pre examination preparation work for arranging question papers needed for conducting the written...
TRANSCRIPT
Pre examination preparation workfor
arranging question papers needed for
conducting the written examination at the scheduled time slot
Presentation by
Desk 42 MSBTE, Mumbai
QUESTION PAPER DISTRIBUTION NETWORK
MSBTE , MUMBAI(SOURCE)
RBTE
MUMBAI PUNE AURANGABAD NAGPUR
DISTRIBUTION CENTRES (DC)
EXAMINATION CENTRES (EC)
Preparations needed at Institute• Each institute should identify the question
paper codes needed for examination.Sources for working the question paper codes needed are; Date wise examination time table for the
institute. Report of examination forms confirmed at
institute level. Corrected seating chart at the institute. Study of institute wise question paper
inventory.
Typical report of candidates filling examination forms from an institute
Typical segregation of application data on excel sheet for assessing the question paper need.
Typical institute level question paper inventory
Preparation at examination centre
• Check the attached centre’s time table.• Compare the question paper requirement
submitted by attached centre with the question paper inventory for the EC.
• Report at the earliest any shorts to concerned distribution centre.
• Send a copy of report to concerned RBTE.
Preparation at the distribution centre
• Check the inventory requirement submitted by examination centre and attached centre.
• Hold a meeting of connected examination centres before receiving the question paper stock from RBTE.
• Report to concerned RBTE about the additional requirements and urgent needs.
Sequence of question paper distribution activity
Msbte receives the printed question papers from security press
Msbte carries out the inward inspection and stores the question papers at the strong room
RBTEs Visit the strong room at msbte and receive question papers needed for the region, segregate it distribution centrewise and store at the strong
room itself
RBTEs Hold meeting of DCs To assess any additional requriements after the DCs Carry out analysis of the question paper inventory in consultation
with ECs And attached centres
RBTEs Receive the stock of question papers from MSBTE Along with additional requirements communicated just a few days before
commencement of examination and distribute the same to DCs. The ECS get question papers on the day of examination through DC.
MEETING NEED FOR QUESTION PAPERS AFTER RECEIVING THE STOCK AT DC
• DC Has to communicate the need to RBTE.• RBTE Communicates the need to D 42 At
MSBTE.• MSBTE Arranges to send the needed question
paper to the required location through RBTE.• EC OR DC Have to route their request through
the concerned RBTE.
MEETING URGENT NEED FOR QUESTION PAPER AT THE EXAMINATION CENTRE
• Don't panic.• Don't send the students reported for examination back
by saying question papers are not received.• Don't do any thing which puts the students under any
sort of pressure.
• Contact the DC / RBTE / D 42 at MSBTE Immediately. • Keep communication modes like fax / internet ready for
receiving the information.• The request will be handled witout fail and all necessary
instructions to solve the problem will be issued.
HANDLING SHORTAGE OF QUESTION PAPER DUE TO MISCOUNT, BLANKS, DAMAGED PAPERS IN THE PACKET
• Contact the concerned RBTE and act according to the directives received.
• Report the entire case along with the steps taken as per RBTEs directives in writing to the secretary MSBTE.
• Don’t take any action voluntarily without informing the concerned RBTE.
HANDLING SITUATION WHERE WRONG QUESTION PAPER PACKET IS OPENED
• Such situation arises when the examination team is not attentive to the changes in examination time table.
• If the question paper packet opened is not for the scheduled slot on the scheduled date as per time table, immediately inform (Verbally as well as in writing) the matter to concerned RBTE.
• Send a copy of the written communication sent to RBTE to MSBTE through FAX or through e_mail.
HANDLING SITUATION WHERE WRONG QUESTION PAPER EMERGES WHEN SEALED PACKET OF DESIGNATED QUESTION
PAPER FOR THE EXAMINATION SLOT IS OPENED.
• Such a situation arises due to error on printer’s side.• If the question emerging from the sealed packet is
not for the scheduled slot on the scheduled date as per time table, immediately inform (Verbally as well as in writing) the matter to concerned RBTE.
• Send a copy of the written communication sent to RBTE to MSBTE through FAX or through e_mail.
HANDLING THE SITUATION WHERE STUDENTS COMPLAIN ABOUT MISSING DATA IN QUESTION PAPER OR ABOUT QUESTION BEING BEYOND THE SCOPE OF SYLLABUS.
• Ask the students to continue their writing work.• Take the opinion of subject expert at the examination centre /
institute.• If the subject experts feels that data is short, question is out
of syllabus, take their opinion in writing.• Take a written complaint from the students after the
examination and inform them that the matter is being referred to MSBTE for further necessary action. Don’t speculate the possible outcome to the complaint before the students.
• Forward the students complaint along with the expert’s opinion to D 42 at MSBTE through chief officer in charge of examinations / Principal at the institute
Important contacts for communication• Secretary, Maharashtra State Board Of Technical Education, Government Polytechnic,4th floor ,49, Kherwadi, Bandra (E), Mumbai-400 051.Phone Numbers : 91-022-26471255, 26472122, 26475077, 26478296. Fax: 91-022-26473980, 26473979, Email ID: [email protected]
• Deputy Secretary, D 42, Maharashtra State Board Of Technical Education, Government Polytechnic,4th floor ,49, Kherwadi, Bandra (E), Mumbai-400 051. Phone Numbers : 91-022-26471255, 26472122, 26475077, 26478296 Ext: 478, Fax: 91-022-26473980, 26473979, Email ID: [email protected]
Important contacts for communication• Mumbai Sub-Region2nd Floor, Govt. Polytechnic, 49,Kherwadi, Bandra(East), Mumbai:400051, Phone:022-2647 3253,Fax: 022-2647 3254 E-mail: [email protected]
• Pune RegionDy.Secretary, Maharashtra State Board of Technical Education,Region Office, 412-E,Shivaji Nager, Bahirat Patil Chowk,Pune-411 016Phone: 020-2565 6994/2566 0319Fax: 022-2565 2308, E-mail: [email protected]
• Nagpur RegionDy.Secretary, Maharashtra State Board of Technical Education,Region Office,Sadar,Nagpur-440 001Phone: 0712-256 2223/ 256 4836, Fax: 0712-256 0350E-mail: [email protected]
• Aurangabad Region Dy.Secretary, Maharashtra State Board of Technical Education,Region Office,Osmanapura,Aurangabad- 431005, Phone: 0240-2331273/ 2334025 , Fax: 02240-234 9669, E-mail: [email protected]
Thank you