practical computing by lynn hogan. practical computing chapter 9 creating presentations (using...

Practical Computing

by Lynn Hogan

Practical Computing

Chapter 9

Creating Presentations

(Using Microsoft PowerPoint 2007)

Copyright @2009 Pearson Prentice Hall. All rights reserved. 3

Objectives

• Be able to create a slide presentation using PowerPoint 2007

• Understand how to apply a design theme to PowerPoint slides

• Know how to work with various slide views• Be able to move among slides for formatting

purposes or to delete or move slides


Objectives (continued)

• Know how to include clip art, pictures, charts, and tables in slides

• Be able to format text in slides• Be able to add transition effects• Know how to preview and print a slide

presentation• Know how to run a presentation as a slide show


What is Presentation Software?

• Boosts clarity and retention of ideas• Effective when presenting to groups of people• PowerPoint is a component of MS Office• Range and flexibility allows quick creation


How Do I Create a Presentation?

• Design a series of slides• Each contains information audience needs

• Can be presented via• Printed material• Web• Web conferencing• Transparencies• Projected on screen

• Title slide is the first slide• Introduces presentation


PowerPoint Window

• Title bar – top of window• Similar to other office applications• Filename of current presentation

• MS Office button – access to commands• Printing, Saving, Sharing

• Quick Access toolbar• Save, Undo, Redo• Can be customized

• Ribbon• Organizes commands into groups


PowerPoint Window (continued)

• Different views• Normal – shows current slide

• Allows editing• Notes typed in Note Pane

• Slide Sorter• Allows easy rearrangement of slides

• Notes Page• Allows easier creation of speaker notes

• Slide Show• Allows full screen showing of slides


Creating a Slide

• Click in text area and type• Selecting, replacing, and deleting text

• Similar to Word

• Leave unnecessary placeholders blank• Will not appear during presentation

• To create another slide• Click New Slide on Home tab• Select the content layout desired


Applying a Design Theme

• Pre-designed presentation formats• Color, font, effects, background• Helps create professional-looking slide shows quickly

• Select theme• Before starting• During development• When finished

• To change Design Theme• Click Design tab• Select Theme


Saving and Opening a Presentation

• Save and Save As commands• Found on Office button menu• Enables user to place presentation in storage• Both commands are identical when first used• Adds the 2007 extension - .pptx to filename

• Save command replace existing file• Save As Command

• Allows user to change filename and/or location

• Opening previously saved files• Click Office button, click Open and select file


Selecting a Template

• Provides predetermined elements• Background, color scheme, font selection• Assists with wording

• To work with a Template• Click the Office button• Click New• Select template


Adding New Slides

• Add as many as necessary• Determine slide placement before adding

• Placement can also be adjusted later

• To add a slide• Click Home tab• Click New Slide• Select slide layout


Navigating Between Slides

• Useful to check content and readability• Normal view

• Click and drag vertical scroll bar• Or use Slide view in left pane

• Slide Sorter view• Double-click a slide to display in Normal view


Magnifying Slides

• Allows user to see text more clearly • Change Zoom setting

• Does not change font size

• Change Zoom setting in• Normal view or Slide Sorter view• Not in Slide Show

• Click and drag Zoom slider on Status bar


How Do I Format Text?

• Similar to Microsoft Word• Font size ,color, type, alignment, attributes• Special effects

• For existing text• Always select text first• Then apply formatting


Including Clip Art and Pictures

• PowerPoint contains a collection of clip art• Use photos, scanned pictures or web images• Look for slide layout that will work well with your

graphics• Object placeholder

• Even without object placeholder• Images can be inserted

• Graphics icon contains images for• Table, chart, SmartArt, picture, clip art and media clip

• Resize image once it is on the slide


Including Charts

• Convey numeric information• Many types of charts available• Insert chart into object placeholder• Resize chart• Datasheets allow data to be entered for charts

• Similar to Excel Worksheet


Including Tables

• Display data in columns and rows• Allows audience to see detail

• Look for object placeholder on slide• Click table• Wizard leads you through process


Preview and Print

• Presentation is designed to be projected on screen• Print handouts, transparencies, or outline• Always preview before printing• Page Setup changes page orientation• To Preview

• Click the Office button• Point to Print and click Print Preview

• To Print• Click Office the button and then click Print


Slide Transitions

• Movement from one slide to the next• Adds energy to a presentation

• Do not allow them to distract from your message

• 58 transition effects to select from• To setup transitions

• Enter Normal view• Click Animation tab• Click more on the Transitions Gallery• Click to select effect


Slide Show

• Select title slide• Slide show always begins from selected slide

• Select Slide Show view• Slides advance automatically or via mouse click

• Depends how slide advancement is setup

• Right arrow goes forward• Left arrow goes backward• ESC stops the show and takes you back to

editing mode


Don’t Forget

• Presentation software enables you to deliver information using text, charts, and graphics in a series of slides

• A slide show is a series of slides displayed in full screen view

• PowerPoint is the leader in the field of presentation software


Don’t Forget

• A design theme is a pre-designed presentation format including fonts, backgrounds, and color

• To add slides to a presentation, you must select a slide layout

• PowerPoint includes four views Normal, Slide Sorter, Notes Page, and Slide Show


Don’t Forget

• You can format text in a slide much like you do in a Word document by underlining, italicizing, and aligning text

• Clip art and other images can be included in a PowerPoint presentation

• A slide can include sound effects, music, hyperlinks, and video

• Charts and tables included in a presentation help convey information in an understandable way


Don’t Forget

• You can move, edit, and delete slides• It is a good idea to preview slides in Print

Preview before printing them• Using Page Setup, you can make adjustments to

the way slides will print• Animation and transition effects can be applied

to individual slides


Questions?

practical computing by lynn hogan. practical computing chapter 9 creating presentations (using...

Documents

slide presentation

presentation slide

slides slide

theme slide

slide shows

file slide

new slide

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