Practical Strategies for Transitioning to Office 365 Whether you are completely transitioning to the cloud or are looking to set up a hybrid environment, attend this session to learn practical strategies for transitioning to Office 365.

Prepared By: Kanwal Khipple

12.06.2016

KANWAL KHIPPLE

My twitter handle is @kkhipple and I work at

SPEAKER | AUTHOR | AWARD WINNING DESIGNER

Microsoft offers the most comprehensive set of certifications and attestations of any cloud service provider

CERTIFIED & COMPLIANT

How often have you dealt with downtime of SharePoint, Exchange, Active Directory, etc?

MAINTAINING 99.9% SLA

Is maintaining infrastructure, maintenance, upgrades and/or migrations part of your core business?

NOT YOUR CORE

There are three common approaches to transitioning to Office 365

PRACTICAL TRANSITION STRATEGIES

What about tomorrows demands? Are you ready for those?

ARE YOU READY FOR TODAY’S DEMANDS?

60%+ of workers are part of the mobile workforce

USERS WORKING ANYWHERE…

We work with more people on a day-to-day basis today than ever before.

WE WORK WITH MORE PEOPLE…

60% of employees report working with 10 or more people on a day-to-day basis.

Half of these employees work with more than 20.

We also work with contractors, customers or partners more…

USERS WORK INSIDE & OUTSIDE OF THE ORGANIZATION

It is more challenging to meet expectations on legacy technology.

DON’T FALL BEHIND…

Lack of technology adoption is the number one cause of failure for companies

ORGANIZATIONS NEED TO SURVIVE

Is your organization adopting technology faster than it was 7 years ago?

“If the rate of change on the outside exceeds the rate of change on the inside, the end is near.”

- Jack Welch

There are three common approaches to transitioning to Office 365

PRACTICAL TRANSITION STRATEGIES

ENABLE COMMUNICATIO

NENABLE

COLLABORATION ENABLE CLOUD

Imagine you change your GPS voice settings to Kanwal Khipple…

I AM GOING TO BE YOUR GPS TODAY…

1 23

4

56 7 8 9

10

Abundance Of Helpful Data1. Area Map2. Our Direction3. Our Route4. Points Of Interest5. Our Route Risks6. Upcoming Action7. Distance/Time To Goal8. Estimated Duration9. Current Speed/Limit10. Current Road

The first route forward enables your organization to communicate on Office 365

ROUTE 1: ENABLE COMMUNICATION

Integrate your on-premises directories with Azure Active Directory to allow you to provide a single identity for your users for Office 365, Azure, and SaaS applications integrated with Azure AD

SINGLE IDENTITY

Enable users to use their Office 365 account to access all applications

EXTEND SINGLE-SIGN ON FOR SAAS AND/OR ON-PREM APPLICATIONS

Give users access to profile directory information

ENABLE DISCOVERY OF SME

Empower user with access to their profile data, recent documents and more!

RICH USER PROFILES

Delve is an experience that presents Office Graph data to the user.

ENCOURAGE DISCOVERY

For simple migrations, leverage the Exchange Deployment Assistant

MIGRATE EMAIL TO OFFICE 365

Everything from unlimited storage (50GB user mailbox, unlimited storage for in-place archive) to DLP to access to Office (desktops, mobile devices and web) and more

LEVERAGE CLOUD-POWERED FEATURES

Enable presence privacy mode, mobile notifications, IM, online meetings, external communications, video conferencing, tele-conferencing and Skype Meeting Broadcast

ENABLE INSTANT COMMUNICATION

One of the biggest reasons why organizations are not connected

ENABLE SKYPE FOR BUSINESS

Office 365 Groups

One membership to rule them all?

OFFICE 365 GROUPS BEHIND THE SCENES…

Skyp

e

Team

s

.

Outlo

ok

Cale

ndar

OneN

ote

Yam

mer

Dyna

mics

CRM

Delv

e

OneD

rive

…

Enable your teams to communicate however they want

ENABLE GROUP COMMUNICATION

Scenarios Finding Someone With A Certain Expertise ◔ ● ● ◕ ◔ ◔ Ask Something, Don’t Know Whom To Ask ○ ● ◕ ◔ ◕ Do A Brainstorming Activity With My Team ◑ ● ● ◑ ◔ ● Where Should Meeting Notes Be Captured, Stored & Shared? ◕ ◕ ● ● ◔ ●

Where Should I Share Video? ○ ◑ ◔ ◔ ◔ ○ ◔ ● Where Should I Share Photos? ○ ● ◕ ◑ ○ ◔ Have A Real Time Chat With A Colleague ● ◑ ○ ◑ Where Should I Put & Share Documents? ◔ ◕ ● ● ◔ ● Have A Question Related To A Document? ◔ ● ◑ ◑ ◑ ◔ ◑ Invite A Colleague To Lunch ◕ ◔ ● Provide A Note Of Congratulations/Praise ◔ ● ◔ ◑ ◕ Make An Organizational Announcement ◔ ● ◔ ◕ ◕

We have provided guidance on 10+ scenarios…whentousewhat.com

SCENARIO GUIDANCE

It goes into much greater depth and can be found at WhenToUseWhat.com

DOWNLOAD THE WHEN TO USE WHAT IN OFFICE 365 ENTERPRISE USER GUIDANCE WHITEPAPER!

The second route forward enables your organization to collaborate on Office 365

ROUTE 2: ENABLE COLLABORATION

Migrate your personal file shares, network drives and local content to OneDrive for Business, SharePoint Online, Office 365 Groups

MIGRATE CONTENT

C:/ Drive(Local Drive)

ftp(…)

P:/ Drive(Personal Shared

Drive)

T:/ Drive(Team Shared Drive)

Legacy / Traditional DM System

File Sharing Tool(DropBox, Box, Google Drive,

YouSendIt)

Migrate your personal file shares, network drives and local content to OneDrive for Business, SharePoint Online, Office 365 Groups

MIGRATE CONTENT

Team Sites/Groups(w/ Ext Share)

Email(Exchange Online)

Project Sites/Groups

SharePoint Intranet(“OurSpace”)

Skype For Business(w/ Broadcast)

C:/ Drive(Local Drive)

ftp(…)

P:/ Drive(Personal Shared

Drive)

T:/ Drive(Team Shared Drive)

Legacy / Traditional DM System

File Sharing Tool(DropBox, Box, Google Drive,

YouSendIt)

Consider PowerPoint recording with Office MIX https://mix.office.com/

SHARE MEETING RECORDINGS ON YOUR OFFICE VIDEO PORTAL…

With messaging, calendaring, file sharing, and more.

CONNECT EXPERIENCES WITH OFFICE 365 GROUPS…

Based on what the user does put the best technology together to improve that. 

CONNECT EXPERIENCES ACROSS OFFICE 365 WITH DELVE…

It all starts with easy to author articles

ARTICLES

Auto-saved as you workFriendly URLs

Looks great across your devices (phone, tablet and PC)

Connected to social (Yammer)

Fast and fluid navigation

Compliant and secure

Natively embed Office 365 documents and video

Will be used to create pages in Blog, Office 365 Groups,

Codename “InfoPedia” and more

Going beyond Delve Boards and providing great content experiences.

MICROSITES

Basic site hierarchy allows sections and

organization

Includes both explicit, curated content and dynamic related

content

Absolutely the best way in the world to talk

about a set of Office documents

Badging denotes authoritative content

Modern, on rails authoring canvas

No longer combing through excel work sheets to get an update on status.

HOW WE MAKE DECISIONS TOGETHER HAS CHANGED…

Give you guidance and recommendations to successfully plan and implement an Office 365 Intranet http://office365intranets.com

DOWNLOAD INTRANETS WITH OFFICE 365 WHITEPAPER!

The third route forward enables your organization to take advantage of Office 365 without moving all your data and/or enabling applications to be Office 365-aware

ROUTE 3: ENABLE CLOUD

Taking advantage of the cloud without all the stress of data sovereignty

SEARCH HYBRID SCENARIOS

Integrate your on-premises directories with Azure Active Directory to allow you to provide a single identity for your users for Office 365, Azure, and SaaS applications integrated with Azure AD

SYNC YOUR DIRECTORY TO AZURE ACTIVE DIRECTORY

Enable users to use their Office 365 account to access all applications

EXTEND SINGLE-SIGN ON FOR SAAS AND/OR ON-PREM APPLICATIONS

Hybrid deployment automation (scenario selection, config of pre-req & core)

HYBRID AUTOMATION

No content is migrated to Office 365

DO NOT MIGRATE CONTENT

Team Sites/Groups(w/ Ext Share)

Email(Exchange Online)

Project Sites/Groups

SharePoint Intranet(“OurSpace”)

Skype For Business(w/ Broadcast)

C:/ Drive(Local Drive)

ftp(…)

P:/ Drive(Personal Shared

Drive)

T:/ Drive(Team Shared Drive)

Legacy / Traditional DM System

File Sharing Tool(DropBox, Box, Google Drive,

YouSendIt)

Users can view profile data but might not have access to their profile data, recent documents and more!

USER PROFILES MIGHT NOT BE FULLY FEATURED

One of the biggest reasons why organizations are not connected

PEOPLE CARDS WON’T BE AS RICH

One of the biggest reasons why organizations are not connected

ENABLE SKYPE FOR BUSINESS

Enable your teams to communicate however they want

ENABLE GROUP COMMUNICATION

Give you guidance & recommendations to successfully plan & implement External Sharing in your own organization http://office365extranets.com

DOWNLOAD EXTERNAL SHARING WITH OFFICE 365 WHITEPAPER!

Sharing tips to ensure that your adoption of Office 365 is successful

ENSURING SUCCESS

Ensure you review your licensing options and purchase those plans and add-ons that make sense.

LICENSING COSTS

Ensure that your network, infrastructure and devices are supported by Office 365

MEET OFFICE 365 SYSTEM REQUIREMENTS

Enable users to use their Office 365 account to access all applications

LEVERAGE AZURE ACTIVE DIRECTORY

Microsoft can assist you with migrating your users, email and content to Office 365

LEVERAGE FAST TRACK

Give users ability to view insights so they can make business decisions. Provide Data Scientists ability to create their own dashboards using available data streams

ENABLE ACCESS TO ANALYTICS

Most of us do not want instructions on how to collaborate but that initial introduction to a solution with useful tips helps with adoption.

RAISE AWARENESS

Whether you are working from home, in a small office or an enterprise space, ensure you have a working environment that encourages collaboration amongst teams

CREATE COLLABORATIVE WORKSPACES

Become a bit agile and create experiences using what’s available #hackathon

BUILD A PROOF OF CONCEPT

Depending on your circle of trust and your goal, your new space will have different collaboration & communication features

ENGAGE WITH YOUR USERS

Begin with the right challenge and work towards simple-fast solutions

DESIGN SPRINT PROCESS

Set the StageThe right challenge and the right team

MondayUnderstand the problem

TuesdayExplore ideas to solve the problem

WednesdayChoose the best ideas and develop them

ThursdayMake a prototype

FridayTest with customers

Give you guidance and recommendations to successfully plan and improve Office 365 adoption http://Office365Campaigns.com

DOWNLOAD DRIVING OFFICE 365 ADOPTION WHITEPAPER

Personalize or base the matrixes you leverage on personas that change over time.

Office Video

Urge

ncy

/ Tim

e Se

nsiti

vity

Audience (Internal or External)

Skype For Business

Call

IMSkype

Presence

Skype for Business Online

Meetings

Outlook E-Mail

OneDrive for

Business

SharePoint Team Sites

SharePoint Intranet

Yammer Company

Communications

Yammer GroupsOffice 365

Groups

Individual OrganizationalGroupAd-h

oc /

Low

Urge

nt /

High

Delve Boards

FutureToday

MAP YOUR ORGANIZATION’S JOURNEY

Planning out your strategy for Office 365 and how you will leverage specific features and functionalities

DIGITAL WORKPLACE STRATEGY

There are three common approaches to transitioning to Office 365

PRACTICAL TRANSITION STRATEGIES

ENABLE COMMUNICATIO

NENABLE

COLLABORATION ENABLE CLOUD

Give you guidance and recommendations to successfully measure & share the business impact and value of Office 365 http://Office365Metrics.com

DOWNLOAD TO MEASURE BUSINESS IMPACT & ROI OF OFFICE 365 WHITEPAPER

My twitter handle is @kkhipple, my email is kanwal@2toLead.com & I work @

Thank You!Organizers, Sponsors and You for making this possible.50+ SharePoint Presentations @ Slideshare.Net/kkhippleWhen to Use What Whitepaper @ WhentoUseWhat.comWhitepaper Intranets w/ Office 365 @ Office365Intranets.com Whitepaper External Sharing w/ Office 365 @ Office365Extranets.com

Message Me On LinkedIn or Email Kanwal@Khipple.com SPEAKER | AUTHOR | AWARD WINNING DESIGNER