practiceleadersmanagement&communication18042012yuriykudin-fixed cost projects presentation_
DESCRIPTION
TRANSCRIPT
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Fixed costs projects
Practical experience
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Agenda
Pre-sale Planning Implementation Finishing SCRUM
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On which phase a project manager is starting a fixed-cost project?
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Pre sale
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1. Pre-sale Needs Estimation Tips
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Understand needs
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Learn Ask Draw Concept
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Learning of customer needs
The best way – face to face meeting Or video conference
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Ask as much as possible!
Ask as much as possible Show examples
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Make and present mock-up’s
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Project concept
Looking for existed solutions (Goal: cost reducing). Prepare a few options. Prototype
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Estimation
Do not forget Gaps in specification Risks
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Estimation: Do not forget
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Warranty effort
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Buffer for small changes
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Effort for meeting and ongoing issues
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Effort for documentation
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Pre sale effort
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Example
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Gaps in the specification
Assumptions “Will be implemented like …” Implement as T&M part. Notice:
Bug fixing is also part of T&M! Additional management for managing T&M part
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How to handle gaps in the specification ?
Example of assumptions: We assume that workflow module should contain about 10
screens with complexity like “email configuration screen” Integration with python will implemented using simple
interface: each python script should be presented like a function with hardcoded input and output parameters. Through admin part it is only possible change body of the script but not the interface. In the price is included integration of 2 scripts
Will be implemented 2 reports with complexity like “Insured persons report”
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Risks
List of risks: Description Probability Influence Mitigation plan Trigger Migration plan
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Risk handling
Share with the customer Include in price
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How to include risk in the price
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Calculated risk cost (Rc) Probability (P. From 0 to 1) Risk reserve (Rr) Rr=Rc*P
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Tips& tricks
Team/duration People involving Fixed cost magic Commercial correction
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Project duration/team
Split project on sub projects (as well sub-contracts) Build small teams
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People involving
Involve on pre-sale stage people who will take a part in the project implementation
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Magic multiplier
Magic multiplied based on experience For example:
Effort=Estimated effort(dev)*2,2 0,3 – Estimation error 0,4 – Testing 0,3 – Management 0,2 – Communications etc.
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Commercial correction
Effort -> $ Stomach feeling Consulting with sales department Is it possible with final amount to finish the project?
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Project planning
2. Planning
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Communication plan
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Time buffer before milestones
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Reaction time of the customer
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Acceptance criteria
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Invoicing plan
Lineal distribution Payment after milestone delivery Payment after project delivery
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On implementation
3. Implementation Risk review “Small changes” Change requests Reporting
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Risks
Plan of risks analyzing Update involved people (customer, sales, supervisor etc)
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Small changes
You have a buffer for them Efforts of small changes must be controlled Customer always needs much more Use batching strategy
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Change requests
Definition of CR must be created and agreed Don’t show real spent effort for CR (common JIRA) Strategies:
Include Postpone
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Including strategy
The customer will be noticed concerning duration and budget changes before implementation
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Important notice
Effort spent for CR clarification will be included in final estimation
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Postpone
CR’s cold be collected and realized as a minor release It is bad idea to implement CR’s separately
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Important notice
Estimated scope of work must be described in CR
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Notice
Use the similar approaches as on pre-sale stage: Assumptions T&M Like example
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Reporting
Should be introduced impact report You will be sure that the customer understands real
deadline of the project
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Project finishing
4. Finishing Acceptance Maintenance Experience sharing
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Acceptance
Should be defined acceptance criteria The customer should have restricted time for acceptance Should be defined responsible persons from customer
side
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Maintenance
Right time for a maintenance proposal Do you want additional benefit? Organize resources in the
most effective way! Propose a few options of reaction time and level of
responsibility Jira
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Save knowledge
The risks will be reviewed (what happened/what not) Update internal knowledge base Will be defined and shared the best practices What components of the project could be reused in
another projects
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Bonus
SCRUM+Fixed cost=own experience
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What works?
Sprint Daily scrum Sprint planning Sprint review Retrospective Product Owner Should be introduced proxy
PO ScrumMaster Product backlog
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What works?
Sprint backlog Burn down Planning Poker Story points Definition of Done Velocity
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More information here…
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