the summer.

I

will

keep your contact information,

as

we would like

to

invite your participation in these discussions and meetings.

For the other items you note in your

letter

: tree trimming, street lamp maintenance, and cleaning under trash

receptacles, these are under s. Friedrichsen s purview. I have copied her on this email,

so

that she can follow up with

you . Thanks again.

Robert A. Mullane, AICP

Community Planning and Building Director

City

of

Carmel-by-the-Sea

P.O. Drawer G


ph. (831) 620-2010

[email protected] .us

1

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62/66

Rob Malaney

POBoxCC

Carmel CA

93921

Stephen

ferry

PO Box 2376

Carmel

CA

93921

RE: San Carlos street improvements.

Dear Mr. Malaney,

Dennis

Rae

Fine rt

featuring

. . . ; . .

The rt of

Dr.

Seuss '

Stephen Ferry, Gallery Director

San Carlos Between 5th and 6th, Carme l CA 93921

P.O.

Box 2376

Carmel,

CA 93921

831-620-0923

fax

415-292-2379

[email protected]

www.dennisraefineart .com

RECEIVED

NOV 15 2C 3

City of Cormei-by-the-Sea

Planning Building Dept.

My name

is

Stephen Ferry. I am the new gallery director for

the

rt of

Dr. Seuss on San

Carlos. I recently spent some time visiting with a few

of

the merchants to discuss the

business trends on San Carlos Street. There were many suggestions to promote the

awareness that San Carlos is the jewel ofCarmel By The Sea. Many years ago this was

the street to find a variety of fme artworks. Crossroads Jewelers, Elite Gallery, Bennett

Sculpture, to name a few, are involved with a print and television campaign

t i

help

promote the street. Around Carmel with Hunter Finnell recently began airing a

program showcasing a few

of

the merchants on San Carlos Street. Hunter refers to San

Carlos Street as

The

jewel of Carmel By The Sea. We have combined advertising

dollar to create a San Carlos Street section

in

the

upcoming issue

pra log march 2014

Documents